synopsis_solicitation_TAP.pdf

FOR FBO description/intro

Combined Synopsis/Solicitation

Title: Network Critical brand Network Test Access Portal (TAP)

General Information

Document Type: Combined Synopsis/Solicitation Number: HH601015RCPT014 Posted Date: 13 Mar 2015 Response Date: 17 Mar 2015 Classification Code: 423430 Computer and Computer Peripheral Equipment and Software Merchant Wholesalers Set-Aside: 100% Small Business Small Business Size Standard 100 Employees

Contracting Office Address:

DoDEA Procurement Office Mark Center 4800 Mark Center Dr Alexandria, VA 22350-1400

Description

DoDEA has a requirement for Return to Factory Warranty for Network Critical brand Network Test Access Portal (TAP) equipment for a period of performance of Base plus 4 Option Years

POINT OF CONTACT:

Dawn Franklin, Contract Specialist, 571-372-1452, Dawn.Franklin@hq.dodea.edu

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number HH601015RCPT014 is issued as a request for quotations using FAR Parts 12 and 13 procedures, and incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 05-78 effective December 26, 2014 and Defense FAR Supplement Publication Notice (DPN) 20150226 effective

February 26, 2015. This solicitation is 100% set aside for small business.

DoDEA intends to award a firm fixed price contract with a period of performance of one 12-month base year followed by up to four consecutive 12-month option periods on a lowest priced, technically acceptable basis. FOB point is destination. Inspection and acceptance shall be at the Government site. The anticipated award date is March 18, 2015.

The following attachments provide additional information and details regarding the

Government’s minimum requirements:

Attachment 1 –Contract Line Item Number (CLIN) Schedule/Pricing

Attachment 2 – Solicitation Provisions and Clauses

The following FAR provisions and clauses for commercial items are applicable to this acquisition:

52.212-1, Instructions to Offerors -- Commercial Items (JULY 2013)- (See Attachment

2 for addendum to this provision)

52.212-2, Evaluation – Commercial Items (JAN 1999)- (See Attachment 2 for full text version of provision and addendum)

52.212-3, Offeror Representations and Certifications -- Commercial Items (NOV 2013)

52.212-4, Contract Terms and Conditions -- Commercial Items (SEPT 2013)- (See

Attachment 2 for addendum to this clause)

52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders -- Commercial Items (Deviation 2013-O0019) (JAN 2014)

Addendums to the FAR provisions and clauses 52.212-1, 52.212-2, and 52.212-4, and additional FAR and Defense FAR Supplement (DFARS) provisions and clauses determined by the Contracting Officer to apply to this acquisition are provided at

Attachment 2 – Solicitation Provisions and Clauses.

RFQ Questions Cutoff Date:

Questions and inquiries regarding this RFQ shall be submitted electronically via email to Dawn Franklin, Contract Specialist, at Dawn.Franklin@hq.dodea.edu no later than

4pm EST on Mar 15, 2015, with subject line “Questions HH601015RCPT014” A consolidated list of answers to questions received will be posted via an amendment to this RFQ on FedBizOpps.gov.

RFQ Closing Date:

Responses are due 2:00pm EST on March 17, 2015, by email to Dawn Franklin at

Dawn.Franklin@hq.dodea.edu, with the subject line, “Quote HH601015RCPT014.”

mailto:Dawn.Franklin@hq.dodea.edu mailto:Dawn.Franklin@hq.dodea.edu

ATTACHMENT 1:

CLIN Schedule/Pricing:

BASE YEAR

Item Number Description Quantity U/P Total

CLIN 0001 Return-to-Factory Warranty 1 Each ______

Renewal for One Smartna 10 gigabit V Line

Bypass Tap Module Multimode 10 Gigabit SR

Fiber with two SFP Plus Cages on the following serials/parts: 1203210555SNAC1-AC-10GV; 1203210547SNAC1-AC-10GV;

1203210549SNAC1-AC-10GV; U442902100145SNAM-10GSR-V; U442902100139SNAM-

10GSR-V; U442902100053SNAM-10GSR-V; 1203210546SNAC1-AC-10GV;

U442902100007SNAM-10GSR-V; 1203210548SNAC1-AC-10GV; U442902100134SNAM-

10GSR-V-Network Critical part numbers

OPTION YEAR ONE

CLIN 1001 Return-to-Factory Warranty 1 Each ______

Renewal for One Smartna 10 gigabit V Line

Bypass Tap Module Multimode 10 Gigabit SR

Fiber with two SFP Plus Cages on the following serials/parts: 1203210555SNAC1-AC-10GV; 1203210547SNAC1-AC-10GV;

1203210549SNAC1-AC-10GV; U442902100145SNAM-10GSR-V; U442902100139SNAM-

10GSR-V; U442902100053SNAM-10GSR-V; 1203210546SNAC1-AC-10GV;

10GSR-V- Network Critical part numbers

OPTION YEAR TWO

CLIN 2001 Return-to-Factory Warranty 1 Each ______

Renewal for One Smartna 10 gigabit V Line

Bypass Tap Module Multimode 10 Gigabit SR

Fiber with two SFP Plus Cages on the following serials/parts: 1203210555SNAC1-AC-10GV; 1203210547SNAC1-AC-10GV;

1203210549SNAC1-AC-10GV; U442902100145SNAM-10GSR-V; U442902100139SNAM-

10GSR-V; U442902100053SNAM-10GSR-V; 1203210546SNAC1-AC-10GV;

10GSR-V - Network Critical part numbers

OPTION YEAR THREE

CLIN 3001 Return-to-Factory Warranty 1 Each ______

Renewal for One Smartna 10 gigabit V Line

Bypass Tap Module Multimode 10 Gigabit SR

Fiber with two SFP Plus Cages on the following serials/parts: 1203210555SNAC1-AC-10GV; 1203210547SNAC1-AC-10GV;

1203210549SNAC1-AC-10GV; U442902100145SNAM-10GSR-V; U442902100139SNAM-

10GSR-V; U442902100053SNAM-10GSR-V; 1203210546SNAC1-AC-10GV;

OPTION YEAR FOUR

CLIN 4001 Return-to-Factory Warranty 1 Each ______

Renewal for One Smartna 10 gigabit V Line

Bypass Tap Module Multimode 10 Gigabit SR

Fiber with two SFP Plus Cages on the following serials/parts: 1203210555SNAC1-AC-10GV; 1203210547SNAC1-AC-10GV;

1203210549SNAC1-AC-10GV; U442902100145SNAM-10GSR-V; U442902100139SNAM-

10GSR-V; U442902100053SNAM-10GSR-V; 1203210546SNAC1-AC-10GV;

BASE and ALL OPTION YEARS TOTAL: ________________________

(End of Attachment 1)

ATTACHMENT 2

Solicitation Provisions and Contract Clauses:

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition

Regulation Supplement (DFARS) clauses are incorporated by reference. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. The complete text of

FAR and DFARS clauses and provisions referenced in this document are available electronically from the following web site: http://farsite.hill.=af.mil/vffar1.htm

Clauses Incorporated By Reference

52.204-7 System for Award Management JUL 2013

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUL 2013

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

MAY 2011

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

AUG 2013

52.212-1 Instructions to Offerors--Commercial Items JUL 2013

52.212-2 Evaluation - Commercial Items JAN 1999

52.212-3 Offeror Representations and Certification--Commercial Items MAR 2015

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (NOV 2013) Alternate I

APR 2011

52.212-4 Contract Terms and Conditions--Commercial Items Dec 2014

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation)

JAN 2014

52.219-6 Notice of Total Small Business Set-Aside JUN 2003

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-36 Equal Opportunity For Workers With Disabilities JUL 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-19 Availability Of Funds For The Next Fiscal Year APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-1 Disputes JUL 2002

52.233-3 Protest After Award AUG 1996

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A MAR 2014

252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO VENDORS - - COMMERCIAL ITEMS (Feb 2012)

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

a) The vendor shall provide a quote that include the following information:

a. Tax identification number (TIN)

b. Dun & Bradstreet Number (DUNS)

c. Complete Business Mailing Address

d. Cage Code/NAICS Code

e. Contact Name, Phone, Fax, and email address

f. Price Quote (Completed Attachment 1- CLIN Schedule)

g. Any discount terms offered

h. Terms of any express warranty

i. Statement affirming vendor is an authorized reseller of quoted items.

j. An acknowledgement of all issued amendments to the solicitation.

b) If the vendor is registered in System for Award Management (SAM), a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and

Certifications; or if the offeror is NOT registered in SAM, a copy of completed paragraphs (c) through (9) of FAR provision 52.212-3, Offeror Representations and

Certifications.

2. RFQ Due Date: The closing date for all quotes is 16 March 2015 at 2:00 P.M. EST.

(End of addendum to FAR 52.212-1)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a)The Government will award a contract resulting from this solicitation to the responsible vendor whose quote submission is the lowest priced and technically acceptable.

(b) The following factors shall be used to evaluate the offers: Technical and Price.

Evaluation Factors:

Factor 1: Technical: The vendor is a manufacturer authorized reseller of and can provide the items in Attachment 1 –CLIN Schedule.

Factor 2: Price: Price will be evaluated to ensure price fairness and reasonableness.

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(e) If the subject solicitation has been issued as a Request for Quotation, all references to proposal and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

ADDENDUM TO FAR 52.212-4- Contract Terms And Conditions – Commercial Items

Consent to Deobligate Funds

(a) This section is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this section shall apply to each order issued under the contract on a case-by-case basis.

(e) This section shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212-4)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Department of Defense Education Activity

4800 Mark Center Drive

Attn: Nina Lin, Procurement Division

Alexandria VA 22350-1400

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT

2004)

United States law will apply to resolve any claim of breach of this contract.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation

Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

http://www.farsite.hill.af.mil/ http://www.arnet.gov/far http://www.acq.ods.mil/ http://www.farsite.hill.af.mil/ http://www.arnet.gov/far http://www.acq.ods.mil/

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award

Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice”

(stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

HE1254/HQ DoDEA

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0347

Issue By DoDAAC HE1254

Admin DoDAAC HE1254

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) HE1254

Service Acceptor (DoDAAC) HE1254

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS

Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of Attachment 2)