HEVAS6-14-T-0009_Amendment.pdf

HA603814RCPA002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This solicitation is amended to:

1) Add Laurel Bay, SC DDESS School district to the locations requiring services. Please see amended PWS.

2) Provide answ ers to solicitation questions.

This solicitation is not extended and w ill close Monday, February 24, 2014 at 1:00PM Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Feb-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-14-T-0009

X 9B. DATED (SEE ITEM 11)

10-Feb-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Feb-2014

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-14-T-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWERS

HEVAS6-14-T-0009

ABA Therapy for Fort Stewart Solicitation Questions

This solicitation is amended to add Laurel Bay, DDESS School district to the locations for services. Please see amended PWS.

Question: Historical Data: (Was there an RFP last year? Who won the bid?). What are the rates? (What were the rates of the winning bid?)

Answer: For previous contract information you may file a FOIA request at http://www.dodea.edu/foia.cfm

Question: Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Answer: This is a follow-on requirement. For previous contract information you may file a FOIA request at http://www.dodea.edu/foia.cfm

Question: How many students in the Ft. Stewart School District are in need of ABA services?

Answer: There are approximately 20 students at Ft Stewart and 5 students at Laurel Bay. This is subject to change at any time as families move in and out of the school districts.

Question: Are the averaged 15 weekly sessions flexible as long as they are within the regular school hours?

Answer: Yes, these hours are flexible during the school hours.

Question: I just wanted to confirm that this RFQ is for direct services with a BCBA, to be provided 15 hours per week?

Answer: A BCBA is required to perform these services.

Question: Could we also get a clarification of the 45-day timeline that is referenced in PERFORMANCE WORK

STATEMENT 3.4?

Answer: That is our assessment timeline for all students’ eligibility.

REVISED PWS

Applied Behavior Analysis (ABA) Services – Ft. Stewart, GA and Laurel Bay, SC.

1.0 PURPOSE: The Department of Defense Education Activity (DoDEA) requires Applied Behavior Analysis Intervention Services for students with identified Autism Spectrum Disorders for the period of performance includes a base period of 1 March 2014 through 31 July 2014 and an option period of 1 August 2014 through 31 July 2015, in support of the Special Education Program for the Ft Stewart Schools located in Ft. Stewart, GA and the Laurel Bay Schools in Laurel Bay, SC.

2.0 BACKGROUND: Applied Behavior Analysis Intervention Services is new requirement and is not yet one of the services mandated for provision of special education services to DoDEA students with disabilities under the DoD Instruction 1342.12. “Provision of Early Intervention and Special Education Services to Eligible DoD Dependents,” April 11, 2005. The Case Study Committee (CSC) is responsible for determining if a student requires

Applied Behavior Analysis Intervention Services in accordance with required assessment components. The required services shall be provided with linkage to the educational needs of the student rather than to the medical needs of the student.

3.0 TECHNICAL QUALIFICATIONS: The Contractor shall:

3.1. Be certified in Applied Behavior Analysis Intervention Services. (BCBA)

3.2. Have pediatric experience with children and adolescents

3.3. Have experience working in educational settings

3.4. Be able to provide evaluative services in a timely manner to meet the 45-day timeline set forth by DoDEA regulations following the school calendar

3.5. Be proficient in English

3.6. Possess basic computer skills

3.7. Be able to work the portion of the scheduled school year calendar covered by the performance period (see paragraph 4.0)

3.8. Be able to work in the school setting

4.0 REQUIREMENT: The contractor shall provide services five days a week in accordance with school calendar at Ft Stewart and Laurel Bay as directed by the Government.

4.1. General.

4.1.1. Generally, services shall be provided during the regular school year. The regular school year hours are between 0800 and 1530 excluding lunch, on days when classes are in session. Reference school calendars for Fort Stewart Schools and Laurel Bay Schools at the following link:

http://www.dodea.edu/schoolCalendars.cfm?customel_datapageid_172689=241409

4.1.2. Time required for Government provided training (Reference 6.1 and 6.2), if needed, will be paid at the same rate as services.

4.1.3. Time and expenses associated with compliance of Ft. Stewart and Laurel Bay vehicle Access Control Procedures are the responsibility of the contractor.

4.2. Task.

4.2.1. Provide Applied Behavior Analysis Intervention Services in accordance with Case Study Committee (CSC) recommendations for students in grades PK through 8.

4.2.2. Provide consultative services to staff, parents, and students.

4.2.3. Perform observations, screenings, and evaluations at school, per guidance of SPED Coordinator.

4.2.4. Write evaluation reports to include diagnostic findings and educational implications within prescribed timelines.

4.2.5 Development of specific interventions for students assessed.

4.2.6 Providing general training to special education staff, general education staff, and parents in Applied Behavior Analysis methodology as related to specific effective behavioral interventions.

4.2.7 Direct consultation to school staffing regarding identified students and train the staff for the implementation, monitoring, and outcome analysis of interventions

4.2.8 Conduct observation and assessment for specific students identified as requiring intervention.

4.2.9 Provide general training for school staff on behavioral strategies, data collection, data analysis, and positive behavior supports.

4.2.10 Provide a web-based platform for sharing data and monitoring progress of specific students as designated by the COR.

4.2.11 Provide an individual written report of each consultation, including a description of services provided during each session.

4.2.12. Adhere to confidentiality pertaining to special education records to ensure compliance with the Privacy Act 10 U.S.C. 2164 and 20 U.S.C. 921-932 authorizing DoD Directive 1342.20, “DoD Education Activity (1992), authoring DoD Education Activity Administrative Instruction 6600.1 (2004) and DoDEA 2500.13-G September 2005. Reference:

http://www.dodea.edu/offices/cspo/legislation.cfm?sid=4 http://www.dodea.edu/foia/iod/pdf/1342_20.pdf http://www.dodea.edu/foia/iod/pdf/6600_1.pdf http://www.dodea.edu/foia/iod/pdf/SPEDproceduralGuide.pdf

5.0. PERSONNEL REQUIREMENTS.

5.1 Standards of Conduct. Contractor personnel performing under this requirement shall comply with the Standards of Conduct at Technical Exhibit 1. The contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for suspension or dismissal of a contractor employee from performance under this contract.

5.2. Security. The contractor shall comply with the security requirements as stated in the Addendum to 52.212-4 (q).

6.0 GOVERNMENT SUPPLIED MATERIALS AND SERVICES: The Government will provide:

6.1. Training on the DoDEA Information Systems.

6.2. Training on AT Level I Awareness Training, Privacy Act Information and Personally Identifiable Information, and Information Assurance Awareness Training (on-line).

6.3. Assessment tools and protocol as required to comply with completion of assessments as deemed appropriate by the Case Study Committee.

Technical Exhibit 1

STANDARDS OF CONDUCT

1.0. Definitions

1.1. Sexual Abuse: Any act of a sexual nature committed with the intent to arouse, appeal to or gratify the lust, passions or sexual desire of the employee/volunteer and/or student, including but not limited to criminal sexual conduct as defined by state or Federal law. Such acts include, but are not limited to: rape; sexual assault or battery;

indecent exposure, indecent acts with another; or producing, viewing or trafficking in child pornography.

1.2. Sexual Harassment: Any acts, criminal in nature or otherwise, used to influence or threaten the rights or privileges of a student, in exchange for sexual favors, and/or deliberate and/or repeated comments or gestures of a sexual nature.

1.3. Inappropriate Conduct: Any behavior of a contractor toward a student that would reasonably cause the student to feel uncomfortable or that would reasonably give the appearance of impropriety, regardless of whether such behavior is complained of by the student, regardless of whether the behavior is overtly sexual, and/or regardless of whether such behavior would constitute a crime.

2.0. Contractor personnel shall:

2.1. Limit physical contact with students to those actions necessary for the safety of the students (e.g., to assist students in getting on or getting off the bus, to assist in fastening seat belts [where required], to break up fights, to administer first aid [if applicable], to keep a student from falling or tripping).

2.3. Be properly attired and present a neat and clean appearance.

2.4. Communicate to a school administrator any observation of or student/parent complaint alleging sexual abuse, sexual harassment, or inappropriate conduct.

3.0. Contractor personnel shall NOT:

3.1. Use verbal assault, foul language, personal or racial insults, physical contact, and /or threats of physical violence to obtain a student’s name or to enforce discipline during the performance of contracted services.

3.2. Engage in any conduct of a sexual nature (verbal or physical) with students.

3.2.1. The contracting officer may bar a contractor employee from providing service under this contract if the contractor employee solicits, coerces, or engages or attempts to engage in any sexual conduct to include sexual abuse, sexual harassment and/or inappropriate conduct with a student. The contracting officer may take this action regardless of the student’s age, regardless of whether the student may have consented, and/or whether the conduct may be a crime under state or Federal law.

3.3. Be under the influence of intoxicants, drugs or medications that impair the senses during the performance of contracted services.

3.4. Not use tobacco, eat, or drink at any time while performing contracted services. This includes in and around contractor-operated vehicles, on school grounds, and on the installation. This further includes conduct that would result in the presence/scent of residual smoke on or around the transportation vehicle at the time of contracted services.

3.5. Not give or sell beverages, food, tobacco products, or merchandise to students.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from ABA Therapy services for Students With Identified Autism Spectrum Disorders, Fort Stewart Dependent Schools, Fort Stewart, GA in accordance with the attached Performance Work Statement. Period of Performance: 1 March 2014 through 31 July 2014 to ABA Therapy services for Students With Identified Autism Spectrum Disorders, Fort Stewart Dependent Schools, Fort Stewart, GA and Laurel Bay Schools in Laurel Bay, SC in accordance with the attached Performance Work Statement. Period of Performance: 1 March 2014 through 31 July 2014.

CLIN 1001

The CLIN extended description has changed from ABA Therapy services for Students With Identified Autism Spectrum Disorders, Fort Stewart Dependent Schools, Fort Stewart, GA in accordance with the attached Performance Work Statement. Period of Performance: 1 AUG 2014 through 31 July 2015 to ABA Therapy services for Students With Identified Autism Spectrum Disorders, Fort Stewart Dependent Schools, Fort Stewart, GA and Laurel Bay Schools in Laurel Bay, SC in accordance with the attached Performance Work Statement. Period of Performance: 1 AUG 2014 through 31 July 2015.

(End of Summary of Changes)