Purchase_Description_.pdf

Revised 10/20/2014

PURCHASE DESCRIPTION

1. Type of Contract Contemplated:

Purchase Order, Open Market, not expected to exceed $150,000 (inclusive of options)

X Contract, Open Market, expected to exceed $150,000 (inclusive of options)

General Services Administrative, Federal Supply Schedule, Task-Delivery Order or

Blanket Purchase Agreement, any dollar amount

Indefinite Delivery Contract, Task-Delivery Order, any dollar amount

2. Type of Competition Contemplated:

Competitive – Performance Purchase Description

Competitive – Brand Name or Equal

X Noncompetitive – Brand Name Only or Item Peculiar to One Manufacturer

Manufacturer:

Siemens Medical Solutions USA, Inc.

40 Liberty Boulevard

Malvern, Pennsylvania 19355

3. Period of Performance:

Production to begin no later than date of award (estimated May 1, 2017)

Installation to begin no later than August 7, 2017

Upgraded Systems must be fully operational no later than August 28, 2017

Warrant period from August 28, 2017 through August 27, 2018

The following timeline is critical due to participant recruitment, enrollment and data analysis of ongoing NRB clinical studies.

Production:

Assembly of new racks with RF amplifiers RF digitizers, cooling equipment, reconstruction computer

Creation of new gradient coils, shim coils, RF transmit/receive coils

Construction of patient table and interfaces, construct shrouds, assembly of new wire kits

Monthly status reports shall be provided to the Contracting Officer’s

Representative (COR) to provide progress and timeline.

Installation:

Ramp down existing magnet, disassemble and replace existing parts listed in

Section 5

Install all new parts (see production) to a fully operational Prisma 3T MRI

Ramp up magnet, check for field homogeneity, and ensure system meets all specifications (Quality Control testing).

Government will provide access to BRC loading dock and service elevators, including weekends and outside standard business hours and will make onsite modifications as required for installation (e.g. widening the doorway to the MRI suite). Government will provide footings for the MRI patient table. Daily and ongoing communication with between the Installation team and the COR to discuss progress will be required. At least weekly electronic mail communication indicating installation progress and any proposed changes to the installation timeline. A QA report will be provided to the COR upon completion of installation.

Fully Operational (August 27, 2017 Deadline): The system shall be considered fully operational when it meets the following conditions:

The magnet is ramped up to full field

All values on the magnet and cooling tests are within normal operating range

The system passes all safety-related tests including testing all emergency shutdown buttons

All surface coils available on the system pass ‘Coil Quality Assurance’

The system passes all ‘TestTools’ tests with all results within normal specifications

Warranty: Once the upgrade is complete and the Prisma is fully functional, a full one year warranty and planned maintenance, including parts and labor, shall go into effect.

Warranty shall include safety checks, system updates, QA, remote services, coil coverage, and helium refills conducted by Siemens Certified Service Engineers.

Warranty shall include access to Siemens Certified Service Engineers Customer Care

Center for technical telephone support.

4. Generic Name of Product: 3T MRI System Upgrade

5. Specifications: The Siemens Prisma 3T MRI upgrade shall be provided by an authorized service provider and reseller of the Prisma Fit Upgrade.

A. The following existing TRIO components shall be reused for the Prisma Fit Upgrade:

Description

- Magnet OR 64

- Gradient cables

- Helium lines

- Gradent Supervision

- Compressor F70

- Dongle

B. Contractor will disassemble and remove the following parts:

Description

- SEP 005 and helium compressor

- ACC/GPA

- Filter plate

- Patient table

- RF components

- Body coil

- Gradient coil

- Alarm box and MSUP

- MRC/MRSC

- RFPA Astex

- Patient monitor

- Intercom

- Cabling

C. The following shall be provided by the Contractor to upgrade the TRIO 3T MRI Scanner to a Magnetom Prisma MRI Scanner:

QTY Description

1 Prisma fit Upgrade – including:

- XR 80/200 gradient system

- higher order shim, delivering a 5A/channel

- parallel transmit with TimTX TrueShape technology

- total imaging matrix in the 4th generation

- RF system at the scanner utilizing a digital in/digital out design

- dual density signal transfer

- Radio-frequency (RF) coils

- Day optimizing throughput display, control centers, and brain engine

- application suite for whole body imaging of all systems

- high performance host computer with at least 4CPU cores and

16GB or RAM and 512GB of high speed disk storage, DVD writer

- advanced MRI pulse sequences including 1D/2D PACE, BLADE, iPAT, Phoenix, Inline Diffusion, WARP, MDDW, CISS, DESS, ZOOMit.

1 Keyboard and mouse for console computer

1 204 x 64 High-end Imager with 16 additional independent RF receiver channels (making the standard 4G 48-channel base into a 204x64 channel system)

1 Table that can support up to 550lbs without restricting vertical or horizontal movement.

1 Pulse sequences provided in the Advanced Diffusion Package with readout-segmented EPI sequence and noise reduction sequence

1 Pulsed sequences provided in the simultaneous multi-slice EPI package and enables accelerated imaging

1 15 channel knee coil

1 64 channel head/neck coil

1 32 channel head coil

1 Separation cabinet (60kW) for central cooling water supply

1 UPS Cable (9m)

1 UPS Powerware to safeguard computers (230VAC, 3.0kVA/2.7kW) and bridge time: 5min full load/14min half load

1 UPS Battery module– closed/maintenance-free, provides 24min extension of the bridge time

1 Additional Manual set

1 Installation kit for fixed table (interface table to existing floor structure)

1 Onsite training - to include general training as specified on the American

Society for Radiologic Technologists (ASRT) checklist, including but not limited to how to acquire and transfer images, how to optimize work flow, how to create new protocols, and modify existing protocols, how to use the physiologic triggering, how to change coils, how operate patient table, and operate new console and patient interface.

1 12 months full warranty on parts and labor, system updates, helium re-fills and access to Siemens Certified Service Engineers Customer Care

Center for technical telephone support.

6. Contracting Officer’s Representative (COR):

Carolina Smith, MS

Clinical Program Manager

Neuroimaging Research Branch, NIDA-IRP

Biomedical Research Center

251 Bayview Blvd., Suite 200

Baltimore, MD 21224

(443) 740-2624 (phone)

(443) 740-2816 (fax)

(443) 517-8803 (cell) smitharo@mail.nih.gov

a. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

b. The Contracting Officer is the only person with authority to act as agent of the

Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or

(6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract

c. The Government may unilaterally change the COR designation for this contract

7. Packaging, Marking, and Shipping:

a. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. All items shall be packaged in crates suitable for international shipping. All items shall ship by

August 3, 2017. All items required for the upgrade shall arrive in a single shipment. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

All equipment must be delivered to the NIDA-IRP loading dock located at the

Biomedical Research Center, 251 Bayview Blvd, Suite 200, Baltimore MD 21224 at the onset of installation. All equipment required for installation will be provided by the Contractor. The Government will provide access to the loading dock and

MRI facility.

b. PACKAGING / SHIPPING / MARKING SPECIFICATIONS

All packaging shall be marked with the name, Carolina Smith, Neuroimaging

Research Branch, NIDA-IRP and the contract number.

mailto:smitharo@mail.nih.gov

8. Inspection and Acceptance

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of inspection and acceptance, Carolina Smith is the authorized representative of the Contracting Officer.

Inspection and acceptance will be performed at:

Neuroimaging Research Branch, NIDA-IRP

Biomedical Research Center (BRC)

251 Bayview Blvd., Suite 200

Room 01B737

Baltimore, MD 21224