HE125420Q0036 K-8 VS_AMD2_RFQ_7-17-20.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. Make revisions to PWS sections 1.3.5 (Revisions highlighted in yellow )

See "Summary of Changes" for details

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125420Q0036

X 9B. DATED (SEE ITEM 11)

13-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jul-2020

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420Q0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Seat Licenses for K-8 Virtual School

1 General Information

1.1 Agency

1.1.1 For school year (SY) 2020-21, the Department of Defense Education Activity

(DoDEA) will provide PK-12 instruction to approximately 69,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle

East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain and Italy. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In addition, DoDEA operates fully accredited Virtual High School with teaching hubs in each DoDEA region: Americas, Europe, and Pacific.

1.1.2 DoDEA schools have various grade configurations, with the most common being

PK-5, 6-8, and 9-12. Of DoDEA’s 159 brick-and-mortar schools, 100 schools have students in at least three of the grades K-5; 62 schools have at least one grade 6-8;

and 40 schools have grades 9-12. Of the 6-8 schools, nine are part of a K-6 or PK-

6 school.

Table 1: Student Enrollment Projections* – SY 2020-21 (rounded to nearest 50)

Grade Students Grade Students Grade Students Grade Students

PK 3,750 3 6,350 7 4,950 11 3,000

K 6,750 4 5,800 8 4,350 12 2,750

1 6,700 5 5,600 9 3,650 PK-12

Total 68,500

2 6,400 6 5,250 10 3,250

* These enrollment figures do not include the roughly 3,330 K-8 students that are served via the Non-DoD Student Program (NDSP), which will be factored into the estimated course numbers in the table, per PWS 1.3.5 below.

1.1.3 DoDEA has adopted College and Career Ready Standards (CCRS) in literacy, mathematics, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards

(CCSS), National Core Art Standards (NCAS), Next Generation Science Standards

(NGSS), and the C3 Framework for Social Studies State Standards (C3). DoDEA music, art, and physical education courses are also aligned to the national standards for each subject.

1.2 Background

DoDEA has procured seat licenses from various vendors for our Virtual High School.

DoDEA has never procured seat licenses for K-8 courses.

1.3 Scope of Work

1.3.1 Overview: DoDEA requires seat-based licenses for K-8 online courses that will be taught by DoDEA teachers in order to (1) provide core elementary and middle school courses and electives during the school year and summer and (2) support blended learning opportunities in DoDEA’s brick-and-mortar schools. For the yearlong courses, DoDEA expects each K-8 student to take the courses listed in 1.3.2 and

1.3.3. For the summer school courses, DoDEA will provide the courses listed in 1.3.4.

All courses are expected to be commercial off-the-shelf (COTS). All courses shall be aligned to the appropriate national standards, per PWS 1.1.3 and Technical

Exhibit 1, 1.4.2.

1.3.2 Elementary School courses: DoDEA requires six levels (K-5) of English language arts, mathematics, social studies, and science. For the electives, DoDEA also requires at least three electives such as art, music, and physical (health) education courses—offered optimally one per grade level (K-5).

1.3.3 Middle School Courses: DoDEA requires three levels (6-8) of English language arts, mathematics, and science. For social studies, DoDEA requires The Eastern

Hemisphere (Grade 6), History of the United States I (Grade 7), and History of the

United States II (Grade 8). For the electives, DoDEA also requires at least three electives such as keyboarding, art, music, and physical (health) education courses—offered optimally one per grade level (6-8).

1.3.4 K-8 Summer School Option: Based on the pandemic situation and other factors, DoDEA may offer 4-week long summer courses in English language arts, mathematics—nine levels each. DoDEA may also offer one elective course for K-

5 students and one elective for 6-8 students. These COTS courses will be taught by DoDEA teachers.

1.3.5 Number of DoDEA and NDSP K-8 Students: The numbers are primarily dependent on the status of the COVID-19 pandemic. Twenty percent is the estimate for the base year, although contingency plans are being made for 2%-100% of students requiring virtual schooling. The estimated enrollment is shown below:

School Year and Summer School K-8 Virtual School

Estimated Enrollment per Year

Year K-5 Virtual Students 6-8 Virtual Students

Base

20%

Total

Per

Grade

20%

Total

Per

Grade

7964 1327 6264 2088

Option

5%

Total

Per

Grade

5%

Total

Per

Grade

1,991 332 1566 522

Option

2%

Total

Per

Grade

2%

Total

Per

Grade

796 133 313 104

1.3.6 Number and Length of Awards: DoDEA expects to award 1-4 contracts for a base year and two option years.

2 Requirement (Objectives)

2.1 Objective 1, Virtual Learning Environment and Professional Learning

Provide courses designed to run on DoDEA’s learning management system (LMS, currently Schoology) and related professional learning for teachers.

2.1.1 Task 1, Virtual Learning Environment (VLE)—The Contractor shall:

2.1.1.1 Provide courses designed to run in DoDEA’s LMS, which, in turn, operates within DoDEA’s VLE.

2.1.1.2 Deliver courses in one or more of the following forms:

1) Instructional content imported, hosted, and maintained by DoDEA.

2) Instructional content hosted externally by the Contractor accessible through

DoDEA’s LMS via integration with the assignments and assessments imported, hosted, and maintained in DoDEA’s LMS.

3) Integration through DoDEA’s LMS to access the instructional content hosted by the Contractor.

2.1.1.3 Ensure course content meets the following specifications:

1) Conforms to the IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, that conforms to the IMS content packaging specifications.

3) Has code that does not disable LMS features when content is used.

4) Requires single sign on (SSO)—not multiple—authentications for users to access content through the DoDEA LMS.

5) Incorporates assessments that are IMS Test & Question Interoperability (QTI) conformant.

6) Uses content-hosted externally that conforms to IMS Learning Tools

Interoperability (LTI).

2.1.2 Task 2, Virtual Professional Learning—The Contractor shall:

2.1.2.1 School Year Courses: Provide three hours of virtual professional learning during the normal business hours for the Southeast District, Mid-Atlantic

District, Europe Region, and Pacific Region—a total of 12 hours. The professional learning shall help teachers, use the course tools and functions to manage and adjust the VLE to facilitate instruction. It shall include (1) strategies for using online activities and assessments and (2) ways to differentiate instruction. There shall be two 1.5 hour long synchronous webinars delivered four times. The first shall occur shortly after the post-award conference. The second shall occur about one month later. Note:

DoDEA will work with the Contractor to schedule them post-award.

2.1.2.2 Summer School Courses: Provide one hour of virtual professional learning during the normal business hours for the Southeast District, Mid-Atlantic

District, Europe Region, and Pacific Region —a total of four hours. The professional learning shall help teachers, use the course tools and functions to manage and adjust the VLE to facilitate instruction.

2.1.2.3 Provide all professional learning in a form that DoDEA can place on our

LMS, i.e., either digital module(s), asynchronous webinars, and/or synchronous webinar(s) that are recorded and archived.

1) If the digital module solution is selected, the Contractor shall adhere to

Sharable Content Object Reference Model (SCORM) conformance, per http://www.adlnet.gov/scorm/.

2) If a webinar solution is utilized, the same information shall be delivered at three times corresponding to the regions in which DoDEA teachers are located—

US, Europe, and Pacific.

Performance Standards and Acceptable Quality Levels (AQL)

Objective 1, Heading

Performance Standard and

Related Task

AQL

Inspection

Method

Incentives

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Task 1, VLE, PWS 2.1.1

Ongoing after receipt of first delivery order

100% compliance

Stakeholder feedback and

COR

inspection

Past

Performan ce

Assessme nt.

Task 2, Virtual Professional

Learning, PWS 2.1.2.2 –

2.1.2.3

Ongoing after receipt of first delivery order

100% compliance

Stakeholder feedback and

COR

inspection

Past

Performan ce

Assessme nt

2.2 Objective 2, General Requirements

2.2.1 Task 3, Meetings—The Contractor shall:

2.2.1.1 Medium and Minutes: Provide the medium through which each meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.2.1.2 Post-Award Conference: Participate in a video- or teleconference with the

COR five business days after award in accordance with FAR Subpart 42.5.

2.2.1.3 IT Meeting: Convene a video- or teleconference with DoDEA Information

Technology staff ten business days after award. (See Technical Exhibit #4.)

2.2.1.4 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Agency.

2.2.1.5 Attendance: Attend virtual meetings at no additional cost to the Government.

Note: Costs associated with attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

2.2.2 Task 4, Delivery of Print and Digital Resources—The Contractor shall:

2.2.2.1 Deliver web-based materials (such as access codes) three days after receipt of delivery order.

2.2.2.2 Ship all print materials and manipulatives, if required, to the Americas by either commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Note: Delivery orders shall include door-to-door addresses.

2.2.2.3 Provide a digital shipment notification upon shipment of material that includes the following:

1) Contract number

2) Delivery order number

3) Contract line item number (CLIN) indicating materials and quantities included in this shipment

4) Destination of shipment

5) Date of shipment

6) Shipping carrier name

7) Tracking number of shipment

8) Estimated date of arrival of shipment

9) Shipping slip (if applicable)

2.2.3 Task 5, Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or by email within one business day or less from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.2.4 Task 6, Carry Over/Conversion of Unused Licenses: Allow the following actions as deemed necessary by the COR in writing:

2.2.4.1.1 Carry over any unused and paid for seat license to the next semester for use by our student enrollees.

2.2.4.1.2 Convert any unused and paid for seat licenses where applicable for use to another seat category.

2.3 Objective 3, Contractor Manpower Requirement Application (eCMRA)

Complete/submit reporting requirements annually, per the eCMRA website.

2.3.1 Task 7, eCMRA: The Contractor shall report all labor hours (including subcontractor labor hours) required to perform the services provided under this contract via a secure data collection site. The Contractor shall complete all required data fields. Reporting inputs shall be for labor executed during each fiscal year’s period of performance (01 Oct - 30 Sep). While inputs may be reported any time during the fiscal year, all data shall be reported no later than October 31 of each calendar year. Contractors shall use the following URL both to fill out the abovementioned data fields and to contact the help desk for assistance:

https://www.ecmra.mil.

Requirements / Objectives

The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

3 Constraints

3.1 Period and Place of Performance: Base period of one year and two option years, each 12 months long. Work performed at the Contractor’s facilities.

3.2 Holidays and Hours of Operation: Contractor personnel shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

3.3 Availability: The Contractor shall make all resources available for the life of the contract.

3.4 Anti-Bias: The Contractor shall ensure all resources are free of racial, color, national origin, age, disabling conditions, sexual, gender, religious, and ethnic bias and wherever appropriate, present balanced coverage of multi-cultural contributions and representation.

3.5 Privacy—The Contractor shall:

3.5.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.5.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled personally identifiable information in accordance with the relevant requirements of the Privacy Act, 5 U.S.C— http://www.archives.gov/about/laws/privacy-act-1974.html.

3.6 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

3.6.1 IT Requirement: Ensure that all electronic hardware and software that is procured under this contract/purchase order comply with Section 508 of the Rehabilitation

Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural &

Transportation Barriers Compliance Board Electronic Information Technology

(EIT) Accessibility Standards (36 CFR part 1194). Additional information may be found at the following URL: http://www.section508.gov.

3.6.2 Deliverable Requirement: Ensure the following occur:

1) Outputs/deliverables do not adversely affect accessibility features of existing EIT technologies.

2) EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C 794(d).

3) Outputs/deliverables to include the functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR

Part 1194 Subpart B, C and D apply to this acquisition.

3.7 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital

OCR copies of print materials in one or more of the following formats:

Digital Accessible Information System/National Instructional Materials

Accessibility Standard (NIMAS) with cascading style sheet

HyperText Markup Language (HTML)

Portable Document Format (PDF), (unlocked, embedded fonts, single page)

Rich Text Format (RTF)/Word document

3.8 Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.9 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Information / Resources

4.1 Provide—in consultation with the Contractor—the dates and times of the professional learning session post-award.

5 Deliverables

DELIVERABLES FREQUENCY MEDIUM/FORMAT

SUBMIT

TO

Task 3, Meetings, Initial Conference: Participate Email as MS COR

DELIVERABLES FREQUENCY MEDIUM/FORMAT

SUBMIT

TO

PWS 2.2.1 in a post-award video- or teleconference within five business days after award.

Provide minutes in writing in a format acceptable to the

COR within two business days after the conference.

IT Meeting: Convene ten business days after award.

Provide minutes and medium as stated above.

Other Meetings: As required by the COR. Provide minutes and medium as stated above.

Word/ Excel attachment

Task 1, VLE, PWS 2.1.1

Ongoing after initial delivery order

Meets DoDEA’s

VLE requirements

COR

Task 2, Professional

Learning, PWS

2.1.2

As scheduled post-award

As described in the Contractor’s proposal

COR

Task 4, Delivery of Print and

Digital Materials, PWS 2.2.2

Print: After receipt of a delivery order, 30 calendar days to US sites and 45 calendar days to overseas sites.

Digital: Three business days after receipt of a delivery order.

Email as MS

Word/ Excel attachment

COR

Task 5, Technical

Support, PWS

2.2.3

Ongoing after receipt of initial delivery order

Email as MS

Word/ Excel attachment

COR and those who requested assistance

Task 6, Carryover

/ Conversion, PWS 2.2.4

Carryover / conversion of unused seat licenses will be determined on or before June

30 of each year

Email as MS

Word/ Excel attachment

COR

Task 7, eCMRA, PWS 2.3.1

Annually as required by the

Government CMRA website

COR

notification

6 Acronyms and Definitions

College and Career Ready Standards (CCRS)

Commercial Off-The-Shelf (COTS)

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s);

serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

Department of Defense (DoD / DOD)

Deliverable – Usually anything that can be physically delivered but may include non-physical things such as digital reports.

Defense Federal Acquisition Regulation Supplement (DFARS)

Electronic Information Technology (EIT) – EIT Accessibility Standards (36 CFR part

1194)

Federal Acquisition Regulations (FAR)

In Accordance With (IAW)

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assessment Surveillance Plan (QASP)

Technical Exhibit (TE)

7 Performance Requirements Summary & Quality Assurance Surveillance Plan

7.1 Performance Requirements Summary (PRS)

Performance Standard and Related Task

Acceptable Quality

Level

Inspection

Method

Incentives

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Objective 1, VLE and Professional Learning

Performance Standard and Related Task

Acceptable Quality

Level

Inspection

Method

Incentives

Task 1, VLE, PWS 2.1.1

Ongoing after receipt of first delivery order

100% compliance

Stakeholder feedback and

COR inspection

Past

Performan ce

Assessme nt.

Task 2, Virtual

Professional Learning, PWS 2.1.2

Ongoing after receipt of first delivery order

100% compliance

Stakeholder feedback and

COR inspection

Past

Performan ce

Assessme nt

Objective 2, General Requirement

Task 3, Meetings, PWS

2.2.1

Zero deviation from the

PWS.

As stated in the PWS

No more than one meeting per year will need to be rescheduled

COR inspection

Past

Performan ce

Assessme nt.

Task 4, Delivery, PWS

2.2.2

Duration of the award

Digital: Three days after receipt of delivery order.

Print: After receipt of delivery order, deliver resources to US sites in

30 calendar days and to overseas sites in 45 calendar days.

COR inspection and stakeholder feedback

Past

Performan ce

Assessme nt

Task 5, Technical

Support, PWS 2.2.3

Duration of the award

95% of requests shall be handled in the time limit specified in the PWS.

COR inspection and stakeholder feedback

Past

Performan ce

Assessme nt

Task 6, Carryover

Conversion, PWS 2.2.4

Annually on or before

July 31

100% compliance COR inspection

Past

Performan ce

Assessme nt

Objective 3, CRMA

Task 7, eCMRA, PWS

2.3.1 100% compliance COR notification N/A

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor Contractor performance on the contract, which can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the

QASP at its discretion. The QASP primarily (1) focuses on what the Government will do to ensure the Contractor has performed IAW the performance standards and (2) defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality/performance

TECHNICAL EXHIBITS

Technical Exhibit 1 – Specifications (curriculum or supply only)

Technical Exhibit 2 – Technical Requirements (if required)

TECHNICAL EXHIBIT 1 – Specifications

Seat Licenses for DoDEA’s K-8 Virtual School

1 Course Requirements—The Contractor shall:

1.1 Provide commercial off-the-shelf (COTS) seat licenses for K-8 online courses, per PWS

1.3. For the school year courses, provide modules or units equivalent to one semester (.5 units) or two semesters (1.0). For summer school courses, provide modules or units for 20 days of instruction. Note: DoDEA cannot accept courses that use Flash software.

1.2 Accreditation: Be accredited by a nationally recognized school accreditation organization such as Middle States Association of Schools and Colleges (MSA), New England

Association of Schools and Colleges (NEASC), Western Association of Schools and

Colleges (WASC), and Cognia (formerly AdvancED), the parent organization of three major accreditation agencies which includes the North Central Association Commission on Accreditation and School Improvement (NCA CASI), Northwest Accreditation

Commission (NWAC), and Southern Association of Colleges and Schools and Council on

Accreditation and School Improvement (SACS CASI).

1.3 Copyright: Demonstrate that all copyrighted materials are properly cited. Possess the most recent copyright date, as shown below. The copyright preference applies only to student and teacher materials (for example, the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Vendor’s collection

(that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text). Provide the most recent copyrighted instructional student and teacher materials.

1.4 Design:

1.4.1 Provide comprehensive online course content as well as formative and summative assessments, including answer keys and teacher resources for each required course to meet the needs of all learners. Note: DoDEA will provide the instructor.

1.4.2 Offer courses with goals and objectives that are (1) clearly stated, observable, measurable, and achievable, (2) compatible with DoDEA learning standards and objectives, and (3) aligned to national content standards for each subject area. See

PWS 1.1.3 for a list of the relevant national standards. DoDEA’s curriculum standards may be found at https://www.dodea.edu/Curriculum/.

1.4.3 Offer courses that (1) are student-centered and incorporate strategies to differentiate instruction for varying levels of student readiness and interest and (2) emphasize college-and-career-readiness skills such as information literacy, global awareness, and technology and digital media strategically applied and used as an integral component of the curriculum.

1.4.4 Offer courses that (1) provide opportunities for appropriate instructor-student, student-student, and student-content interaction to foster critical thinking and mastery and application of the material, (2) include appropriate readability levels, written language and math requirements, wherever applicable, for all content-related topics, readings and activities and assessments; and (3) provide authentic background information and real-world applications that enrich course content.

1.5 Characteristics: Offer courses with the following characteristics:

1) Course scope and sequence.

2) Course requirements consistent with clearly stated courses goals, representative of the scope of the course.

3) Objectives, content, and assessments that are aligned.

4) Clear, complete course overview and syllabus.

5) In each lesson an overview, content & activities, assignments, and assessments

6) Content and assignments of sufficient rigor, depth and breadth to teach the standards being addressed.

7) Multiple learning opportunities so students can master the content.

8) All necessary orientation materials, textbooks, workbooks, lab books, or other materials needed for completion of the course. These may be available online, basic household items or provided by the Contractor at no additional cost.

9) Instructor resources/notes, assessments, recommended rubrics, solution manuals, assignments, and answers/explanations.

10) Variety of audio, video and graphical media elements that are engaging and relate directly to topics covered.

11) Variety of learning activities addressing multiple learning modalities, such as interactive simulations, manipulatives, virtual labs, and writing online.

1.6 Other Course Requirements:

1.6.1 Offer courses that can be scheduled as shown in the table below.

Categories Course Availability

School Year August 01 - June 30*

Summer School** June 15 - August 01*

* DoDEA schools start and end dates vary by location.

Dates are approximate and will vary slightly year to year.

** Summer school will run for 20 school days.

1.6.2 Provide age- and developmentally appropriate digital online curriculum and materials that (1) permit the online instructor to add activities and assessments to the course(s) to extend learning opportunities and to differentiate when needed (2) permit the online instructor to modify the course(s) in the following ways re-order and un-publish (hide) units, lessons, activities, and assessments and (3) are evaluated regularly and updated periodically to ensure the course(s) is relevant and current with the subject-matter standards and technology advances.

1) Provide content assessment aligned to the content standards that assess students’ mastery of content, using both computer-scored and teacher-scored feedback that is appropriate to the assessment objectives.

2) Enable teachers to adapt assessments to address students’ varying needs.

3) When assessments are delivered by the Contractor, there shall be adequate methods to provide for academic integrity such as locking down the browser, random listing of test items, and/or use of multiple questions to measure similar content mastery.

1.6.3 Ensure content-specific tools and software (1) make maximum use of the capabilities of the online environment, (2) make resources available by alternative means, e.g., central description documents, video, or other digital formats and (3) feature intuitive/user-friendly navigation.

1.6.4 Ensure content and software delivery incorporates either unique numbering or naming identifiers for content, assignments and assessments or provides a mechanism allowing DoDEA to customize the numbering or naming of curriculum components.

TECHNICAL EXHIBIT 2 - Technical Requirements

The Contractor shall comply with the applicable technical requirements detailed below.

2.1 Software and Cloud Security Requirements: The Contractor shall:

2.1.1 Ensure all online resources, cloud-based services and instructional software meet the

Department of Defense (DoD) and DoDEA Cybersecurity requirements as defined below. Note: Software, cloud services and associated websites will be rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

2.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software in the proposed solution, if applicable.

2.1.3 Ensure on-premises software support post-installation integration of the necessary Security

Technical Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server

2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: They may be downloaded from https://public.cyber.mil/stigs/downloads/.

The application to view all of the STIGs may be found at the following URL:

https://dl.dod.cyber.mil/wp-content/uploads/stigs/zip/unclass-STIGViewer_2-9.zip.

2.1.4 Ensure vendor content accessible from the web is compatible with the following browser platforms: Internet Explorer 11, Google Chrome and Edge. Ensure that any applicable STIGs are implemented.

2.1.5 Ensure on-premises software which will be subject to static and dynamic analysis testing imposes no risk to DoDEA systems, users and/or data. DoDEA will assess software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis. The vendor shall provide a plan of actions & milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components within 30 calendar days of notification from DoDEA.

2.1.6 Per DoD policy for cloud-based services, DoDEA will conduct a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management

Program (FedRAMP) Internet Cloud vetting processes. As part of this process, the

Contractor shall participate, as needed, in interviews and deep system architecture inspections.

2.2 System Requirements: – The Contractor shall:

2.2.1 Ensure, per Section 2.1 (above), any software installed and/or accessed in or by a

DoDEA system, network whether stand-alone or web-based, is compatible with standards cited herein.

2.2.2 Provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

2.2.3 Ensure all software is compatible with the following minimum baseline:

Specifications Minimum

Memory 4 GB

Hard Drive 100 GB

Processor

Intel® Core™ i5-8365U Processor 8th

Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better

Operating System Windows 10

Browser

Environment

Chrome; Edge; IE 11 or higher

2.2.4 Ensure that all software is completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

2.2.5 Provide software that does not require modifications to folder permissions while executing.

2.2.6 Ensure, if applicable, that software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via Microsoft System Center Configuration Manager

(SCCM). Any, older 16-bit software will be automatically denied.

2.3 Data Management Requirements: The Contractor shall:

2.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

2.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational student information system

(SIS) data to the Contractor’s required input formats.

2.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

2.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR). Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 160 schools, which includes the DoDEA Virtual High School.

2.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

2.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief

Information Security Officer (CISO).

2.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to

DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

2.5 Cybersecurity Supporting Elements/Requirements and Scalability: The Contractor shall:

2.5.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject. These requirements include but are not limited to the cybersecurity require-ments defined in the following documentation:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01 at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

2.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a

POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief

Information Officer (CIO).

2.5.3 Ensure that any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

2.5.4 Ensure its solution is robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

2.5.5 Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/ Personally Identifiable

Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Providing copies of the certificates of completion to the COR which can be audited at any time by the CISO or his/her designee.

2.5.6 Ensure the solution is scalable to meet future growth requirements in terms of instruction and number of users.

(End of Summary of Changes)