Heritage 2026 Parking Lot Reseal - RFP.pdf

Saginaw Township Community Schools

Buildings and Grounds Department 3283 Fashion Square Road

Saginaw, MI 48603 Phone | (989) 793-9711

Request For Proposal

Heritage High School Parking Lot Reseal, Crack Fill, and stripe

Bid Posting Instructions

Release of RFP 7/8/2026

Bid Due Date 7/22/2026

Walk Through 7/15/2026

Final Date for Inquiries 7/17/2026

Estimated Board Approval 8/10/2026

Estimated Start Date 8/11/2026

Please Include Completion Date In Bid

2:00:00 PM

2:30:00 PM 3465 N Center Road Saginaw, MI 48603

Name Jessica Rood Department Buildings and Grounds Title Adminstrative Assistant Eamil jmrood@stcs.org Phone (989) 793-9711

Bids will be accepted via email, hand delivered or certified mail to 3283 Fashion Square Blvd. Saginaw MI, 48603 Contact Information

Scope Of Work

Project Location

General Scope Of Services

Surface Preparation

The work shall be performed at:

Heritage High School Full parking lot and associated paved parking areas as identified by the District.

The contractor shall verify existing site conditions, parking lot limits, traffic flow, striping layout, parking space count, numbering requirements, and all other relevant field conditions before beginning work.

The contractor shall provide a complete parking lot maintenance project, including but not limited to:

Cleaning and preparing the existing asphalt surface Crack filling all visible cracks throughout the parking lot Applying asphalt sealcoat to the full parking lot area Restriping all existing parking lot markings, other than the football field markings in the north lot Numbering parking spaces as directed by the District Restoring traffic markings, handicap markings, fire lanes, crosswalks, directional arrows, stop bars, curbing markings, and other existing pavement markings as applicable Providing all materials, equipment, labor, traffic control, and cleanup necessary to complete the project

Before crack filling or sealcoating, the contractor shall properly prepare the parking lot surface. Surface preparation shall include, at minimum:

Removing loose dirt, debris, vegetation, stones, and foreign material from the pavement surface Cleaning cracks to allow proper adhesion of crack filler Removing vegetation from cracks where present Blowing, sweeping, or otherwise cleaning the surface prior to sealcoat application Protecting adjacent sidewalks, curbs, buildings, drains, landscaping, signs, and other District property from damage or overspray

The contractor shall notify the District of any major pavement failures, potholes, drainage concerns, or other conditions that may affect the quality or durability of the work.

Crack Filling

Sealcoating

Restriping and Pavement Markings

The contractor shall fill all visible cracks throughout the full parking lot area.

Crack filling shall include:

Cleaning cracks prior to application Applying an appropriate commercial-grade crack filler suitable for asphalt pavement Filling cracks in accordance with manufacturer recommendations and industry standards Allowing proper curing time before sealcoat application Ensuring crack filler is applied neatly and does not create unnecessary buildup or tripping hazards

All cracks shall be treated prior to sealcoating unless otherwise approved by the District.

The contractor shall apply asphalt sealcoat to the full parking lot area.

Sealcoating shall include:

Application of a commercial-grade asphalt sealcoat material Application in accordance with manufacturer specifications Proper mixing and application rate Protection of surrounding areas from overspray, tracking, or damage Proper drying and curing time before reopening the parking lot to traffic

The contractor shall coordinate with the District regarding weather conditions, application timing, cure time, and reopening of the parking lot.

After sealcoating has properly cured, the contractor shall restripe the parking lot.

Restriping shall include, but is not limited to:

Parking space lines Handicap-accessible parking spaces and symbols Fire lane markings, if applicable Crosswalks Stop bars Directional arrows Loading zones No-parking areas Curb markings, if applicable Any other existing pavement markings identified by the District

The contractor shall restripe the lot to match the existing layout unless the District provides alternate direction before work begins. The existing football markings do not need to be replaced.

All pavement markings shall be straight, clean, visible, and applied using appropriate traffic paint suitable for parking lot use.

Parking Space Numbering

Coordination and Scheduling

Site Saftey and Access

The contractor shall number parking spaces as directed by the District.

Parking space numbering shall include:

Applying numbers to designated parking spaces Using a consistent numbering format, size, and placement Coordinating the numbering sequence with the District before application Ensuring numbers are clearly visible and professionally applied Using durable pavement marking paint suitable for outdoor parking lot conditions

The contractor shall confirm the final numbering plan with the District prior to painting numbers

The contractor shall coordinate all work with the District’s designated representative.

The work shall be scheduled to minimize disruption to school operations, staff, students, visitors, summer programming, deliveries, and other District activities.

The contractor shall provide a proposed project schedule with its proposal, including:

Anticipated start date Estimated duration of work Required weather conditions Cure time before reopening the lot Any requested parking lot closures Phasing plan, if applicable. Please specify if you are able to get all work done prior to August 17th, or if you are at least able to complete the North parking lot prior to August 17th

No work shall begin until the schedule has been reviewed and approved by the District.

The contractor shall be responsible for maintaining a safe work area throughout the project.

The contractor shall provide and maintain all necessary cones, barricades, caution tape, signage, and traffic control measures needed to protect students, staff, visitors, District property, and contractor personnel.

The contractor shall prevent unauthorized access to freshly sealed or painted areas until the work has properly cured and is ready for use.

Cleanup and Protection of Property

Quality Standards

Warranty

Final Acceptance

The contractor shall keep the work area clean and orderly throughout the project.

Upon completion, the contractor shall remove all debris, equipment, excess materials, containers, tape, cones, and temporary signage from the site.

The contractor shall be responsible for repairing any damage caused by its employees, equipment, subcontractors, materials, or operations.

All work shall be completed in accordance with applicable laws, codes, industry standards, manufacturer specifications, and generally accepted best practices for asphalt maintenance and pavement marking.

The finished work shall provide a clean, uniform appearance with full coverage, clearly visible striping, and professionally applied parking space numbers.

The contractor shall provide warranty information for all labor and materials included in the project.

The proposal shall identify the warranty period, items covered, exclusions, and process for correcting defective work.

The project shall not be considered complete until:

All crack filling has been completed The full parking lot has been sealcoated All required striping has been completed Parking spaces have been numbered as directed The site has been cleaned The District has inspected and accepted the completed work

The District reserves the right to require correction of incomplete, defective, or unacceptable work prior to final payment.

Total Bid $

Insurance Requirements

Instructions To Bidders

A certificate of insurance naming the Saginaw Township Community Schools as an additional insured for commercial general liability insurance should be on file in the Business Office before any work is performed. We also require proof of Worker’s Compensation coverage with the Saginaw Township Community schools named as a certificate holder. The required policies & certificates are to be endorsed to give at least 30-day notice of cancellation or material reduction of insurance coverage. The preferred General Liability insurance coverage is $1,000,000. If you do not have this limit, please send a letter of explanation detailing reasons you feel your limits are appropriate.

It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within

Bids received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

Oral, telephonic, telegraphic or facsimile bids will not be accepted

Unless otherwise specified, no bid may be withdrawn, changed or modified in any way for a period of ninety (90) calendar days from the date of the bid opening.

Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened

Bids received prior to the time of bid opening will be securely kept unopened. No responsibility will attach to any officer or employee of the Saginaw Township Community Schools for the premature opening of a bid not properly addressed or identified.

If either a unit price or extended price is obviously in error, and the other is obviously correct, the incorrect price will be disregarded.

The contractor shall submit Certificates of Insurance as stated on the bid proposal form.

A completed Familial Disclosure form must be included with each proposal submitted or the proposal will not be accepted.

The contractor must certify that it is NOT an Iran Linked Business as defined by Michigan Public Act 517 of 2012.

Saginaw Township Community Schools is exempt from state and federal taxes.

The Board of Education reserves the right to accept or reject any or all bids, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of the District.

Following approval, the District will enter into a contract with the lowest, responsive bidder that meets the functional requirements and needs expressed by the specifications.

The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

All information included in a bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal public bid opening has been completed.

By submission of this proposal, the bidder certifies the pricing structure offered has been arrived at independently without consultation, communication or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

The contractor agrees to hold and save the District, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment of patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials supplies or services covered by this contract.

The District reserves the right to an annual review of compliance with specifications and overall contractor performance. A finding of non-compliance may result in the termination of the contract.

Local laws and ordinances governing noise or nuisance shall be observed.

I, _____________________________________________, have read and understood all instructions, requirements, and conditions set forth in the Instruction to Bidders, Scope of Work, and any addenda issued for this project.

Bids must be received at the Saginaw Township Community Schools Buildings and Grounds Department before the closing date and time which is Wednesday, July 22, 2026 at 2:00 p.m. Any bids received after this time will be returned unopened if marked, or not considered if inadvertently opened.

Bidder Name:_________________________________________________

Address:______________________________________________________

North Parking Lot

Bus Loop

South Parking Lot

Staff Parking / Drop Off

Fa ci lit y

Pa rk in g

Lo t