RFP Letter for Online Databases 21MAY12.doc

23 May 2012 To: All Prospective Vendors From: Department of Defense Education Activity, Procurement Division, 4040 North Fairfax Drive, Arlington, VA 22203

Subject: Request for Proposal (RFP) – HE125420121220114 Online Databases Requirement

1. Request for Proposal (RFP): The Department of Defense Educational Activity (DoDEA) hereby issues this competitive RFP to solicit all interested vendors for the purpose of entering into multiple requirements contracts to provide school library information center online databases and electronic resource products that support the curriculum in Grades PK-12 at DoDEA schools in the United States and around the world. DoDEA will conduct this acquisition using Part 15 in conjunction with Parts 12.602 and 12.603 under the Federal Acquisition Regulation (FAR). In accordance with FAR Part 12.102 (c), should there be an inconsistency, Part 12 shall take precedence for the acquisition of these commercial items.

Vendors are encouraged to check the Federal Business Opportunities (FEDBIZOPPS) website at http: //www.fedbizopps.gov for any amendments to this solicitation. If you are interested in this acquisition, you may participate by submitting your response in accordance with the instructions provided below.

2. RFP Questions Cutoff Date: The cut-off date for all questions is 06 June 2012 at 11:00 A.M. EST. Questions must be submitted in writing to Julie.Brooke@hq.dodea.edu. Questions will not be accepted after this cutoff date/time. Telephone inquiries will not be accepted. Questions concerning this solicitation received prior to the above cutoff date/time will be answered via an amendment to the RFP and posted on FedBizOpps.

3. RFP Closing Date. The closing date for all proposals is 05 July 2012 at 11:00 A.M. EST by U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time. No late offers will be considered. If you are a prospective vendor for the requirement and do not provide an offer, it is requested that you submit a “No Bid” response. It is also requested that you include a brief statement as to why you are unable to submit an offer in response to this solicitation. No other form of submission will be accepted.

4. Type of Contract: Firm-Fixed Unit Price Requirements Contracts are anticipated.

5. Period of Performance: The period of performance for each contract shall be for one 12 month base period with the Government’s option to extend performance for up to five (5) one year option periods in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

6. Anticipated Award Date: The anticipated award date for these contracts is 12 September 2012.

7. Place of Delivery: Specific DoDEA school locations for electronic access will be provided on each Delivery Order under each contract.

8.

Section 508 Compliance:

Section 508 Compliance Need:

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) are determined to be relevant for this acquisition.

Section 508 Deliverable Requirements:

The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/Service Accessibility Template (GPAT) (Attachment 5).

9. Description of Requirement: The Contractor shall provide both products and services in accordance with the attached Statement of Work (SOW). The following Contract Line Item Numbers (CLINs) are suggested CLIN structures. The contractor may submit fewer or more CLINs whichever may be appropriate to their submission. The contractor may propose a single online database or electronic resource and/or a package of online databases and electronic resources that address multiple content needs and grade levels.

The Contractor must prepare an Excel spreadsheet which identifies items and prices being proposed. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for each course being proposed and for the base and five option periods. A subtotal for each year and a final total for the Base and all Option Years are required in the Excel Spreadsheet. In addition, a copy of the Excel spreadsheet must be submitted on CD. Please see Instructions to Offerors for a sample of Contract Line Item Numbers CLINs, Sub-Contract Line Item Numbers (SLINs), and Exhibit Contract Line Item Numbers (ELINs). SLINs and ELINs are subsets of CLINs.

Price Total

Price

(See ELINs)

(See ELINS)

User Access to Online Database and Electronic Resource Products IAW/SOW

Total for Base Year

Total for Option Year 1

Total Option Year 2

Total Option Year 3

Total Option Year 4

Total Option Year 5

Total Option Year 6

Total (Base Year Plus All Option Years)

10. Inspection and Acceptance: Inspection and acceptance of the products and deliverables to be furnished shall be performed by the Government Point of Contact (POC). The Contracting Officer or the Government POC may inspect all received items to ensure the deliverables meet the DoDEA specification requirement and any aspect of performance under this contract at any time. Government inspection and acceptance for all contractual items listed herein will be at destination.

11. Limitation of Authority: No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this contract in any way to include shipping instructions. If any person representing the Government, other than the Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the Contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer and receive direction from the Contracting Officer.

12. Solicitation Provisions and Contract Clauses

: The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses are incorporated by reference. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. The complete text of FAR and DFARS clauses and provisions referenced in this document are available electronically from the following web site: http://farsite.hill.=af.mil/vffar1.htm

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

52.212-5 Dev 52.217-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items Evaluation of Options

MAR 2012

JUL 1990

52.233-3 252.201-7000 Protest After Award Contracting Officer’s Representative

AUG 1996

DEC 1991

252.204-7004 Alt A 252.209-7001

Central Contractor Registration (52.204-7) Alternate A Disclosure of Ownership or Control by the Government of a Terrorist Country

Subcontracting with Firms that are owned or controlled

SEP 2007

DEC 2006

252.212-7001 Dev 252.225-7031 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items Secondary Arab Boycott of Israel

MAR 2012

JUN 2005

252.226-7001

252-232-7003 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

Electronic Submission of Payment Request

SEP 2004

MAR2008

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

52.209-9

52.212-1

52.212-2

52.212-3

52.212-4

52.212-4 Updates of Publicly Available Information Regarding Responsibility Matters

Addendum: Instructions to Vendors-Commercial Items Evaluation – Commercial Items

Addendum: Offeror Representations and Certification-

Commercial Items

Addendum: Consent to De-obligation of Excess Funds

After Final Payment

Addendum: Section 508 Compliance

FEB2012

FEB 2012

JAN 1999

APR 2012

FEB 2012

FEB 2012

52.252-5 252.216-7006 Authorized Deviations in Provisions Ordering

APR 1984

MAY2011

52.209-7--Information Regarding Responsibility Matters (Feb 2012)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database at https://www.acquisition.gov (see 52.204-7).

(End of provision) 52.209-9--Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012)

a) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database via https://www.acquisition.gov .

(b) As required by section 3010 of the Supplemental Appropriations Act, 2010 (Pub. L. 111-212), all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIIS consist of two segments—

(1) The non-public segment, into which Government officials and the Contractor post information, which can only be viewed by—

(i) Government personnel and authorized users performing business on behalf of the Government; or

(ii) The Contractor, when viewing data on itself; and

(2) The publicly-available segment, to which all data in the non-public segment of FAPIIS is automatically transferred after a waiting period of 14 calendar days, except for-

(i) Past performance reviews required by subpart 42.15;

(ii) Information that was entered prior to April 15, 2011; or

(iii) Information that is withdrawn during the 14-calendar-day waiting period by the Government official who posted it in accordance with paragraph (c)(1) of this clause.

(c) The Contractor will receive notification when the Government posts new information to the Contractor’s record.

(1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted the information, that some of the information posted to the non-public segment of FAPIIS is covered by a disclosure exemption under the Freedom of Information Act, the Government official who posted the information must within 7 calendar days remove the posting from FAPIIS and resolve the issue in accordance with agency Freedom of Information procedures, prior to reposting the releasable information. The contractor must cite 52.209-9 and request removal within 7 calendar days of the posting to FAPIIS.

(2) The Contractor will also have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3) As required by section 3010 of Pub. L. 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

(d) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(End of clause)

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO VENDORS - - COMMERCIAL ITEMS (Feb 2012)

1. Addendum to Paragraph (b) Submission of offers. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Offer Format - All vendors must submit a written offer and any associated materials as described below and in the quantities of each volume as stated. In addition, the vendor should also provide an electronic version of its offer on Microsoft Windows-compatible CD-Rom (CD-R) or DVD in Microsoft Windows (latest version) and Excel format (latest version). Any pricing information will be on separate disk(s) from the technical information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

Volume I – Technical Capability Statement (Submit 7 copies) - The Technical Capability Statement will consist of a 20 page or less document that demonstrates the contractor’s understanding of and ability to meet the Government’s requirement for this acquisition. The contractor must address how its products and services meet the Statement of Work. Please see Paragraph b (Offer Composition Requirements and Instructions) below. The Source Selection Evaluation Board (SSEB) will stop reviewing the Technical Capability Statement after the 20th page. The 20 Page limitation does not include the Title List called for in (b) Volume I – Technical Capability: letter g below.

Volume II - Past Performance Information (Submit 3 copies) - The Past Performance Information shall be submitted in accordance with instructions provided at Paragraph (b) (Offer Composition Requirements and Instructions) below.

Volume III - Contracting/Pricing Information- (Submit 3 copies) – The Contracting/Pricing Information shall be submitted separately and in accordance with instructions provided at Paragraph (b) (Offer Composition Requirements and Instructions) below.

(b) Offer Composition Requirements and Instructions

Volume I – Technical Capability Statement:

a. Vendors shall demonstrate an understanding of the Statement of Work (SOW), and the ability to provide the required products and services.

b. Vendors must describe the subjects addressed by each product and detail the full-text coverage included in the products.

c. Vendors must identify and describe librarian tools, teacher tips, lesson plans, and user tutorials included in the products.

d. Vendors must include an example of a statistical report in accordance with the reporting requirement found in the SOW 5.0.

e. Vendors must provide trial or demonstration access URLs (no less than 120 days), usernames, and passwords to DoDEA in order for DoDEA to access the products in a live environment.

f. Vendors must define training options and delivery methods to address Professional Development requirements found in SOW 6.0

g. Vendors must submit a Title List to include coverage years for full-text and any embargoed item information for all proposed categories.

Volume II – Past Performance Information:

a. Vendors shall provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFP requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. “Relevant” is defined as “work similar in complexity and magnitude to the work described in the SOW.”

b. Attachment 2, Past Performance Information (Part I), must be completed and submitted by all vendors.

c. Attachment 3, The Respondent Information (Part II) must be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email to Julie Brooke at Julie.brooke@hq.dodea.edu before or by the closing date and time, 05 July 2012 at 11:00 A.M. EST.

d. The Government may also consider past performance information obtained through other sources.

Volume III – Contracting/Price Information:

a. Vendors shall provide an Administrative Cover Letter that includes the following

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name

6. Contact Phone

7. Contact Fax Number

8. Contact email address

b. Vendors shall provide a completed Commercial Item Small Business Subcontracting Plan ONLY if required by FAR and your offer amount. Please see Attachment 5 for instructions.

c. Vendors shall provide the OFFER, be in Microsoft Excel, and be a separate volume and CD.

d. The Contracting/Pricing Volume shall include all issued amendments to the solicitation.

e. Vendors shall include a complete offer schedule with unit prices and total amounts for each CLIN, SLIN, or ELIN.

f. Vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but volume III.

g. Vendors shall comply with all requirements of the offer submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

h. Vendors are advised this Request for Proposal (RFP) does not commit the Government to pay any costs incurred in the preparation and submission of your offer or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the offer or for preparation of negotiations. By the submission of its offer, the vendor assumes all costs associated.

2. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 160 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

4. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of an offer. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the vendor specifies otherwise in the offer. DoDEA intends to award multiple contracts for the stated requirement.

5. Special Note to Vendors regarding offers: The following information includes additional instructions:

a. Information Technology (IT) Components Information and Closing Date: The closing date for all IT Components is 13 June 2012 at 11:00 A.M. EST via U.S. Postal, UPS, FEDEX or hand delivered to the following address

DoDEA Procurement Division

ATTN: Julie Brooke

DoDEA Online Databases Requirement 4040 North Fairfax Drive Arlington, VA 22203-1635

1) Vendors shall submit the following:

a) One set of all proposed IT components and software to include digital courseware for the technology safety and compliance requirements check such as online, CD-ROM, downloadable material, CDs, or videos and DVDs. Any portion of a vendor’s IT components that fails the technology safety and compliance requirements check will not be reviewed during the materials evaluation.

b) Instructions/Password to access URLs for IT Division Personnel to test IT submission.

c) One packing slip identifying each item submitted. Items received that are not listed on the packing slip will not be evaluated.

b. Proposal Submission Information (including price) and Closing Date: The closing date for all Offers is 05 July 2012 at 11:00 A.M. EST to the following address:

DoDEA Procurement Division Attn: Julie Brooke DoDEA Online Databases Requirement 4040 North Fairfax Dr.

Arlington, VA 22203

1) Offers: The schedule listed in this RFP Letter on Page 2 is general and not all inclusive. In lieu of that schedule, vendors may prepare an Excel spreadsheet which identifies items and prices being proposed. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for each database being proposed and for the base and five option periods. In addition, a copy of the Excel spreadsheet on CD is required.

The spreadsheet below is a sample price offer for a base year:

A001

A002

A003

B001

B002

B003

NSP

NSP

NSP

NSP

The spreadsheet below is a sample of an ELIN Page.

EXHIBIT A –K-6 Online Database/Aggregator

For SLINs *001AA *denotes the Contract Year, starting with 0 for the base year

Contractor Name

PRICE

CLIN 0001

SLIN 0001AA

A001

K-6 Online Database/Aggregator

Offered as 1 Pkg and contains the following:

A002

A004

A003

A005

A006

2) Oral Presentations: Vendors must present live demonstrations in accordance with the following:

· General Instructions:

· DoDEA will inform Contractors of their time for presentation within one week of the Proposal Submission Date. Oral presentations shall be conducted at DoDEA headquarters, 1st Floor Conference Room, 4040 N. Fairfax Drive, Arlington, VA 22203 between the dates of 09-18 July 2012. DoDEA will provide internet access and an LCD projector for the presentation. Connectivity can be wireless or hand wired via Ethernet cable. Vendors may bring their own laptops.

· Contractors shall provide demonstrations or trial access to each product. All demonstrations shall be of a live product. Contractors may not use PowerPoint presentations or other software screenshots of proposed products for its product demonstrations.

· Contractors shall distinguish elementary and secondary products during their presentations.

· Presentation Time:

· Contractors will have a NTE of 30 minutes to present each of the following categories:

· Online Databases/ Aggregators.

· Virtual Reference Tools.

· Contractors will have a NTE of 15 minutes to present each of the following categories:

· Online Encyclopedias.

· Professional Education Databases.

· Specialty Content Area Databases for: STEM, Social Studies, English Language Arts, The Arts, and Career Technical Education.

· Contractors will have a NTE of 15 minutes for Clarification Questions/Answers.

· Contractors proposing all categories will have a NTE total of 3 Hours. This includes 2 hours 45 Minutes for Presentation and 15 Minutes for the Clarification Questions/answers.

· Contractors proposing less than all categories will have a NTE of the time allowed for that category (see above) and the 15 Minutes for the Clarification Question/Answers. For example, if a Contractor is proposing “Online Encyclopedias” only, that Contractor will be allowed a NTE of 15 Minutes for the presentation and a NTE of 15 Minutes for the Clarification Questions/Answers for a total NTE of 30 Minutes.

c. Summary of Important Due Dates:

Submission Offer

Due Date Oral Presentations

Due Dates 06 June 2012

11:00 A.M. EST

13 June 2012

11:00 A.M. EST

05 July 2012

11:00 A.M. EST

09-18 July 2011 8:00 A.M. to 4:00 P.M. EST

Completed by 4:00 PM EST

End of Addendum to 52.212-1

ADDENDUM TO FAR 52.212-3 - - OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL ITEMS (Jan 2011) All vendors must be registered in CCR and certified in ORCA in order to be in compliance with FAR 52.212-3.

End of Addendum to 52.212-3

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a)The Government will award contracts resulting from this solicitation to the responsible vendors whose offers conforming to the solicitation will be most advantageous (provide the best value) to the Government, price and other factors considered. Specifically, the Government will use a Best Value Basis and Trade-Off Procedures.

(b) The following factors shall be used to evaluate the offers: Technical, Past Performance, and Price. The order of importance of these factors is: Technical, Past Performance and Price. When combined Technical and Past Performance are significantly more important than price.

Evaluation Factors:

TECHNICAL CAPABILITY: Vendors will be evaluated on how well they demonstrate their ability to provide the requirement as set forth in the Statement of Work as well as on the general quality of the proposed products and services against the factors below:

(1)Technical Factor Identification: The following technical evaluation factors will be used to evaluate the proposals received in reference to these Statement of Work (SOW) sections:

SOW 3.1 General Purpose Databases

3.1.1. Online Databases/Aggregators

3.1.4. Professional Educator Databases/Aggregators

SOW 3.2 Specialty Content Area Databases/Aggregators

3.2.1. STEM Database(s)

3.2.2. Social Studies Database(s)/Aggregator(s)

3.2.3. English Language Arts Database(s)/Aggregator(s)

3.2.4. The Arts and Humanities Database(s)/Aggregator(s)

3.2.5. Career Technical and Vocational Programs Database(s) /Aggregator(s)

Factor 1: Coverage: Proposed technical capability statement and online databases/tools shall demonstrate the ability to address the following sub-factors.

Sub-factor 1- Coverage includes magazines, journals, and newspapers, as well as a variety of additional reference documents including but not limited to: government documents, primary source documents, images, multimedia (film/video), wire service reports, transcripts of radio/television broadcasts, speeches, literary resources, maps, encyclopedias, almanacs, dictionaries, podcasts/vodcasts, searchable eBooks, Web sites, and blog entries.

Sub-factor 2- Coverage includes full-text resources and is updated daily

Sub-factor 3- Coverage includes a title list of sources, coverage periods, and disclosure of embargoed sources

Factor 2: Functionality: Proposed technical capability statement and online databases/tools shall demonstrate the ability to address the following sub-factors.

Sub-factor 1- Ability to save digital elements from databases (such as links, articles, images, digital video) and embed them in virtual reference tools and other online tools used to design digital or virtual instruction.

Sub-factor 2- Ability to create live links or embed database elements into instructional products such as a course syllabus, reading list, pathfinder, or Web site.

Sub-factor 3- Ability to access and broadcast database information through social media tools.

Sub-factor 4- Ability to conduct simple and advanced searches, save searches, create search alerts or feeds that automatically run searches and repopulate results with newly published items.

Sub-factor 5- Ability to view retrieved items on the screen, to save retrieved items, and email retrieved items.

Sub-factor 6- Ability to access on-demand librarian tools, teacher tips, lesson plans, and user tutorials must be included within the database.

(2)Technical Factor Identification: The following technical evaluation factors will be used to evaluate the proposals received in reference to these Statement of Work (SOW) sections:

SOW 3.1. General Purpose Databases

SOW 3.1.2. Online Encyclopedia Factor 1: Functionality: Proposed technical capability statement and online databases/tools shall demonstrate the ability to address the following sub-factors.

Sub-factor 1- Ability to conduct simple and advanced searches across an enriched multimedia version of a print encyclopedia. Access shall not be limited to an electronic text representation of a print encyclopedia, a text-only database, or a collection of public domain websites or encyclopedias.

Sub-factor 2- Ability to access and view text, images, maps, charts, sounds, animation, and film (moving image).

Sub-factor 3- Ability to access on-demand librarian tools, teacher tips, lesson plans, and user tutorials must be included within the encyclopedia product.

(3)Technical Identification Factor : The following technical evaluation factors will be used to evaluate the proposals received in reference to these Statement of Work (SOW) sections:

SOW 3.1. General Purpose Databases

SOW 3.1.3. Virtual Reference Tools

Factor 1: Functionality: Proposed technical capability statement and online databases/tools shall demonstrate the ability to address the following sub-factors Sub-factor 1-Ability to search across digital reference books, images, sound, and film to deliver virtual reference services and/or Sub-factor 1-Ability to create virtual reference rooms, digital pathfinders, research guides, or other tools to deliver virtual reference services.

PAST PERFORMANCE: Vendor’s Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Emphasis is placed on:

(i) Quality of product or service: compliance with contract requirements, accuracy of reports, technical expertise;

(ii) Customer service: courteous interactions, satisfaction of end users, approaches and improvements;

(iii) Overall satisfaction of performance/service, training, personnel, quality and cost control.

PRICE: Vendor’s Price will be evaluated to ensure price reasonableness. Price will be considered by the Government when determining the best value offer.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(e) If any component of the contractor’s offer is not acceptable to the Government, then the Government may reject the offer without further evaluation.

(f) Section 508. Responses to this solicitation will only be considered for award after it has been determined that the proposal adequately addresses the requirements for Section 508.

(g) Award Without Discussions: The Government intends to award without discussions. However, the Government reserves the right to conduct discussions and permit vendors to revise their proposals if it is in the best interest of the Government to do so.

(End of provision) ADDENDUM TO FAR 52.212-4 --CONSENT TO DE-OBLIGATION OF EXCESS FUNDS AFTER FINAL PAYMENT (Feb 2012)

(a) This section is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this section shall apply to each order issued under the contract on a case-by-case basis.

(e) This section shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212)

ADDENDUM TO FAR 52.212-4 --SECTION 508 COMPLIANCE

(a) This section is an addendum to FAR 52.212-4.

(b) All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194).

(c) Section 508, Rehabilitation Act of 1973 (as amended) Compliance. To be considered eligible for award, offerors must propose goods that meet the applicable provisions of Subparts B, C, and D of the Access Board’s standards. Alternatively, offerors may propose goods or services that provide equivalent facilitation.

(d) Such offers will be considered to have met the provisions of the Access Board’s standards for the feature or component providing equivalent facilitation. If none of the offers that meet all applicable provisions of the Access Board’s standards could be accepted without imposing an undue burden upon the agency or component, or if none of the offerors propose goods or services that fully meet all of the applicable Access Board’s provisions, those offerors whose products or services meet some of the applicable provisions will be considered eligible for award. Award will not be made to an offeror meeting all or some of the applicable Access Board provisions if award would impose an undue burden upon the agency.

(e) Further information is available via the Internet at http://www.section508.gov

(f) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this section shall apply to each order issued under the contract on a case-by-case basis.

(End of addendum to FAR 52. 212-4) 52.216-19 Order Limitations. (OCT 1995)

There is no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 72 months of contract award.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 years and 6 months.

(End of clause) 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004) United States law will apply to resolve any claim of breach of this contract.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (APR 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil (End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil (End of clause) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from TBD at Contract Award through TBD at Contract Award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

13. Administrative Information

a. Points of Contact:

Contracting Officer:

Thatsanee Schwarzmann 4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-3615

Thatsanee.schwarzmann@hq.dodea.edu

Contract Specialist:

Julie Brooke

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-3620

Julie.Brooke@hq.dodea.edu Contracting Officer’s Representative (COR):

To Be Decided

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-

@hq.dodea.edu The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Additional Ordering Information: Except as this contract otherwise provides, the Government will order from the Contractor all of its requirements for the supplies and services listed in the schedule of this contract. Each order will be issued as a delivery order and will include:

(1) The supplies or services being ordered;

(2) The quantities to be furnished;

(3) Delivery or performance dates;

(4) Place of delivery or performance;

(5) Packing and shipping instructions;

(6) The address to send invoices; and

(7) The funds from which payment will be made.

c. Administration, Accounting, and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery/task order issued against the contract. Payment will be made in accordance with the WAWF Procedure as detailed below.

d. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

e. Commercial Provision - Section 508 - IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194).