Home Repair.pdf

HOUSING & COMMUNITY DEVELOPMENT

THE CENTER OF IT ALL

Request for Proposal #: 320-160726AG

Home Repair

Date of Issue: 7/29/2026

Proposal Due Date: 8/13/2026

At 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Alicia Gaines

Alicia.Gaines@rockymountnc.gov

252-972-1227

Attendance of bidders at pre-bid meetings on the job site is required. No bids will be accepted from any vendor not represented at the pre-bid meeting.

mailto:Alicia.Gaines@rockymountnc.gov

RFP 320-160726AG

Contents

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

I. PROGRAM INFORMATION

II. SCOPE OF WORK

III. PROJECT SCHEDULE

IV. MANDATORY SITE VISIT

V. QUESTIONS

VI. PROPOSAL SUBMITTAL

VII. AUTHORIZED SIGNATURE REQUIREMENT

VIII. REFERENCES

IX. CITY’S RIGHTS AND OPTIONS

ATTACHMENT A: PRICING

ATTACHMENT C: SUPPLEMENTARY GENERAL CONDITIONS

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the

Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or actual conflict of interest.

_______________________________________________________________ Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be accepted.

VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

RRP Certification? Circle one: Yes No

VENDOR’S AUTHORIZED SIGNATURE: DATE: EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. Project must begin within 60 days of the opening at the rates proposed in Attachment A.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of

Rocky Mount shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# - RFP 320-160726AG

I. PROGRAM INFORMATION

The Down East Home Consortium (DEHC) HOME Program is designed to help maintain decent, safe, and affordable housing for low/moderate income families in the Twin County area. The program helps homeowners who are financially unable to make the necessary repairs, bring their homes into compliance with the HUD Quality Standards and Energy Star Standards. The DEHC’s HOME Program meets the low/moderate National Objective for housing.

The maximum offered DEHC HOME Loan through this program shall be no more than the lowest responsible bid based on the work write-up prepared by the Department of Housing and Community Development or $50,000 per unit, whichever is less, for structural repairs. If an eligible housing unit has lead-based paint hazards and/or lacks indoor plumbing, the maximum allowable limit on a rehab can be increased by the amount of the lowest responsible bid for lead paint abatement and/or the cost of providing indoor plumbing. In no case shall the total cost for rehab result in the value of a HOME assisted property exceeding 95% of the median purchase price for the area as determined by HUD.

II. SCOPE OF WORK

The scope of work includes but is not limited to the following: HVAC, Plumbing, Carpentry, Painting &

Wallpaper, Drywall & Plaster, Floor Coverings, Electrical, and Roofing Repairs. The scope is specific to each home.

III. PROJECT SCHEDULE

Event Responsibility Date and Time

Issue RFP City Wednesday 07/29/2026

Mandatory Pre-bid/Site Visit City Thursday 08/06/2026 10:00 am – 12:00 pm

Submit Written Questions Contractor Friday 08/07/2026 5:00 pm

Provide Response to Questions/Addendum

Deadline

City Monday 08/10/2026

Submit Proposals Contractor Thursday 08/13/2026 2:00 pm

Contract Award City TBD

Estimated Completion Date Contractor TBD

IV. MANDATORY SITE VISIT

Mandatory Pre-Bid Meeting

Date: 08/06/2026 Time: 10:00 am – 12:00 pm Contact #: 252-972-1227

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on August

6, 2026. Attendees shall meet promptly at 10:00 a.m. Eastern Time at 331 S. Franklin Street, Rocky Mount, NC

27804. All attendees must sign in upon arrival and clearly indicate the prospective Vendor represented on the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in, and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

V. QUESTIONS

Written questions shall be e-mailed to Alicia.Gaines@rockymountnc.gov prior to close of business on the date specified in the proposal schedule. Contractors will enter “RFP #320-160726AG – Questions” as the subject for the email.

Questions received prior to the submission deadline date, responses, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum to the City of Rocky Mount https://www.rockymountnc.gov/Bids.aspx website(s) and the North Carolina Department of Administration website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

a) One (1) copy of their RFP response, including name, address, and phone number of contact person, along with signed receipt pages of any addenda released in conjunction with this RFP and the RFP document.

1. RFP responses shall be addressed to:

Attn: RFP #320-160726AG City of Rocky Mount Purchasing- Alicia Gaines 331 S. Franklin Street Rocky Mount, NC 27802

All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand-delivered. Faxed and emailed RFP responses will not be accepted.

mailto:Alicia.Gaines@rockymountnc.gov https://www.rockymountnc.gov/Bids.aspx https://evp.nc.gov/solicitations/

Proposal Opening:

Proposals will be opened and read aloud at the Frederick E. Turnage Administrative Services Complex, Conference

Room 1, second floor, 331 South Franklin Street, Rocky Mount, North Carolina 27804 at the date and time specified on the cover sheet and RFP schedule.

VII. AUTHORIZED SIGNATURE REQUIREMENT

All proposals, bids, or other offers must be signed by an individual authorized to bind the firm contractually. The City reserves the right to request documentation showing evidence of signatory authority (e.g., corporate resolution, operating agreement, power of attorney, or other verification). Failure to provide such documentation upon request may result in disqualification of the offer or rejection of the executed contract.

VIII. REFERENCES

Vendors shall provide at least three (3) different references for which your company has provided services of similar size and scope to that proposed herein. The city of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the quote. If city of Rocky Mount references are provided it cannot be counted towards your three (3) required references but may be included in addition to.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL

Optional: City of Rocky

Mount

IX. CITY’S RIGHTS AND OPTIONS

The City reserves the following rights, which may be exercised at the City’s sole discretion:

• To supplement, amend, substitute or otherwise modify this RFP at any time;

• To cancel this RFP with or without the substitution of another RFP;

• To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City;

• To issue additional requests for information;

• To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted;

• To conduct investigations with respect to the qualifications and experience of each Service

Provider;

• To waive any defect or irregularity in any Proposal received;

• To reject any or all Proposals;

• To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

• To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms; and

• To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding.

• The City reserves the right to withhold payment and/or offset any amounts due to the Contractor under this contract against any debt, delinquent taxes, fees, fines, utility charges, judgments, or other obligations owed by the Contractor to the City.

1513 Charter Dr.

HOME

Brief Description & Concerns:

The interior has three bedrooms, a kitchen, living room and one bathroom. The total square footage is approximately 1,100 sf. The structure was built in 1953. The main concern is the electricity, windows, bathroom, etc.

Major renovations include:

• Complete Rehab

SPECIFICATIONS DATED: May 5, 2026 INSPECTED BY: Charlina Locklear-Chavis DATE OF INSPECTION: May 5, 2026 ADDRESS: 1513 Charter Dr. Rocky Mount NC 27801

General Notes:

1. Contractors are to include all overhead and profit in the individual items.

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

8. The primer and topcoats must have the same tint.

9. Paint and Primer shall be the following or approved equal:

1. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION OF A

PROPERTY IN AN HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

• (first choice) the existing damaged materials that are being replaced, or

• (second choice) the original materials on adjacent surfaces.

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the

Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as part of his agreed schedule.

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECS BY LOCATION/TRADE

Address: 1513 Charter Drive Unit: Unit 01

Location: Exterior

Carpentry

2974 WINDOW REPLACE--VINYL-- SGL HNG ENERGY STAR - 14.00 EA ________________

W/TRIM >100 UI

Replace existing window that is > (greater than) 100 UI (United Inches). After establishing any required floor containment with polyethylene sheeting, wet mist, remove, wrap in polyethylene sheeting and dispose of any components containing Lead Based Paint. Detergent wash, rinse, allow to dry and HEPA vacuum any paint chips, dust and debris. Field measure and install a PVC, 1 over 1, single hung, double glazed, Low E window that meets the ENERGY STAR standards for this climate for U value and SHGC, and is AAMA certified per AAMA/WDMA/CSA 101/I.S.2/A440-11. Include 1/2 screen.

Wrap exterior jamb and sill with .027" aluminum coil stock back caulked and nailed 6" on center. Re-trim opening with casing, apron and stool to match existing. Prep for paint.

3185 DOOR--PREHUNG METAL ENTRANCE 2.00 EA ________________

Dispose of door and frame. Install a prehung metal, insulated, 6-panel entrance door and jamb including interior and exterior casing, spring metal weatherstripping, interlocking threshold, one entrance and one mortised deadbolt keyed alike. Prime and top coat.

3575 PORCH REPAIR--CUSTOM Ceiling/Beam 1.00 EA ________________

Replace water damaged plywood and Paint. Replace the beam on the left side of the roof of the porch that is rotting and paint.

HVAC

6178 MINI-SPLIT HEAT PUMP--25 SEER 1.00 EA ________________

Use the most recent version of the Air Conditioning Contractors of America (ACCA) Manual J residential load calculation tool http://www.acca.org/tech/manualj/ (calculate the load with manual J based on the post rehab building envelope), and use the most recent version of ACCA's Manual S for equipment selection to size the equipment required to heat and cool the specified living space. Provide both Manual J and S reports to the Owner for review and approval prior to installation.

Remove existing Heat Pump after removing all CFC and HCFCs, recycle all metal components and dispose of all other materials in a code legal dump. Install a wall mounted, ductless, single zone, mini split heat pump system with outdoor condenser and indoor unit using R410a refrigerant, with a minimum 25 SEER rating, such as the Fujitsu HALCYON model 12RLS. Include a junction box with a disconnect switch at the condenser, a concrete or the manufacturer's pad for the condenser, a line set, and a drain tube to an interior drain or to the exterior.

Plumbing

7190 WATER SUPPLY--1 BATH HOUSE 1.00 EA ________________

Remove all water supply from meter on, to code legal dump.

Install type M copper supply lines with 3/4" main, 1/2" fixture grouping trunk, and 3/8" individual supply lines to service one 3-piece bath, kitchen & laundry area. Installation shall be complete, code compliant, fully usable, and include shut-off valves, chromed fixture supply lines & air gaps.

Electric

8110 REWIRE TO CODE--PER ROOM 1.00 RM ________________

Rewire unit to current National Electric Code including but not limited to: surface mount GFI in bathroom & kitchen; 15 amp grounded receptacles on all usable walls; switched lights in all halls, kitchens, bathrooms and furnace areas; hard wired smoke detectors; cover plates; counter receptacles; and circuits. Fish all wire and repair all tearout. This will include panel upgrade 200 AMP and shall meet all requirements to meet the most recent electrical code.

Location Total: ___________

Location: Bathroom

Carpentry

4110 FLOOR ASSEMBLY--BATH/KIT 1.00 SF ________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and LVP flooring owner's choice of shoe molding or vinyl base.

Reinstall fixtures. Check for leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.

Drywall & Plaster

5225 DRYWALL REPAIR--CUSTOM CEILING 1.00 SF ________________

Repair all cracks in the ceiling and paint.

Paint & Wallpaper

5560 PREP & PAINT BATHROOM 1.00 RM ________________

Remove/cover all hardware and fixtures not to be painted. Wet scrape all loose, cracked, peeling, blistered surfaces. Clean surfaces with non-phosphate detergent. Fill all holes and cracks. Spot prime with acrylic latex. Apply top coat of owner's choice of premixed acrylic latex semi-gloss.

6900 VANITY--24" COMPLETE 1.00 EA ________________

Install a 24" plywood vanity; including top with backsplash, wash bowl and single lever brass bodied chrome faucet with a maximum 1.5 GPM flow rate. Include PVC drain attached to a code legal plumbing vent, use type L copper or PEX supply piping with brass bodied stops on all supply lines. Seal all penetration through the floor, walls and cabinet for plumbing connections using expanding foam or caulk and cover with chrome eschucion plates. Cabinets must comply with California 93120 (formaldehyde content) or all exposed edges must be sealed with a low-VOC sealant.

7010 COMMODE--REPLACE--1.6 GPF 1.00 EA ________________

Install a 2 piece, close coupled, white, vitreous china, commode with a maximum water usage per flush of 1.6 Gallons. Include plastic or pressed wood white seat, supply pipe, shut-off valve, flap valve and wax seal. Use 14" rough-in when replacing wall hung commode, and 12" rough-in to replace close coupled commode. ADA Compliant.

7290 SHOWER--HANDICAPPED 1.00 EA ________________

Install a 5'x3' shower stall recommended for handicapped use.

Floor shall be non-slip with a maximum 1/2" lip at entrance.

Include hinged seat 19" off floor and a 1-1/2" outside diameter chrome grab bar on opposite wall. A single lever control valve shall feed a fixed shower head and a hand held shower with 5' of stainless steel wrapped hose, through a single lever diversion valve.

Electric

7730 LIGHT FIXTURE--REPLACE 1.00 EA ________________

Replace a wall mounted, 3 bulb, UL approved, incandescent light fixture.

7824 BATHROOM FAN--CONTINUOUS--SINGLE SWITCH 1.00 EA ________________

Install a ceiling mounted ENERGY STAR qualified exhaust fan fixture with a modulating DC motor capable of 80 CFM operating at less than .3 Sones, the capacity to run continuously at a preset CFM rating, a time delay feature for the boost setting, and vented w/ damper to exterior, such as the Panasonic FV-05-11VKS1. Switch fan using a single pole switch at the entry. Install 4" galvanized metal duct (not flex duct) and vent to the exterior ideally through a wall or gable end using a 4" hooded vent with damper. All duct seams and connections shall be sealed with duct mastic. Insulate ductwork in unconditioned space with vinyl or foil faced R 8 minimum duct insulation. Slope duct runs to the exterior at 1/4" per foot. Repair any damage to the ceiling installation and air seal fan/light assembly to the ceiling with low VOC caulk. Set the continuous level of ventilation to meet ASHRAE 62.2 and set the time delay switch to 20 minutes.

Location: Kitchen

Carpentry

4110 FLOOR ASSEMBLY--BATH/KIT 1.00 SF ________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and vinyl sheet goods w/ owner's choice of shoe molding or vinyl base. Reinstall fixtures. Check for leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.

Paint & Wallpaper

5555 PREP/PAINT KITCHEN--SEMI GLOSS 1.00 RM ________________

Remove/cover all hardware, fixtures not to be painted. Wet scrape loose, cracked, peeling, blistered surfaces. Feather edges & dull gloss surfaces w/sandpaper. Clean all surfaces with non-phosphate detergent. Fill all holes/cracks. Spot prime with acrylic latex. Apply top coat of owner's choice of premixed acrylic latex semi-gloss. Including ceiling repair and paint.

Location: Dining Room

Carpentry

4115 FLOOR--DECK, UNDERLAY, VINYL 1.00 SF ________________

Dispose of existing floor covering and underlayment. Repair subfloor and joists to level floor. Install 3/8" underlayment and .070 vinyl sheet goods with a minimum of seams, metal edge strips in doorways and shoe or vinyl base around perimeter.

Owner's choice of color and pattern.

Paint & Wallpaper

5570 PREP & PAINT OCCUPIED ROOM 1.00 SF _________ _________

Remove/cover all hardware, fixtures, furniture, personal items not to be painted. Scrape loose, cracked, peeling, blistered surfaces. Feather edges/dull gloss surfaces w/ sandpaper.

Clean all surfaces w/ non-phosphate detergent. Fill all holes/cracks. Spot prime & top coat trim, ceiling, walls, doors & windows with owner's choice of premixed acrylic latex. This shall include the ceiling.

Location: Interior

Environmental Rehab

9007 CLEAN TO CLEARANCE 1.00 SF ________________

Prior to final acceptance of the lead hazard reduction work and all rehabilitation work, the property shall be visually inspected for any remaining paint chips, dust and debris and lead dust wipe samples shall be obtained from floors, windows sills and window troughs. The contractor meet the current HUD clearance level requirements for lead dust. The contractor shall re-clean all applicable components and surfaces and pay for all additional clearance dust sampling if any dust sample result exceed the current HUD clearance levels for lead dust.

9129 CLEAN TO CLEARANCE 1.00 SF ________________

After completion of all lead hazard reduction activities, wet mist, fold and remove all containment polyethylene sheeting. HEPA vacuum all visible surfaces including walls, floors, ceilings and window troughs from the top down. Detergent scrub all horizontal surfaces in small sections using a 3-bucket system, changing rinse water every 250 SF. Completely rinse with clean water and new equipment. After surfaces are dry, HEPA vacuum all visible surfaces except ceiling.

Location: Laundry

Environmental Rehab

9438 WINDOW - MISC REPAIR 1.00 EA ________________

Install new mini blinds in the laundry room. Please take proper measures due to the lead-based paint survey results.

2840 TRIM--WINDOW SET, INTERIOR 1.00 EA ________________

Trim window including header, stops, casings, stool and apron in 2-1/2" wide finger jointed pine.

Unit Total for 1513 Charter Drive, Unit 01: _____________

Address Grand Total for 1513 Charter Drive: ____________

Bidder:_________________________________________________

LEAD-BASED PAINT SURVEY RESULTS

Attached you will find the lead-based paint reports summarizing identified components with concentrations greater than or equal to 1.0 mg/cm2 of lead. However, detectable lead quantities less than 1.0 mg/cm2 may constitute a lead dust hazard even though it is not a lead-based paint as defined by Federal Standards. For a list of all surfaces tested and XRF results, refer to the attached XRF

Testing Report.

XRF RESULTS – Interior Results – Hall Bathroom

Component Substrate Color Location Result mg/cm2 Condition

Cabinet Wood White Wall C 2.1 Intact

XRF RESULTS – Interior Results – Laundry Room mg/cm2 Condition

Mini-Blinds Vinyl White Wall B 3.6 Intact

SINGLE SURFACE LEAD WIPE SAMPLING RESULTS

Below you will find charts summarizing lead wipe sampling performed at the subject property. HUD standards for wipe sampling are >10 µg/ft2 (floors) and >100 µg/ft2 (interior window sills).

Lead Dust Wipe Results

SAMPLE # ROOM NAME SURFACE TYPE LEAD CONTENT

(µg/ft2)

1513-1 Living Room Floor <2.0

1513-2 Laundry Room Window Sill 490

1513-3 Laundry Room Floor <2.0

1513-4 Kitchen Window Sill <6.5

1513-5 Bathroom Floor <2.0

1513-6 Bedroom A/B Window Sill 9.1 Laboratory results of the single-surface wipe samples obtained from the subject property determined that lead concentrations were ABOVE their respective HUD and EPA standards for lead in dust in sample 1513-2.

105 Crestview Rd.

Housing Rehab

The interior has three bedrooms, a kitchen, living room and one bathroom. The total square footage is approximately 1,350 sf. The structure was built in 1958. The main concerns are roof, window, interior complete rehab.

Major renovations include:

• Complete Rehab

SPECIFICATIONS DATED: March 31, 2026 INSPECTED BY: Charlina Locklear-Chavis DATE OF INSPECTION: March 31, 2026 ADDRESS: 105 Crestview Rd. Rocky Mount NC 27801 initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

2. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION OF A

PROPERTY IN AN HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

• (first choice) the existing damaged materials that are being replaced, or

• (second choice) the original materials on adjacent surfaces.

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECS BY LOCATION/TRADE

Address: 105 Crestview Road Unit: Unit 01

Location: 1Exterior

Carpentry

2974 WINDOW REPLACE--VINYL-- SGL HNG ENERGY STAR - 10.00 EA ________________

W/TRIM >100 UI

Replace existing window that is > (greater than) 100 UI (United Inches). After establishing any required floor containment with polyethylene sheeting, wet mist, remove, wrap in polyethylene sheeting and dispose of any components containing Lead Based Paint. Detergent wash, rinse, allow to dry and HEPA vacuum any paint chips, dust and debris. Field measure and install a PVC, 1 over 1, single hung, double glazed, Low E window that meets the ENERGY STAR standards for this climate for U value and SHGC, and is AAMA certified per AAMA/WDMA/CSA 101/I.S.2/A440-11. Include 1/2 screen.

Wrap exterior jamb and sill with .027" aluminum coil stock back caulked and nailed 6" on center. Re-trim opening with casing, apron and stool to match existing. Prep for paint.

3185 DOOR--PREHUNG METAL ENTRANCE 2.00 EA ________________

Dispose of door and frame. Install a prehung metal, insulated, 6-panel entrance door and jamb including interior and exterior casing, spring metal weatherstripping, interlocking threshold, one entrance and one mortised deadbolt keyed alike. Prime and top coat. Replace front exterior door and carport exterior door

Roofing

4580 TEAR OFF AND REROOF SHINGLES 1.00 ________________

Remove and dispose of all roofing & defective sheathing. Cut a 1" wide vent at ridge board. Replace up to 200 sf of roof using pine board or CDX plywood of matching thickness.

Staple 15 lb felt. Install preformed white aluminum, drip edge, and vent pipe boots. Install a 220 lb fiberglass asphalt, 3 tab shingle with a 25 yr warranty. Replace all flashing. Install shingle-over ridge vent.

4110 FLOOR ASSEMBLY--BATH/KIT 1.00 SF ________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and LVP flooring w/ owner's choice of shoe molding or vinyl base. Reinstall fixtures. Check for leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.

5560 PREP & PAINT BATHROOM 1.00 RM ________________

Remove/cover all hardware and fixtures not to be painted. Wet scrape all loose, cracked, peeling, blistered surfaces. Clean surfaces with non-phosphate detergent. Fill all holes and cracks. Spot prime with acrylic latex. Apply top coat of owner's choice of premixed acrylic latex semi-gloss.

Plumbing

6900 VANITY--24" COMPLETE 1.00 EA ________________

Install a 24" plywood vanity; including top with backsplash, wash bowl and single lever brass bodied chrome faucet with a maximum 1.5 GPM flow rate. Include PVC drain attached to a code legal plumbing vent, use type L copper or PEX supply piping with brass bodied stops on all supply lines. Seal all penetration through the floor, walls and cabinet for plumbing connections using expanding foam or caulk and cover with chrome eschucion plates. Cabinets must comply with California 93120 (formaldehyde content) or all exposed edges must be sealed with a low-VOC sealant.

7010 COMMODE--REPLACE--1.6 GPF 1.00 EA ________________

Install a 2 piece, close coupled, white, vitreous china, commode with a maximum water usage per flush of 1.6 Gallons. Include plastic or pressed wood white seat, supply pipe, shut-off valve, flap valve and wax seal. Use 14" rough-in when replacing wall hung commode, and 12" rough-in to replace close coupled commode.ADA compliant (Tall Boy)

7290 SHOWER--HANDICAPPED 1.00 EA ________________

Install a 5'x3' shower stall recommended for handicapped use.

Floor shall be non-slip with a maximum 1/2" lip at entrance.

Include hinged seat 19" off floor and a 1-1/2" outside diameter chrome grab bar on opposite wall. A single lever control valve shall feed a fixed shower head and a hand held shower with 5' of stainless steel wrapped hose, through a single lever diversion valve.

Electric

7730 LIGHT FIXTURE--REPLACE 1.00 EA ________________

Replace a vanity light fixture, 3 bulb, UL approved, incandescent light fixture with shade and lamps.

7822 BATHROOM FAN/LIGHT FIXTURE--CONTINUOUS--SINGLE 1.00 EA ________________

SWITCH

Install a ceiling mounted ENERGY STAR qualified Fan/Light fixture with a modulating DC motor capable of 80 CFM operating at less than .3 Sones, with a night light, the capacity to run continuously at a preset CFM rating, a time delay feature for the boost setting, and vented w/ damper to exterior, such as the Panasonic Model # FV-05-11VKSL1. Switch both the fan and light using a single pole switch. Install 4" galvanized metal duct (not flex duct) and vent to the exterior ideally through a wall or gable end using a 4" hooded vent with damper. All duct seams and connections shall be sealed with duct mastic.

Slope duct runs to the exterior at 1/4" per foot. Insulate the ductwork with vinyl or foil faced R 8 minimum duct insulation.

Repair any damage to the ceiling installation and air seal fan/light assembly to the ceiling with low VOC caulk. Set the continuous level of ventilation to meet ASHRAE 62.2 and set the time delay switch to 20 minutes.

Location: 3Kitchen

4110 FLOOR ASSEMBLY--BATH/KIT 1.00 SF________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and LVP goods w/ owner's choice of shoe molding or vinyl

5555 PREP/PAINT KITCHEN 1.00 RM_______________

Remove/cover all hardware, fixtures not to be painted. Wet scrape loose, cracked, peeling, blistered surfaces. Feather edges & dull gloss surfaces w/sandpaper. Clean all surfaces with non-phosphate detergent. Fill all holes/cracks. Spot prime with acrylic latex. Apply top coat of owner's choice of premixed acrylic latex semi-gloss. Include any closets. This shall include the ceiling as well.

Electric

7835 RANGE HOOD EXTERIOR VENTED 1.00 EA __ ________

Install an exterior ducted enameled range hood with integral controls and light capable of 100 cfm at 70 sones. Attach hood to cabinet with screws. Include metal vent and roof or wall cap/damper assembly, using #14 copper Romex. Owner's choice of color.

Location: Living Room

5570 PREP & PAINT OCCUPIED ROOM - LIVING ROOM 1.00 SF________________

Remove/cover all hardware, fixtures, furniture, personal items not to be painted. Scrape loose, cracked, peeling, blistered surfaces. Feather edges/dull gloss surfaces w/ sandpaper.

Clean all surfaces w/ non-phosphate detergent. Fill all holes/cracks. Spot prime & top coat trim, ceiling, walls, doors & windows with owner's choice of premixed acrylic latex. Include any closets. Replace furniture and vacuum room. This shall include the ceiling as well.

Location: Hallway

5570 PREP & PAINT HALLWAY 1.00 SF __________________

Remove/cover all hardware, fixtures, furniture, personal items not to be painted. Scrape loose, cracked, peeling, blistered surfaces. Feather edges/dull gloss surfaces w/ sandpaper.

Clean all surfaces w/ non-phosphate detergent. Fill all holes/cracks. Spot prime & top coat trim, ceiling, walls, doors & windows with owner's choice of premixed acrylic latex. Include any closets. Replace furniture and vacuum room. THIS SHALL

INCLUDE THE CEILING.

Location: Bedroom 1

Carpentry

4110 FLOOR ASSEMBLY--Bedroom 1.00 SF________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and sheet goods w/ owner's choice of shoe molding or vinyl base. Reinstall fixtures. Check for leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.

Paint & Wallpaper

5485 PREP & PAINT SURFACE--Ceiling Only 1.00 SF ________________

Remove or cover hardware and accessories not to be painted.

Scrape loose, peeling, cracked and blistered areas. Clean oil, grease, fungus, dirt and dust from surfaces. Fill holes and cracks. Prime all new materials and spot prime existing with acrylic latex. Top coat with owner's choice of premixed acrylic latex. Replace or uncover hardware, fixtures and accessories.

Location: Bedroom 2

Carpentry

4110 FLOOR ASSEMBLY--BATH/KIT 1.00 SF ________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and sheet goods w/ owner's choice of shoe molding or vinyl

Drywall & Plaster

5210 DRYWALL--PATCH--LARGE Ceiling 1.00 SF ________________

Cut back defective gypsum to expose half of the studs on each side of the hole. Cut and tightly fit drywall patch. Glue and nail or screw patch. Apply tape and 3 coats of compound feathered out at least 8". Wet sand ready for paint.

5570 PREP & PAINT OCCUPIED ROOM 1.00 SF __________________

Remove/cover all hardware, fixtures, furniture, personal items not to be painted. Scrape loose, cracked, peeling, blistered surfaces. Feather edges/dull gloss surfaces w/ sandpaper.

Clean all surfaces w/ non-phosphate detergent. Fill all holes/cracks. Spot prime & top coat trim, ceiling, walls, doors & windows with owner's choice of premixed acrylic latex. Include

Location: Bedroom 3

4110 FLOOR ASSEMBLY--Bedroom 1.00 SF ________________

Remove all fixtures not built-in. Remove floor covering and underlayment. Repair/ replace subfloor and joists to restore floor to sound and level condition. Install 5/16" underlayment and sheet goods w/ owner's choice of shoe molding or vinyl base. Reinstall fixtures. Check for leaks. Correct all damage

5570 PREP & PAINT OCCUPIED ROOM 1.00 SF _________________

Remove/cover all hardware, fixtures, furniture, personal items not to be painted. Scrape loose, cracked, peeling, blistered surfaces. Feather edges/dull gloss surfaces w/ sandpaper.

Clean all surfaces w/ non-phosphate detergent. Fill all holes/cracks. Spot prime & top coat trim, ceiling, walls, doors & windows with owner's choice of premixed acrylic latex. Include

Location: Lead Base Paint Abatement

9007 CLEAN TO CLEARANCE 1.00 SF ________________

Prior to final acceptance of the lead hazard reduction work and all rehabilitation work, the property shall be visually inspected for any remaining paint chips, dust and debris and lead dust wipe samples shall be obtained from floors, windows sills and window troughs. The contractor meet the current HUD clearance level requirements for lead dust. The contractor shall re-clean all applicable components and surfaces and pay for all additional clearance dust sampling if any dust sample result exceed the current HUD clearance levels for lead dust.

9129 CLEAN TO CLEARANCE 1.00 SF ________________

After completion of all lead hazard reduction activities, wet mist, fold and remove all containment polyethylene sheeting. HEPA vacuum all visible surfaces including walls, floors, ceilings and window troughs from the top down. Detergent scrub all horizontal surfaces in small sections using a 3-bucket system, changing rinse water every 250 SF. Completely rinse with clean water and new equipment. After surfaces are dry, HEPA vacuum all visible surfaces except ceiling.

9532 EXTERIOR DOOR--REPLACE WITH METAL PREHUNG 2.00EA ________________

After establishing any required floor containment with polyethylene sheeting, wet mist, remove, wrap in polyethylene sheeting and dispose of door, frame and casing. Install a prehung, insulated, 4 panel, metal skinned door including magnetic weather stripping, interlocking threshold, wide angle peep site, dead bolt and entrance locksets. Retrim opening with 1" x 6" casing and brick molding. Prime and prep all wood with premium acrylic latex.

9627 EXTERIOR-- STABILIZE AND PAINT ACRYLIC 1.00 SF ________________

After establishing any required ground containment with polyethylene sheeting, mist defective paint area with water to the point of saturation. Aggressively wet scrape all loose paint, caulking and glazing with curved and flat draw scrapers .

Feather edges with a wet 100-grit sponge sanding block.

Wash with detergent solution, rinse, allow to dry and HEPA vacuum all paint chips, dust and debris. Prime, caulk with 25 year siliconized acrylic and top coat with premium acrylic latex.

CRAWLSPACE CASING AND DOOR OR INSTALL NEW

CRAWLSPACE CASING AND DOOR.

9636 EXTERIOR: ENCAPSULATE CUSTOM 10.00SF ________________

After creation of exterior containment, provide owner with proposed encapsulate technical application by wet scraping and HEPA vacuuming. Prep, prime and encapsulate surface in accordance with manufacturer's specifications.

All windows are being replaced. Makes sure all proper measures are taken due to the exterior lead-based paint survey results for window casing, sash and sills.

Unit Total for 105 Crestview Road, Unit 01: ____________

Address Grand Total for 105 Crestview Road: ____________

Attached you will find the lead-based paint reports summarizing identified components with concentrations greater than or equal to 1.0 mg/cm2 of lead. However, detectable lead quantities less than 1.0 mg/cm2 may constitute a lead dust hazard even though it is not a lead-based paint as defined by Federal Standards. For a list of all surfaces tested and XRF results, refer to the attached XRF Testing Report.

XRF RESULTS – Exterior Results mg/cm2 Condition

Window Casing, Sash, Sill

Wood White Sides

A,B,D 1.0-1.4 Intact and

Deteriorated

Door and

Door Casing Wood White Side A 1.0-1.6 Intact and

Deteriorated

Crawlspace Casing and

Door

Wood

White

Side C

1.0-1.1

Deteriorated

Below you will find charts summarizing lead wipe sampling performed at the subject property. HUD standards for

(µg/ft2)

105-1 Living Room Floor <2.0

105-2 Living Room Window Sill <6.5

105-3 Kitchen Floor <2.0

105-4 Kitchen Window…