Amendment_0001-HE1260-13-R-0003_dated_8-7-13.pdf

HEGUAM33540001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment 0001 is to:

1. Change the business size std in block 10 for this acquisition

2. Update the Department of Labor (DOL) Wage Determination Information

3. Change SubClins 0001AB, 1001AB, 2001AB, 3001AB and 4001AB Daily Special Needs Support quantity of days

4. Provide an updated Attachment 1 - Performance Work Statement; note changes in red

5. Add a repair CLINs to the solicitation.

6. Add option for offerors to propose alternate performance start date. Reference solicitation sections L and M.

7. Update FAR Clause 52.222-42 Statement of Equivalent Rates For Federal Hires.

8. Section J has been updated accordingly.

See Summary of Changes herein.

Offerors may submit additional questions regarding this amendment by 13 Aug 2013 to both points of contact referenced in Information to Offerors, paragraph C. Points of Contact.

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-13-R-0003

X 9B. DATED (SEE ITEM 11)

18-Jul-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2013

CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. GEORGETTE HENDRICKSEN

UNIT 35007

APO AP 96376

HE1260 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-13-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The standard size code has changed from $6.5Million to $14.0Million.

The following have been modified:

GENERAL INFORMATION

SF 1449 ADDENDUM

INFORMATION TO OFFERORS. All offerors shall provide, along with their proposal, all information requested in the Addendum to FAR 52.212-1 of the request for proposal.

A. Title: DoDEA Pacific / DDESS Guam District Student Transportation Services

B. Invoicing Instructions: Reference Section I Contract Clauses – DFARS Clause 252.232-7006

C. Points of Contact:

Contract Specialist: Ms. Georgette Hendricksen DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Dial Operator 098-911-5111, DSN 644-5873 Email: georgette.hendricksen@pac.dodea.edu

Contracting Officer: Ms. Sheila Riley DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Operator 098-911-5111, DSN 644-5885 Email: sheila.riley@pac.dodea.edu

D. Formal Communication:

1. Formal communication such as requests for clarification and/or information concerning this solicitation shall be submitted via email to the Contract Specialist, Ms. Georgette Hendricksen at georgette.hendricksen@pac.dodea.edu

2. No information concerning this solicitation or request for clarification will be provided in response to telephone calls from prospective offerors. Inquiries will be answered via amendment and provided to all offerors. Response to inquiries may not be considered if received more than twenty (20) calendar days after the release (issue date) of this solicitation.

E. Service Contract Act

A Service Contract Act (SCA) Department of Labor (DOL) Wage Determination Number 2005-2147 Revision No. 15 for the island-wide area of Guam is referenced in Section J as Attachment III. This Wage Determination is appliable to all labor categories in support of this contract, except of bus drivers and dispatchers. The Department of Labor Collective Bargaining Agreement Wage Determination (CBA-WE) Number 2011-4704 Revision No. 0 referenced in Section J as Attachment IV is applicable to the bus driver and dispatcher log categories.

F. Procurement Method: This acquisition is being conducted using the procedures in FAR Part 12 –

Commercial Items, in conjunction with FAR Part 15 – Contracting by Negotiations.

G. Contract Type: The Government contemplates award of one Firm-Fixed Price Indefinite Delivery

Indefinite Quantity Contract in US Dollars.

H. Proposed Periods of Performance: (Subject to change based on accepted offeror’s proposed performance start date) Base Year: 1 January 2014 – 31 December 2014 Option Year 1: 1 January 2015 – 31 December 2015 Option Year 2: 1 January 2016 – 31 December 2016 Option Year 3: 1 January 2017 – 31 December 2017 Option Year 4: 1 January 2018 – 31 December 2018

I. Maximum/Minimum Requirement: The Government shall satisfy the minimum guarantee requirement of the awarded IDIQ contract with a quantity of 6-months of service or a minimum amount of $250,000 (whichever is achieved first) for any combination of the specified CLINs, for only the base period of performance. The maximum quantity amount the Government may order under this contract is as specified in the schedule up to and including the quantity designated in the schedule as the maximum.

J. Substitutions of Key Personnel

Any proposed substitution to Key Personnel or subcontractor if applicable, who were accepted for contract award by the Government to perform services under this contract, must first be approved by the Contracting Officer. The proposed candidate must have qualifications and skills equal to or exceeding the original Contractor employee’s qualifications and skills.

K. Notice of Pre-proposal Conference and Site Visit

1. A pre-proposal conference and site visit will be conducted for the purpose of answering questions regarding this solicitation.

Location: DoDEA Pacific, District Superintendent’s Office, Johnson Rd Bldg 100, DSO Conference Room, Agana Heights, Guam 96910 (Located in the U.S. Naval Hospital)

Date/Time: Wednesday, July 31, 2013 at 10:00 am (Guam time)

2. Submit full names of all attendees and company name and address to the Contract Specialist via

E-mail (see E-mail address in paragraph C. above) at least five (5) business days prior to the conference date. Include a completed Contractor/Sub-Contractor Access Affidavit (Attachment V1 of this solicitation) “only” for attendees who require base access. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

3. All contractor personnel requiring base access shall meet at 0900am (on the day of the conference), at Big Navy Pass and ID Office, Santa Rita Guam, Bldg 1657A. All contractor personnel must present one valid photo identification card. Drivers must also provide vehicle insurance documentation.

4. Offerors are requested to submit questions to be answered at the conference to the Contract

Specialist point of contact in paragraph C, not later than five (5) business days after the solicitation issue date. The Government intends to address all timely questions. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

5. A record of the conference will be made to all prospective offerors through posting on the Federal

Business Opportunities website at https://www.fbo.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AB

The pricing detail quantity has decreased by 10.00 from 550.00 to 540.00.

SUBCLIN 1001AB

SUBCLIN 2001AB

SUBCLIN 3001AB

SUBCLIN 4001AB

CLIN 0005 is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED

Repairs

COST

Repairs resulting from loss or damage due to vandalism. The use of this CLIN is detailed in the attached PWS Section 4.5. Repairs. All repairs under this CLIN must be approved by the Contracting Officer Representative (COR), if under the micro-purchase threshold or the Contracting Officer (CO) prior to performance.

FOB: Destination

MAX COST

CLIN 1005 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

1005 UNDEFINED

OPTION Repairs

COST

Repairs resulting from loss or damage due to vandalism. The use of this CLIN is detailed in the attached PWS Section 4.5. Repairs. All repairs under this CLIN must be approved by the Contracting Officer Representative (COR), if under the

CLIN 2005 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

2005 UNDEFINED

OPTION Repairs

COST

Repairs resulting from loss or damage due to vandalism. The use of this CLIN is detailed in the attached PWS Section 4.5. Repairs. All repairs under this CLIN must be approved by the Contracting Officer Representative (COR), if under the

CLIN 3005 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

3005 UNDEFINED

Repair

COST

Repairs resulting from loss or damage due to vandalism. The use of this CLIN is detailed in the attached PWS Section 4.5. Repairs. All repairs under this CLIN must be approved by the Contracting Officer Representative (COR), if under the

CLIN 4005 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

4005 UNDEFINED

Repair

COST

Repairs resulting from loss or damage due to vandalism. The use of this CLIN is detailed in the attached PWS Section 4.5. Repairs. All repairs under this CLIN must be approved by the Contracting Officer Representative (COR), if under the

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0005:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following Acceptance/Inspection Schedule was added for CLIN 3005:

The following Acceptance/Inspection Schedule was added for CLIN 4005:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AB has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JAN-2014 TO

31-DEC-2014

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

HEGUAM

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JAN-2014 TO

31-DEC-2014

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

The following Delivery Schedule item has been added to CLIN 0005:

POP 01-JAN-2014 TO

31-DEC-2014

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

671-344-9581

The following Delivery Schedule item for SUBCLIN 1001AB has been changed from:

POP 01-JAN-2015 TO

31-DEC-2015

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

POP 01-JAN-2015 TO

31-DEC-2015

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

The following Delivery Schedule item has been added to CLIN 1005:

POP 01-JAN-2015 TO

31-DEC-2015

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

671-344-9581

The following Delivery Schedule item for SUBCLIN 2001AB has been changed from:

POP 01-JAN-2016 TO

31-DEC-2016

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

POP 01-JAN-2016 TO

31-DEC-2016

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

The following Delivery Schedule item has been added to CLIN 2005:

POP 01-JAN-2016 TO

31-DEC-2016

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

671-344-9581

The following Delivery Schedule item for SUBCLIN 3001AB has been changed from:

POP 01-JAN-2017 TO

31-DEC-2017

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

POP 01-JAN-2017 TO

31-DEC-2017

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

The following Delivery Schedule item has been added to CLIN 3005:

POP 01-JAN-2017 TO

31-DEC-2017

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

671-344-9581

The following Delivery Schedule item for SUBCLIN 4001AB has been changed from:

POP 01-JAN-2018 TO

31-DEC-2018

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

POP 01-JAN-2018 TO

31-DEC-2018

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

The following Delivery Schedule item has been added to CLIN 4005:

POP 01-JAN-2018 TO

31-DEC-2018

N/A DDESS GUAM SCHOOL DISTRICT OFFICE

AMYLYNN ANDERSON

GUAM DDESS SCHOOLS

PSC 490 BOX 7655

FPO AP 96538-1600

671-344-9581

SECTION I - CONTRACT CLAUSES

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class

Monetary Wage Fringe Benefits

Bus Driver (31030)*

$18.09

$4.17

Dispatcher, Motor Vehicle

(01060)* $18.74 $4.17

General Clerk III (01113)*

$12.32

$3.81

*DOL Classification Code identified for informational purposes only

(End of clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

EXHIBIT/ATTACHMENT TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

ATTACHMENT I Performance Work Statement 45 6 Aug 2013

ATTACHMENT II Bus Routes, Runs and Stops (Detail) To be provided after contract award

ATTACHMENT III Department of Labor Wage Determination 10 19 Jun 2013

2005-2147 Revision No. 15

ATTACHMENT IV Collective Bargaining Agreement 33 14 Dec 2011 Bargaining Agreement Wage Determination (CBA-WD) 2011-4704 Revision No. 0

ATTACHMENT V Past Performance Questionnaire (PPQ) 3 N/A

ATTACHMENT VI Contractor/Sub-contractor Access Affidavit 1 N/A

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-1, is supplemented as follows:

The following instructions to offerors are to ensure the offerors submit information necessary for the Government to fully understand and evaluate proposals. Offerors are cautioned to follow the detailed instructions carefully and provide technical information that clearly shows that the services provided meet the performance requirements listed in this solicitation as the Government reserves the right to make award based on initial offers received without discussions of such offers. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government also reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and may waive informalities and minor irregularities in offers received. To aid in the evaluation process, proposals shall be complete, comprehensive, and clearly presented in English.

To be eligible for award the offeror’s proposal must meet all technical requirements, conform to all required terms and conditions of this solicitation, include all the information required, and a determination of responsibility has been made. Additionally, offerors shall be registered in the System for Award Management (SAM) database. Failure to comply with the terms and conditions of this solicitation may result in the offeror being ineligible for award.

(1) Proposal Submission. Proposals shall be submitted via Postal Service, USPS/FedEx/DHL/UPS mailed to the Contract Specialist, ATTN Ms. Georgette Hendricksen, Solicitation Number HE1260-13-R- 0003 using one of the following addresses. Proposals must arrive by the due date and time. Delivery by hand is also acceptable. Reference the instructional table herein for specific submission requirements.

Due to Email size limitations, Email submissions will NOT be accepted.

Mailing Instructions Physical Address: U.S. Address:

Torii Station DoDEA Pacific – Procurement Office DoDEA Pacific – Procurement Office Unit 35007 Sobe, Yomitan-Son, Bldg 290 APO AP 96376-5007 Okinawa, Japan 904-0304

It is the offeror’s responsibility to ensure receipt of the proposal, any modifications, or revisions before the closing date and time specified in the solicitation. Signed and dated proposals must be submitted before the local date and time, Japan Standard Time (JST) specified in Block 8 of the

SF-1449.

(2) Period of Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for at least 90 calendar days from the date specified for receipt of offers, unless another time period is specified.

(3) Proposal Content and Format. Proposals shall include three volumes. Each volume shall be tabbed and organized separate from the other volumes. Each volume shall be prepared in accordance with the following table and instructions detailing the breakdown of each volume.

Volume Number

Title Number

Page Limitations

Volume I

Technical Proposal

The Technical volume shall address all aspects of the Mission Capability- (Factor

1) technical evaluation factor.

1 Original and

4 Copies

50 Pages

Volume II Business

The Business volume shall address the past performance and price evaluation factors (Factors 2 and 3). The business volume shall include Past Performance information, Section B of the solicitation with all prices completed, signed cover page of the Solicitation (SF-1449) and any Amendments

(SF-30).

1 Original and 1 Copy

No page limit

Volume III Representations and Certifications

A completed copy of all Representations and Certifications and acknowledgements listed in Section K of this solicitation and a completed Offeror’s Information Sheet as provided in Section K of this solicitation.

1 Original

No page limit

A. Volume I - Technical Proposal - This volume shall include the offeror’s Technical Proposal in response to the Mission Capability Factor 1. Preparation shall be as follows:

1. Technical Proposal

a. Format - The Technical Proposal shall not exceed a total of 50 pages, combined. Page size shall be 8.5 inches x 11 inches or A4 and text font size no smaller than size 11. Two pages may be printed on one sheet of paper (double sided pages shall be considered 2 pages). Number pages sequentially, when feasible. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be returned to the offeror as soon as practicable.

Pages shall not contain any graphics or illustrations for other than the purpose of depicting the technical approach.

b. Content - The Technical Proposal shall include information the offeror deems appropriate to address evaluation criteria set forth in Section M of this solicitation and the Performance Work Statement (PWS) at attachment 1. At minimum, the technical proposal shall include the following sections and information in clearly separated sections. A reading of these sections should leave an evaluator with a detailed understanding of all aspects of the technical proposal. Use the below check boxes to ensure that the technical evaluation factor and subfactors are thoroughly addressed.

1. Technical Expertise (Subfactor 1). The offeror’s attention is invited to the PWS, which describes minimum Government requirements. The technical expertise section shall be a comprehensive statement of the offeror’s understanding of the work required in the solicitation and offeror’s method of approach that demonstrates the offeror has the expertise to attain the contract objectives. To facilitate the evaluation, the Offeror shall describe in detail, their technical approach, relevant experience in support of this requirement and provide a valid business license.

The proposed technical approach must be specific, practical, and clearly represent the offeror’s understanding of the magnitude and complexity of the required effort. Documentation submitted shall be comprehensive, clear, concise, and at a minimum, address the following:

Technical Approach: Provide a detailed narrative of the offeror’s technical approach in performing the general, Daily Transportation Services (Commuting and Special Needs support), all Special Events/Activities support, and route management as outlined in the PWS; and the Offeror’s approach to ensure normal scheduling and seamless operations. The offeror’s approach may include, but not limited to a description of processes, resources, equipment, manpower, maintenance and schedules that are proposed to ensure that all requirements in the PWS are properly performed to the standards required by the Government with the goal of maximum reliability and functionality of services. Offerors may include any proposed innovations or features that may add value for the Government. Any value added actions should not increase costs to the transportation program, but rather serve to reduce costs. The offeror may also address zone/locations, coordination, interface with Government, and control of subcontractors (if applicable). In addition, the offeror shall include bus inventory information in support of the solicitation requirements by providing a list of the proposed buses by type, model number, and age with photographs/diagrams (if available) that will be used. The offeror shall indicate whether the buses proposed are in their fleet inventory or will be available should the offeror be awarded the contract. All buses not in the offeror’s immediate inventory shall include copies of supporting documentation such as letters of commitment, manufacturer’s invoice, or other documentation to support that these regular and special needs buses will be available for operation by the provided dates and throughout the term of the contract.

Relevant Experience: A detailed narrative on the company’s background that show experience in the student transportation or transportation business and the skills necessary to provide the full range of bus servicing and support (vehicles, drivers, quality control, supervision, equipment) that meet the PWS requirements. Describe the experience and the length of experience as either the prime or partner/subcontractor with projects of similar nature, size, and complexity in regards to providing bus transportation services in accordance with the PWS. Experience obtained as a subcontractor or work performed as part of a team or joint venture may be considered in the absence of relevant experience in your company’s current state.

Business License: A current and valid business license issued by a local, state, or federal government agency or organization. License must be applicable to the requirements of this contract for Guam.

Performance Start Date (optional): If the offeror is unable to meet the specified period of performance start date of 1 January 2014, the offeror may propose an alternate start date. If proposing an alternate performance start date, the contractor shall state the rationale for this change.

2. Quality Control (QC) Plan (Subfactor 2). The quality control plan section shall be a comprehensive statement of the Offeror’s understanding of the quality control and performance requirements required to attain contract objectives. To facilitate the evaluation, the quality control plan shall be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the prospective offeror has a thorough understanding of the solicitation and PWS requirements and importance of quality control. The quality control plan shall, at a minimum address the following:

A detailed approach on how the offeror will meet the performance standards and uphold the safety and security standards as addressed in the PWS. The QCP should clearly demonstrate how the offeror will maintain the quality of service identified in the PWS and recognize and correct problems before they become systemic.

The offeror’s approach to ensuring maintenance and repair standards as required in PWS are met.

3. Management Approach (Subfactor 3). The management approach section shall be a comprehensive statement of the offeror’s understanding of the managerial requirements and tasks required to attain contract objectives. To facilitate the evaluation, the management approach shall be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the prospective offeror has thorough understanding of the management requirements. The management approach shall demonstrate the capability to manage the Performance Work Statement requirements. The Management Approach shall, at a minimum include the following:

An Organization Chart that clearly shows the organizational structure and lines of authority.

The offeror’s approach to staffing, recruitment, substitution, and replacement of qualified personnel to perform contract requirements.

The offeror’s approach to provide normal and extended services, particularly when accommodating workload fluctuations caused by changes in operational requirements.

A detailed resume of the proposed Project or Contract Manager and job-site specific managers.

These resumes should demonstrate that the individuals are qualified and can support the day to day transportation operation requirements.

B. VOLUME II – Business. At a minimum, this volume shall include the following:

1. A completed and signed copy of the solicitation (SF-1449) cover page. Complete blocks 17a, 30a, 30b, and 30c.

2. A signed and dated copy of any and all cover pages to amendments (SF-30) to the solicitation, if issued. Complete blocks 15A, 15b, and 15C.

3. Past Performance Information (Factor 2)

a. The offeror shall provide at least three (3) Past Performance References. These references shall be from relevant, ongoing contracts, subcontracts and/or task orders accomplished within the past three (3) years.

These efforts shall be the same or similar in type, size and complexity as the requirements of this contract.

The following information shall be included as applicable:

i. First and Last Name of Reference

ii. Company or Organization of Reference

iii. Job Title of Reference

iv. Phone Number(s)

v. Email Address of Reference

vi. Description of Service Provided to Reference, including location of service and relevancy to the requirements of this solicitation effort, if not obvious

vii. Contract/Task Order Number, if any

viii. Date(s) or Period of Performance service was provided

ix. Total Contract and/or Task Order Value of Services Provided

b. The Offeror shall also provide the Past Performance Questionnaire (PPQ), Attachment 4 of this solicitation, to at least three of the Offeror’s past or current client/customer references for their completion and submission. Completed PPQs shall be submitted by the customer’s reference NLT the proposal due date and time as specified in Section L. It is the Offeror’s responsibility to ensure that his/her references forward their completed PPQ to the Contract Specialist by the due date and time. PPQs will not be accepted if submitted by the offeror.

4. Price Proposal (Factor 3): Section B, Schedule of Supplies or Services of the Standard Form 1449 Solicitation document, completed with the offeror’s proposed pricing for each Contract Line Item Numbers (CLINs) and/or SUBCLINs to include the complete unit price, and extended prices for the base year and all option periods. The offeror shall not input a price for the Repair CLINs 0005, 1005, 2005 3005 and 4005. An estimated amount for Repairs will be inserted by the Government at time of award.

The extended amount must equal the whole dollar unit price multiplied by the number of units. All proposed pricing shall be based on the unit of measure listed for each CLIN and/or SUBCLIN in Schedule B. Price proposal shall be submitted in US Dollars.

C. VOLUME III - Representations and Certifications – At a minimum, this volume shall include the following:

1. A completed Offeror’s Information Sheet provided in section K of this solicitation.

2. A completed copy of FAR Provision 52.209-5, Certification Regarding Responsibility Matters. See provision located in Section K of this solicitation.

3. A completed copy of FAR Provision 52.209-7, Information Regarding Responsibility Matters. See provision location in Section K of this solicitation.

4. A completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications, or a statement that Reps and Certs are in System for Award Management (SAM), formally ORCA. See provision in Section K of this solicitation.

5. A completed copy of DFAR Provision 252.209-7997, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law-DoD Appropriations.

See provision location in Section K of this solicitation.

SECTION M - EVALUATION FACTORS FOR AWARD

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-2, is supplemented as follows

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. For this procurement, the “Tradeoff” source selection evaluation procedures in accordance with FAR 15 will be utilized to select the ‘Best Value’ to the Government. An award may be made to other than the lowest priced offeror or other than the highest technically rated offeror. Tradeoffs among cost or price and non-cost factors are permitted. The following factors and sub-factors shall be used to evaluate offers:

1. FACTOR 1 – MISSION CAPABILITY: This factor evaluates the offeror’s ability to accomplish the mission requirements outlined in the PWS considering the following subfactors:

Subfactor 1: Technical Expertise. The Offeror’s technical approach to performing all transportation services and route management as outlined in the PWS and whether or not the offeror can meet the necessary bus inventory requirements of the PWS. In addition, the Government will evaluate the relevant experience of the offeror to provide full range bus servicing support, and if the offeror possesses a valid business license.

Subfactor 2: Quality Control Plan (QCP). The offeror’s plan for quality control and how well the QCP demonstrates processes and procedures to maintain levels of performance, safety, and security standards required by the PWS; and the offerors approach to ensuring quality control for maintenance and repair services.

Subfactor 3: Management Approach. The offeror’s ability to clearly show the organizational structure and lines of authority, approach to staffing, recruitment, substitution, and replacement of qualified personnel to perform contract requirements. In addition, evaluation of the offeror’s management approach to providing normal and extended services to accommodate workload fluctuations caused by changes in operational requirements, and the offeror’s capability of managing the requirements outlined in the PWS demonstrated through resumes of proposed key personnel having the experience, training and qualifications to successfully manage and perform the requirements.

Subfactor 4: Performance Start Date (optional). The offeror’s proposed performance start date with rationale (if different from the specified start date of 1 January 2014).

Combined Technical/Risk Rating Evaluation Process: The offeror’s technical solution will be rated in combination with the risk associated with its technical approach. The combined technical/risk rating process evaluates the degree to which the proposed approach meets or does not meet the minimum capability requirements through consideration of risk in conjunction with an assessment of strengths, weaknesses, and deficiencies. One of the following Technical Ratings, as defined will be assigned:

Combined Technical/Risk Ratings

Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is un-awardable.

2. FACTOR 2 – PAST PERFORMANCE. This factor assesses the offeror’s probability of meeting the solicitation requirements by considering each offeror’s demonstrated recent and relevant record of performance in supplying the product and/or services as the effort to be acquired.

i. In evaluating past performance, the Government may consider past performance information in the Offeror’s proposal, information obtained from the Past Performance Questionnaires tailored to the circumstances of the acquisition, or any other sources available to the Government, to include but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), other federal databases, references from Program Managers and Contracting Officers, past customers, Government agencies and activities, and other sources deemed necessary.

ii. If no past performance or non-relevant performance information is available, the offeror will not be rated favorably or unfavorably. A rating of “Unknown Confidence (Neutral)” will be assigned for the Performance Confidence Assessment in the event no record of past performance or information exists.

iii. Where relevant performance records indicate performance problems, the Government will consider the number and severity of the problem(s) and appropriateness and effectiveness of any corrective actions taken (not just planned or promised).

Past Performance Evaluation Process: The offeror’s past performance will be evaluated to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired and to assess the confidence the Government has that the offeror will successfully perform the required effort. These evaluations will result in a Past Performance Relevancy Rating and a Performance Confidence Assessment as follows:

Past Performance Relevancy Rating: Recent contracts are defined as contracts with a performance record of at least one (1) year and are currently on-going or have been performed within three (3) years from the issuance date of this solicitation. Relevant contracts are defined as those in which the services performed are considered to be the same or similar in nature, scope, magnitude, and complexity when compared to the requirement described in this solicitation, including but limited to the Performance Work Statement and contract type. One of the following Past Performance Relevancy Rating will be assigned:

Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments: Past performance will also be evaluated to determine how well the contractor performed on past/present contracts, resulting in a performance confidence assessment rating. The evaluation will assess the quality and usefulness of the offeror’s past performance, as it applies to the performance confidence assessment. One of the following Performance Confidence Assessment Rating will be assigned:

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

3. FACTOR 3 Price.

Price will not be rated or scored. With the exception of CLIN 0005, 1005, 2005, 3005, and 4005 for Repairs, price will be evaluated IAW FAR 15.305(a)(1) to determine whether it is fair and reasonable and if it reflects the offeror’s understanding of the work by using one or more of the price analysis techniques in FAR 15.404-1. The Government will evaluate the total price proposed for the contract and for each performance period.

The Government may determine that a proposal is unawardable if the prices proposed are materially unbalanced between CLINs or SUBCLINs. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

For this solicitation, Mission Capability is more important than Past Performance. The Mission Capability subfactors 1 through 4, are considered equally important. All evaluation factors other than price when combined are equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(End of Summary of Changes)