10-R-7000 0002 Unofficial Travel Services.pdf

HE126092738005

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

UNOFFICIAL STUDENT TRAVEL

This amendment is to respond to the offerors questions.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Oct-2009

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-10-R-7000

X 9B. DATED (SEE ITEM 11)

09-Oct-2009

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Oct-2009

CODE

DODDS-P/DDESS-G - PROCUREMENT DIVISION

MS. ROBIN BOYD

UNIT 35007

APO AP 96376-5007

HE1260 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-10-R-7000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

SUMMARY OF CHANGES

SECTION SF 30 – BLOCK 14 CONTINUATION PAGE

AMENDMENT 0002

The purpose of this Amendment is to revise the following Sections and Answer Questions of Potential Offerors:

A. Questions & Answers regarding SF 1449.

Q1: What time are the travelers authorized to leave from there destination?

A1: The travelers (students, sponsors and chaperones) are authorized to leave in the morning on the departure date and morning on the departure date.

Q2: I want to clarify one thing, 08 Nov MSJ/AOJ. Does it mean to MSJ and from AOK or do you need two separate city return fare (Korea)?

A2: The schools are arriving into either MSJ or AOJ. Please note that the attachment for the seed project reads as follows:

TRIP

NUMBER

#PAX

per

SCHOOL

DEPART RETURN TO SCHOOL CODE(S) &

AIRPORT of DEPARTURE

SAHS OSHS DGHS

MCC-

12 11/08/09 11/11/09 MSJ/AOJ ICN ICN ICN

Please note that #PAX per School is not the total number to be reserved. It reads as follows: 12 participants from SAHS; 12 participants for OSHS; and 12 participants for DGHS for a total number of travelers on 08 Nov to be 36 participants.

Q3: Please clarify BFL-1107 leaving HND/NRT (Japan)?

A3: BFL-1107 is departing from HND

Q4: Please clarify MTE-1108 for PEHS departing from FUK/HIK (Japan)?

A4: MTE-1108 for PEHS is departing from FUK.

Q5: Page 1 of Solicitation/Contract/Order for Commercial Items -- Do we need to fill out the form this page? If so what numbers we need to fill out?

A5: The only item on Page 1 of the Solicitation that you will need to fill out is Block 17a

– Contractor/Offeror

Q6: Page 2 of Solicitation/Contract/Order for Commercial Items - Is this the place we have to put ticket prices for each trip?

A6: There are not items on Page 2 of the Solicitation Form 1449 that you will need to complete.

Q7: In Section B: Page 5-7 of the Solicitation - ITEM NO 0001: Is this the place we have to put total ticket prices for 6 trips?

ITEM NO 0002: Is this what cost?

A7: In Section B: Page 5-7 of the Solicitation –

ITEM NO 0001: Is the cost for your seed project trips that will take place in November. The number of trips will vary depending on the District (Guam, Japan, Okinawa or Korea).

ITEM NO 0002: This would be the cost of the remaining trips, if you are able to obtain pricing (optional)

Q8: Page 22 and 23 of Solicitation state that the Standard Form 1442 needs to be executed.

Where can I get Standard Form 1442?

A8: That is a typo. It should read the Standard Form 1449, which is the solicitation itself.

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

INFORMATION

ADDENDUM TO SF 1449

INFORMATION TO OFFERORS

A. Contract Type: The Government intends to award a Blanket Purchase Agreement(s).

B. Point of Contact:

Contract Specialist: Robin D. Boyd DoDDS Pacific DDESS Guam Directors Office Unit 35007

APO AP 96376-5007

Telephone: +81-6117-445883

DSN: 315-644-5883

E-Mail: robin.boyd@pac.dodea.edu

C. Invoice Instructions: Not applicable.

D. Information Conferences: Informational conferences will begin at 10:00 a.m. and go until 12:00 noon. After a break for lunch there will DoDEA personnel to respond to additional questions. The location and Point-Of-Contact(s) are listed below:

Guam Region:

Date & Time: 19 October 2009 @ 10:00 a.m. – 12:00 p.m.

Location: District Superintendent Office

Guam DDESS Schools Johnson Rd Building 100 Agana Heights , Guam 96910

Point of Contact: Todd Kirby

Japan Region:

Date & Time: 21 October 2009 @ 10:00 a.m. – 12:00 p.m.

Location: District Superintendent Office

Unit 5072, Building 1378 Yokota AB Fussa-shi, Tokyo, Japan

Point of Contact: Todd Kirby

Korea Region:

Date & Time: 22 October 2009@ 10:00 a.m. – 12:00 p.m.

Location: District Superintendent Office

Yongsan South Post Gate 10 (Dragon Hill) Building 3648 Seoul Korea

Point of Contact: To Be Determined

Time and locations are subject to change.

E. Formal Communication:

a. Formal communication such as requests for clarifications, questions, and/or information concerning this solicitation should be submitted via email to the Contract Specialist, Robin Boyd at robin.boyd@pac.dodea.edu . All questions are due to the contract specialist no later than Friday, 27 October 2009 at 0900 JapaneseStandard Time.

b. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls from prospective Offerors. Inquiries will be answered and provided to all Offerors via amendment to this solicitation.

F. Instructions for Completion of Schedule B (Seed Project) Vendors may complete the Schedule for one region or multiple regions. All quantities are estimated for pricing purposes.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM

(f) ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006) FAR 52.212-1, paragraph (b) is supplemented and paragraph (c) is replaced as follows:

(b) General Instructions to Offerors:

General Instructions to Offerors

(1) The following instructions to offerors are to ensure the offerors submit information necessary for the Government to fully understand and evaluate quotations. Offerors are cautioned to follow the detailed instructions carefully and provide technical information that clearly shows that the items provided meet the specifications listed in this Solicitation as the Government reserves the right to make award based on initial offers received without discussions of such offers. To aid in the evaluation process, quotations shall be complete, comprehensive, and clearly presented.

(2) Quotation Submission. Quotes can be submitted electronically to robin.boyd@pac.dodea.edu as a document compatible with Windows XP, Microsoft Office 2003 and Adobe Acrobat 8.0. Quotes may also be submitted via fax to 011-81-98-957-4535, or via regular mail to one of the following addresses:

Local Japanese Address: U.S. Address:

Torii Station DoDDS-P/DDESS-Guam Procurement Office DoDDS-P/DDESS-Guam Procurement Office Unit 35007 Sobe, Yomitan-Son, Bldg 290 APO AP 96376-5007 Okinawa, Japan 904-0304

(3) Content of Quote. As a minimum, offerors must submit the following along with their quote.

a. The signed and dated Standard Form 1449 (blcok 30A, 30B and 30C)

b. The name, address and telephone number of the offeror (block 14 and 15)

c. Section B of the Request for Proposal with all prices filled in.

d. Signed and dated quotes must be submitted before the local date and time Japan Standard Time (JST) specified in Block 13 of SF-1449 (or the amendment if the date is extended).

(4) Submittal Requirements

Vendors shall submit one (1) Original Key Performance Indicators Summary and one (1) Original of the Price Schedule. The Key Performance Indicators shall be in the English language.

Any narrative in Japanese or Korean must be accompanied with its English translation.

Proposals containing Japanese or Korean narratives without an accompanying English translation will not be considered for contract award.

A. Key Performance Incidators

1) Reliability – Does your compnay have relevant experience with government school travel? If so, in what capacity (limit to three years of info).

2) Please provide details of your guaranteed response time in case of an emergency.

3) Does your company have offices in Japan, Guam and/or Korea? Where is your office(s) located?

4) Does your company have employee(s) who are fluent in English, both written and verbal?

5) Does your company have any detailed past experience working with schools?

6) Please provide your company’s current and valid business license and/or registration certificate which authorizes the Offeror to perform travel services in Japan, Korea and/or Guam. This business license and/or registration certificate must have been issued by a local, state or federal Japan, Korean and/or US Government agency.

7) Please provide your company’s current and valid memebership in one of the following: International Agents Air Transport Association (IATA); Japanese Association of Travel Agents (JATA); Korean Association of Travel Agents (KATA); and/or American Society of Travel Agents (ASTA).

8) The Vendor’s approach to assisting students, coaches and chaprones in Emergency situations. This would include response time and booking/reservation response time.

B. Price Proposal

1) Completed SF 1449 Section A and Section K/Certifications and Representations

(End of Addendum to FAR Clause 52.212-1)

(End of Summary of Changes)