HEVAS6-13-R-0007-0001.pdf

HA603813RCPC005

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the date and time stipulated for the site visit, replace attachments B and C and provide responses to questions.

a. The date and time stipulated for the site visit is changed to 9:00 A.M., EST, 27 June 2013.

b. Attachments B and C are replaced and provided as separate attachments.

c. Responses to questions are provided on page five (5).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jun-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-13-R-0007

X 9B. DATED (SEE ITEM 11)

14-Jun-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jun-2013

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-13-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (Feb 2012)

1. Proposal submissions shall include one executed/signed copy of the Standard Form (SF) 1449, Blocks 17a (Company Name/Address/Phone Number), 17b and 30a-c. (page 1 of the solicitation), or submit offer on letterhead stationery. Each offeror’s proposal shall be submitted as stated below and all information shall be confined to the appropriate part to facilitate independent evaluation. The overall proposal shall consist of six (6) separate and detachable parts, individually entitled (see below).

a) PART I – Page 1 of SF Form 1449 (solicitation) or letterhead offer and acknowledgement of all amendments

b) PART II – Certifications and Representations

c) PART III – Technical Proposal (See paragraph 4.a. of this addendum)

d) PART IV – Past Performance (See paragraph 4.b. of this addendum)

e) PART V – Price Proposal (See paragraph 4.c. of this addendum)

f) PART VI – Sub-contracting Plan (See paragraph 4.d. of this addendum)

Part II – Representations and Certifications

1. If the offeros has completed the FAR provision 52.212-3 and DFARS provision 252.212-7000 provisions electronically as part of its annual representations and certifications at http://www.acquisition.gov, this part shall include the following:

a. A statement certifying that the offerors has completed the provisions FAR 52.212-3 and DFARS 252.212-7000 electronically as part of its annual representations and certifications at http://www.acquisition.gov;

and,

b. A completed copy of paragraph (b) of FAR 52.212-3.

2. If the offeror has not completed the FAR 52.212-3 and DFARS 252.212-7000 provisions electronically as part of its annual representations and certifications at http://www.acquisition.gov, this part shall include::

a. A completed copy of paragraphs (c) through (o) of FAR 52.212-3; and

b. A completed copy of DFARS 252.212-7000.

Parts I, II, V and VI shall be organized into a single binder (Binder 1). Parts III (Technical Proposal) and IV (Past Performance) shall be organized into a single binder (Binder #2). The contents of binder #2 shall contain no proposed pricing information. Submit four (4) complete sets (one original set and three copies).

Each binder shall not exceed 100 pages (may be printed as single or double-sided). All sheets/pages with text, logos, graphics, photos, charts, etc. will apply to the above page limit. Text should be printed in a commonly used font such as Times New Roman or Arial, pitch size between 10-12, and with margins between .05” - 1.5”.

2. All offers shall be received NLT 15 July 2013, 2:00 PM, (Eastern Standard Time) during normal business hours Monday-Friday, 7:00 am – 4:00 pm (except for Federal Holidays). Fax and email responses will not be accepted.

DDESS Procurement ATTN: Sabra Boynton 700 Westpark Drive Peachtree City, GA 30269-3554

3. Site Visit. A site visit will be held at 9:00 AM (EST) on 27 June 2013. Contact Keith Maxwell at keith.maxwell@am.dodea.edu no later than 20 June 2013 for site visit location. The following registration information must be provided to Keith Maxwell no later than the close of business on 20 June 2013:

(1) Name of Contractor

(2) Names of participants (limit of 3 maximum)

(3) Cell phone number for participant(s)

4. Formal Communications such as questions and/or requests for information concerning this solicitation shall be submitted in writing via email, within 7 calendar days after the site visit, to sabra.boynton@am.dodea.edu. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls.

5. Address the evaluation factors and sub-factors in 52.212-2 EVALUATION – COMMERCIAL ITEMS:

Factor 1: Technical: The technical proposal shall address the offeror’s ability to meet the requirements stated in the Performance Work Statement (PWS). Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired. The proposal shall contain all the pertinent information necessary to evaluate the proposal.

Sub-Factor 1: Management Plan: Provide detailed Management Plan to include, but not limited to :

(a) Offeror’s ability to perform the requirement as stated within the performance work statement.

(b) Offer’s approach for staff management of qualified and experienced personnel and a management plan to provide oversight during performance.

Sub-Factor 2: Quality Control: Demonstrates how offeror will conduct Quality Control should the offeror be the successful awardee. Provide Quality Control Plan for this requirement. This plan should include, but not limited to:

(a) The offeror’s strategies that will be used to monitor performance.

(b) The methods that will be used for responding to customer concerns and correcting service quality issues on a timely basis.

(c) The control measures that will be used to prevent and/or correct service quality issues. The offeror’s response time in responding to the COR’s notifications of service deficiency.

(d) How the offeror will monitor and report changes in personnel safety/background records (i.e.

arrests, DUI’s, etc.) to maintain compliance with the personnel requirements in the PWS throughout the performance of services.

Sub-Factor 3: Safety: Describes the offeror’s experience and capabilities related to the following:

(a) Awareness and training for promoting safety to include driver training and overall safety record.

(b) Address procedures for evaluating and resolving immediate safety related incidents and preventive measures for future safety related incidents.

Sub-Factor 4: Equipment:

(a) Demonstrate Offeror’s experience in the area of Fleet Management

(b) Demonstrate offeror’s capabilities and availability of equipment.

b. Factor 2: Past Performance:

Sub-Factor 1: Offerors shall instruct three references to complete the questionnaire, Attachment B, and send them directly to the address at 52.212-1(2). These references shall be for work of similar type, scope and complexity as this requirement within the past three years. Offerors shall identify the three references in their proposal and strive to ensure the reference information is submitted to arrive no later than 2:00 PM (EST), 15 July 2013. Offerors shall also submit with the proposal a list of all current and completed contracts from June 2010 to proposal due date. The list shall contain the following information:

(a) Short descriptive title of project

(b) Performance dates

(c) Total contract value

(d) Date of award

(e) Contracting Activity (Customer) name with complete mailing address

(f) Customer POC, name, title, mailing address, phone and e-mail address

(g) Any comments (e.g. problems, solutions). The offeror shall provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

Sub-Factor 2: Offerors (other than small businesses) shall provide a narrative describing its use of small business concerns and HBCUs and other minority institutions over the past five years. Proposals shall describe the actual use of small businesses as subcontractors or teaming partners and demonstrate the extent of compliance with the Offerors’ Small Business Subcontracting Plan and any related contract incentives. Offerors shall specifically describe the small business goals and the extent to which they were achieved in relevant contracts that required subcontracting plans.

c. Factor 3: Sub-contracting Plan: Offerors shall address their plan to utilize small businesses and HCBU and minority institutions in fulfilling contract requirements. Information shall include:

1) Subcontracting plans for both large or small businesses. Large businesses note the requirements of 52.219-9, Alt I, and DFARS 252.219-7003. (See Attachment “C”)

2) Details of teaming arrangements and joint ventures

3) Extent of work performed by a small business prime contractor

d. Factor 4: Price: contractor submit unit pricing using CLIN structure format (pages 3-27) in this document. Unit quantities are estimated and valid for price proposal.

The price proposals will be evaluated to ensure price reasonableness for the services being provided to the Government, considering the specific terms and conditions, and relevant commercial practices.

The Government will perform price analysis in accordance with FAR part 15.404-1(b) and applicable supplements and guides to ensure a fair and reasonable price. The price factor will include an evaluation of:

(1) The sum of all line items, including options for the total proposed price.

(2) A price and proposed rates that are found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding o the solicitation requirements and may result in the overall proposal being considered unacceptable.

(3) Offeror’s understanding and description of workers/employees compensation in accordance with local labor laws and customs to include any fringe benefits.

(4) Any inconsistency, whether real or apparent, between proposed performance and price must be clearly explained in the price proposal. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently priced proposal, the nature of these approaches and their impact on price must be completely documented.

(End of provision)

RESPONSES TO QUESTIONS

QUESTION 1

What are the school bus specifications required for these routes? Passenger size? Does each route need to be equipped with lifts for special needs? Is there a separate bus for each route for special needs or is it combined onto one bus?

ANSWER

Buses have to meet the federal and state federal safety standards. Each route does not have to be equipped with lifts for special needs, only when required to meet the requirements in the PWS. There is a separate bus for special needs; however, there are special need students on regular buses that do not need special equipment.

QUESTION 2

Do you have a facility for the contractor to park buses in?

ANSWER

There are no facilities for the contractor to park buses. Buses are parked outside on school campus parking lot.

QUESTION 3

Who was the previous contractor for this contract?

ANSWER

Taylor Motors, Inc

QUESTION 4

How many buses are sufficient to cover the routes/extra-curricular?

ANSWER

This is the determination of the contractor to support up to 300 daily commuting students. Extra-curricular requirements are conducted with the same resources while they are not used for regular transportation in the most case. There are exceptions, depending on the length of the event where additional resources are needed.

NOTE TO OFFERORS:

Offerors are reminded to acknowledge receipt of this amendment pursuant to Block 11.