RFP_Zama_Athletic_Officials-HE6407-5103-1000.pdf

6 May 2015

To: All Prospective Offerors

Subject: Request for Proposal – HE6407-5103-1000 Zama High School (HS) Athletic Officials

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation, reference number HE6407-5103-1000, is issued as a Request for Proposal (RFP) for the purpose of entering into a Contract for Athletic Officials to officiate DoDDS Zama High School athletic games.

This procurement is being solicited as open market using NAICS Code 711219 – Other Spectator Sports.

This requirement is unrestricted and competition is open to businesses of all sizes.

This acquisition is being conducted using FAR 12 in conjunction with 13.5 Test Program for Certain Commercial Items.

The Government anticipates awarding a 5 year (Base + 4 Option Years) Firm-Fixed Price Indefinite Delivery-Indefinite Quantity contract in response to this RFP. If you are interested in responding to this requirement, you may participate by submitting a proposal in accordance with this RFP.

This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81.

** Performance Work Statement (PWS) and Exhibit Line Items (ELINs) attached

Planned Period of Performance: 21 August 2015 – 20 August 2016 (+ 4 Option Years)

Place of Performance: Camp Zama, Sagamihara, Japan

Contract Line Items:

CLIN 0001: Athletic Officials (see attached exhibit line items for price proposal) CLIN 1001: Athletic Officials Option Year 1 (see attached exhibit line items for price proposal) CLIN 2001: Athletic Officials Option Year 2 (see attached exhibit line items for price proposal) CLIN 3001: Athletic Officials Option Year 3 (see attached exhibit line items for price proposal) CLIN 4001: Athletic Officials Option Year 4 (see attached exhibit line items for price proposal)

The Government shall satisfy the minimum guarantee requirement of the awarded IDIQ contract with an amount of $3,000.00. The maximum dollar amount the Government may order under this contract is to be determined and will be specified in the schedule after contract award up to and including the quantity designated in the schedule as the maximum. Unused capacity may be shifted into another CLIN or successive option periods.

DEPARTMENT OF DEFENSE DEPENDENTS SCHOOLS PACIFIC/

DOMESTIC DEPENDENT ELEMENTARY & SECONDARY SCHOOLS - GUAM

DIRECTOR’S OFFICE

UNIT 35007

APO AP 96376-5007

A. FAR 52.212-1 Instruction to Offerors - Commercial Items applies to this solicitation

ADDENDUM to FAR 52.212-1:

General Instructions:

PROPOSALS SHALL INCLUDE THE FOLLOWING INFORMATION:

1. Statement of guarantee signed by the offeror’s president/authorized Point of Contact (POC) that all officials are or will be trained by 1 August 2015 in National Federation of State High School Associations (NFHS) rules of the sport they are officiating.

2. Statement of guarantee signed by the offeror’s president/authorized POC that the offeror has required officials currently on staff or will recruit and be ready for performance starting 1 August 2015.

3. Past Performance Contact List – The offeror shall provide at least 2 citations to provide information on the quality of your organization’s past performance for same/similar services within the last 3 years. Past performance references may be inside and/or outside the federal government. The following information shall be provided for each citation:

a. Organization

b. Name of Point of Contact

c. Phone Number

d. Email Address

e. Contract Number, Period of Performance, and Contract Value

f. Description of services provided

4. Price: Completed Exhibit Line Item (ELIN) price proposal (attached) for base and 4 option years. Price shall be inclusive of all applicable costs if offeror is outside the performance location.

5. Representations and Certifications: A completed copy of the following provision:

FAR 52.212-3 Alt1, Offeror Representations and Certifications Commercial Items OR submit with your offer a statement that Reps and Certs are in the System for Award Management (SAM). It is recommended that Reps and Certs be completed in SAM at website:

https://www.sam.gov/portal/public/SAM/.

Offerors shall be actively registered in SAM in order to be awarded a Government contract.

6. Your proposal shall also include the following Information:

A. Tax identification number (TIN) B. Dun & Bradstreet Number (DUNS) C. Cage Code D. Complete Business Mailing Address E. Contact Name F. Contact Phone G. Contact email address

B. FAR 52.212-2 Evaluation—Commercial Items applies to this solicitation.

ADDENDUM to FAR 52.212-2:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical: Technical Capability to meet the government requirements in accordance with attached performance work statement. Proposal will be rated on an “acceptable” or “unacceptable” basis.

2. Price: Completed ELIN price proposal (attached) for base and 4 option years.

3. Past Performance: Past performance will be rated on an “acceptable” or “unacceptable” basis.

Award will be made to the offeror who proposes the lowest priced technically acceptable (LPTA). Technical and past performance, when combined, are equal to price.

To be considered technically capable, offeror shall guarantee officials will be trained in NFHS rules in the sports specified within the RFP and PWS and the offeror shall guarantee they have required officials currently on staff or will recruit and be ready for performance starting 1 August 2015. Offerors found technically capable will then be evaluated for price.

To calculate the offeror’s total evaluated price, the Government will add the subtotals of all officials for base and option.

The Government may also base an offeror’s past performance record on government knowledge, government-wide Past Performance Information Retrieval System (PPIRS) or any other reasonable basis. If an offeror has no past performance record, the offeror shall receive a neutral rating. Past performance will be evaluated in accordance with FAR 13.106.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under FAR 52.217-8 -- Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it to a six-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

C. Additional Solicitation Provisions and Clauses Note: Provisions will be removed prior to contract award.

1. The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

a. The following FAR clauses are an addendum to 52.212-4:

52.203-3, 52.203-11, 52.203-17, 52.204-4, 52.204-7, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.209-5, 52.209-2, 52.209-10, 52.216-19 (Fill-in: 1 game; the contract value;

the contract value; 2 days), 52.216-22 (Fill-in: 60 days past the expiration date), 52.217- 5, 52.217-8 (Fill-in: 30 days), 52.217-9 (Fill-in: 5 days; 30 days; 60 months), 52.223-10, 52.225-25, 52.232-39, 52.233-2, 52.237-2, 52.252-1 (Fill-in: http://farsite.hill.af.mil), 52.252-2 (Fill-in: http://farsite.hill.af.mil)

b. The following DFAR clauses are an addendum to 52.212-4:

252.203-7005, 252.204-7003, 252.204-7004 Alt A, 252.204-7011, 252.204-7015, 252.209-7004, 252.215-7008252.216-7006 (Fill-in: date of award; contract expiration date), 252.222-7002, 252.222-7007, 252.223-7006, 252.225-7005, 252.225-7012, 252.225-7041, 252.225-7043, 252.229-7000, 252.229-7001, 252.232-7003, 252.232- 7008, 252.232-7010, 252.233-7001, 252.237-7010, 252.243-7001, 252.243-7002, 252.203-7000, 252.203-7002, 252.204-7012, 252.225-7048, and 252.232-7006 (Fill-in at time of award)

2. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition; including 52.203-6 Alt I, 52.204-10,52.209-6, 52.209-10, 52.222-50 Alt I, 52.223-18, 52.225-13, and 52.232-33.

3. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

Full text of these provisions and clauses may be accessed on-line at http://farsite.hill.af.mil

QUESTIONS:

If you have questions regarding this requirement, please submit your inquiries on or before 8:00 am, Wednesday, 13 May 2015, Japan Standard Time (7:00 pm, Tuesday, 12 May 2015, Eastern Standard Time). Questions shall be submitted via email to the Contract Specialist at:

jennifer.knutson@pac.dodea.edu. No telephonic inquiries will be answered.

RFP DUE DATE:

The RFP Due date for proposals is on or before 8:00 am, Monday, 8 June 2015, Japan Standard Time (7:00 pm, Sunday, 7 June 2015, Eastern Standard Time). Proposal submission shall be emailed to jennifer.knutson@pac.dodea.edu.

Sincerely, STEPHANIE M. VANDINE

Contracting Officer

Attachments:

1. Performance Work Statement

2. Exhibit Line Items (ELINs) stephanie.vandin e@pac.dodea.edu

Digitally signed by stephanie.vandine@pac.dodea.edu

DN:

cn=stephanie.vandine@pac.dodea.edu Date: 2015.05.06 09:13:29 +09'00'