High Valley Transit CMGC RFP_Final.pdf

High Valley Transit

REQUEST FOR PROPOSALS (RFP)

FOR

Construction Manager/General Contractor (CM/GC) for

S.R. 224 BRT Project

NOTICE

REQUEST FOR PROPOSALS

CM/GC FOR S.R. 224 BRT PROJECT

RESPONSES DUE: Submissions must be uploaded to the Utah Public Procurement Place (SciQuest) by 2:00 p.m. on Wednesday, November 20, 2024.

PROJECT NAME: CM/GC for S.R. 224 BRT Project

RFP AVAILABLE: Wednesday, October 9, 2024

PROJECT LOCATION: Summit County, Utah

PROJECT DESCRIPTION (brief): CM/GC services for BRT construction along both sides of

S.R. 224.

OWNER: High Valley Transit 2460 W Kilby Road Park City, Utah 84098

CONTACT: Gabriel Shields, Chief Development Officer gshields@highvalleytransit.org

All questions shall be submitted in writing to SciQuest by 2:00 p.m. on Wednesday, November 13, 2024.

High Valley Transit (HVT) reserves the right to reject any or all submissions received that do not meet the provisions outlines in the RFP. Furthermore, HVT shall have the right to waive any informality or technicality in submissions received when in the best interest of HVT.

Communication: Pursuant to Utah Code 63G-6a-1503(3), beginning the date that the solicitation is issued until the selection of a consultant has been made, consultants may not contact or communicate directly with any member or potential member of a Selection Team, HVT staff, or its consultants except written questions may be submitted in writing through SciQuest.

Part 1 – Project Information

1. GENERAL OVERVIEW

High Valley Transit (HVT, Project Sponsor), in conjunction with the Utah Department of Transportation

(UDOT, Project Sponsor), Summit County (Key Stakeholder), and Park City Municipal Corporation

(PCMC, Key Stakeholder) (the “Project Partners”), is seeking a contractor (“Contractor”) to perform

Construction Manager/General Contractor (CM/GC) services for the S.R. 224 Bus Rapid Transit (BRT)

Project (the “Project”).

The Construction Services Agreement will be a two-phase contract, the first phase being pre-construction services for the Project (Phase I – Pre-Construction Services). The second phase of the

Construction Services Agreement will be for construction services (Phase II – Construction Services) and will only be entered into after successful, open-book, negotiations, by HVT and the Contractor of the construction phase scope of services and construction guaranteed maximum price (GMP) for the

Project. See Part 4 of this RFP for a sample Construction Services Agreement for this Project.

2. PROJECT GOALS

The overall goals for the Project are as follows:

• Focus on safety of traveling public (vehicles, pedestrians, transit users, and active transportation users) and the Project Partners, Designer, Program Manager, and Contractor

(“Project Team”) as the highest priority;

• Provide a highly functional, high quality Bus Rapid Transit system including fixed running ways, station and canopies, signals, and a well-integrated BRT/Traffic Signal system;

• Provide safe and optimized roadway and multi-use path improvements within the project corridor;

• Ensure quality through a rigorous QC/QA program;

• Minimize impacts to the traveling public (vehicles, pedestrians, transit users, and active transportation users), throughout construction;

• Deliver the Project in a manner that creates strong positive relationships and trust among the

Project Team, external stakeholders, the community, and adjacent projects;

• Develop a sound, approach to construction that maximizes project schedule and benefits within the available budget;

• Provide flexibility to adapt the Project scope and schedule beyond the baseline.

• Substantial completion of the Project on or before June 2028 with revenue operations on or before September 2028.

3. MANAGEMENT OF THE PROJECT

The delivery of the Project will follow the traditional partnering methods. This will include joint resolution of issues, progress meetings, Contractor safety control, and Contractor quality control with

HVT quality assurance through oversight. While the logistics of the Project are not conducive to co-location, HVT and the Contractor will hold meetings as necessary at a mutually convenient location to identify and resolve issues expeditiously.

Overall management of the Project will be under the direction of HVT through its Project Manager (PM), Gabriel Shields. HVT's Project Manager may manage and make decisions regarding the Project in collaboration with representatives of the other Project Sponsors and Key Stakeholders. However, for the sake of efficiency, the Contractor will take direction from HVT's PM alone or the HVT PM's designee.

The Contractor shall be responsible for providing Project, satellite, or field offices it determines are necessary to complete the Project. The location of any Contractor field offices should be approved by

HVT. The cost of providing these Project, satellite, or field offices will be a component of the GMP construction price for the Phase II - Construction Services for the Project and are not required during

Phase I – Pre-Construction Services. The Contractor will not be responsible for providing any office space for the Project Partners other than space to hold meetings.

4. GENERAL PROJECT DESCRIPTION

The S.R. 224 BRT Project consists of constructing a 7.1-mile, fixed guideway BRT system on S.R. 224 between Kimball Junction Transit Center, located in Summit County, Utah and the Old Town Transit

Center, located in downtown Park City, Utah. The BRT will operate in both dedicated transit lanes and mixed flow traffic, along with operational and ITS upgrades at corridor intersections.

The BRT will operate in side-running dedicated transit lanes on each side of S.R. 224 between Olympic

Parkway and the S.R. 224/S.R. 248 (Kearns Boulevard) intersection (just over 5 miles). The BRT will operate in mixed-flow traffic between the Kimball Junction Transit Center in Summit County and

Olympic Parkway, within the Canyons Village Transit Hub, and along S.R. 224 from the S.R 224/S.R.

248 (Kearns Boulevard) intersection to the north en route to the Old Town Transit Center in Park City

(approximately 2 miles).

Key features of the Project include:

• Nine (9) brand-identified BRT Stations at the locations noted below;

o Kimball Junction Transit Center (End of Line) o Canyons Village Transit Hub o Fresh Market/Park Avenue Condos (Northbound and Southbound) o Old Town Transit Center (End of Line) o Bobsled Boulevard (Northbound and Southbound) o Thaynes Canyon Drive (Northbound and Southbound)

• New BRT Stations, including new platforms, canopies, landscaping, passenger waiting and boarding areas, amenities including benches, real-time arrival displays, solar lighting, and snow melt system for the platform and canopies at the locations below;

o Bobsled Boulevard (Northbound and Southbound) o Thaynes Canyon Drive (Northbound and Southbound)

• Modifications to existing Stations to accommodate BRT service at the locations listed below;

o Kimball Junction Transit Center (End of Line) o Canyons Village Transit Hub o Fresh Market/Park Avenue Condos (Northbound and Southbound) o Old Town Transit Center (End of Line)

• Dedicated transit lanes on S.R. 224 between Olympic Parkway and S.R. 248 (Kearns Boulevard);

• Differentiation in the appearance of the BRT guideway via pavement markings, lane delineators, or alternative pavement material and texture;

• Transit Signal Priority (TSP) and que jump lanes at intersections; and

• Roadway and multimodal improvements throughout the corridor that will directly support BRT improvements.

5. PROJECT FUNDING

The Project is funded through federal, local, and state funding. The federal funds are from a $25 million grant under the U.S. Department of Transportation’s (USDOT) Rebuilding America Infrastructure with

Sustainability and Equity (RAISE) program. The remaining funding for the Project is a combination of

State Transit Transportation Investment Fund (TTIF) and local funds. This is a federally funded Project, therefore all federal requirements will be adhered to. Refer to Appendix B for Federal Clauses and

Provisions.

6. PROJECT BUDGET

Budget control is critical to the success of this Project. The Contractor shall provide current market pricing as a basis of its open-book cost estimates. The Project Team, including HVT’s Independent Cost

Estimator, will all actively participate in defining the scope and evaluating cost of the design as it progresses to meet the Project budget.

7. CONTRACT SCHEDULE

The S.R. 224 BRT Project is anticipated to take 18-24 months to construct. Substantial completion of the Project on or before June 2028 with revenue operations on or before September 2028.

8. EXPLANATION OF THE GUARANTEED MAXIMUM PRICE (GMP)

On GMP, the price is established based upon the Schedule of Values from the construction GMP price for the Phase II – Construction Services. Invoicing is by line item based upon the schedule. If work is not complete on an item or the scope is reduced, it is tracked in a Potential Change Order (PCO) log. If scope is increased, it is also tracked in the PCO log. The PCO log is tracked and reviewed monthly. GMP allows flexibility for negotiating price increases and decreases and provides payment for only work completed.

The construction GMP price for the Phase II - Construction Services of the Construction Services

Agreement will be negotiated between the Contractor and HVT through an open-book cost estimating process during the Phase I - Pre-Construction Services. All work and services for the Phase II -

Construction Services stated in this RFP, or reasonably implied therefrom, must be completed within the construction GMP price.

The construction GMP price is the sum of:

• The Cost of Work (the sum of the Contractor's construction trade work costs as negotiated through the open-book cost estimating process);

• The Overhead Percentage Mark-up ; and

• Construction Management Fee.

Cost of Work: The construction trade work costs will be based upon the Contractor’s final Contracting

Plan, as approved by HVT, and will be the sum of subcontracted costs, plus the Contractor’s self-performed trade work costs. The cost of any HVT-supplied materials must not be included in the construction trade work costs, but the labor to install any such HVT-supplied materials must be included in the construction trade work costs. “Cost of Work” means the total construction cost for Phase II –

Construction Services of the Project, including:

• Labor and equipment costs of the Contractor, including all self-performed trade work.

• Subcontract costs.

• Costs, including transportation and storage at the Project Site, of materials and equipment incorporated, or to be incorporated, in the completed Project.

• Costs of transportation, storage, installation, dismantling, maintenance, and removal of materials, supplies, temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Contractor at the Site and fully consumed in the performance of the Work. Costs of materials, supplies, temporary facilities, machinery, equipment, and tools, that are not fully consumed, shall be based on the cost or value of the item at the time it is first used on the Project Site less the value of the item when it is no longer used at the Project Site. Costs for items not fully consumed by the Contractor shall mean fair market value.

• Rental charges for temporary facilities, machinery, equipment, and hand tools not customarily owned by construction workers that are provided by the Contractor at the

Project Site, and the costs of transportation, installation, dismantling, minor repairs, and removal of such temporary facilities, machinery, equipment, and hand tools.

• Costs of removal of debris from the Project Site of the Work and its proper and legal disposal.

• Costs of the Contractor’s site office, including general office equipment and supplies.

• Costs of materials and equipment suitably stored off the Project Site at a mutually acceptable location, subject to HVT’s prior approval.

• Sales, use, or similar taxes, imposed by a governmental authority, that are related to the

Work and for which the Contractor is liable.

• Fees and assessments for the building permit, and for other permits, licenses, and inspections.

• Fees of laboratories for tests required by the Contract Documents; except those related to defective or nonconforming Work.

• Royalties and license fees paid for the use of a particular design, process, or product, required by the Contract Documents.

• Costs for communications services, electronic equipment, and software, directly related to the Work and located at the Project Site, with HVT’s prior approval.

• Costs of document reproductions and delivery charges.

• Deposits lost for causes other than the Contractor’s negligence or failure to fulfill a specific responsibility in the Contract Documents.

• Legal, mediation and arbitration costs, including attorneys’ fees, other than those arising from disputes between HVT and Contractor, reasonably incurred by the Contractor after the execution of this Contract in the performance of the Work and with HVT’s prior approval, which shall not be unreasonably withheld.

• Expenses incurred in accordance with the Contractor’s standard written personnel policy for relocation and temporary living allowances of the Contractor’s personnel required for the Work, with HVT’s prior approval.

• That portion of the reasonable expenses of the Contractor’s supervisory or administrative personnel incurred while traveling in discharge of duties connected with the Work.

• Costs incurred in taking action to prevent threatened damage, injury, or loss, in case of an emergency affecting the safety of persons and property.

• Costs of repairing or correcting damaged or nonconforming Work executed by the

Contractor, Subcontractors, or suppliers, provided that such damaged or nonconforming

Work was not caused by the negligence of, or failure to fulfill a specific responsibility by, the Contractor, and only to the extent that the cost of repair or correction is not recovered by the Contractor from insurance, sureties, Subcontractors, suppliers, or others.

Cost of Work excludes the following:

• Salaries and other compensation of the Contractor’s personnel stationed at the Contractor’s principal office or offices other than the Project Site office.

• Bonuses, profit sharing, incentive compensation, and any other discretionary payments, paid to anyone hired by the Contractor or paid to any Subcontractor or vendor, unless HVT has provided prior approval.

• Expenses of the Contractor’s principal office and offices other than the Project Site office.

• Overhead Percentage Mark-Up.

• Construction Management Fee.

• The cost of any HVT-supplied materials.

Overhead Percentage Mark-Up: means the maximum overall Project overhead percentage mark-up for

General Conditions for management and construction to be applied to the Cost of Work prior to any other percentage markups. The Overhead Percentage Mark-Up compensates the Contractor for: (a) field office overhead, (b) all Insurance (i.e. Commercial General Liability, Automobile Liability, Worker’s

Compensation, Professional Liability (Errors and Omissions), Builder’s Risk, and Technology Errors and Omissions), (c) all bonds (i.e. Performance Bonds, Payment Bonds, etc.), (d) warranty obligations,

(e) incidental overtime, (f) indirect costs, and (g) any other add-on percentages (not otherwise called out in the Contract). The Overhead Percentage Mark-up will be shown on Pricing Form B Item 1.

Construction Management Fee: is the fixed fee percentage to be applied to the Cost of Work and also to any approved Change Orders, and contains, among other construction management costs, the profit and home office overhead, including insurance that is maintained by Contractor as a general cost of doing business.

The cost of Phase I - Pre-Construction Services is not included in the construction GMP price and will be paid per the Construction Service Agreement as Phase I Pre-Construction Services.

All proposed markup percentages for work, which includes all contractor and subcontractor overhead and markups, are as identified in the Proposers Price Proposal Form B and will be incorporated into the

GMP Amendment for Phase II - Construction Services.

9. DRAWINGS AND SPECIFICATIONS

Concept Design level engineering drawings for the Project are included in the Appendix A to this RFP.

In response to this RFP, Proposers are not required to develop competitive bids or to perform detailed cost estimates or take-offs. The drawings are provided for information and to further define the scope of the Project as currently planned.

10. SAFETY CERTIFICATION

The CM/GC will provide a certified Construction Safety Manager to certify the safety plan and oversee the safety and health of those working on the project. Acceptable certifications may include, but not limited to, OSHA or NASP. The Construction Safety Manager should certify that the safety plan is being followed for all payment requests and report on any safety violations and actions taken to address and resolve any reported safety issues.

11. ENVIRONMENTAL DOCUMENTATION

HVT and Project Sponsors submitted a categorical exclusion to FTA for review and approval. On

February 14, 2023, the Federal Transit Administration (FTA) issued NEPA approval for the Project. The mitigation measures in Appendix E will be implemented through final design and construction of the project.

S.R. 224 BRT CE document: https://www.highvalleytransit.org/sr224-bus-rapid-transit

12. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

The DBE program for the Project will be conducted by the Contractor, with oversight provided by HVT.

Because there are not significant opportunities for subcontracting during Phase I – Pre-Construction

Services, HVT has not established a DBE contract goal for the Phase I - Pre-Construction Services

Agreement; it will be treated as race-neutral. The DBE participation goal for the Phase II - Construction

Services Amendment is 1%. See Part 2 of the RFP for an explanation of the DBE Forms to provide with the Proposal.

13. SUBCONTRACTING

The Contractor shall be required to self-perform a minimum of 50% of total dollar value of the Cost of

Work for Phase II – Construction Services. As part of the Proposal, Proposers must submit their approach to developing a Contracting Plan (see Part 2). Any subcontracts must be competitively procured through a standard procurement process (e.g., low bid, best value) that meets the minimum requirements of the

Utah Procurement Code, Utah Code Ann. § 63G-6a-101, et seq. HVT shall have the right to review all solicitation documents prior to release.

14. INCENTIVES

As an inducement to the Contractor for this Project to achieve certain goals, HVT may establish an incentive fee program for the Phase II – Construction Services Amendment. If an incentive program is pursued, a joint effort in the development of the incentive program will be applied to this Project during the Phase I - Pre-Construction Services Contract. Nothing in the incentive program will be interpreted to mean that the Contractor is entitled to all or any portion of the incentive fee. If an incentive program is implemented, the determination of payment of the incentive fee will be at the sole discretion of HVT.

The inclusion of the incentive fee, and the incentive program, if it is decided that an incentive program will be implemented, will be a subject of the negotiations during the Phase I - Pre-Construction Services

Contract.

15. SCOPE OF PRE-CONSTRUCTION SERVICES

The objective of the Phase I – Pre-Construction Services Agreement and its associated tasks is to create a teaming atmosphere that will allow the Project Partners, the Contractor, and the designer to work jointly and cooperatively to deliver the highest quality Project within or under the budget as determined by HVT. The Project Team should make decisions collectively for the betterment of the Project. A not-to-exceed price for these services must be submitted in response to this RFP. The Phase I – Pre-

Construction Services Agreement not-to-exceed price must cover all pre-construction services shown in the tasks below up to the execution of the Phase II –Construction Services Amendment, if such Phase II

– Construction Services Amendment is executed. The anticipated duration of the Phase I – Pre-

Construction Service is fifteen (15) months.

The Contractor shall assist the design team during the Phase I - Pre-Construction Services Contract in the advancement of the drawings and construction documents to the level determined to be necessary by the Contractor and HVT for construction.

The designer has been retained by HVT under a separate professional services contract; however, the

Contractor and the designer must work together with the Project Sponsors and Key Stakeholders as a team to deliver final quality design documents for the Project. As a first priority under the Phase I - Pre-

Construction Services Contract, the Contractor shall be required to perform a written review of the design drawings for constructability and Value Engineering to identify cost savings opportunities for the

Project, to provide open-book cost estimating, and to attend cost estimating sessions for the release of construction design documents that reflect current market conditions and pricing. Any performance of these specific activities will be completed commensurate with the level of design completed and the amount of time available to complete the activities.

Task Description

Task 1 - Project Management

The Contractor shall provide a proposed Project Manager, Construction Manager and associated staff. This Task 1 should only include services that are not encompassed in any of the other tasks identified in this Section 15.

Task 2 - Consultation on Final Design and Construction

The Contractor shall consult with, advise, assist, and provide recommendations to The Project Partners and the design team on all aspects for finalizing the design and proposed construction, as requested by HVT. This task includes recommendations on design packaging to fast track or advance the phased construction of the project construction.

Task 3 - Goal Setting Session

The Contractor shall participate in a goal setting session with the Project Partners. The outcome of this session will be to review the goals as currently identified in this RFP to ensure the Contractor’s understanding of those goals and to allow the Contractor to provide recommendations to the Project Partners regarding refining and or modifying the goals. It is the intent that the final goals will be contractually included in the Phase II -Construction Services Amendment.

Task 4 - Partnering

During the Phase I - Pre-Construction Services, the Contractor shall work with the Project Partners to develop a professionally facilitated partnering process that will take place during the Phase II - Construction Services Amendment. The Contractor will acquire the professional facilitator and staff, who will be chosen based upon the mutual agreement of the Project Partners and the Contractor. The cost of developing the partnering process in coordination with the Project Partners will be included in the Phase I – Pre-Constructions Services NTE price.

The cost of the partnering process will be included in the GMP price of the Phase II - Construction Services Amendment.

Task 5 - Value Engineering

The Contractor will participate in two value engineering workshops led by the Program Management Team. This first workshop with be a 2.5-day study held after the 30% design submittal. The second will be a 1-day refresher between 60% and 100% design.

The workshop will be conducted under the leadership of a Certified Value Specialist (CVS) and consist of the following subtasks: Pre-Workshop Activities, Formal Workshop, Presentation, and Report.

The Project Team will review the VE design review reports and will submit written comments on each VE recommendation. The comments should include potential impacts caused by the VE recommendation, such as schedule delays, re-design cost, and impact on other work and construction costs. The comments will include the Project Teams’ opinions of the VE recommendations and their own recommendation as to whether the VE recommendations should be accepted or rejected. The comments will be submitted to HVT no later than seven days after receiving the preliminary report.

Any savings estimated to accrue to the Project due to the VE process during this Phase I – Pre-Construction Services Agreement will accrue solely to the benefit of HVT.

Task 6 - Review of all Design and Release for Construction Drawings

The Contractor shall review design drawings, specifications and release for construction design drawings and specifications, identify revisions to improve clarity for bidding or competitive procurement, and propose revisions that reduce construction costs and time of performance in written reports submitted to HVT.

The Contractor shall identify various elements of the Project that may require less than 100% design and make recommendations of such to the Project Partners. The Contractor shall identify packages of work or work tasks that may be ideal for fast-tracking for early construction and make recommendations of such to the Project.

Task 7 - Material Availability Review and Identification of Long Lead Items

The Contractor shall provide material availability reviews, along with written reports and recommendations of the design drawings through to the release for construction drawings.

The Contractor shall identify any long lead items, in a letter to HVT, which should be procured so that the schedule is not impacted.

Task 8 - Constructability Report

Following the review of the preliminary design drawings, the Contractor shall prepare a constructability report. The Contractor shall update the constructability report following the review of the final design drawings to reflect any significant changes between the preliminary and final plans.

Task 9 - Conduct of Construction Plan

The Contractor shall submit a written conduct of construction plan to HVT. The Contractor shall address proposed construction phasing, staging, and field office needs; parking requirements during construction; construction equipment storage; use of public roadways including haul routes, including any utility disruptions; protection of adjacent properties; dirt/debris mitigation; known hazardous material remediation; storm water drainage management; temporary facilities; traffic management; noise and vibration control; work hours, including, number of shifts and weekends; temporary road closures or detours;

emergency vehicle provisions; maintenance of access to all properties; public and worker safety protections; security; coordination signals; and maintenance of construction work zones.

Task 10 - Recyclable Materials Report

The Contractor shall submit a report identifying materials that may be cost-effectively recycled during construction, including a cost estimate of potential cost increases or decreases from the baseline estimate.

Task 11 - Permit Documentation Preparation and Assistance

The Contractor shall prepare, with assistance from the Project Partners, the necessary documentation to obtain environmental and administrative permits for the construction of the project. It is anticipated that the Contractor will be responsible for obtaining storm water pollution prevention, construction dewatering, construction, traffic control, and building permits. Permitting agencies include, but are not limited to UDOT, Park City, Summit County, the Utah Division of Water Rights, the Utah Division of Water Quality, and the USACE. Permits and environmental work shall comply with the CatEx. The Contractor shall pay for these permits and will be responsible to develop exhibits to these permits, as necessary. Cost of the permits shall be included in Phase II.

Task 12 - On-going Risk Analysis Participation

The Contractor shall participate in on-going risk analysis during Phase I Pre- Construction Services. HVT anticipates that this Task 13 will also include two full day risk workshops during which risk philosophy, issues, and allocation will be discussed by the Project Team. In addition to the risk workshops, the Project Team will participate in quarterly risk meetings . The risk register will be reviewed and agreed upon by the Project Team before finalizing the Phase II – Construction Services GMP. The outcome of the on-going risk analysis should be allocations of risks during the Phase II – Construction Services Amendment.

The Contractor shall prepare an Assumption Log/Basis of Estimate that specifies what the Phase II – Construction Services GMP is based on with assumptions and exclusions.

Task 13- Contracting Plan

The Contractor shall prepare, in coordination with HVT, a Contracting Plan for accomplishment of all construction and to maximize Disadvantaged Business Enterprise (DBE) opportunities, in accordance with UDOT’s DBE program.

The Contractor shall recommend division of the work to facilitate bidding and award of trade contracts. The Contractor shall recommend which work, if any, should be procured through value-based competitive selection, in lieu of low bid.

The Contractor shall identify work which the Contractor proposes to self-perform, and how the Contractor will ensure that the pricing of self-performed work will be most advantageous to the Project Partners. The Contractor shall identify the plan to manage any subcontract that is not performing in accordance with the Project’s requirements for budget control, on-time schedule performance, safety, or Quality Control (QC).

As a part of the Contracting Plan, the Contractor shall also be required to identify its process for selecting subcontractors. This process should identify how HVT will be involved in the selections.

Task 14 - On- Going Cost Estimating

The Contractor shall provide on-going open book cost estimating, beginning at the 30% design milestone. The Contractor shall submit to HVT a construction cost estimate for each milestone design submittal. On or before the completion of release for construction design documents for the Project the Contractor shall prepare and submit construction cost estimates that, when agreed to by HVT, will become the GMP prices for the Phase II - Construction Services Amendment. If the initial GMP construction cost estimates appear to be exceeding HVT’s established construction budgets, the Contractor shall notify HVT accordingly and propose how to complete the work within budget. If HVT and the Contractor cannot agree on GMP prices for the Phase II – Construction Services Amendment, HVT reserves the right to terminate the CM/GC Contract and procure the work in an alternative manner, as HVT deems appropriate. In the event of early termination, HVT will compensate the Contractor based upon work performed prior to the termination for which the Contractor can provide appropriate documentation that such work was performed for the Project. The Contractor shall identify the risks that it assumed when preparing the cost estimates for each milestone design submittal and on or before release for construction design and submit such assumptions in an Assumptions Log/Basis of Estimate with the cost estimates to HVT.

Task 15 - Critical Path Method Schedule

In conjunction with development of cost estimates for each milestone design submittal the Contractor shall prepare a detailed, baseline, cost-loaded, Critical Path Method (CPM) schedule for schedule management and progress payment processing during the Phase II – Construction Services. In addition to the schedule, the Contractor shall submit a finalized budget, estimated payment schedule, and schedule control management plan to ensure completion of construction within budget and in accordance with the baseline schedule.

Task 16 - Project Partners and Stakeholders Coordination

The Contractor shall assist with stakeholder coordination and outreach services.

The Contractor shall assist HVT with coordination with residents, businesses, utilities, potential developers, and other Project stakeholders on an as needed basis. The Contractor shall not be delegated the authority to act on HVT’s behalf with the Project Partners or other Project stakeholders. However, the Contractor shall be considered to be a member of HVT’s Project Team and may be requested to be a part of coordination meetings with the various Project stakeholders. During the Phase I – Pre-Construction Services Agreement, the Contractor will participate in up to four (4) public open houses and/or workshops as well as ongoing meetings with established stakeholder groups. The Project Public Involvement Team and HVT’s final designer will be responsible to develop meeting materials (boards, handouts, and other visual aids). HVT will record the outcome of the efforts in the form of meeting notes or brief reports and, with assistance from the Contractor, the Project Partners will develop timely responses to comments and questions received during the Phase I – Pre- Construction Services Agreement work.

Task 17 - No Units or Price for this Task.

See subtasks below for pricing.

The Contractor shall collect detailed information required to create the plans identified in the subtasks to this Task 17. The Contractor shall submit a detailed outline of each plan identified in the subtasks to this Task 17 to HVT for approval. After such approval is received, the Contractor shall prepare and submit the final approved plans to HVT. (This Task 17 should have no units or price associated with it. All units and prices associated with the subtasks to this Task 17 must be allocated to the appropriate subtasks.)

Task 17A - Development of a Safety Plan

The Contractor shall prepare and submit a safety plan, in compliance with UDOT’s Safety & Health Manual.

Task 17B - Development and Implementation of a Quality Plan

The Contractor shall develop, implement, and maintain a Quality Plan that assures equipment and material conformance to the applicable requirements of every section of the specifications. The Contractor shall develop a QC program to ensure continuing attention to the production and installation of error-free work complying with the CM/GC Phase II Contract Amendment. The QC program must include education, training, tool box meetings, meetings with subcontractors and suppliers, and other activities designed to accomplish the following: A) Emphasize the importance of high-quality work; B) Stress the concept that quality is best achieved during initial fabrication and/or installation of the work (i.e., "Do it right the first time"); C) Enhance the exchange of technical and other information pertaining to quality throughout the Contractor's Project organization; and D) Eliminate non-complying work requiring rework or replacement. The Quality Plan must include the Contractor's assurance of the quality of the work of subcontractors at all tiers. HVT will provide Quality Assurance (QA) for the Project. HVT or its designee will perform QA inspection and testing and will audit the Contractor to verify work and materials comply with the CM/GC Contract drawings, specifications, and all referenced standards. Audits will be performed on a systematic basis, coordinated with the Quality Plan or as warranted by general quality trends.

Task 17C - Storm Water Runoff Plan

The Contractor shall prepare and submit a plan to manage storm water runoff during construction in accordance with local jurisdiction criteria. The designer will prepare SWPPP drawings for Contractor use to obtain required permits.

Task 17D - Safety Certification Plan

The Contractor shall prepare a safety certification plan for use during and for close out of construction.

Task 17E - Utah Department of Environmental Quality Compliance Plan

The Contractor shall prepare and submit a plan to comply with Utah Department of Environmental Quality (DEQ) regulations regarding equipment emissions and dust during construction.

Task 17F - Hazardous Material Plan

The Contractor shall prepare and submit a plan to handle identified hazardous materials during construction and indicate how unanticipated hazardous materials that may be encountered during construction will be mitigated.

Task 18 – BRT Test Platform

The Contractor shall construct a BRT Test Platform at HVT’s Facility for the testing of platform heights with HVT’s design vehicle. The Designer will provide the platform dimensions to be tested. The Contractor will propose a cost-effective temporary solution for construction of the BRT Test Platform. It is anticipated that the Contractor will have to built up to two iterations of the temporary BRT Test Platform. HVT’s goal is to test how the buses approach the BRT Platform and achieve horizontal and vertical proximity to inform the final BRT Platform design.

Part 2 – Procurement Process Information

1. PROPOSAL FORMAT

Proposals must adhere to the following format:

• Proposals must not exceed ten (10 pages) in length. Cover pages, table of contents, divider tabs, resumes, the Price Proposal, and required forms do not count toward the page limit.

Hyperlinks will be counted towards the page limit unless specified as exempt. Brochures and similar generic marketing materials shall not be submitted.

• Proposals should be printable primarily on 8.5” x 11”. Two (2) of the ten (10) pages can be 11” x 17”. With the remaining eight (8) measuring 8.5” x 11”.

• Proposals should be printable in a minimum of 10-point font.

• If a Proposal is submitted in double-sided format, both sides of the page will be counted against the page limit.

• Maximum file upload size in SciQuest is 50mb.

Failure to follow the format described above may result in the Proposal being deemed non-responsive.

2. LETTERS OF INTEREST

HVT is requesting that proposers who are interested in the Project to submit letters expressing interest in the project and confirming that they intend to submit proposals. The letters should be submitted through SciQuest prior to the date listed on the RFP Notice. As the submission is not mandatory, proposers are highly encouraged to submit the letters so that HVT is aware of their intentions. Proposer’s letters will be kept confidential and not shared with others.

3. TECHNICAL PROPOSAL

The Technical Proposal should be submitted through SciQuest prior to the date listed on the RFP Notice and consist of the following sections with divider tabs which clearly identify, in the order listed below, the following information:

Tab 1: Cover Letter

Explain the interest of the person or firm in the work covered by this RFP and identify the Proposer’s point of contact name, address, telephone, and e-mail address. Limit cover letter to one page. The cover letter does not count in the page limit total.

Tab 2: Responding Organization Qualifications and Experience

The Proposal shall describe the responding organization’s qualifications and experience that are relevant to the Project, including but not limited to, experience on other CM/GC projects. Include information on delivery methods used to meet project goals which are similar to those required here, including projects where the budget and schedule were met and expectations were exceeded, and where complex and phased project scheduling was necessary. The Proposer shall describe those projects having a scope comparable to that anticipated for this Project. For each past project described, the Proposer should include at a minimum the project name, client, location, dates/duration, project description, similarities between the project described at this Project, key staff, and at least one owner reference. The preferred presentation for past project experience is in table format. References must have been directly involved, as a representative of the owner, in the project work performed by the Proposer. The Project Partners reserve the right to contact the reference specifically named by the Proposer in its proposal or any other additional reference deemed appropriate by the Project Partners.

Tab 3: Management Team Organization and Relevant Experience

The Proposal shall include an organization chart which includes the Key Personnel proposed to perform the Project including their assigned duties and responsibilities during Pre-construction and/or

Construction Services and relevant project experience. It is the responsibility of the Proposer to propose a team that it believes will best meet the stated goals of HVT.

List the following proposed key personnel:

A) Project Manager

B) Construction Manager

C) Utilities/Third-Party Manager

D) Public Relations Manager

E) Value Added Personnel (up to 3)

For each of the key personnel, describe their experience with Projects similar to the Project.

In the qualifications specified below, the word “must” indicates a required minimum qualification. The word “should” indicates the Project Partners’ preferred qualification, but such qualification is not a mandatory requirement. It is the responsibility of the Proposer to propose a team that it believes will meet the stated objectives of the Project Partners. The Project Partners understand that one of the major factors for success of a Project is that the team is experienced in the work that it is performing. As such, HVT has stated the qualifications of each key personnel in order to provide the Proposer with the criteria that will be used to evaluate the team of key personnel proposed.

The Proposer shall provide resumes for all key personnel. The Proposer shall clearly identify the key personnel's proposed roles for these Project(s) and relevant experience. Resumes must include each individual’s education, work history, length of tenure with the firm, and relevant experience with similar projects and specifically include those listed in Tab 2. The Proposer shall provide named owner references for the key personnel. References must have been directly involved, as a representative of the owner, in work performed by the key personnel in the last five years. The Project Partners reserve the right to contact the reference specifically named by the Proposer in its Proposal or any other additional references as deemed appropriate by the Project Partners, including references suggested by the Proposer's named references or references known to the Project Partners through its own knowledge of the transportation industry. The work should be similar in nature to the work on this Project. The

Proposer shall describe the work performed for the reference.

Key Personnel:

A) Project Manager

The Project Manager (PM) must have experience in management of construction with an emphasis on transit and roadway projects that included work of a similar scope, nature, and complexity as the Project. The PM must have experience in the delivery of projects using methods other than low bid design-bid-build and should have experience in the delivery of projects making use of the CM/GC, Design-Build, or other contracting method where it was used in a manner similar to this Project. The PM must have demonstrated experience in cost estimating, scheduling, and delivering projects subject to Federal requirements. Include years of construction experience and relevant project experience.

B) Construction Manager

The Construction Manager (CM) must have experience in management of construction projects that required the coordination of complex components on major construction projects where the construction schedule is critical and short and the budget is constrained and limited. The CM should have relevant experience on transit and roadway projects that included work of a similar scope, nature, and complexity as the Project. The CM should have cost estimating and scheduling experience. Include years of construction experience and relevant project experience.

C) Utilities/Third Party Manager

The Utilities/Third Party Manager (UM) must have experience in utility coordination, and construction management and compliance on large, complex, urban transportation projects. The

Utilities/Third Party Manager must have experience in coordination with third-parties involved with the project and effectively communicating with design engineers and construction staff regarding requirements of the associated agreements.

D) Public Relations Manager

The PR Manager is responsible for communication of all construction impacts to the public.

They are responsible for items such shut off notices, MOT changes, informing adjacent property owners of the construction schedule, managing the information hotline, and other items as needed to inform the public about construction. The Public Relations (PR) Manager should demonstrate construction related public information experience. Include work experience anticipated in the project, including stakeholder and business involvement, public information, maintenance of traffic, and special event construction.

The CM/GC PR Manager will work with communication manager and designer public involvement team already hired by HVT. To date, HVT has hired strategic Communication

Manager task include program visioning messaging with the program management contract.

The design contract has public involvement related designer tasks such as property acquisition, open houses at each design milestone delivered, and station workshops.

All program related messaging that will need to occur during construction will need to be coordinated with the strategy Communication Manager prior to messaging to the public. The

PR manager will need to coordinate with the designer Public Involvement Manager for property owner issues as it relates to construction. Include an approach for working within an established communication/public involvement team. The PR Manager can hold only this one key position.

E) Value-Added Pre-Construction and Construction Phase Personnel (up to 3)

Identify up to three (3) additional Key Personnel to provide added value to the Proposer’s team.

Experience should include work of the nature anticipated on the Project. Include relevant experience related to value add determination.

The CM/GC must seek and receive written permission from the Project Partners before removing any key personnel from the project prior to completion. Failure to do so will result in HVT assessing liquidated damages against the Contractor in the amount of $50,000.

Tab 4: Approach to the Work

The Proposal shall describe the proposed approach to completing the Project. The Proposer is encouraged to describe its approach to technical and procedural elements it perceives to be significant to the success of the Project. Proposer should address all twelve (12) elements listed below in a format that clearly links the response to the element. Within four weeks of NTP, the successful Proposer will be required to submit a Project Management Plan which will further define these elements.

A) Pre-Construction Services

The Proposer shall describe the personnel and resources it will devote to pre-construction services for the Project, including how much time (on a percentage basis) it anticipates that each person will spend performing pre-construction services, and what types of services each person will perform. Pre-construction services may include professional services, such as, VE, constructability reviews, quantity take-offs, open-book cost estimating, scheduling, permitting assistance, partnering, interagency coordination, and long lead time material purchases. Provide your approach to developing a fair and reasonable price for the project. Demonstrate that your approach can be used to successfully negotiate a fair and reasonable price for the project (include actual project examples if applicable). Include a description of the information and documentation the Proposer intends to make available to HVT as part of the GMP Price Proposal process.

The Proposer shall describe its approach to fostering a teaming atmosphere and partnering with the Project Team to resolve issues throughout the project, and to identify and capitalize on the strengths of each project team member to improve project outcomes. The proposer shall also describe its approach to partnering with the various stakeholders to resolve conflict and efficiently complete the work

B) Cost Control Plan

The Proposer shall explain how it will approach cost control to control budgets, limit changes and change orders. The Proposer shall also explain how it will implement value engineering

(“VE”) efforts during the pre-construction phase, and constructability reviews to identify efficiencies during the Project. The Proposer shall describe how opportunities will be identified that will make the Project a better value to HVT. The Proposer shall include the means and methods that will be used and, specifically, how its key personnel will interact with HVT staff and other project stakeholders to introduce VE proposals and work through the VE process during the lead up to construction and during the construction phase.

C) On-Time Completion and Schedule Management

The Proposer shall provide a preliminary baseline schedule in a time-scaled bar chart format, P6, or CPM showing Project pre-construction, procurement and construction schedules, in order to illustrate an understanding of the Project milestones and constraints including proposed phasing. The Proposer shall address construction staging, sequencing of work, mobilization, long lead time material procurement, substantial completion, plans for testing, commissioning, the punch-list period, and final acceptance. The proposer shall describe their approach to efficiently phasing the construction of the Project while minimizing the impacts to the traveling public (vehicles, pedestrians, transit users, and active transportation users) and to businesses and residents along the project corridor. The Proposer shall describe its weekly and monthly update procedures and how changes in the critical path are to be documented.