KMC_SPED_Landstuhl_RDC_Pre-prosal_Conference_IFB_-_Technical_Slides_-_12_June_13.pdf

6/13/2013

DEPARTMENT OF DEFENSE DEPENDENTS SCHOOLS - EUROPE

PROCUREMENT OFFICE

PRE-PROPOSAL CONFERENCE

-- KAISERSLAUTERN DISTRICT -

Landstuhl Regular Daily Commute

Kaiserslautern Military Community (KMC) Special Needs

Statement of Work (SOW) – Student Transportation Services

HE1280-13-B-0009,

HE1280-13-B-0013

The mission of DoDDS-Europe student transportation is to provide safe, responsive, and efficient student transportation services for eligible students.

SAFETY of the passengers is of HIGHEST PRIORITY in the performance of contract services.

KAISERSLAUTERN DISTRICT

Scope.

The Contractor shall provide personnel, supervision, services, vehicles, and equipment necessary to safely transport students and other authorized individuals to and from their designated schools and alternate educational sites for classes and authorized school activities.

KAISERSLAUTERN DISTRICT

Availability of Contractor Manager -

• The COR and the Contracting Officer must be able to contact either the primary or alternate Contract Manager 24 hours a day, regarding emergencies, severe weather notification, or other urgent matters.

• When requested by COR or Contracting Officer, the primary or alternate Contract Manager shall be at the scene of an accident or other emergency within 60 minutes of notification.

KAISERSLAUTERN DISTRICT

SOW Page 1, Para. 3.1.1. and 3.1.2. 4

Installation Passes –

• The Contractor shall obtain the necessary installation passes to allow Contractor personnel operating, servicing, or managing for DoDDS-E school transportation to enter U.S. Government installations. The Contractor shall be responsible for completing and processing each request through the SBO and the Installation Access Control Office (IACO). The Contractor is responsible for controlling U.S.

installation passes issued to Contractor personnel.

• Addendum B provides procedures for obtaining installation passes.

KAISERSLAUTERN DISTRICT

SOW Page 2, Para. 4.3. 5

Daily Vehicle Safety/Security Inspections –

• The Contractor shall have a procedure to conduct and document Daily Vehicle Safety/Security Inspections in accordance with Paragraph 5.2. and Addendums B and E.

• The inspection shall also include a search for suspicious objects (e.g., improvised explosive device) and indicators of tampering with the vehicle (e.g., anything out of the ordinary that could cause harm to student passengers or damage the vehicle).

KAISERSLAUTERN DISTRICT

SOW Page 2, Para. 4.4. and Attachment 1, Addendum B, Para. B.4.1., Page B-3 6

Daily Vehicle Safety/Security Inspections (cont’d) –

Expanded School Transportation Security Inspections

• When the COR orders an expanded school transportation security inspection to be performed before each run of an operational day on buses that do not have an assigned security attendant, the driver shall inspect the vehicle’s exterior and interior using the School Transportation Security Inspection Checklist at Attachment 1 to Addendum B, and shall annotate the checklist in accordance with the instructions to document the detailed inspection.

• For expanded inspections, the bus Contractor shall establish the off-post (off-base) location for inspecting the bus.

SOW Addendum B, Page B-4

KAISERSLAUTERN DISTRICT

Security Threat Conditions

If security threats increase, the Government may require:

• Implementation of alternate routes or schedules.

• Inspection of Contractor vehicles and/or parking areas by

U.S. military / Host Nation security personnel.

• Contractor to park vehicles used in this contract in a secure installation/site identified by the Government.

• Contractor to perform additional security inspections

SOW Addendum B, Page B-2, Para. B.3

DoDDS-Europe Student Transportation Security Services Program (formerly BSAP)

• Security-trained adults can be assigned to regular daily commute school buses, primarily to oversee student security and secondarily to further student safety.

• Security attendants are managed under a separate DoDDS- Europe contract with a commercial security company and are considered authorized riders by the Government.

Reg. Daily Commute SOW Addendum B, Attachment 3, Para. B3.1

KAISERSLAUTERN DISTRICT

Bus Run with Assigned Bus Security Attendant –

• The bus security attendant will conduct a detailed vehicle inspection with the driver’s assistance (opening bus compartment doors, etc.). When the route sheet has an identified off-post location for inspecting the bus, the bus Contractor shall ensure the bus is at the inspection location at the time prescribed on the route sheet.

• During a pre-run security inspection, para. B.4.2. of

Addendum B identifies security measures to reduce the possibility of unauthorized persons from entering or placing unauthorized items into the bus’ interior while the driver and security attendant are occupied outside.

Regular Daily Commute SOW Addendum B, Para. B.4.2. Page B-3

KAISERSLAUTERN DISTRICT

Security of Route Number Signs and School Transportation Documents.

Para. B.5. identifies procedures when to display route number signs and remove/secure route number signs and school transportation documents after a DoDDS school transportation run.

SOW Addendum B, Para. B.5. Page B-4

KAISERSLAUTERN DISTRICT

Vehicle Requirements –

• When required for specific passengers, the Contractor shall furnish Host-Nation approved child safety restraint system seating devices and be installed in accordance with the manufacture's stipulated procedures.

• Motor vehicles used to transport students who normally use wheelchairs shall be equipped with a lifting device or a ramp, which can be secured to the vehicle. Vehicles transporting students in wheelchairs must be equipped with wheelchair securement devices and occupant restraint systems that meet Host-Nation requirements.

SOW Addendum E, Page E-1, Para. E.4.4. - E.4.6.

Vehicle Requirements -

All vehicles used in performance of the contract shall:

• NOT be double-decker or articulated (accordion-type), nor be U.S.-manufactured ‘Blue Bird’ buses, whether acquired commercially or through the U.S. Department of Defense

Redistribution and Marketing Office.

• Be equipped with intelligible, two-way voice communication capability linking the driver and the Contractor's control station.

SOW Addendum E

KAISERSLAUTERN DISTRICT

Vehicle Requirements - Formal Visibility

All vehicles shall have operator visibility of the Danger Zone to the front and both sides of the bus without blind spots that would endanger pedestrians.

KAISERSLAUTERN DISTRICT

SOW Addendum E, Page E-2, Para. E.5.4.

SOW Addendum E, Attachment 1, Page E-1-1

1.83m 6 ft

7 8

12119 10

Centerline of Rear Axle

Centerline of Front Axle

1.83 m/ 6 ft

1.83m 6 ft

.305m 1 ft

.305m 1 ft

Centerline of Bus

Front Bumper

Seating –

• Vehicles shall have adequate seating for the number of passengers on each run. Overload situations shall be reported to the COR immediately. (SOW Para. 4.9., Page 3)

• Students shall not be seated in the right-side front row directly behind the forward stairwell of the bus or in the right-side front row/seat of a van or automobile, or in any folding or collapsible “jump” seat. Certain seating positions in buses will not be used for students unless those seats have manufacturer-approved seat belts installed; these are shown on the following slides…(SOW Addendum E, Para. E.4., Page E-1)

KAISERSLAUTERN DISTRICT

School Bus Seating –

(Regular Daily Commute SOW Addendum D, Para. D.1.1., Page D-1)

KAISERSLAUTERN DISTRICT

= OKAY WITH SEAT BELTS

= NEVER USED FOR STUDENTS

School Van, Sedan, and Station Wagon Seating –

(Reg. Daily Commute and Special Needs SOW Addendum D)

KAISERSLAUTERN DISTRICT

= OKAY WITH SEAT BELTS

= NEVER USED FOR STUDENTS

o o o o o o

Passengers Authorized Transportation –

• Drivers shall verify that student passengers are boarding their assigned bus by checking bus passes or COR-provided passenger lists. Drivers shall verify that other personnel boarding are also authorized to do so.

• Drivers shall refuse onto the bus by any adult who is not a

DoDDS official, a uniformed US military/Host Nation police officer, a bus security attendant, or a safety attendant, unless the person has been authorized to board by the Contracting

Officer or COR. The COR will issue an authorized adult a bus pass and will provide the adult’s identity and authorized dates to ride prior to the scheduled date(s). Addendum F

KAISERSLAUTERN DISTRICT

Completion of Route Schedules –

• Drivers shall perform all runs on the route schedules.

• Every stop on every run shall be serviced unless otherwise directed by the COR.

SOW Addendum F

KAISERSLAUTERN DISTRICT

Passengers Remaining on Buses –

• Drivers shall thoroughly inspect the passenger compartment immediately after the last stop of each run to ensure no passengers remain in the vehicle.

• If any passenger remains on a vehicle at completion of a service, the driver shall immediately notify the Contract

Manager who will immediately contact the COR.

• The passenger(s) shall be safely transported to the location specified by the COR as soon as possible.

SOW Addendum F

KAISERSLAUTERN DISTRICT

SOW QUESTIONS?