HHS-2025-ACF-ANA-NR-0113 Revised Full Announcement.pdf

Notice of Funding Opportunity

Application due April 14, 2025

Administration for Native Americans

Environmental Regulatory Enhancement (ERE) Opportunity number: HHS-2025-ACF-ANA-NR-0113

Contents

Step 1: Review the Opportunity 4

Basic information 5

Eligibility 6

Program description 9

Step 2: Get Ready to Apply 13

Get registered 14

Find the application package 14

Learn more 15

Join the webinar 15

Step 3: Prepare Your Application 16

Application contents and format 17

Step 4: Learn About Review and Award 32

Application review 33

Award notices 40

Step 5: Submit Your Application 41

Application submission and deadlines 42

Application checklist 44

Step 6: Learn What Happens After Award 46

Post-award requirements and administration 47

Contacts and Support 50

Before you begin 3

Modifications 54

Contents 2

Before you begin If you believe you are a good candidate for this funding opportunity, secure your SAM.gov and Grants.gov registrations now. If you are already registered, make sure your registrations are active and up-to-date.

SAM.gov registration (this can take several weeks)

You must have an active account with SAM.gov. This includes having a Unique Entity Identifier (UEI).

See Step 2: Get Ready to Apply

Grants.gov registration (this can take several days)

You must have an active Grants.gov registration. Doing so requires a Login.gov registration as well.

See Step 2: Get Ready to Apply

Apply by the application due date

Applications are due by 11:59 p.m. Eastern Time on April 14, 2025.

To help you find what you need, this NOFO uses internal links. In Adobe Reader, you can go back to where you were by pressing Alt + Left Arrow (Windows) or Command + Left Arrow (Mac) on your keyboard.

Before you begin 3 https://sam.gov/ https://grants.gov/

Jump to a step

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1:

Review the Opportunity

In this step

Basic information 5

Eligibility 6

Program description 9

Basic information Administration for Children and Families (ACF)

Administration for Native Americans

The Environmental Regulatory Enhancement (ERE) program empowers tribal and Alaska Native communities to manage lands, water, and air in their regions.

Have questions?

See Contacts and Support.

Key facts

Opportunity name:

Environmental Regulatory Enhancement (ERE)

Opportunity number:

HHS-2025-ACF-ANA-

NR-0113

Announcement type:

Initial

Federal assistance listing:

93.581

Statutory authority number: Section 803(a) of Native American Programs Act of 1974, 42 USC 2991b(e)

Key dates

Application submission deadline: April 14, 2025

Expected project start date: September 30, 2025

See other submissions for other time frames that may apply to this NOFO.

Summary The Environmental Regulatory Enhancement (ERE) program funds projects to plan, develop, and implement strategies to help tribal governing bodies regulate environmental quality and follow federal and tribal environmental laws.

The goal of the ERE Program is to empower tribal and Alaska Native communities to manage lands, water, and air in their regions.

You do not need to own land to apply for an ERE award.

Funding details Type: Grant

Expected total program funding: $2,000,000

Total expected awards: 3

Minimum award amount (award floor): $100,000

Maximum award amount is dependent on the project and budget period:

• 12-month project has a $300,000 ceiling.

• 24-month project has a $600,000 ceiling.

• 36-month project has a $900,000 ceiling.

Project and budget periods can be 12 months, 24 months, or 36 months. The Administration for Native Americans (ANA) will award all federal funds at the start of the project period.

Awards made under this funding opportunity are subject to federal funds availability.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 5 https://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter34/subchapter8&edition=prelim https://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter34/subchapter8&edition=prelim

Eligibility Eligible applicants These types of organizations may apply based on 42 USC 2991b and 45 CFR 1336.33:

• Federally recognized Indian tribes, as recognized by the Bureau of Indian Affairs

(BIA).

• Incorporated non-federally recognized tribes.

• Incorporated state-recognized Indian tribes.

• Other tribal or village organizations or consortia of Indian tribes.

• Nonprofit Alaska Native Regional Corporations and Associations in Alaska with village-specific projects.

• Nonprofit Alaska Native community entities or tribal governing bodies (Indian Reorganization Act or Traditional Councils), as recognized by the BIA.

• Alaska Native villages, as defined in the Alaska Native Claims Settlement Act and/ or nonprofit village consortia.

Individuals, including sole proprietorships, and foreign entities are not eligible.

Other eligibility criteria Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity.

Assurance of Community Representation on Board of Directors If you are not a federally or state-recognized tribe, Alaska Native village government, or public government agency in the U.S. territories, then you must provide documentation that a majority of your board members are representative of the Native American communities that ANA serves.

For more information about this documentation, see the attachments section.

If you do not include this documentation with your application, your application will be disqualified and the application will not be considered for competition.

Only one active award per assistance listing To be eligible to receive funding under this NOFO, you can’t have a current active ANA award under the Assistance Listing Number 93.581.

Organizations with an ANA award that will continue beyond the start date of a possible new award and has the same Assistance Listing number as this NOFO are ineligible to

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 6 https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title42-section2991b&num=0&saved=%7CZ3JhbnVsZWlkOlVTQy1wcmVsaW0tdGl0bGU0Mi1zZWN0aW9uMjk5MWItMg%3D%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/current/title-45/subtitle-B/chapter-XIII/subchapter-D/part-1336/subpart-C/section-1336.33 https://uscode.house.gov/view.xhtml?path=/prelim@title43/chapter33&edition=prelim apply for a new award and will be disqualified and the application will not be considered for competition.

This disqualification factor does not impact organizations that have an ANA award under a different Assistance Listing number.

Disqualification factors We will review your application to make sure it meets these responsiveness requirements.

We won’t consider an application that:

• Requests funding above the award ceiling.

• Is submitted after the deadline.

• Is from an individual, including a sole proprietorship, or a foreign entity.

• Is received in paper format that didn’t have a previously approved exemption from

ACF.

• Is from an applicant organization that has an active ANA award with the same Assistance Listing number as this NOFO that will go beyond the start date of a possible new award.

• Is from an applicant organization that failed to meet or document the Assurance of Community Representation on Board of Directors.

Application limits If you submit an application for the same NOFO more than once, we will only acknowledge the last on-time submission.

Cost sharing This program requires you to contribute 20% of the project’s total cost per 42 USC 2991b(c). You can calculate this cost-sharing requirement in one of two ways:

Method 1: Start with the federal share Calculation: Multiply the federal share (in dollars) by 20 and divide that product by 80.

For example: Multiply $100,000 by 20 and divide that product by 80. This equals a match of $25,000.

Method 2: Start with the total project cost Calculation: Multiply the total project costs by 20%.

For example: Multiple $125,000 by 20%. This equals a match of $25,000.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 7 https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title42-section2991b&num=0&saved=%7CKHRpdGxlOjQyIHNlY3Rpb246Mjk5MWItMyBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title42-section2991b&num=0&saved=%7CKHRpdGxlOjQyIHNlY3Rpb246Mjk5MWItMyBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim

Types of cost sharing You can meet your match requirement through any combination of:

• Cash contributed by your organization.

• Cash contributed by partners or other third parties.

• In-kind (non-cash) contributions from third parties.

Under section 803(d)(3) of NAPA (42 USC 2991b(e)(3)), projects funded through ERE are allowed to use other federal funding to meet the required 20% match as long as the authorizing statute for the matching federal funds does not expressly prohibit such use.

If the other statute is silent on matching, then the applicant can use the other federal award to meet the ERE match requirement.

Please view ANA’s applicant resource page for additional ways to meet your cost sharing requirements.

Cost-sharing commitments You must follow through on your promise of cost-sharing funds, even if you promise more than the required minimum. We put these commitments in the Notice of Award.

You’ll have to include your funds when you fill out your federal financial reports.

If you don’t provide your promised amount, we may have to decrease your award amount or use other enforcement actions.

Cost-sharing waiver Applicants may request a waiver of the requirement for a 20% cost-sharing match if they meet the criteria. Submit the waiver request with your application as an attachment. See cost-sharing waiver request.

We will consider a waiver only if you meet the requirements in 45 CFR 1336.50(b)(3). A waiver is not guaranteed.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 8 https://www.acf.hhs.gov/ana/toolkit/ana-application-toolkit https://www.ecfr.gov/current/title-45/subtitle-B/chapter-XIII/subchapter-D/part-1336/subpart-E/section-1336.50

Program description Statutory authority This program is authorized under 42 USC 2991b(d) (Section 803(d) of the Native American Programs Act of 1974 (NAPA)), as amended.

Overview The Environmental Regulatory Enhancement (ERE) program supports Native American tribes’ ability to enforce environmental laws. ERE promotes environmental health in American Indian and Alaska Native communities by supporting programs that align with the tribes’ cultural and natural resource management priorities.

Projects funded through this opportunity focus on one or more of the following activities:

• Strengthening environmental regulatory programs.

• Integrating traditional ecological knowledge into program administration to advance historic preservation.

• Advancing the management and co-management of lands.

You can find a list of our currently funded projects on ANA’s award recipient website.

Successful applications vary widely. As you consider whether your project may be a good fit for this opportunity, we encourage you to interpret our program’s goals broadly. To learn more about the Program Areas of Interest for this NOFO, see ANA’s Program Areas page.

Program-specific terms and concepts in this NOFO can be found on ANA’s applicant resource page.

Federal evaluation Under Section 811 of NAPA, ANA must provide an evaluation of funded projects including evaluations that describe and measure the success of such projects, their effectiveness in achieving stated goals, and their structure and mechanism for delivery of services. We will complete this evaluation in a manner that is respectful of cultural protocols and community-based evaluation, using participant observations and interviews.

As much as possible, the evaluation will include community interviews with project staff and beneficiaries, and review of documentation including, but not limited to, the Ongoing Progress Report (OPR), which is approved under Office of Management and

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 9 https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title42-section2991b&num=0&saved=%7CKHRpdGxlOjQyIHNlY3Rpb246Mjk5MWItMyBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title42-section2991b&num=0&saved=%7CKHRpdGxlOjQyIHNlY3Rpb246Mjk5MWItMyBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.acf.hhs.gov/ana/grant-funding/active-grants-environmental-regulatory-enhancement-fy2019 https://www.acf.hhs.gov/ana/grants/programs https://www.acf.hhs.gov/ana/grants/programs https://www.acf.hhs.gov/ana/programs/environmental-regulatory-enhancement https://www.acf.hhs.gov/ana/programs/environmental-regulatory-enhancement

Budget (OMB) control number 0970-0452 (current expiration date September 30, 2026).

You must agree to participate fully in the federal evaluation and to follow evaluation protocols we establish.

Federal project evaluations are completed during end-of-project site visits from ANA, when evaluators use a structured information collection tool approved under OMB control number 0970-0379 (current expiration date 6/30/25). The site visits include first-hand accounts of project outcomes and community benefits as well as reviews of information provided through the recipient’s initial application and OPRs to evaluate the progress toward achieving the project’s goal and objectives by project staff throughout the project period.

Required attendance at events You must have the project director and a financial management staff person working on the project attend post-award training during the first year of your award.

At least two project staff must attend an annual ANA recipient meeting during each year of your ANA award. You must budget for all expenses associated with this required attendance.

An example of a budget for training/meetings can be found on ANA’s Applicant Resource page .

Funding policies and limitations General policies We will only make awards if this program receives funding. If Congress appropriates funds for this purpose, we will move forward with the review and award process.

If we receive more funding for this program, we will consider:

• Funding more applicants.

• Extending the period of performance.

• Awarding supplemental funding.

For guidance on some types of costs that we restrict or do not allow, see General Provisions for Selected Items of Costs of the Uniform Guidance, 45 CFR part 75 (or, starting October 1, 2025, 2 CFR part 200).

Program-specific limitations and policies We do not allow the following costs under this notice of funding opportunity (NOFO):

• Construction.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 10 https://www.acf.hhs.gov/ana/toolkit/ana-application-toolkit https://www.acf.hhs.gov/ana/toolkit/ana-application-toolkit https://www.ecfr.gov/current/title-45/part-75/subject-group-ECFR5d90ba314caea08 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72

• Purchase of real property.

• Major renovation.

Additionally, 45 CFR 1336.33(b) has the effect of making the following projects ineligible for funding under this NOFO:

• Providing third-party training and technical assistance to other tribes or Native American organizations or to non-members of the recipient organization.

• Feasibility studies, business plans, marketing plans, or written materials such as manuals that are not an essential part of the applicant’s long- range development plan.

• Ongoing administration functions that are not related to the proposed project.

• Ongoing social service delivery programs or the expansion, or continuation, of existing social service delivery programs.

• Projects that do not further the three interrelated ANA goals of economic development, social development, and cultural preservation.

• Projects from consortia of tribes that do not include documentation from each participating consortium member specifying their role and support.

• Projects from consortia must have goals and objectives that will encompass the participating communities. ANA will not fund projects by a consortium of tribes that duplicate activities for which participating member tribes also receive funding from ANA.

See 45 CFR 75.420 – 75.475 for information on costs that are always unallowable or have restrictions.

Indirect costs Indirect costs are costs you charge across more than one project and cannot be easily separated by project.

To charge indirect costs you can select one of two methods:

Method 1—Approved rate. You currently have an indirect cost rate approved by your cognizant federal agency.

Method 2—De minimis rate. Per 2 CFR 200.414(f), if you do not have a current federal negotiated indirect cost rate (including a provisional rate), you may elect to charge a de minimis rate. If you choose this method, costs included in the indirect cost pool must not be charged as direct costs.

This rate is 15% of modified total direct costs (MTDC). See 2 CFR 200.1 for the definition of MTDC. You can use this rate indefinitely.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 11 https://www.ecfr.gov/current/title-45/subtitle-B/chapter-XIII/subchapter-D/part-1336/subpart-C/section-1336.33 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-75/subpart-E/subject-group-ECFR5d90ba314caea08/section-75.420 https://www.ecfr.gov/current/title-2/section-200.414 https://www.ecfr.gov/current/title-2/part-200#p-200.1(Modified%20Total%20Direct%20Cost%20(MTDC))

Subawards As the prime recipient, you must maintain a substantive role in the project. We define a substantive role as conducting funded activities and providing services that are necessary and integral to completing the project. Monitoring your subrecipient’s activities alone as described in 45 CFR 75.352 (or, starting October 1, 2025, 2 CFR 200.332) is not a substantive role.

We do not fund awards where your role primarily serves as a conduit for passing funds to other organizations unless that arrangement is authorized by statute.

If they do not have one, all subrecipients must obtain a Unique Entity Identifier (UEI) through the System for Award Management (SAM.gov).

Subrecipients must meet the eligibility requirements of this NOFO.

Salary rate limitation The salary rate limitation in the current appropriations act applies to this program. You may not use awarded funds to pay a salary at a higher rate than the rate for Executive Level II. For the Executive Level II salary, please see guidance from the Office of Personnel Management on executive and senior level employee pay.

The salary limitation reflects a person’s base salary (including any portion of the salary that is paid for with indirect costs). It does not include fringe benefits or any income the person is allowed to earn outside of the duties of the applicant organization. This salary limitation also applies to subawards, contracts, and subcontracts under an ACF grant or cooperative agreement.

Program income Program income is money earned as a result of your award-supported project activities. You must use any program income you generate from awarded funds for approved project-related activities. Find more about program income at 45 CFR 75.307 (or, starting October 1, 2025, 2 CFR 200.307).

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 1: Review the Opportunity 12 https://www.ecfr.gov/current/title-45/section-75.352 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.332 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.332 https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/ https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/ https://www.ecfr.gov/current/title-45/section-75.307 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.307

Step 2:

Get Ready to Apply

In this step

Get registered 14

Find the application package 14

Learn more 15

Join the webinar 15

Get registered SAM.gov You must have an active account with SAM.gov. This includes having a Unique Entity Identifier. SAM.gov registration can take several weeks. Begin that process today.

To register, go to SAM.gov Entity Registration and select Get Started. From the same page, you can also select the Entity Registration Checklist for the information you will need to register.

When you register or update your SAM.gov registration, you must agree to the financial assistance general certifications and representations. You must agree to those for financial assistance specifically, as opposed to contracts, because the two sets of agreements are different. You will have to maintain your registration throughout the life of any award.

Grants.gov You must also have an active account with Grants.gov. You can see step-by-step instructions at the Grants.gov Quick Start Guide for Applicants.

Need help? See Contacts and Support.

Find the application package The application package has all the forms you need to apply. You can find it online. Go to Grants Search at Grants.gov and search for opportunity number HHS-2025-ACF-ANA- NR-0013. Then select the Package tab.

After you select the opportunity, we recommend that you select the Subscribe button to get updates.

If you can’t use Grants.gov to download application materials, you may request them from the grants management contact.

If you are also unable to apply through Grants.gov, see the section on exemptions for paper submissions.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 2: Get Ready to Apply 14 https://sam.gov/content/entity-registration https://www.hhs.gov/sites/default/files/financial-assistance-general-certification-representations.pdf https://www.hhs.gov/sites/default/files/financial-assistance-general-certification-representations.pdf https://grants.gov/applicants/applicant-registration http://www.grants.gov/quick-start-guide/applicants https://www.grants.gov/search-grants

Learn more Visit Applying for an ACF Grant Award on the ACF Grants page.

Join the webinar ANA has an on-demand, pre-application webinar about the NOFOs. The pre-application webinar and materials are accessible on ACF’s ANA events website.

The pre-application webinar is available throughout the duration of the open application period. Viewing the webinar is voluntary. The webinar is available on demand on the website. The presentation will only include information provided in this NOFO. Opting not to view the webinar will not affect eligibility, application scoring, or the selection process.

In the event of a discrepancy between the information in the webinar and the NOFO, the NOFO takes precedence.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 2: Get Ready to Apply 15 https://www.acf.hhs.gov/grants/how-apply-grant https://www.acf.hhs.gov/ana/event https://www.acf.hhs.gov/ana/event https://www.acf.hhs.gov/ana/event

Step 3:

Prepare Your Application

In this step

Application contents and format 17

Application contents and format Application components You will submit all application components, including attachments and the standard forms in the application package.

See requirements for other submissions.

Your organization’s authorized official must certify your application.

Standard forms The Grants.gov application package for this NOFO includes forms that are submitted through Grants.gov.

See the list of standard forms.

Required format Page limit for the application is: 100 pages. We have clearly marked in the application checklist all components that are not included in this page limit.

File format: Portable Document Format (PDF) is recommended, but not required. ACF supports the following file formats when you attach files to the Project Narrative Attachment form and the Other Attachments form:

Accepted file formats

• Adobe PDF (.pdf)

• Microsoft Word (.doc or .docx)

• Microsoft Excel (.xls or .xlsx)

• Microsoft PowerPoint (.ppt)

• Image formats (.JPG, .GIF, .TIFF, or .BMP only)

Document formats Paper size: 8 ½ inches x 11 inches

Margins: 1 inch all around

Language: English

If possible, include page numbers.

Step 3: Prepare Your Application 17

Do not include external links to information you want reviewers to assess because reviewers will score the application solely on information provided in the application.

Fonts Font: Times New Roman

Color: Black

Size: 12-point font

Footnotes and text in tables and graphics may be 10-point.

Spacing Table of contents: Must be single-spaced

Project summary: Must be single-spaced

Project narrative: Must be double-spaced

Line-item budget and budget narrative: Can be single-spaced

Attachments: Can be single-spaced

Tables and footnotes throughout: Can be single-spaced

See disqualification factors to understand what may disqualify your application from consideration.

Table of contents At the beginning of your application, include a table of contents that guides a reader through the contents of both files in your application.

Project summary Provide a one-page summary of the project description. Do not cross-reference to other parts of your application. The summary must include:

• At the top, the project title, applicant name, address, phone numbers, email addresses, and any website URL.

• A brief description of the project, including the needs and population you will address, and your proposed services.

Step 3: Prepare Your Application 18

Project narrative The project narrative is where you address all your proposed activities. It is a critical section of your application, which we evaluate using merit review criteria and rank based on application scores. Remember that substance and measurable outcomes are more important than length. We are particularly interested in project narratives that convey strategies for achieving intended performance.

In it, you must:

• Explain how the project will meet the purpose of the NOFO, as described in the program description section.

• Make sure your narrative is clear, concise, and complete.

• Use cross-referencing rather than repetition.

• Be sure to include any required supporting documents noted. You generally provide these in your attachments.

• Use the headings and order of the sections that follow.

Geographic location Provide the precise physical location of your project and boundaries of the area you will serve. If you will include any subrecipients in your project that will serve the geographic areas include their locations as well.

Past ANA project performance ANA provides project-specific funding and not ongoing program funding. If you are proposing a project that is similar, in whole or in part, to previously funded activities, please provide a detailed description of what was achieved by the earlier project.

Additionally, provide explicit details and an explanation of how the proposed project is different and not a duplicate of the previously funded project.

Current community condition Identify one current community condition the proposed project will address. While ANA understands that communities face many conditions at the same time, you should identify only one current community condition statement that the proposed project will address.

Include recent data, either qualitative or quantitative, to describe the status of the current community condition and its relevance to your proposed project. Examples of kinds of data you might use include unemployment rates, language proficiency levels, health disparity rates, and water or soil contamination levels. Use local data when

Step 3: Prepare Your Application 19 available. An example of a current community condition is: “Currently, the community imports 95% of its produce.”

Project goal In a single sentence, state a project goal that will be achieved by the end of the project.

The project goal should describe an improvement to the current community condition.

Additionally, describe how the project goal is relevant to this opportunity and explain how the project goal is achievable by the end of the project period.

An example of a project goal is: “Reduce produce imports by 30% through the development of a garden that is affordable and accessible by community members year-round.”

Objectives State your main objectives and any sub-objectives. Address how the objectives stated relate to the overall purpose of this program and describe how you will achieve the objectives.

Describe the results your project will achieve and how it will achieve them.

Identify up to three objectives for the entire project period.

Well-written objectives help set program priorities and targets for progress and accountability. We recommend that you avoid verbs that may have vague meanings to describe the intended outcomes, like “understand” or “know,” because it may prove difficult to measure them.

Instead, write objectives that document action, such as the following: “By the end of 36 months, 250 tribal households will be enrolled in the community recycling program in order to improve the environmental health of community members living on tribal lands.”

Each objective can include:

• A timeline describing when the objective will be completed. This should be expressed in project years. For example: “By the end of 36 months.”

• A description of what will be completed through the objective. For example:

“Enrolled in the community recycling program.”

• A measure of the amount of change expected by the end of the project. For example: “250 tribal households enrolled.”

An example of how to write an objective can be found on ANA’s applicant resource page.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 20

Project implementation plan Tell us the story of who you are and what you want to accomplish with your project, including the following:

• What your timeline will be

• How will you achieve your goals and objectives

• Who will be involved

• What resources you will need to be successful

Describe your plan to implement the project. Describe the scope of your proposed project and explain in detail how you will accomplish it. Account for all functions or activities you identify in your application.

Discuss all the steps that must be taken in order to implement each objective and to achieve the expected outcomes. You will also submit your plan using the objective work plan forms.

Present this plan in a narrative that provides more information on the objectives, activities, and outputs presented in the objective work plan (OWP). Outputs are the direct, tangible results of activities. This is often expressed as a target number of activities completed and/or people served. Include all necessary steps and realistic timeframes to achieve each objective. Do not copy the OWP directly into the narrative to complete this section.

If a license or permit is needed for any of the activities in your proposed project, your implementation plan should describe how and when it will be obtained.

Explain potential obstacles, barriers, or challenges that could delay the project or hinder you from accomplishing the project goals. Identify strategies you will use to address them. Challenges you might address include partnerships falling through, weather, and low participant recruitment.

Identify the measures you will take to ensure that the positive changes achieved by the project will be sustained beyond the end of the project. These can include resources, staff, or partners that are needed to sustain positive changes from the project.

Community-based strategy Community involvement in project design and implementation is one of the key factors in determining if a project will be successful.

• Describe your experience working on projects within the community.

• Describe the community’s participation and engagement in past projects.

Describe how the community was involved in identifying the need for the project and how their feedback was incorporated into the project design. Explain who or what

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 21 https://www.acf.hhs.gov/ana/training-technical-assistance/objective-work-plan https://www.acf.hhs.gov/ana/training-technical-assistance/objective-work-plan members of the community, including the tribal council or board, were involved to identify the need for the project.

You can also include optional supporting documentation such as stakeholder meeting agendas, sign-in sheets, surveys, and focus group notes. If you include this documentation, submit it in the attachments section.

Population to be served Describe the participants or beneficiaries who will take part in the project’s activities.

Explain how they will benefit from participating.

• Identify how participants will be recruited for the project, including any outreach activities related to recruitment, if applicable.

• Identify outreach activities that will be used to maintain community awareness, involvement, and/or participation in the project. Examples of outreach activities include community meetings, news media, social media, events, and publications.

Expected outcomes Identify the outcomes you plan to achieve from the project. Outcomes should relate to the overall program as described in the program description section. If research is part of the proposed work, outcomes must include hypothesized results and implications of the proposed research.

Outcomes are measurable changes that will result from achievement of the implementation plan. Outcomes can include, but are not limited to, increases in capacity and changes in knowledge, awareness, attitudes, skills, or behaviors.

Outcomes can be the same or different for each objective.

• Identify an outcome for each objective.

• Show clear connections between the outcomes, the current community condition, project goal, and objectives.

An example outcome is: “Tribal members will be engaged in improving the environmental health of their community through recycling efforts.”

Objective work plan (OWP) We require you to submit an objective work plan (OWP). Please refer to standard forms for the OWP form that you must use.

The OWP is a blueprint for achieving project objectives. It arranges major steps based on the implementation plan and includes details like:

• Key activities: The “how” of the project

• Timeframes: “When” these activities should be accomplished

Step 3: Prepare Your Application 22

• Responsible staff: “Who” will carry out each activity

• Outcomes: Outcomes describe the most significant change the objective will produce. Include the primary outcome for each objective as stated in the project narrative.

• Outputs: Outputs are the direct, tangible results of activities. This is often expressed as a target number of activities completed and/or people served. The outputs are logical results of the successful completion of activities within the proposed timeframe.

The OWP should be an implementation plan for each objective and each year.

• The OWP should have no more than three objectives, as stated in the project narrative.

• The OWP should include all activities needed to successfully achieve each objective. Each objective can have up to 25 activities per year. The project year for this NOFO begins September 30 and ends September 29 for each year of the project.

• If an objective spans more than one year, the OWP should provide details about which activities will occur in each year.

• We strongly encourage you to review the OWP form and instructions available at Grants.gov.

Organizational capacity Provide the following information for your full project team, including the applicant organization and any cooperating partners, contractors, and subrecipients:

Data management plan Describe a data management plan that will be used during implementation to collect information that can improve the project over time. This plan must include:

• A description of which staff will be responsible for data collection, tracking, and reporting.

• How you will monitor ongoing activities to measure the progress of the project’s objectives.

• The data collection tools and processes that will measure each objective.

• Examples of tools include Excel spreadsheets, logic models, surveys, assessments, participant observations or interviews, and outcome trackers.

• If data collection tools need to be developed, explain how you will develop them.

• A timeline for how you will review and use data collected to make adjustments to the project.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 23 https://grants.gov/forms/forms-repository/sf-424-family

Staffing plan

• You may provide your staffing plan in a narrative format or by attaching project-specific job descriptions.

• Identify all staff, partners, and consultants (filled and unfilled) supporting the project. Each person’s role and responsibilities should be explained. If known, please include the names of staff members who will fill key roles.

• Explain recruitment and hiring process for positions (staff, partners, and consultants) that need to be filled.

• Identify the principal investigator/project director (PI/PD) and authorized organizational representative (AOR) for the project (see definitions in the Application Toolkit). The AOR and PI/PD cannot be the same person and the separation of these duties must be identified.

• PI/PD responsibilities include monitoring progress and maintaining oversight of program reporting, staff, and partners.

• AOR will have official signing responsibility for the award.

• If a permanent PI/PD or AOR is unknown, identify who will take on the role until the position is filled and provide a timeline for filling the role with permanent personnel.

• Describe how the project will continue if positions become vacant at any time during the project period.

Partnerships and consultants

• Identify each partner or consultant and explain how they will support project activities, including scopes of work, MOUs, or letters of commitment. If the project does not plan on including these entities then please indicate so by stating: “Our project will not include the support of partners, consultants, or subrecipients.”

• Describe plans to finalize partnerships agreements if not completed and contingency plans for partnerships or consultant agreements if they fall through.

• Identify processes for communication with partners or consultants and how agreements will be managed and maintained.

Oversight plan Recipients are required to ensure proper oversight in accordance with 45 CFR part 75, subpart D (or, starting October 1, 2025, 2 CFR part 200). Oversight is the process by which an entity’s senior management ensures projects are performed in compliance with award requirements.

Provide a plan for oversight that includes the following:

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 24 https://www.acf.hhs.gov/ana/toolkit/ana-application-toolkit https://www.ecfr.gov/current/title-45/part-75/subpart-D https://www.ecfr.gov/current/title-45/part-75/subpart-D https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-D

• Describe key oversight staff who will be responsible for overseeing project staff and, if applicable, partners, consultants, or subrecipients.

• Describe key oversight staff who will be responsible for complying with applicable tribal policies and procedures, as well as state and federal laws and regulations.

These responsibilities will include drawing down funds and ensuring internal controls are in place when authorizing expenditures. There should be a clear separation of duties between the financial staff and the program staff.

• Identify systems for record-keeping, financial management, and reporting to oversight bodies.

• Explain procedures to avoid conflicts of interest.

• You will provide some supporting information in the attachments section.

Protection of sensitive or confidential information Describe how you will collect and safeguard protected personally identifiable information and other information that is considered sensitive. Make sure your approach is consistent with applicable federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. Provide:

• The methods and systems you will use to ensure that you properly handle confidential and sensitive information including any subrecipients and/or contractors.

• A plan for the disposition of such information at the end of the period of performance.

For more information, see 45 CFR 75.303(e) (or, starting October 1, 2025, 2 CFR 200.303(e)).

Line-item budget and budget narrative The line-item budget and budget justification support the information you provide in the Budget Information Standard Form SF-424A.

HHS now uses the definitions for equipment and supplies in 2 CFR 200.1. The new definitions change the threshold for equipment to the lesser of the recipient’s capitalization level or $10,000 and the threshold for supplies to below that amount.

Justify the costs you ask for and provide detail, including calculations for the “object class categories” in the Budget Information Standard Form. You will provide this information for each year of the period of performance. See information on funding periods.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 25 https://www.ecfr.gov/current/title-45/part-75#p-75.303(e) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.303 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.303 https://www.ecfr.gov/current/title-2/part-200#p-200.1(Equipment) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#p-200.1(Supply)

As you develop your budget, consider:

• If the costs are necessary, reasonable, allocable, and consistent with your project’s purpose and activities.

• How you calculate your costs in ways that are clear and repeatable.

• The restrictions on spending funds. See the funding policies and limitations.

Please also review the Standard Form instructions.

To create your line-item budget and justification, see detailed budget instructions on our website.

In general, you must:

• Indicate the method you will use for your indirect cost rate. See the indirect costs section for further information.

• Include estimation methods, quantities, unit costs, and other similar quantitative detail necessary for the calculation to be duplicated.

• For any cost sharing, include a detailed listing of any funding sources identified in Block 18 of the SF-424 Application for Federal Assistance.

• For applicants planning to use subawards, if your subaward budget is more than 50% of total direct costs, justify why you are subawarding that portion of the project. Explain:

◦ How you plan to maintain a substantive role in the project.

◦ Why you cannot achieve your goals without the subrecipients’ participation.

You can find an example of a budget for trainings and meetings on ANA’s applicant resources page.

Provide a budget that reflects expenditures in 12-month increments.

Budgets should include a column for each of the following and should be organized in this order:

• Object class categories (sections of cost types for the line items)

• Federal share (or costs that will be covered by the federal award)

• Match (cost share). This can be cash or in-kind and is the required 20 percent total project cost to be contributed by the applicant

• The budget narrative provides the cost calculations and breakdown for each line item for each year of the project. The budget narrative also provides a brief statement of the need for, or benefit of, this line-item expenditure relating to the accomplishment of the project.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 26 https://www.acf.hhs.gov/grants/prepare-budget https://www.acf.hhs.gov/grants/prepare-budget

◦ For example, personnel wage rate per hour multiplied by the number of hours to equal the annual salary listed for personnel, or vendor quotes for equipment over $10,000.

Required attendance at post-award training Include travel costs for two people to attend Post-Award Training for two days during the first year of your award. You should follow your organization’s travel policies to develop this budget.

• The Alaska Post-Award Training is usually held in Anchorage.

• The Pacific Post-Award Training is usually held in Honolulu.

• The Western Post-Award Training is usually held in Phoenix.

• The Eastern Post-Award Training is usually held in Washington, DC.

Required attendance at ANA recipient meeting You must attend an ANA recipient meeting during each year of the ANA award. You must budget for all expenses associated with this required attendance.

Cost sharing For awards that require the 20% matching or cost sharing by statute, we must hold you accountable for projected commitments of non-federal resources (at or above the statutory requirement) in your application budgets and budget justifications. This includes commitments by budget period or by project period for fully funded awards.

See Commitment of Non-Federal Resources.

If you fail to provide the statutorily required matching or cost-sharing amount (and any voluntary committed amount in excess) we may disallow federal funds. We will require you to report these funds in your Federal Financial Reports.

The application should include attachments with information or documentation to demonstrate how the required 20% commitment of cost-share contributions will be met.

Examples of how matching or cost sharing can be met include, but are not limited to:

• Commitment letters from partners.

• Vendors, tribal resolutions.

• Board resolutions.

• Third-party agreements.

Cost-sharing examples can be found in the application toolkit.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 27 https://www.acf.hhs.gov/grants/prepare-budget

Proprietary or personally identifiable information In your application, you may identify salary or other proprietary information or personally identifiable information. We will remove this information from applications before they go to reviewers.

If you have an exemption for a paper submission, you can protect salary information and any proprietary information by placing that information only in the original application. You can remove the information from the copies, keeping summary information.

Attachments You will upload attachments in Grants.gov using the Other Attachments form. These attachments are included in the overall application page limit, unless it says otherwise in this section.

Indirect cost agreement If you include indirect costs in your budget using an approved rate, include a copy of your current agreement approved by your cognizant agency for indirect costs. If you use the de minimis rate, you do not need to submit this attachment.

See the indirect costs section for more information.

Legal proof of nonprofit status If your organization is a nonprofit, you need to attach proof. We will accept any of the following:

• A reference to your listing in the IRS’s most recent list of tax-exempt organizations.

• A copy of a current tax exemption certificate from the IRS.

• A letter from your state’s tax department, attorney general, or another appropriate state official saying that your group is a nonprofit and that none of your net earnings go to private shareholders or others.

• A certified copy of your certificate of incorporation or similar document. This document must show that your group is a nonprofit.

• Any of these for a parent organization. Also include a statement signed by an official of the parent group that your organization is a nonprofit affiliate.

1. Review 2. Get Ready 3. Prepare 4. Learn 5. Submit 6. Award Contacts

Step 3: Prepare Your Application 28 https://www.ecfr.gov/current/title-45/part-75#p-75.2(Cognizant%20agency%20for%20indirect%20costs)

Additional eligibility documentation Assurance of Community Representation on Board of Directors The assurance documentation is not required from federally or state-recognized tribes, Alaska Native villages, or public government entities in the U.S. territories. It is required for applications from the following groups:

• Native nonprofit organizations.

• Tribal colleges governed by a board that is separate from the governing body of a tribe.

• American Indian Tribes or Alaska Native villages that apply as nonprofits.

You must show that a majority of your board members represent a Native American community to be served. You must submit documentation that identifies each board member by name and indicates one or more of ANA’s three categories of community representation for each board member:

• Members of federally or state-recognized tribes.

• Persons who are recognized by members of the eligible Native American community to be served as having a cultural relationship with that community.

◦ A cultural relationship is defined as lineage, familial, marriage, or other traditional or social connection to the community and not a business or work relationship. For example, someone who owns a business or is employed by an organization that serves the Native community would not be considered to have a cultural relationship with that community.

• Persons considered to be Native American as defined in 45 CFR 1336.10 and Native American Pacific Islanders as defined in Section 815 of the Native American Programs Act (NAPA) (42 USC 2992c(7)).

If you do not submit this documentation with your application, your application will be disqualified and the application will not be considered for competition.