Attachment 5 - Questions and Answers_07-16-20.pdf

Question # Question Answer

1. Will DoDEA consider awarding to a vendor that offers some, but not all, of the courses listed in 1.3.3 on page 62?

2. If so, can you provide the breakdown of the estimated number of licenses needed for each of the following courses:

a. History of the United States I (Grade 7)

b. English 6

c. English 7

d. English 8

e. Math 6

f. Math 7

g. Math 8

1. In accordance with PWS section 1.3.6 on page 63, DoDEA expects to award 1-4 contracts for a base year and two options.

2. In accordance with PWS sections 1.3.5 on page 63 the estimated enrollment in grades 6-8 is 1,044 per grade.

I have a complete product and wanted to provide an example of what that product looked like. With the page restrictions is it allowed to include outside links to the product within the Technical Approach?

Yes, is it allowed to include outside links to the product within the Technical Approach.

Will DoDEA consider extending the due date for RFQ responses? No

How does DoDEA define a “seat” for the purposes of a seat-based license? (e.g. Unique user with enrollments in one or more courses)

A unique user enrolled in one or more courses.

Can we include additional information, which we consider essential to the proposal, as Appendices in our RFQ response?

Vendor submissions will be evaluated based on the requirements stated in the performance work statement (PWS).

Where in the RFP response does the offeror need to provide the statement about agreeing to hold the prices in its offer firm?

See Addendum to 52.212-1

Task 1 requires the contractor to delivery curriculum in one or more of three formats. Two of the formats are related to content or curriculum hosted by the Contractor and accessible through DoDEA’s LMS. Can DoDEA explain the difference between the two formats?

See page 63 and 64, PWS section 2.1.1.2. Explanation - Option #1: All content (instructional content, assignments, assessments, etc.) delivered to DoDEA to be accessed from within DoDEA's LMS. Explanation Option #2 Instructional content hosted externally on the Contractor's LMS, integrated (such as LTI) and delivered to students from within DoDEA's LMS. However assessments and assignments imported, hosted and maintained on DoDEA's LMS.

Explanation -Option 3: Instructional content, assessments, and assignments delivered from vendor's LMS but accessed from within DoDEA's LMS via integration (such as

LTI).

Task 4 requires the contractor to deliver web-based materials three days after receipt of delivery order. Is the requirement three business days or three calendar days?

Three business days.

Task 5 requires technical support within one business day or less from the initial contact. Can DoDEA clarify whether the time standard applies to the technician’s response to a technical issue or the technician’s resolution of the technical issue?

See PWS section 2.2.3 page 66

The Instructions for Volume 2 require the offerors to address the requirements of Subfactor 1, 2 and 3. For the Objectives and Tasks, Subfactor 1 only requires offerors to address Task 1, Virtual Learning Environment. Subfactors 2 and 3 do not require offerors to address any Tasks. Please confirm that out of the seven Tasks in the PWS, DoDEA only requires offerors to address Task 1.

Address all PWS sections and subsections as stated in Addendum to 52.212-1

Attachment 1, Pricing Sheet included a tab titled, “CLIN Breakdown” for labor hours and fully burdened rates. Are offerors required to complete “CLIN Breakdown” if flat rates vs hourly rates apply?

Yes, contractor shall complete tab 2 on the pricing worksheet, Attachment 1. Tab 2 represents the total number of labor hours the vendor estimates it will be required to complete the corresponding CLINS/SubCLINS

Does DoDEA require each Volume to be submitted as a separate file? Yes

13 Will DoDEA accept a single proposal file? See Addendum to 52.212-1, 1. "Quote Structure and Content"

Will DoDEA accept the proposal file(s) in searchable PDF format? Yes

HE125420Q0036 - Seat Licenses for K-8 Virtual School

Will DoDEA provide a specific naming convention for the proposal file(s)? Label each volume separately

16 Please specify the number of teachers to be trained The number of teachers to be trained is based on student enrollment, see PWS sections

1.3.5 page 63.

Are offerors required to address the Section 508 compliance requirements in the PWS? Yes.

Regarding summer course plans (e.g., CLIN 0003AA), is DODEA asking vendors to recommend specific titles to meet summer timelines?

PWS section 1.3.4 describes the types of courses DoDEA may offer during the summer.

Are students taking more than one online course from our catalog at the same time? And does this apply to the summer courses?

See PWS section 1.3.1 for an overview of what DoDEA requires of K-8 students.

Attachment X-Q&A