HH60104_Library_Jobber_RFP_-_FINAL.doc

SOLICITATION FOR COMMERCIAL ITEMS

General Information

Date:

February 25, 2015 Document Type:

Solicitation

Solicitation Number:

HH60104-School Information Center Library Jobber Issued as a Request for Proposal (RFP)

Set Aside:

None

NACIS Code:

424920- Book, Periodical, and Newspaper Wholesalers Small Business Size

Standard:

100 Employees Contracting Office Address:

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive

Alexandria, VA 22350

Point of Contact: Tracey Wilder Tracey.Wilder@hq.dodea.edu

Description

This solicitation is issued as a Request for Proposal (RFP) using FAR Parts 12 and 15 procedures. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-78 and Defense. This requirement is being procured using full and open competition.

The Department of Defense Education Activity (DoDEA) has a requirement for commercial off-the-shelf, school library information resources and materials that supports DoDEA schools in the United States and around the world.

As a result of this solicitation, the Government intends to award one firm-fixed unit price/discount requirements contract with a period of performance of one 12-month base period and five consecutive 12-month option periods; against which delivery orders will be placed for specific quantities as the need arises. The anticipated award date is June 2015. The FOB point is Destination. Inspection and Acceptance shall be at the Government site.

All interested companies shall provide a proposal.

The following attachments provide additional information and details regarding the Government’s minimum requirements:

Attachment 1 – Statement of Work – Library Jobber Attachment 2 – DoDEA Marc Specifications

Attachment 3 – Contract Line Item (Pricing) Schedule

Attachment 4 – Sample Book Pricing

Attachment 5 – Provisions and Clauses Incorporated by Reference

Attachment 6 – Provisions and Clauses Incorporated by Full Text/And Addendum to FAR clauses

Attachment 7 – Past Performance Part I and Part II

Attachment 8 – Government Product/Service Accessibility Template (GPAT)

Attachment 9 – DoDEA Cloud Vendor Information Collection Questionnaire The following FAR provisions and clauses for commercial items are applicable to this acquisition:

52.212-1, Instructions to Offerors -- Commercial Items (APRIL 2014) - (See Attachment 6 for full text addendum to clause).

52.212-2, Evaluation – Commercial Items (OCT 2014) - (See Attachment 6 for full text version of clause).

52.212-3, Offeror Representations and Certifications - Commercial Items (DEC 2014)

52.212-4, Contract Terms and Conditions - Commercial Items (DEC 2014) - (See Attachment 6 for full text addendum to clause).

52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items (Deviation 2013-O0019) (DEC 2014)

An addendum to FAR clauses 52.212-1, 52.212-2, 52.212-4, and additional FAR and Defense FAR Supplement (DFARS) provisions and clauses determined by the Contracting Officer to apply to this acquisition are provided at Attachments 5 and 6.

Award Determination:

The Government will award a contract resulting from this solicitation, on a best value basis using trade-off procedures, to the responsible vendor whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, in order of importance, shall be used to evaluate the proposals: Technical Capability Statement and Oral Presentation/Demonstration, Past Performance, and Price/Discount Level When combined Technical Capability Statement and Oral Presentation/Demonstration and Past Performance are significantly more important than Price/Discount Level.

RFP Questions Cutoff Date:

The cut-off date for all questions is 10 March 2015 at 11:00 A.M. EST. Questions must be submitted in writing to Tracey.Wilder@hq.dodea.edu. Questions may not be accepted after this cutoff date/time. Telephone inquiries will not be accepted. Questions concerning this solicitation received prior to the above cutoff date/time will be answered via an amendment to the RFP and posted on FedBizOpps.

Information Technology (IT) Components Information and Closing Date:

The closing date for all preliminary IT components, to included Attachment 9 is 24 March 2015 at 11:00 A.M. EST via email to Tracey.Wilder@hq.dodea.edu or U.S. Postal, UPS, or FEDEX to the address below. It is the vendors’ responsibility to confirm timely receipt of IT components.

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive

Suite 05H01-08 – Procurement

Alexandria, VA 22350-1400

Attn: Tracey Wilder

HH- Library Jobber Preliminary IT components shall include Vendors’ proposed Information Technology (IT) components (to include passcodes to web based sites). In addition, a completed DoDEA Cloud Vendor Information Collection Questionnaire – Attachment 9 must be submitted as part of the IT components submission.

Refer to Attachment 6, FAR Clause 52.212-1, for detailed information.

RFP Closing Date:

The closing date for proposals is 9 April 2015 at 11:00 A.M. EST to the following address:

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive

Suite 05H01-08 – Procurement

Alexandria, VA 22350-1400

Attn: Tracey Wilder

HH- Library Jobber

Proposals shall include three volumes. Volume 1– Technical Capability; Volume 2 – Past Performance and Volume 3 –Discount/Price.

Refer to Attachment 6, FAR Clause 52.212-1, for detailed information.

Attachment 1 – Statement of Work School Information Center

Materials Jobber

1.0

INTRODUCTION

1.1.

The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 76,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers seven states, Puerto Rico, and Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific. The former consists of England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter consists of Korea, Japan, and Guam.

1.3 DoDEA has adopted the Common Core State Standards (CCSS), whose curriculum standards are rigorous, research-based, and reflect the knowledge and skills that our students need for success in college and careers.

2.0

BACKGROUND

2.1 Every DoDEA school has a school library information center, which have unique materials collection needs based on curriculum requirements and student age/ grade-level.

3.0

SCOPE

3.1 DoDEA requires customizable information center materials selection and acquisition services (library materials provider/book jobber) to ensure that the collection needs of each school library information center are met. The selection and acquisition services shall include a customizable web-based selection and acquisition tool, pre-processing, Machine-Readable-Cataloguing (MARC) records, shipping, invoicing, data/reports management, technical support, and related professional development.

3.2 School library information center materials include:

· eBooks; electronic books intended to be viewed on-screen or on portable devices.

· Books; trade, technical, reference, paperback, library- and vendor-bound.

· Multimedia; CD-ROM, DVD, and mixed media sets.

· Printed barcodes, labels, and label cover.

· Audio Books; electronic books that include sound and that are intended to be heard via computer audio, portable devices, or within a self-contained listening device.

3.3 The dollar amount of book orders has varied significantly over the last five years, ranging from several million dollars to over six million dollars per year, depending on individual school needs and on the availability of funds. DoDEA expects that the total dollar value of materials ordered will vary from year to year but that the total value over the 6-year life of the contract will be approximately $18 million.

4.0

REQUIREMENTS

4.1 Web-based Selection and Acquisition Tool: The Contractor shall provide a web-based selection and acquisition tool to manage online ordering of DoDEA school library information center materials; which is accessible 24 hours per day 7 days per week and includes the following seven features:

4.1.1 Search: Include a customizable web interface for each school that allows school-level library information specialists to search for materials by title, author, subject, keyword, series, publisher, ISBN/LCCN, copyright date, publication date, Lexile level, reading incentive programs, professional association award-winning lists, and DoDEA-provided subject area bibliographies. Retrieved item results shall include the list price, guaranteed discount price, bibliographic information, book summaries, and reviewing sources. Retrieved item results shall include book cover images, table of contents, excerpts, look inside the book features, and reviews printed with or linked to the search result. The web selection database shall be user-friendly and updated daily to include newly published materials.

4.1.2 Selection Lists: Include a method to allow school-level library information specialists to make selections from the search results, establish a do-not-exceed dollar amount for each list, identify priority levels for purchase of selected items (priority 1, 2, 3 or choice A, B, C), save the selections in a list, update the saved list with new selections, create and save multiple selection lists, and submit the saved lists to the DoDEA ordering official. (See 4.1.3.) Saved lists shall include selections, list price, guaranteed discount price, publication date, processing costs, and shipping costs. Saved lists shall be stored for the duration of the contract.

4.1.3 Approval Process: Include a two-level approval process which requires the school-level information specialist to submit draft orders to an above-school level ordering official for approval. No orders received directly from the school level shall be accepted by the Contractor. Only orders routed from the DoDEA ordering official shall be accepted.

· School-level staff draft orders and submit them to the DoDEA Instructional Systems Specialist (ISS) in their Area.

· The three Area ordering officials (DDESS, DoDDS-Europe, and DoDDS-Pacific) are the only DoDEA staff members authorized to make a purchase.

· Submitted orders shall be saved for the duration of the contract.

4.1.4 Identification of Cost and Discount Level: Provide the guaranteed discount level for materials identified in 3.2 by listing the guaranteed and discount price(s) beside the item title within the web-selection tool.

4.1.5 Calculation of Volume Order Discounts: Provide a mechanism within the web-selection tool for applying volume discounts to materials ordered. (Volume orders are defined as multiple copies of the same item type as identified in 3.2 and item title (multiple copies of the same book title, multiple copies of the same DVD title, and so on for all items identified in 3.2). The ordering official must be able to determine the volume discounts prior to submitting orders.

4.1.6 Bulk Orders: Include a means for creating bulk orders in which items from the same order may be distributed to multiple schools. Bulk orders may include multiple copies of the same title in which one copy is shipped to each school or a collection of different titles to be shipped to a specific group of schools.

4.1.7 Collection Analysis Services: Include a customized collection analysis service for each school library information center that identifies statistics on each current library collection (number of items organized by Dewey, age of items, duplicate titles, missing titles in a series, and existing reading incentive program titles). This service shall include:

· Notification feature to indicate when an existing title has been selected for a new/ duplicate purchase.

· New school library collection services including opening day collection recommendations and analysis of content gaps among library collections that are merged, from schools that are closing, into a new collection for a new school or distributed to fill gaps in existing school library collections.

4.2 Ebook Platform: The Contractor shall provide a web-based solution for circulating and managing ebooks. The platform should be user friendly and provide administrative rights at the School, Area and HQ levels. All ebooks must be accessible online via a web browser and portable devices. Perpetual licensing is preferred; however, if perpetual licensing is not available, a clearly defined licensing/subscription term is required.

4.3 MARC Records: Provide MARC records for all items. Deliver MARC records to DoDEA via a file transfer protocol (FTP) site or web-based download. MARC record delivery shall be made to the three DoDEA areas: DDESS, DoDDS-Europe, and DoDDS-Pacific. The Contractor shall maintain backups of the MARC for the duration of the contract. The Contractor shall apply the MARC record specifications provided by the Contracting Officer’s Representative (COR) systemwide. The Contractor shall modify MARC record specifications only after receipt of written approval from the COR. (Refer to Attachment 2 for MARC Record example).

a. MARC format compatible with Innovative Interfaces (Millennium) integrated library system.

b. Library of Congress Subject Headings [Children’s Subject Headings]

c. MARC that incorporates site specific “location code” in the bib record. Location codes will be provided by DoDEA.

d. MARC that incorporates item specific “location codes” and item types. Item types and item location codes will be provided by DoDEA.

e. MARC that incorporates K-12 school reading levels, Lexile levels, and commercial reading program information into the 521 and 526 note fields [reading grade level, reading age level, Lexile level, Accelerated Reader, Reading Counts, and so on].

f. MARC that incorporates an 856 tag holding a bibliographic level eBook URL allowing for the direct opening of the eBook. The eBook MARC should not overlay existing bibliographic records of the print version MARC of the same title. Item level URLs are incorporated in the 949 tag.

g. Barcode ranges designated by site and maintained by Contractor.

4.4 Pre-Processing: Provide pre-processing services including barcode labels, spine labels, property stamps, date slips, book jackets, book covers, reading incentive programs, security system detection, and RFID (Radio-Frequency-Identification) tags based on DoDEA specifications provided. Modifications to these specifications will only be made in writing by the COR. DoDEA will provide the following: call numbers and labeling specifications as well as reading incentive program labels, theft detection labels, property stamps, and RFID tag specifications, all of which may vary based on school need.

4.4.1 Unattached Barcode Labels: Provide the ability to order unattached barcode packages along with clear and color label protectors. Area Instructional Systems Specialist (ISS) will provide barcode range for ordering.

4.5 Shipping and Invoicing: The Contractor shall provide shipping and invoicing services for acquisition of school library information materials. The Contractor shall:

4.5.1 Ship materials to identified schools based on shipping specifications provided by DoDEA, which vary from school to school and specify APO/FPO or street address. Providers shall be required to ship both internationally and to APO/FPO addresses as determined by DoDEA. Items may be delivered in two shipments only. The first shipment shall be shipped within 30 days of the initial order. The second shipment shall be shipped within 60 days of the initial order. Replacement items, pre-publication titles, and backorder items shall be received within 90 days of the initial order. In cases when the order fill-rate has not reached the do-not-exceed dollar amount of the order, the Contractor shall contact the first-line DoDEA ordering official authority for additional substitution lists.

4.5.2 Address the shipment to the specific school in care of the supply clerk with a notification to route to the school library information specialist.

4.5.3 Provide one packing slip in the first box of each order. Label the packing slip as partial or final indicating the status of the shipment.

4.5.4 Provide shipment notification to the first-line DoDEA ordering official specified by DoDEA.

4.5.5 Provide a copy, via email, of each invoice to the first-line DoDEA ordering official for payment. Invoices shall be maintained by the vendor for the life of the contract.

4.6 Expenditure Reports–The Contractor shall:

4.6.1 Bi-Annual Reports: Provide a report twice a year that includes the dollar amount spent per school, number of books ordered per school and/or DoDEA area, average order shipping time, and order fill-rate at intervals established by DoDEA. First Bi-Annual Report must include data from August through December. Second Bi-Annual Report must include data from January through May.

4.7 Technical Support–The Contractor shall provide the following technical assistance:

4.7.1 Point of Contact (POC): Dedicated POC to provide technical assistance.

4.7.2 Telephone and Help Desk Support: Telephone and help desk support shall be available from 8:30 AM to 6:30 PM, Monday-Friday EST in order to provide live assistance to all schools including schools in the Pacific area. DoDEA will identify staff members authorized to contact Contractor telephone and help desk support.

4.7.3 Email Support: Email support response shall be received within 24 hours of the initial inquiry. DoDEA will identify staff members authorized to contact Contractor for email support.

4.8 Professional Development: The Contractor shall train DoDEA personnel in the use of ebook Platform and the Web-based Selection and Acquisition System. This professional development shall be conducted via an online webinar at the onset of the contract and twice during each school year at mutually agreed upon times. It shall be delivered during normal school hours based on the time zone of the DoDEA schools—US, Europe, and Pacific.

4.9 General—The Contractor shall:

4.9.1 Privacy: Wherever applicable, the Contractor shall require individual accounts with unique usernames and passwords which do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

4.9.2 Section 508 Compliance—Contractor resources shall meet the following requirements:

· IT Requirement: All electronic hardware and software procured under this contract/ purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

· Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/ Service Accessibility Template (GPAT), per (Attachment 8).

4.9.3 OCR—Provide two digital Optical Character Resolution (OCR) copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

· Digital Accessible Information System (DAISY)/ National Instructional Materials.

· Accessibility Standard (NIMAS) with cascading style sheet.

· HyperText Markup Language (HTML).

· Portable Document Format (PDF), (unlocked, embedded fonts, single page).

· Rich Text Format (RTF)/Word document

· KESI format, edited (compatible with Kurzweil 3000 version 12 Text to Speech software) that will not require further modification by DoDEA.

5.0

TECHNICAL REQUIREMENTS

5.1 Software and Cloud Testing Requirements

5.1.1 All online resources, cloud-based services and instructional software shall meet Department of Defense and DoDEA Information Assurance requirements (as defined below). Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s Information Assurance and Technology requirements will be excluded from further evaluation.

5.1.2 DoDEA Information Assurance Testing and Validation will include, but not be limited to, ensuring that the Contractor software solutions do not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

5.1.3 In accordance with Department of Defense policy, cloud-based services shall undergo a supplemental series of validations. These validations closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. Contractors shall be prepared to discuss underlying details of their environment in the following seven areas. Failure to provide this information when requested shall automatically exclude Contractors from further evaluation.

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

5.2 Basic DoDEA System Requirements

In accordance with Section 5.1 (above), DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, network environment, or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop WITHOUT the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. In addition, all software shall be compatible with the following hardware baseline:

5.3 DoDEA Software License Keys

License keys and electronic downloads for software purchased by DoDEA under this guidance shall be provided to the Contracting Officer’s Representative (COR) with a copy of the same to SOFTWAREAPPROVALS@HQ.DODEA.EDU Software shall NOT be provided directly to DoDEA school, district, and/or area offices unless explicitly identified in the Performance Requirements.

5.4 DoDEA Information Assurance Supporting Elements / Requirements

5.4.1 DoDEA is subject to Federal statute and United States Department of Defense policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

· Department of Defense Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

· The DoD Information Assurance Certification and Accreditation Process (DIACAP) [Accreditation Process (DIACAP), 28 November 2007, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

· Department of Defense Security Technical Information Guidance (STIGs), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx 5.4.2 These guidelines serve as a pillar of the Defense Information Assurance Program (DIAP), of which the following supplemental Contractor mandates shall form:

5.4.2.1 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released security vulnerabilities associated with their software solution. Any deviations from this requirement shall be approved in writing by the DoDEA Chief Information Officer.

5.4.2.2 The Contractor shall develop and provide software upgrades within 30 days of notification, and they shall be compliant with Defense Information Security Agency (DISA) and/or National Security Agency (NSA) standards. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Prior to award, Contractor software shall be subject to all new or updated Department of Defense/DIACAP requirements.

5.4.3 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. In addition, all web-based software shall not (wherever possible) require the use of streaming videos or downloads, such as Java Applets.

5.4.4 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft SCCM 2012. Older 16-bit software will be automatically denied per this requirement.

5.4.5 Any portion of the Contractor's solution that involves Internet access by DoDEA students has a duty to comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. Any part of the Contractor's solution that collects or stores agency-owned or agency-controlled personally identifiable information has a duty to do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. (See http://www.archives.gov/about/laws/privacy-act-1974.html.)

5.4.6 Contractor solutions that collect information from children under the age of 13 through the Internet must comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

5.4.7 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable and able to expand to meet future growth, both in terms of the instruction and the size of the student body.

5.4.8 Any opportunity for data integration of student or teacher accounts shall adhere to Federal government and DoD guidance for security of personally identifiable information available from the following URLs:

· http://www.justice.gov/opcl/privstat.htm

· http://www.whitehouse.gov/omb/memoranda/fy2007/m07-16.pdf

· http://www.dtic.mil/whs/directives/corres/pdf/540011p.pdf.

5.4.9 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other contractors shall access the PA and PPI/PII slides, a link to which may be found on DoDEA's homepage (www.dodea.edu ). Contractors shall send written confirmation listing the staff members that have taken the mandatory PA and PPI/PII training to the COR.

5.5 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using the Internet and/or email. Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and Department of Defense requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the updates and/or revisions to the COR for testing.

5.6 Contractual Non-Disclosure Agreement Requirements

The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0

DELIVERABLES

6.1 Post-Award Conference: Via video- or teleconference, the Contractor and DoDEA staff shall review the contract terms.

6.2 Deliver library materials.

6.3 Provide Web-based Selection & Acquisition Tool, per SOW 4.1.

6.4 Provide ebook Platform, per SOW 4.2

6.5 Provide cataloging & pre-processing, per SOW, 4.3 and 4.4.

6.6 Provide shipping and invoicing, per SOW 4.5.

6.7 Provide reports, per SOW 4.6.

6.8 Provide technical support, per SOW 4.7 and 5.5.

6.9 Provide professional development, per SOW 4.8.

6.10 Provide OCR, per SOW 4.9.

7.0

PERFORMANCE AND DELIVERY SCHEDULE

7.1 The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule

· Bi-Annual Report #2 (includes data from Jan-May) due June 10 of each year.

Attachment 2 – DoDEA MARC Specifications Example DoDEA requires:

· MARC format compatible with Innovative Interfaces (Millennium) integrated library system.

· Library of Congress Subject Headings [Children’s Subject Headings]

· MARC that incorporates site specific “location codes” in the bib record. Location codes will be provided by DoDEA.

· MARC that incorporates item specific “location codes” and item types. Item types and item location codes will be provided by DoDEA.

· MARC that incorporates K-12 school reading levels, Lexile levels, and commercial reading program information into the 521 and 526 note fields [reading grade level, reading age level, Lexile level, Accelerated Reader, Reading Counts, and so on].

· MARC that incorporates an 856 tag holding a bibliographic level eBook URL allowing for the direct opening of the eBook. The eBook MARC should not overlay existing bibliographic records of the print version. Item level URLs are incorporated in the 949 tag.

· Barcode ranges designated by site and maintained by Contractor.

LDR01717ngm 2200409 a 4500

001MLM02252171

003MnBnMLM

00520110729091414.9

007vd cvaizu

008101029s2008 nyu019 j vleng d

020 ±a9781555487195 (ISBN)

02842±a8057DV±bHuman Relations Media

040 ±aMnBnMLM±cMnBnMLM±dMnBnMLM

24500±aAdvertising, the media & your health±h[videorecording (DVD)] /±cHuman Relations Media ; executive producer, Anson W. Schloat ; author and producer, Peter Cochran.

2463 ±aAdvertising, the media and your health

260 ±aMt. Kisco, NY :±bHuman Relations Media,±cc2008.

300 ±a1 videodisc (19 min.) :±bsd., col. ;±c4 3/4 in. +±e1 teacher's guide (30 p. ; 28 cm.)

5103 ±aSchool Library Journal,±b7/2008

5110 ±aHost, Katie Chung.

520 ±aProvides a DVD program that examines the impact of media on young people's lives. Discusses advertising strategies, body image, and how to make informed choices. Includes student activities and fact sheets.

521 0±a9.7

5212 ±a7-Adult.

5218 ±a640|bLexile.

526 0±aAccelerated Reader

538 ±aDVD.

546 ±aClosed-captioned.

650 0±aAdvertising and children.

650 0±aChild consumers.

650 0±aHealth in mass media.

655 0±aDocumentary films.

655 0±aNonfiction films.

655 0±aVideo recordings for the hearing impaired.

7001 ±aCochran, Peter.

7001 ±aChung, Katie.

7102 ±aHuman Relations Media, inc.

85642±3View cover image provided by

945 ±fDVD±a659.1±bADV±k201mt±p139.95usd±l201±i32409820083876±t020

521 Reading level note

5212 Grade level note

5218 Lexile level (640)

526 Commercial Reading program

856 Live URLs (eBooks, Web URLs, Curriculum Links, Book covers, other Look in the Book features

F =Prefix, A= Dewey Call Number, B= author K= item location, P= cost, I= item barcode

Attachment 3 - Contract Line Item (Pricing/Discount) Schedule

All interested companies shall provide a price/discount quotation for the following Contract Line Item Numbers (CLINs). Discounts shall be based on the Publisher’s List Price.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Base Year Price

Option 1

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Option 1 Price

Option 2

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Option 2 Price

Option 3

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Option 3 Price

Option 4

Estimated Amount

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Option 4 Year Price

Option 4

Estimated Amount

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

MARC Records, Pre-Processing and Shipping Services IAW SOW paragraphs 4.3 and 4.5 to include, but not limited to MARC record, barcode label, and spine label, etc. price per book.

Total Option 5 Year Price

Total Price (base + options)

Attachment 4: Sample Book Order Price Quotation

Vendors must provide a sample price quotation for the items specified below.

Discount DoDEA Price

1 of each

Cole, Henry. Big Bug. illus. by author. S. & S./Little Simon.

Trade $14.99. ISBN 9781442498976;

ebook. $12.99. ISBN 9781442498990.

Trade $17.99. ISBN 9780375858888;

Library ed. $20.99. ISBN 9780375958885;

ebook. $10.99. ISBN 9780375987694.

Trade $21.95. ISBN 9781419710209;

pap. $10.95. ISBN 9781419712173.

Trade$16.99.ISbN 9780312643003;

ebook. $9.99. ISBN 9781250064233.

Trade $16.99. ISBN 9781442490611;

ebook. $10.99. ISBN 9781442490635.

Trade $17.99. ISBN 9781442426702;

ebook. $10.99. ISBN 9781442426726.

Trade$17.99. ISBN 9780763671020;

ebook. $9.99. ISBN 9780763675455.

Trade $19.99. ISBN 9780307981523;

library edition $22.99. ISBN 9780307981530;

ebook. $10.99. ISBN 9780385753401

TOTAL PRICE

Attachment 5 – Provisions and Clauses Incorporated by Reference

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/far. The full text of DFARS provisions or clauses can be accessed electronically at http://farsite.hill.af.mil/VFDFARA.HTM.

The following solicitation provisions and clauses are incorporated by reference and apply to this acquisition:

52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards

52.212-5

Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation)

Attachment 6 – Provisions and Clauses Incorporated by Full Text/And Addendum to FAR clauses

The following solicitation provisions, clauses and addenda are incorporated by full text and apply to this acquisition:

52.209-5 Certification Regarding Responsibility Matters (Apr 2010)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are o are not…