HEALY IPP Draft Work Statement.pdf

1/7/2021

USCGC HEALY (WAGB-20)

INTEGRATED POWER PLANT

SUPPORT SERVICES CONTRACT

PERFORMANCE WORK STATEMENT (PWS)

1.0 GENERAL

1.1 Scope of Work. The Contractor shall provide all management, supervision, personnel, labor, materials and equipment (except for Government furnished property) required to maintain and support the integrated machinery plant systems/components on USCGC HEALY and Government owned shoreside equipment that is used in support of HEALY. Support shall include periodic equipment maintenance, technical representative visits, telephone consultations, remote technical support, hardware and software configuration management services, conditional technical support, upgrades, and periodic equipment training.

1.1.1 Shipboard Equipment. The following are the major systems/components of the Integrated Power Plant (IPP) onboard HEALY, which is comprised of the Central Power Plant (common bus electric propulsion and auxiliary power generation systems) and selected components/systems in the auxiliary machinery plant:

Main Generators, 10,000 HP (4 EA) Main Propulsion Cycloconverters, 6 pulse, 0-18 HZ (4 EA) Cycloconverter Transformers (12 EA) Main Propulsion Motors, 15,000 HP (2 EA) Main Motor Disconnect Units (4 EA) Bow Thruster (1 EA) High Voltage Switchgear and Generator Control Units (including the Power Management & Distribution Systems) (2 EA) High Voltage Grounding Transformers (2 EA) S/S Switchboards (i.e. sensitive, non-sensitive and Auxiliary; including Power Management and Distribution Systems) (3 EA) S/S Motor Generator (SSMG) Sets (Sensitive Power) (2 EA) SSMG Reactor Cabinets (2 EA) S/S Transformers (Non-Sensitive Power) (2 EA) Machinery Plant Control and Monitoring System (MPCMS):

Control Stations (4 EA) A&B FIP Gateway Controllers (2 EA) HP Servers (11 EA) Triad Cabinets (2 EA) Engineering Diagnostic Workstation (EDW) (1 EA) Special Purpose Test Equipment (SPTE):

Functional Spares Cabinet (1 EA) includes (1 EA) Gem Continuous Test & Evaluation System (CTES) CTES Server (1 EA) CTES Workstations, local and remote (ECC) (2 EA) CTES Random Access Information Disk (RAID) Array (1 EA) Main Ship Control Console (MSCC) Monitor (1 EA) Aft Conn Monitor (1 EA) Aloft Conn Monitor (1 EA) Damage Control Central Monitor (1 EA) Remote Transmitter Units (RTUs) (11 EA)

MPCMS UPS (2 EA)

Dynamic Positioning System (DPS) (5 control stations) Oceanographic Winch Drives, Control Systems and Wire Data Acquisition System (DAS) (2 EA) Trawl/Core Winch Drive, Control System and Wire DAS (1 EA) Auxiliary Generator Set, 2,300 HP (Generator and Controls only) (1 EA) Vital Alarm System (VAS)

1.1.2 Shoreside Equipment. The following are the shore-side systems/components used in support of the HEALY Integrated Power Plant (NOTE: quantities are one each unless otherwise specified):

Spare Propulsion Motor, 15,000 HP (stored at CG SFLC Baltimore, MD) Spare Propulsion Motor Cooler (stored at CG SFLC Baltimore, MD) Spare Main Diesel Generator (stored at CG SFLC Baltimore, MD) Spare Auxiliary Generator (stored at CG SFLC Baltimore, MD) Spare S/S Motor Generator Set (stored at CG SFLC Baltimore, MD) Spare MDG Generator Control Unit (stored at CG SFLC Baltimore, MD) 6 pulse Spare Cycloconverter #1 (Contractor’s facility) 6 pulse Spare Cycloconverter #2 (Contractor's facility) Spare Cycloconverter Transformers (stored at CG SFLC Baltimore, MD) Delta-Delta Configuration Delta-Y Configuration Spare S/S Transformer (stored at CG SFLC Baltimore, MD) Spare Bow Thruster Motor (stored at CG SFLC Baltimore, MD) Shore-side Special Purpose Test Equipment (SPTE) (Contractor's facility), including:

CCTS Instructor Workstation Software (workstation belongs to the Contractor) CCTS Student Workstation Functional Spares Cabinet Shore-side CTES Equipment (Contractor's facility), including:

CTES Server

CTES Random Access Information Disk (RAID) Array

1.2 Contractor Personnel.

1.2.1 Qualification Standards. The Contractor shall provide qualified personnel to perform all contract work and services within specified time frames. Qualification requirements are as follows:

1.2.1.1 Project Manager (PM). The Contractor shall provide a PM who shall coordinate all Contractor support under this contract and shall be a single point of contact for the Contracting Officer (KO) and Contracting Officer's Representative (COR). The Contractor may provide a substitute PM during routine absences of the PM provided the Contracting Officer is given 15 days advance written notice. The PM shall be able to read, write, speak and understand English fluently. The PM shall respond to any government communication or request in conjunction with this contract within 24 hours and shall facilitate the Contractor’s development of a course of action within 72 hours.

This requirement applies at any time, including weekends and holidays, unless more restrictive requirements apply.

1.2.1.2 Technical Representatives. Technical representatives provided under this contract must have at least three years hands on experience in the troubleshooting, repair and performance of preventive and corrective maintenance on equipment similar in size and service to the GE Energy equipment described in PWS 1.1. In addition, technical representatives shall possess at least one year of experience specifically with the inport and underway maintenance of HEALY’s equipment. The Contractor shall warrant that personnel sent to perform any work under the contract on specific equipment in PWS 1.1.1 or 1.1.2 are fully qualified to service that specific equipment. Technical representatives shall be able to read, write, speak and understand English.

1.2.1.3 Additional Personnel. The Contractor may use additional personnel to perform any of the required services under the supervision of a technical representative.

1.2.2 Employee Identification/Access. The Contractor shall submit a list of all employees and subcontractors who shall be performing that work at least 2 weeks prior to each cutter visit. The list shall contain the following information for each individual: Full Name, Date of Birth, Driver’s License Number, Place of Birth, Nationality and Company Name. This list will be held on the Quarterdeck of HEALY.

1.2.2.1 Cutter Access. To gain access to the cutter, CG Base Seattle has implemented stricter security protocols with regard to site access. New security protocols require a sponsor to escort all contractors on Base. Utilization of a RAPIDGate pass to enter Base Seattle (similar to all local DoD installations) avoids long delays for site access, and reduces a need for an escort while on Base. While not required, Contractors who do not obtain a RAPIDGate card will still be allowed site access, but entry time to the site may be delayed while a proper escort is identified.

Non U. S. Citizens will also require additional screening times. The Contractor shall notify the COR if non U. S.

Citizens are required for work at Base Seattle for current screening procedures.

1.2.3 Employee Conduct. The Contractor’s employees shall observe and comply with all applicable government regulations, as wells as policies and procedures referenced in PWS 6. These procedures address fire safety, sanitation, environmental protection, security, US Flag courtesy, “off limits” areas, wearing of parts of military uniforms, and possession of firearms. These instructions will be made available for viewing at CG Base Seattle. The Contractor shall ensure that all Contractor employees present a professional appearance at all times and that their conduct shall not discredit the United States, the Department of Homeland Security or the United States Coast Guard.

1.2.4 Removal for Misconduct. The Contractor at all times shall maintain responsibility for supervision and management of all Contractor employees. The Government reserves the right to bar Contractor employees from Government facilities in the event of misconduct or security reasons. Removal of Contractor personnel does not relieve the Contractor of the responsibility to provide sufficient qualified personnel to perform the services required under this contract in an adequate and timely fashion.

1.2.5 Security Clearances. No special security clearances are normally required to perform any work under this contract. However, should the cutter be berthed at a Department of Defense or foreign government military facility, special access procedures may be required. In these cases, at the time of tasking, the Contracting Officer will provide instructions on the method by which the cutter crew will assist the Contractor's representatives in meeting facility access requirements. When traveling into or out of foreign ports to work on the cutter, the contractor’s representatives shall ensure that their passports are stamped for entry or departure. This process will be facilitated by the cutter’s husbanding agent with assistance by the cutter’s crew.

1.3 Quality System. The Contractor shall have and maintain a written Quality System, certified to comply with ISO-9001, which assures that all work shall conform to contract requirements.

1.4 Performance Requirements Summary. This contract includes a Performance Requirements Summary (PRS). In general, the PRS sets forth the expected outcomes (objectives) of the task order, the service required of the Contractor to achieve the objectives, a performance standard per outcome, and a plan for a reduction in payment in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including incentives/deductions/withholdings in payment in accordance with any clause for inspection of services.

1.5 Government Facility Regulations. The Contractor shall observe and comply with all HEALY and CG Facilities policy/instructions that might affect work performance under the contract.

1.6 Safety Requirements. The Contractor shall conduct all work in a safe manner and comply with Occupational Safety and Health Administration (OSHA), Coast Guard and Navy safety requirements, as cited in COMDTINST M5100.47 (series), and all local health department guidelines in the location where work is being performed. If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work, until satisfactory corrective action have been taken.

2.0 GOVERNMENT TERMS & ACRONYMS

Casualty Control Training System (CCTS) Condition Found Report (CFR) Configuration Management (CM) Continuous Test & Evaluation System (CTES) Contracting Officer (KO) Contracting Officer's Representative (COR) Contractor Furnished Equipment (CFE) Contractor Furnished Information (CFI)

CTES Workstations, local and remote (ECC) CTES Random Access Information Disk (RAID) Array Engineering Diagnostic Workstation (EDW) Engineering Services Division (ESD) Data Acquisition System (DAS) Dynamic Positioning System (DPS) Government Furnished Equipment (GFE) Government Furnished Information (GFI) Government Furnished Property (GFP) Integrated Power Plant (IPP) Machinery Plant Control and Monitoring System (MPCMS) Main Ship Control Console (MSCC) Maintenance Procedure Cards (MPC) Occupational Safety and Health Administration (OSHA) On the Job Training (OJT) Performance Requirements Summary (PRS) Performance Work Statement (PWS) Quality Assurance Surveillance Plan (QASP) Random Access Information Disk (RAID) Reliability/Maintainability/Availability (RM&A) Remote Transmitter Units (RTUs) Ship Service Motor Generator (SSMG) Shore-side Special Purpose Test Equipment (SPTE) Special Purpose Test Equipment (SPTE) Surface Forces Logistics Center (SFLC) Technical Information Management Branch (TIMB)

2.1 Definitions.

2.1.1 Clean. To use appropriate tools (vacuum, rags, de-burring, cleaning compounds, etc…) to remove dirt, debris, and contamination from surfaces of equipment.

2.1.2 Inspect. To examine specified equipment for abnormal wear, tightness of connections, faults/errors, potential future faults/errors/failures, proper lubrication, motor/generator air gaps, bearing clearances, etc. To determine the condition of a component or system by sight, feel, measurement or other means.

2.1.3 Calibrate. To set the accuracy of specified equipment within established standards.

2.1.4 Test. To use calibrated equipment/instruments for performing industry standard testing on specified equipment. Examples include meggering, resistance measurements, high-pot testing, etc.; verify measurements against established standards.

3.0 GOVERNMENT FURNISHED PROPERTY AND INFORMATION

3.1 Government Furnished Equipment (GFE).

3.1.1 Tools/Test Equipment. The Government will make available for the Contractor's use the following general purpose tools and test equipment that are necessary to perform the services described under this PWS:

Ship’s Equipment:

Circuit Breaker handling and test equipment Switchgear relay calibration equipment Hand Pump for Cycloconverter Cooling System Cycloconverter Thyristor Extraction Tool Midel fluid pump, filter and dehydrator assembly for transformer oil conditioning/maintenance Micro Ohm Meter

Shoreside Equipment at Contractor’s Facility for CTES Data Links and CCTS Updates:

Special Purpose Test Equipment (SPTE), including Functional Spares Assembly and Workstation (also functions as CCTS Student Workstation) CTES Server RAID Array multi-disk Data Storage Unit

NOTE

The Government will not make available for the Contractor’s use a 5 KV Megger, High Pot Tester, or Power Multimeter.

3.1.1.1 Tool Responsibility. The Government will provide the tools and test equipment listed above in proper working order and with calibrations that are current. The Contractor is responsible for security and maintenance of any Government owned tools and test equipment when in its possession.

3.1.2 Government Furnished Property and Parts. Parts required for work performed onboard the cutter under this contract will be taken from the cutter's inventory if on-hand, unless stated otherwise in PWS 4.0 and 5.0.

3.2 Government Furnished Information (GFI). The Contractor may make use of any of the Engineering Logs, or Machinery History records available on the cutter. The Contractor may make use of any of the applicable equipment technical manuals and ship's drawings. However, the Contractor is advised that while this is the best information available to the Coast Guard, the Coast Guard does not warrant the accuracy of this information.

However, as the Configuration Manager for the equipment listed in PWS 1.1, the Contractor shall be responsible for ensuring that the documents covering these systems are up to date with the latest technical information from the Original Equipment Manufacturer (OEM), prior to their use.

4.0 CONTRACTOR FURNISHED ITEMS

4.1 Contractor Furnished Equipment (CFE). The Contractor shall provide all tools, equipment, parts, consumables and information required for work under this contract with the exception government furnished property specified in PWS 3.0. The Contractor shall maintain documentation of calibration standards/certification of calibration for all CFE tools/test equipment.

4.2 Contractor Furnished Information (CFI). Upon completion of all service in connection with this performance work statement which alters the design configuration of the cutter's equipment listed in PWS 1.1, the Contractor shall provide electronic revisions to all affected technical manuals, CG drawings, and other technical documentation including a master parts list as outlined in PWS 5.0.

5.0 SPECIFIC TASKS

5.1 Technical Support. Technical support shall be provided 24 hours per day, seven days per week for six months per year. This period will encompass the entire deployment period for HEALY and the period will be designated in the task order. Requests for technical support shall be made to EM-PC.USCGC.HEALY@GE.COM.

For all forms of technical support, the PM or designated representative shall acknowledge the request, and his/her understanding of the request, within 12 hours. If the request for technical support does not require a shipboard visit, the Contractor shall provide recommended initial technical corrective action directly to the Coast Guard within 48 hours. Notify the COR via CFR if a visit is required. . Additionally, a Technical Representative shall be onboard during sea trials and shakedown to provide all technical support for the IPP systems during operational testing.

5.1.1 Technical Support (Trouble) Log. For all requests for technical support, the Contractor shall prepare an entry for the Trouble Log. The entry shall document the following at a minimum:

• Date of request

• Who reported the problem

• Affected Equipment

• Brief description of request

• Status (Open or Closed)

• Comments including any amplifying info, a summary of assistance provided, and status of pending assistance

• Contractor personnel tasked with providing assistance

An electronic copy of the Trouble Log shall be submitted to the COR once every six months via CFR. The Contractor shall maintain the trouble log continuously throughout the contract performance period and make it available within 72 hours of COR request.

5.2 Conditional Technical Support & Future Obsolescence Updates. The contractor shall perform conditional technical support & future obsolescence updates as required in the order. Support may include analysis, studies, inspections, surveys, on-site casualty response, maintenance, upgrades, updates, and documentation updates as a result of configuration changes. On-site engineering or technical support may require the technical representatives to deploy for short periods with the cutter. Upon completion of each technical support effort requiring a shipboard visit, the Contractor shall prepare and submit a written report of maintenance performed, noted equipment conditions, and any recommendations. The report shall be submitted via CFR to the COR.

5.3 Annual Grooms and On The Job Training (OJT).

5.3.1 Pre-Groom Report. Forty-five (45) days prior to the start of the Shipboard Groom, the Contractor shall identify and analyze any abnormal IPP performance problems, failure data remaining unresolved since the last groom, outstanding Trouble Log entries, and consult with the Coast Guard. The Contractor shall also review all approved but not yet accomplished Engineering Changes (ECs). Based on this analysis, the Contractor shall identify recommended corrective maintenance and ECs to accomplish during the Shipboard Inport Maintenance Period in addition to the annual groom requirements. The Contractor shall summarize these recommendations by submitting a Pre-Groom Report no later than 45 days prior to the start of groom. The Pre-Groom Report shall include both a listing of all recommended maintenance (preventive, corrective, ECs, and performance tests) and a preliminary production schedule.

The Coast Guard will review the Pre-Groom Report and provide feedback within 30 days of receipt. The Contractor shall submit a final Pre-Groom Report within two weeks of receipt of Coast Guard feedback. Development of this report may require a ship check by the Contractor’s representative before the cutter returns to home port. The report shall be submitted via CFR to the COR.

5.3.1.1 Annual Groom Test Plan. In conjunction with the Pre-Groom Report, the Contractor shall develop and submit a comprehensive test plan for government approval. The test plan shall encompass operational testing of all equipment maintained during the annual groom, in all modes of operation. This approved test plan will be used as a government acceptance test following the annual shipboard equipment groom. The test plan shall be submitted via CFR to the COR.

5.3.1.2 Environmental Management Plan. In conjunction with the Pre-Groom Report, the Contractor shall submit an acceptable environmental management plan for government approval in accordance with SFLC Std Spec 0000, General Requirements. The plan shall outline how the Contractor will handle hazardous materials, petroleum products, hazardous substances, hazardous wastes, and other solid wastes during the Annual Groom period. The Plan shall comply with all Federal, state, and local regulations applicable to handling and disposal of hazardous materials, hazardous wastes, and or non-hazardous wastes.

5.3.2 Shipboard Equipment Groom. The Contractor shall perform a shipboard equipment groom of the equipment listed in PWS 1.1.1, and ensure completion of the maintenance procedures identified in Reference (j).

Each groom of shipboard equipment in PWS 1.1.1 shall normally be performed at the cutter's homeport. Work performed during each shipboard equipment groom shall be completed within the period listed on the task order.

5.3.2.1 Annual Maintenance. During each annual shipboard groom, the contractor shall complete the following tasks for the IPP components listed in the PWS 1.1.1. Upon completion of the task, the Contractor shall certify the satisfactory completion of the tasks by CFR. Inspections that require repair shall be documented IAW 5.3.2.6:

5.3.2.1.1 High Voltage (HV) Switchboards. Clean, inspect, calibrate, and test (as applicable) both HV Switchboards to include:

• All transducers, meters and protective relays

• All HV breakers and HV contactors.

• All associated transformers in the switchboard including the grounding transformers.

• Optical Detection System

• Heater Circuits

5.3.2.1.2 Propulsion and Auxiliary AC Synchronous Generators. Clean, inspect, and test (as applicable) Propulsion and Auxiliary AC Synchronous Generators to include:

• Exciters

• Generator Pedestal Bearings - every 3rd year, next due in 2023

5.3.2.1.3 Power Conversion Systems. Clean, inspect, and test (as applicable) Power Conversion Systems to include:

• Ship Service Motor Generator Sets

• Ship Service Transformers

• Reactor Cabinets

• Reactor Cabinet Breakers

5.3.2.1.4 Cycloconverters and Cycloconverter Transformers. Clean, inspect, calibrate, and test in all configurations (as applicable) Cycloconverters and Cycloconverter Transformers to include:

• Individual Transformer Midel Oil sampling and testing upon return to homeport (annually)

• Triplex Starter Cabinets

5.3.2.1.5 AC Main Propulsion Motors. Clean, inspect, calibrate, and test (as applicable) AC Main Propulsion Motors to include:

• Main Motor Pedestal Bearings - every 3rd year, next due in 2023

• Motor Disconnect Units (MDU’s)

• Transducers located in MDU’s

• Exciter Transformers

• Slip Rings and Brushes

5.3.2.1.6 Ship Service and Auxiliary Switchboards. Clean, inspect, calibrate, and test (as applicable) Ship Service and Auxiliary Switchboards to include:

• All transducers, meters and protective relays

• All breakers above the 1200 amp rating.

• Optical Detection System

5.3.2.1.7 Bow Thruster Motor. Clean, inspect, and test (as applicable) Bow Thruster Motor to include:

• Soft Start Cabinet

• Vacuum Bottles internal to Soft Start

• Thruster Control Consoles

5.3.2.1.8 Science Winch Drives. Clean, inspect, calibrate, and test (as applicable) Science Winch Drives to

• Control Consoles

5.3.2.1.9 MPCMS, CTES, DPS, and EDW. Clean, inspect, calibrate, and test CTES, DPS, and EDW consoles to

• All RTUs listed in paragraph 1.1.1

• Calibrate only the critical sensors listed in Appendix A (reference 6.1.K)

5.3.2.1.10 Network Workstation Service. Perform back-ups to MPCMS, CTES, DPS, Science Winch and EDW.

The Contractor shall provide as an addendum to the shipboard groom report.

5.3.2.1.11 Post-Groom Pre-Operation Inspection. At the conclusion of the Shipboard Equipment Groom, the Contractor shall coordinate a joint inspection between the Contractor and the Coast Guard to identify potential safety hazards, and ensure cleanliness, prior to operation of equipment. The Contractor shall notify the COR of the inspection at least 48 hours in advance.

5.3.2.2 Operational Checks. Upon completion of annual maintenance, conduct a full operational check of all systems maintained IAW operational test plan in 5.3.1.1 to ensure the systems work together in all modes of operation. Any deficiencies shall be corrected expeditiously and retested. Due to other shipboard work being performed, the Contractor shall coordinate testing with the COR. Submit a CFR to the COR within 24 hours of completion of operational checks.

5.3.2.3 On the Job Training (OJT). The Contractor shall provide OJT of Government personnel in the use of the onboard relay test equipment and Power Multi-meter to test the adjustment and proper function of the various types of protective relays, transducers and meters within the HEALY's switchgear. As part of this training effort, the Contractor is responsible for providing oversight and monitoring Coast Guard personnel in the actual testing and calibration of 10 devices (relays, transducers, and meters). The Contractor’s own personnel shall perform the testing and calibration of all other relays, transducers, and meters in HEALY's switchgear. Upon completion of each groom, the Contractor shall certify the satisfactory completion of these testing and calibration tasks. The Contractor shall provide the Coast Guard one week notification prior to start of combined efforts for the completion of these calibrations. If the crew is unable to participate, the Contractor shall proceed as originally scheduled. The Contractor shall provide notification by submitting a CFR to the COR.

5.3.2.4 Work Progress Meeting. The Contractor shall conduct a weekly work progress meeting with the COR, and Government Representative(s) to discuss the current status of work, scheduling conflicts and/or changes. Each meeting should take no more than one hour. The Contractor shall provide meeting minutes from prior meetings, and a detailed production schedule for all work associated with paragraphs 5.3.2 and 5.6 to the COR 24 hours prior to the meeting.

5.3.2.5 Tag Outs and Calibrations. The Contractor shall test and validate component performance. For such testing, Coast Guard personnel will operate cutter equipment in the presence of the Contractor. Coast Guard personnel are also responsible for all system tag-outs prior to the commencement of work. The Contractor is responsible for all equipment adjustments and calibrations during the groom/maintenance event. The Contractor shall actively engage Coast Guard personnel in these adjustments/calibrations for their familiarization benefit.

5.3.2.6 Tag Outs. The Contractor shall secure and tag out all equipment affected by this work item in accordance with SFLC Std Spec 0000, General Requirements, and COMDTINST M9077.1 (series).

5.3.2.7 Confined Space Entry. When entering a tank, compartment, confined space or conducting hot work, the Contractor shall refer to and comply with SFLC Std Spec 0000, Subsection 3.3.1 (Personnel safety and property protection).

5.3.2.8 Hot Work. When hot work is required, the Contractor shall notify the COR at least 24 hours in advance via CFR. When performing hot work, the Contractor shall refer to and comply with SFLC Std Spec 0000, Subsection

3.3.1 (Personnel safety and property protection).

5.3.2.9 Tool Control Log. The Contractor shall keep a written record of all tools used when working in high voltage equipment or rotating machinery. A separate list shall be kept for piece of equipment being entered. Ensure that all tools are removed upon completion of work in the equipment. The tool log shall be available to the COR at all times.

5.3.2.10 Shipboard Groom Condition Found Report (CFR). The Contractor shall submit the results of all groom activities including, but not limited to equipment inspections, functional tests, electrical tests, and any abnormal conditions found during the course of maintenance to the COR via CFR within 24 hours of each event.

5.3.2.11 Shipboard Groom Report. The Contractor shall prepare and submit a written report of the groom/maintenance work performed (with the exception of Network Workstation Service) and the noted equipment condition and submit to the COR via CFR within 90 days of groom/maintenance completion. All electrical and mechanical readings taken in the normal course of the Groom shall be recorded separately and trended, but will still be part of the report, with a brief statement as to the condition of the parameter trended.

5.3.3 Shoreside Equipment Groom Plan. The Contractor shall update and submit a Shoreside Equipment Maintenance Plan for all equipment listed in PWS 1.1.2 to maintain the equipments’ ‘A’ Condition Status (i.e. ready for issue, installation and service). This plan shall define the tasks for conducting a Shoreside Equipment Groom and shall include a projected list of the parts to be expended during the maintenance event. This plan shall include any modifications to MPC cards, or development of new MPC cards should they be needed. The Contractor shall select the format for this plan. The plan shall be submitted for approval to the COR via CFR 60 days prior to the first Shoreside Equipment Groom. The plan shall provide the following information, at a minimum:

a. Visual inspections required. Reference the applicable section of the technical manual, if appropriate.

b. Any Preventive Maintenance tasks from the HEALY PMS Manual which are to be performed on the equipment. Reference the HEALY PMS number.

c. A detailed description of each task to be performed on the equipment or set of readings to be taken. If appropriate, reference the applicable section of the technical manual.

d. Configuration Audit - Identify any configuration changes required to bring the equipment into conformance with its onboard counterpart.

5.3.3.1 Shoreside Equipment Maintenance Groom Locations. The Contractor shall perform each groom for shoreside equipment in PWS 1.1.2 at the equipment site. For that equipment installed at the Contractor's facility, the Contractor shall provide a specific date and time for the performance of the maintenance at the time of the Government's order, so the Government may provide a representative, if desired. Maintenance performed during each shoreside equipment groom for equipment located at SFLC Baltimore shall be completed within a 14-day period, provided there are no configuration changes.

5.3.3.2 Performance of Maintenance. The Contractor shall perform all maintenance designated in the Contractor’s Shoreside Equipment Maintenance Plan for each piece of shoreside equipment.

5.3.3.3 Work Progress Meeting. The Contractor shall conduct an initial and a final work progress meeting with the COR, and Government Representative(s) to discuss the current status of work, scheduling conflicts and/or changes.

Each meeting should take no more than one hour. The Contractor shall submit meeting minutes to the COR 24 hours prior to the meeting.

5.3.3.4 Calibrations. The Contractor shall test and validate component performance. For such testing, Coast Guard personnel will operate cutter equipment in the presence of the Contractor. The Contractor is responsible for all equipment adjustments and calibrations during the groom/maintenance event. The Contractor shall actively engage Coast Guard personnel in these adjustments/calibrations for their familiarization benefit.

5.3.3.5 Tag Outs. The Contractor shall secure and tag out all equipment affected by this work item in accordance with SFLC Std Spec 0000, General Requirements, and COMDTINST M9077.1 (series).

5.3.3.6 Shoreside Groom Condition Found Report (CFR). The Contractor shall submit the results of all groom activities including, but not limited to equipment inspections, functional tests, electrical tests, and any abnormal conditions found during the course of maintenance to the COR via CFR within 24 hours of each event.

5.3.3.7 Shoreside Groom Report. The Contractor shall prepare and submit a written report of the groom/maintenance work performed and the noted equipment condition and submit to the COR via CFR within 90 days of groom/maintenance completion. All electrical and mechanical readings taken in the normal course of the Groom shall be recorded separately and trended, but will still be part of the report, with a brief statement as to the condition of the parameter trended.

5.3.4 Storage of Equipment. All equipment stored at the Contractors facility shall be stored in a facility that maintains the condition of the equipment in a ready to use status "A-Condition" in a secure location with restricted access. This equipment shall be accessible to the Coast Guard upon 24 hour notice from the COR.

5.4 Configuration Management

5.4.1 5-year Reliability/Maintainability/Availability (RM&A) Outlook Analysis. At the beginning of the ordering period, the Contractor shall conduct a review of IPP system supportability over the next five years. At a minimum, the review shall consist of two sets of interviews: (1) interviews of knowledgeable personnel within GE Energy regarding supportability outlook and problems for each IPP core system listed in 1.1.1, and (2) interviews of key personnel within OEM vendor companies regarding supportability outlook and problems for each of the sub vendor systems listed in 1.1.1. The Contractors shall specifically address reliability, maintainability (parts and technical support) and availability issues. In particular the report shall include the following information: (1) The projected date when the system will be removed from the commercial market. (2) The projected date of termination of parts availability for the system. (3) The projected duration of availability of technical expertise and training for operation and maintenance of the subject system within the Contractor’s or OEM’s company staff.

Upon completion of these interviews and any other necessary research, the Contractor shall prepare a 5 year RM&A Outlook Analysis report and provide to the COR via CFR within 8 months of the order date. This report shall build upon the previous year’s report and changes shall be thoroughly addressed.

5.4.2 Configuration Management. The Contractor shall assist the Coast Guard with management of the hardware and software configuration of the equipment listed in PWS 1.1. The Contractor shall maintain these baseline configuration documents up to date with installed configuration changes. The master manuals and drawings will be held at the Coast Guard SFLC, Baltimore, MD. In the event that the baseline cutter configuration documentation is found to contain flaws, the identifying party shall notify the COR via CFR within 30 calendar days.

Updates to configuration documentation shall be included with each configuration change made to any part of the IPP.

5.4.3. Software Configuration Management. The Contractor shall manage the software configuration of any software associated with the equipment listed in PWS 1.1, including GE Energy proprietary software, Commercial Off The Shelf (COTS) software and embedded software. Within 30 days after contract award, the Contractor shall provide a list of the software that is being managed (including which version is currently installed) to meet this requirement.

5.4.3.1 Software Configuration Management Plan. The Contractor shall update the Software Configuration Management (CM) Plan which describes the Contractor’s approach to software configuration management. The Software CM Plan shall be updated within 6 months of task order and include but not be limited to:

• Software Development & Support Environments

• Software Tools

• Software Libraries

• Software Code Releases

• Software Records

• Subcontractor software CM Controls

• Software Audits

5.4.3.2 Support. The Contractor shall provide Software Configuration Management support for equipment listed in PWS 1.1 in accordance with the Software CM Plan developed in 5.4.3.1.

5.4.3.3 Master Copies. The Contractor shall be responsible for holding the master copies of the software and software CM Plan above and maintaining these baseline configuration documentation copies current with equipment software configuration changes. A copy of all software shall be provided to the Coast Guard upon request.

5.5 Training

5.5.1 Training Scope. The Contractor shall provide training to operators and maintainers of the IPP systems.

The following is a list of IPP training courses that the Contractor shall provide in accordance with the course descriptions listed in PWS 6.1.

a. Central Power Plant Operations (CG Course Code 501414)

b. Power Generation and Distribution System Fault Analysis (CG Course Code 501434)

c. Central Power Plant Maintenance (CG Course Code 501435)

d. Testing/Calibration of Protective Relays/Transducers/Meters (CG Course Code 501415)

e. Engineering Diagnostic Workstation (EDW) Operation and Maintenance (CG Course Code 501419)

f. Machinery Plant Control & Monitoring System (MPCMS) Operation & Maintenance, Part I (CG Course

Code 501471)

g. Machinery Plant Control & Monitoring System (MPCMS) Operation & Maintenance, Part II (CG Course

Code 501412)

h. Science Winch Drives Operation and Maintenance, Part I (CG Course Code 501417)

i. Science Winch Drives Operation and Maintenance, Part II (CG Course Code 501472)

j. Dynamic Positioning System (DPS) Equipment Maintenance (CG Course Code 501416)

k. Dynamic Positioning System (DPS) Equipment Operation (CG Course Code Pending)

j. Main Propulsion Cycloconverter Operation and Maintenance, Part I (CG Course Code 501413)

k. Main Propulsion Cycloconverter Operation and Maintenance, Part II (CG Course Code 501473)

l. Continuous Test and Evaluation System (CTES) Operation and Maintenance (CG Course Code 501418)

m. High Voltage Familiarization & Safety (CG Course Code 501427)

n. 828 Governor Controls – Governor and AVR Operations Overview (CG Course Code 501420)

5.5.2 Training Schedule. The Contracting Officer will provide written notice when each course is to be provided, at least 30 days prior to class convening.

5.5.3 Training Facility. The training shall be conducted in a Government provided classroom onboard the cutter or at Base Seattle with visits to the installed equipment for demonstrations, hands-on operations, etc. as appropriate to enhance training effectiveness. Should casualties occur, hands-on training shall include utilization of real-time troubleshooting for training purposes. The following audio-visual equipment may be made available in the Government provided classroom:

• Overhead projector

• Wall-mounted projector screen

• Lap-top computer for delivery of training material recorded on computer diskettes (CD-ROM and

DVD)

• Digital projector for personal computer

5.5.4 Level of Instruction Required. The class size for each course above will range from 5 to15 people and will be comprised of officers and enlisted personnel from both the cutter and the shore support organization for the cutter. The Contractor shall deliver classroom materials via electronic copy to the COR 24 hours prior to conducting each course. Personnel assigned will possess the requisite skill levels for those pay grades as outlined in PWS 6.1(f), Tab 8. The courses shall be targeted at a student skill level of E5-E6 as described in PWS 6.1(f), Tab 8.

5.5.4.1 Training Record. Upon completion of each training course, Contractor shall submit a roster of personnel that completed training to the COR via CFR NLT 7 days after the completion of each course.

5.5.5 Non Training Time. While the instructor is aboard the cutter non training time shall be used for training preparation, technical support, and other IPP work.

5.6 System Obsolescence Updates.

5.6.1 Obsolete Systems for Update. The Contractor shall design, validate, and install a replacement to the obsolete subsystems of the integrated propulsion plant listed below.

(1) MPCMS Remote Terminal Units (4.a) MPCMS Remote Terminal Unit 6 (4.b) MPCMS Remote Terminal Unit 10

(2) MTC A and MTC B

(3) Vital Alarm System (VAS) and Master Alarm Panel

(4) Automatic Bus Transfers (ABT)

(5) Manual Bus Transfers (MBT)/Upgrade to Remote Bus Transfers (RBT)

(6) Main Motor Disconnect Unit Actuators

5.6.2 Key Parameters. The Contractor shall meet or exceed all of the following requirements:

• Upon completion of the design, the hardware selected by the Contractor shall be in production and state of the market.

• Upon completion of the installation, if replacement hardware is no longer in production, the contractor shall recommend spare quantities to the Government that support 20-year operation.

• The contractor shall update the RM&A Outlook Analysis with replacement hardware. Include new components within IPP core system and provide configuration management support IAW 5.4.1

• The contractor shall update the Software Configuration Management Plan with updated or new software.

• The contractor shall validate the design at their facility (Cycloconverters only).

• Upgrade or maintain all interfaces to the IPP System so that all system functionality is retained.

• Update training material and provide initial training

• Update maintenance procedures

• Update technical documentation

5.6.3 Technical Documentation. The contractor shall draft a Design Book detailing the new subsystems in 5.6.1, in accordance with deliverables schedule. At least 90 days prior to submission of the Design Book, the contractor shall conduct a joint inspection with the COR of the subsystem to identify additional deficiencies and submit the results to the COR via CFR. Design Books shall provide, at a minimum:

• A complete description of the change to be made and the need for that change

• Listing of other configuration items (CIs) impacted by the proposed change and a description of the impact on those CIs.

• List of technical documentation that will require updates.

• Proposed replacement equipment.

• Proposed software updates and their licensing requirements.

• Recommendation about the way a retrofit should be accomplished.

• Impacts to any logistics support elements (such as software, spares, tools, maintenance and similar) being utilized by government personnel in support of the product.

• Impacts to the operational use of the product

5.6.4 Installation, Test, Acceptance. The Contractor shall install the subsystems. The Contractor shall provide updated technical documentation to the Government 15 days prior to acceptance tests. Final technical documentation shall include:

• As built drawings

• Technical Manuals

• Maintenance Procedure Card changes

• Training course updates

5.6.4.1 Drawings. Drawings preparation shall fall into one of two categories; 1) new drawings and 2) revisions to existing drawings. Drawing preparation shall be completed in accordance with SFLC Std. Spec 0850.

5.7 Maintenance Procedure Card (MPC) Validation - The contractor shall validate all USCG MPC’s relating to all equipment listed in PWS 1.1.1 Appendix B (reference 6.1.J). Validation includes proper maintenance, testing, and safety procedures are listed and that proper tools, expendables, are consumable materials are identified.

Report any discrepancies to the COR via CFR with the discrepancy and the recommended corrective action.

6.0 REFERENCE DOCUMENTS

6.1 References. The Contractor shall perform the work in accordance with the following specifications, standards and handbooks.

(a) Coast Guard Commandant Instruction (COMDTINST) M9077.1 (series) Equipment Tag Out Instruction

(b) Naval Ship’s Technical Manual (NSTM) Chapter 300, Rev 9, Electric Plant – General

(c) Coast Guard Commandant Instruction (COMDTINST) M5100.47 (series) CG Safety and

Environmental Health Manual

(d) ISO-9001 Quality System requirement

(e) Base Seattle Instruction 5530.2 Base Seattle Access Control

(f) Coast Guard TRACEN Yorktown Standard Operating Procedures (SOP) 4-7

(g) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 0000

(h) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 0740

(i) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 6310

(j) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 0450

(k) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 0850

(l) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 0860

(m) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 2350

(n) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 2351

(o) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 3020

(p) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 3041

(q) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 3101

(r) Surface Forces Logistics Center Standard Specifications (SFLC Std Spec) (2020) 5000

(s) Course Descriptions for PWS 5.5.1

(t) Coast Guard Maintenance Procedure Cards (Appendix B)

(u) Critical Sensors List (Appendix A)

(v) MIL-PRF-85045G

(w) MIL-C-83522/16

(x) MIL-S-24623/4

(y) MIL-S-2042-6B

(z) Coast Guard Commandant Instruction (COMDTINST) M9085.1 (series) Naval Engineering

Computer Aided Design Standards

7.0 DELIVERABLES

ITEM PWS DELIVERABLE / EVENT DUE BY PREFERRED MEDIA

1 1.2.1.1 Response to Government

Communications or Request in Conjunction with this Contract

24 hours from request; Course of action within 72 hours from request Electronic – email

2 1.2.2 List of Employees 2 weeks prior to each ship visit Electronic – via CFR

3 4.2 Contractor Furnished Information Upon completion of alteration work Electronic – via CFR

4 5.1 Technical Support 24 hours per day N/A

5 5.1 Acknowledgement of Technical Support Request 12 hours from request Electronic – via CFR

6 5.1 Technical Support Corrective Action 48 hours from request Electronic – via CFR

7 5.1.1 Trouble Log Once every six months or 72 hours from request Electronic – via CFR

8 5.2 Conditional Technical Support As specified in the task order Electronic – via CFR 9 5.2 Written Report As specified in the task order Electronic – via CFR 10 5.3.1 Shipboard Pre-groom report 45 days prior to start of groom Electronic – via CFR 11 5.3.1 Final Pre-groom report 2 weeks after CG Feedback Electronic – via CFR 12 5.3.1.1 Annual Groom Test Plan 45 days prior to start of groom Electronic – via CFR 13 5.3.1.2 Environmental Management Plan 45 days prior to start of groom Electronic – via CFR 14 5.3.2 Completion of shipboard groom Per Task Order N/A 15 5.3.2.1 Individual Item Completion Within 24 hours of completion Electronic - via CFR 16 5.3.2.2 Completion of Operational Checks Within 24 hours of completion Electronic - via CFR

17 5.3.2.3 Notification of on the job training One week prior to start of MPC cards. Electronic – via CFR

18 5.3.2.4 Shipboard Groom Work Progress Meeting Weekly N/A

19 5.3.2.4 Shipboard Groom Work Progress Meeting Minutes and Production

Schedule 24 hours prior to meeting Electronic – via CFR

20 5.3.2.9 Tool Control Log Upon request of COR Electronic – via CFR

21 5.3.2.10 Shipboard Groom Condition Found Reports Within 24 hours of discovery Electronic – via CFR

22 5.3.2.11 Shipboard Groom Report Within 90 days of groom completion (addendum 15 days after network workstation service)

Two DVD/CD’s if greater than 10Mb. Follow-up CFR with tracking numbers.

23 5.3.3 Shoreside Equipment Groom Plan 60 days prior to first shore-side groom Electronic – via CFR

24 5.3.3.1 Maintenance at SFLC Baltimore Completed with 14 days of commencement N/A

25 5.3.3.3 Shoreside Groom Work Progress Meeting

At start and conclusion of Shoreside Groom N/A

26 5.3.3.6 Shoreside Groom Condition Found Reports Within 24 hours of discovery Electronic – via CFR

27 5.3.3.7 Shoreside Groom Report Within 90 days of groom completion

Two DVD/CD’s if greater than 10Mb. Follow-up CFR with tracking numbers.

28 5.4.1 5-year

Reliability/Maintainability/Availability (RM&A) Outlook Analysis.

Within 8 months of order Two DVD/CD’s if greater than

10Mb. Follow-up CFR with tracking numbers.

29 5.4.2 Notification of configuration documentation flaws 30 days from discovery Electronic – via CFR

30 5.4.3 List of Software being managed Within 30 days of order Electronic – via CFR

31 5.4.3.1 Software Configuration Plan Update 6 months of order Electronic – via CFR

32 5.5.1 Training As specified in the task order. N/A

33 5.5.2 Training Schedule 30 days prior to class convening Electronic – via CFR

34 5.5.4 Training Classroom Material 24 hours prior to conducting each course. Electronic – via CFR

35 5.5.4.1 Roster of personnel that completed training

7 days following completion of each course.

36 5.6 Obsolete Systems Update Install As specified in the task order N/A

37 5.6.3 Design Book As specified in the task order Two DVD/CD’s if greater than

10Mb. Follow-up CFR with tracking numbers.

38 5.6.3 Subsystem Walk through 90 days prior to submission of Design Book Electronic – via CFR

39 5.6.4 Updated technical documentation 15 days prior to acceptance tests Electronic – via CFR 40 5.7 MPC Validation Within 180 days from order Electronic - via CFR