HL 400 Hz MG Set Controller SOW.docx

Purchase Request # 2123403Y6173J93011 Performance Work Statement

400 HZ Motor-Generator Set Controllers

1.0 GENERAL SCOPE The U.S. Coast Guard Yard needing contract services of a Certified OEM Representative to assist with startup, testing, and commissioning of the newly installed Ward Leonard 400Hz Motor-Generator (MG) Set Controllers for the number 2 and number 3 MG Sets aboard CGC HARRIET LANE. Following commissioning crew training must be provided by the contractor.

1.1 SCOPE:

1.2 APPLICABLE DOCUMENTS

1.2.1 COMPLIANCE DOCUMENTS:

1.2.2 REFERENCE DOCUMENTS:

2.0 REQUIREMENTS/TASKS: The Contractor shall provide all labor, equipment, tools, materials, disposal, and supervision to meet the requirements below. Where no standards are specified, the Contractor shall meet industry standards.

2.1 Assist with testing and commissioning to provide optimum performance of the newly installed 400HZ MG Set Controller System. Provide one day on-site training of the ships personnel for the installed controller. Training must comprise operation and maintenance of new equipment.

2.2 The training must include at a minimum but not limited to:

· Hands-on training

· Operational theory

· Review of maintenance documentation

· Review of start-up and operational procedures

· Settings and adjustments

2.3 SITE VISIT. Contractors are responsible for verifying existing conditions, critical dimensions, and the scope of the work required to complete the project in full. Failure to visit the site does not relinquish the Contractor from this responsibility. Arrange site visits with LTJG Hau Trang at hau.d.trang@uscg.mil.

2.4 WARRANTY: A copy of the warranty shall be provided as part of the proposal. Standard warranty FOR LABOR AND EQUIPMENT required is a minimum of one (01) year.

2.5 TECHNICAL DATA. The Contractor shall provide all equipment manuals, drawings, certificates, and inspection reports.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL:

3.2 KEY PERSONNEL: The Contractor shall provide a Supervisor who shall be responsible for all Contractor work performed under this contract. The Supervisor is further designated as Key by the Government.

The Supervisor shall be a single point of contact for the Contracting Officer (KO) and the Contracting Officer’s Representative (COR). The name of the Supervisor and the names(s) of any alternative(s) who shall act for the Contractor in the absence of the Supervisor, shall be provided to the Government as part of the Contractor’s proposal. During any absence of the Supervisor, only one alternate shall have the full authority to act for the Contractor on all matters relating to work performed under this contractor. The Supervisor and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Supervisor without prior acknowledgement from the Contracting Officer.

The Supervisor shall be available to the COR via telephone between the hours of 0800 and 1600 Eastern Standard Time (EST), Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 48 hours of notification.

3.3 EMPLOYEE IDENTIFICATION: Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the contractor’s name, the employee’s photo, name, and badge expiration date. Visiting contractor employees shall comply with all Government escort rules and requirements. All contractor employees shall identify themselves as contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT: Contractor employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, etc.) when visiting or working at CG Yard.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS: Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY: The Coast Guard Yard is a controlled access area. All contractors and subcontractors performing work on this contract shall utilize the RAPIDGate program. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard. All Contractor employees are required to identify themselves with company identification on their hard hats and/or uniforms. Any Contractor employee not following Coast Guard rules and regulations will be removed from performance on this contract and may be barred from reentering the Coast Guard Yard.

Contractor employees shall not enter restricted areas in accordance with CG Yard security regulations and policies. Before Contractor employees can work at the CG Yard, the Contractor shall complete a security investigation on all Contractor employees in connection to this contract. Any Contractor employees with a criminal background must get prior authorization before they can gain access to the CG Yard. All personnel for the Contractor shall be supplied to the government prior to arrival conference for proper access to the Coast Guard Yard.

All personnel shall receive a visitor pass and clearance form from the CG Yard Security located at the Main Gate. A list of personnel needing access shall be provided to the Project POC at least twenty-four (24) hours prior to requiring access. Personnel will be required to provide full name, picture I.D. (valid driver’s license preferred), and date of birth. Non- US citizens will not be granted access to the work location under this contract. The following forms of identification are authorized:

The following state IDs will not be accepted:

- Maine - Missouri* - Minnesota - Washington* - Montana

* Enhanced Driver’s License (EDLs) will be accepted

4.2 PERIOD OF PERFORMANCE: The tentative period of performance is from 26 June 2023 to 30 June 2023

4.3 PLACE OF PERFORMANCE: The place of performance will be as follows:

Coast Guard Yard 2401 Hawkins Point Road Baltimore, MD 21226

Pier 1 CGC HARRIET LANE (WMEC 903) POC: LTJG Kevin Stachowski 410-365-8457

4.4 HOURS OF OPERATION: The normal operating hours of the CG Yard are 7:00 am to 3:30 pm, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, inclement weather, administrative closings, or similar Government- directed facility closings.

The contractor may be required to work outside of the normal working hours and possibly on weekends due to Yard work activities. Advance notice will be given to the Contractor as much as practical.

4.5 TRAVEL: The Contractor is responsible for any travel in the performance of this PWS.

4.6 PROTECTION OF INFORMATION: The CG Yard will not submit or provide any outside authorities of any personal information pertaining to the workforce of the Contractor. A list with all approved workers will be submitted to the Contracting Officer (KO), Contracting Officer’s Representative (COR), the POC for this contract, and the security gate office.

5.0 GOVERNMENT FURNISHED RESOURCES:

5.1 The civilian cafeteria on site may be used by all Contractor employees. Contractor employees are not authorized to attend picnics, cookouts, or any other type of workday ceremonies sponsored by the government.

5.2 Contractor-owned vehicles will only be allowed on the CG Yard to facilitate the flow of materials, supplies, or services to and from the job site. Routine operation or parking of Contractor or privately owned and/or operated motor vehicles is not authorized on base, without exception. The North Lot outside of the security gate is available for parking.

6.0 CONTRACTOR FURNISHED PROPERTY:

6.1 The Contractor shall, throughout the performance of this contract, furnish all materials, equipment, and supplies necessary for contractor performance, and not otherwise identified as government provided material. The Contractor shall provide all standard Personal Protection Equipment (PPE) in accordance with Occupational Safety and Health Administration (OSHA) standards including but not limited to hard hat, appropriate eye protection, steel- toed shoes, and hearing protection.

6.2 In the event the Contractor creates an unsafe work environment and will cause yard work operations to cease, damages shall be assessed for the length of the work delay and the Contractor will be held liable.

6.3 The Contractor will provide all tools, lifts, and personnel to complete the scope of work described above.