Combined_Synopsis_Solicitation-NONCOMPETITIVE_4605956.pdf

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Solicitation Number: HHS-NIH-NIDA-SSSA-CSS-17-506

Title: NINDS Service Agreement for Mosquito Crystallization Robots

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is HHS-NIH-NIDA-SSSA-CSS-17-506 and the solicitation is issued as a request for quote.

(iii) This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures;

FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS

SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT

PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), Station Support Contracts and Simplified Acquisitions Branch (SS/SA) on behalf of the National Institute of Neurological Disorders and Stroke (NINDS) intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to TTP Labtech, LLC. Melbourn Science Park, Melbourn Royston, SG86EE, Great Britain.

This acquisition is conducted as non-competitive for a commercial item or service and is conducted under the authority of the FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items and 13.501 Special documentation requirements and the authority of 41 U.S.C. 1901.

Pursuant to FAR Subpart 13.501 (a) (1) (iii) the justification (excluding brand name) will be made available within 14 days after contract award or in the case of unusual and compelling urgency within 30 days after contract award.

Pursuant to FAR Subpart 13.501 (a) (1) (iv) the rationale for the brand name justification is only TTP Platinum is capable of providing the necessary maintenance support service because the equipment requiring maintenance is proprietary to this company, the original equipment manufacturer. TTP Platinum does not authorize any other contractors to perform this work. Use of any other contractor would void equipment warranties and jeopardize system functionality. This equipment is used for research purposes and non-functional equipment or inappropriately calibrated equipment would void data standardization and irreparably damage NINDS CBBU research data. TTP Platinum provides remote and on-site technical support during the warranty period. For these many reasons, TTP Platinum is the only contractor capable of meeting the needs of this requirement.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95-1, dated January 13, 2017.

(iv) The associated NAICS code 334516 – Analytical Laboratory Euipment Manufacturing and the small business size standard is 1,000 employees. This requirement is single-sole source, including brand-name, other than full and open competition.

(v) The contractor will provide Maintenance and Repairs to Mosquito Crystallization Robots because the robots are a criticoal component of carrying out the NINDS mission. A service agreement allows for quick repair, if needed and regular maintenance work to ensure continued use of the equipment which is required to perform at peak manufacturer’s standards.

(vi) Period of Performance: The period of performance shall consist of one base year and four (4) subsequent year-long optional periods of performance:

Base Year: September 1, 2017 – August 31, 2018 Option Year 1: September 1, 2018 – August 31, 2019 Option Year 2: September 1, 2019 – August 31, 2020 Option Year 3: September 1, 2020 – August 31, 2021 Option Year 4: September 1, 2021 – August 31, 2022

(vii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

(viii) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical Approach; and (2) Past Performance. Technical and past performance when combined are more important than the cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

(x) The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xi) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition. FAR clauses at 52.209-10, 52.233-3, and 52.233-4, Prohibition on Contracting with Inverted domestic Corporations, Protest After Award, and Applicable Law for Breach of Contract Claim, respectively, appy to this acquisition.

(xii) There are no additional contract requirement(s) or tems and conditions applicable to this acquisition.

(xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xiv) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance;

trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

Respondents that believe that they are manufacturers or authorized resellers of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.

Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

All responses must be received by Tuesday, August 15, 2017 at 12PM, Eastern Standard Time, and reference number HHS-NIH-NIDA-SSSA-CSS-17-506. Responses may be submitted electronically to Danielle R. Brown, Contract Specialist, at Danielle.brown2@nih.gov.

Fax responses will not be accepted.

(xv) Please contact Danielle R. Brown, Contract Specialist, at Danielle.brown2@nih.gov or

(301) 594-1928 with any questions.

http://www.sam.gov/ mailto:Danielle.brown2@nih.gov mailto:Danielle.brown2@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Service Agreement for Mosquito Crystallization Robots for the NINDS Cell Biology and Biophysics Unit (CBBU)

Statement of Need and Purpose:

The purpose of this acquisition is to acquire a service agreement (maintenance/repairs) for Mosquito Crystallization Robots PB1602 and PB1606.

Background Information and Objective:

The Cell Biology and Biophysics Unit (CBBU) in NINDS conducts structural studies on the microtubule regulating proteins and the defects in this regulation in neurodegenerative disorders. CBU research is aimed at solving the structure of cytoskeleton regulators.

Crystallization trials of cytoskeleton regulatory proteins require initial screening of hundreds of crystallographic conditions, usually in the 96 wells plate and each well containing small volume

0.2 microliter crystallization drop, using Mosquito Crystallization Robots.

Mosquito Crystallization Robots are a critical component of carrying out the NINDS mission. A service agreement allows for quick repair, if needed and regular maintenance work to ensure continued use of the equipment which is required to perform at peak manufacturer’s standards.

The CBBU conducts structural studies on microtubule regulating proteins in neurodegenerative disorders and uses the Mosquito Crystallization Robots for this purpose.

Period of Performance:

Period of Performance follows:

September 1, 2017 – August 31, 2018 September 1, 2018 – August 31, 2019 September 1, 2019 – August 31, 2020 September 1, 2020 – August 31, 2021 September 1, 2021 – August 31, 2022

Place of Performance:

The place of performance for this requirement shall be the 35 Convent Drive, Rooms 3B-406 and 3B408, Bethesda, MD 20892.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below.

Specific Requirements:

Contractor shall provide all labor and replacement parts to maintain operation of the existing Mosquito Crystallization Robots PB1602 and PB1606. Service shall be provided between the hours of 6 am and 6 pm, Bethesda, MD local prevailing time, Monday through Friday, unless indicated otherwise as follows:

• Contract shall provide and perform three (3) preventative maintenance inspections during the twelve (12) month period to ensure equipment is fully functioning.

• Contractor shall provide daily phone support on recovery procedures, remote access and remote repair or recovery of data within 4 business hours.

• Contractor shall provide unlimited original equipment manufacturer (OEM) software updates for Mosquito Crystallization Robots operating system and application software.

• The Contractor shall provide unlimited on-site visits for electrical and mechanical repairs and refurbishments and software application updates, inclusive of parts and labor. Contractor shall respond within two business days of notification of required service.

• The Contractor shall provide remote application support to assist with any application and assay enquiries via telephone or online support.

LEVEL OF EFFORT:

Not applicable

GOVERNMENT RESPONSIBILITIES

Government will provide Contractor personnel reasonable access to the Equipment for the required service repair. Government will cooperate with Contractor personnel so that Service can be performed efficiently and without interruption. Contractor shall be allowed use of Government equipment which Contractor personnel deem necessary to perform the Services.

DELIVERY OR DELIVERABLES

Not applicable

REPORTING REQUIREMENTS

Not applicable

OTHER CONSIDERATIONS

Travel:

Not applicable

Key Personnel:

The contractor will be responsible for ensuring that the personnel assigned for service have the technical competence required to complete the service within a reasonable time and maintain the equipment at peak factory performance. Service personnel need to have experience deemed appropriate by TPP LabTech.

Information System Security Plan:

Service technicians will have to be cleared at the commercial vehicle inspection station on 9000 Rockville Pike, Bethesda, MD to gain access to the premises

Data Rights:

Not applicable

Section 508—Electronic and Information Technology Standards:

The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. All tasks for testing of functional and/or technical requirements must include specific testing for Section 508 compliance, and must use NIH approved testing methods and tools.

Publications and Publicity:

Not applicable

Confidentiality of Information:

The Contractor will treat all experimental research data and information the NIH as confidential.

ATTACHMENT 1: Technical Evaluation Criteria

Service Agreement for TPP Platinum LabTech Mosquito Crystallization Robots for the NINDS Cell Biology and Biophysics Unit (CBBU)

The Government will award a contract resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price and all technical evaluation factors are detailed below:

Factor 1: Technical Approach (50 points)

The contractor shall detail in its technical proposal how it shall meet each of the project requirements. This shall include the maintenance provision approach, including discussion of who shall perform the maintenance support, verification of original equipment manufacturer (OEM) service technician certifications, replacement parts and software updates which shall be available for maintenance, and expected response times.

Technical approach shall be evaluated for speed of response, brand of parts available, and certification of OEM service technicians.

Factor 2: Past Performance (50 points)

The Contractor shall provide a list of two (2) contracts or purchase orders completed during the past five (5) years, similar in size and scope to the imager/scanner requirements outlined in this Statement of Work. Experience must be specific to provision of imager/scanner support services and shall include the following information for each contract or purchase order listed:

a. Name of Contracting Organization

b. Total Contract Value

c. Description of Requirement and Specific Responsibilities of the Offeror as they relate to this SOW

d. Contract Period of Performance

Past Performance shall be evaluated for relevance to the current requirement.

Technical proposals will be evaluated using a summary adjectival rating in accordance with the following scale:

Excellent (90-100) Good (80-89) Acceptable (70-79) Marginal (60-69) Unacceptable (0-59)

Excellent

The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes several advantageous characteristics of substance, and very few disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical.

These solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements. Risk Level: Very Low

Good The proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements. Risk Level: Low

Acceptable The proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages. Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions may also be considered to reflect moderate risk in that they may be somewhat clear and precise, partially supported, and/or demonstrate a general understanding of the requirements. Risk Level: Neutral

Marginal The proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages present a low or questionable likelihood of resulting in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions may also be considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and/or do not demonstrate a complete understanding of the requirements. Risk Level: High

Unacceptable The proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has several disadvantages of substance, and advantages which, if they exist, are outweighed by disadvantages.

Collectively, the advantages and disadvantages are unlikely to result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions may also be considered to reflect very high risk in that they lack any clarity or precision. Risk Level: Very High