RFQ_-Color_Printer_Ink_Cartidge_and_Paper.docx

REQUEST FOR QUOTATION (RFQ)

HE125418R4484

Department of Defense Education Activity

1. The Department of Defense Education Activity (DoDEA) herby issues this RFQ for the purpose of anticipating awarding a single firm fixed price contract for nine color printer ink cartridges for the Epson SureColor P600 4760 x 1440 DPI printers and four types of paper in accordance with the required minimum features identified on this RFQ. The applicable NAICS Code is 325992 Photographic Film, Paper, Plate, and Chemical Manufacturing.

2. The award specifics are as follows:

Tracking Number

HE1254874484

Evaluation Factors and Basis for Award:

The Government will award a contract resulting from this RFQ to the responsible offeror whose quote conforming to this RFQ will be most advantageous to the Government, price and other factors considered in accordance with FAR Part 13 procedures. The basis of award is best value Lowest Price Technically Acceptable (LTPA). The following factors shall be used to evaluate offers and the order of importance are the listed evaluation factors:

Factor I - Technical Capability and Past Performance:

1. Offeror’s technical capability quote will be evaluated to ensure the quote meet minimum features or specifications characteristics set forth stated in the Contract Line Item Number Schedule in this RFQ

2. Offeror’s past performance will be evaluated for the likelihood the offeror can successfully provide the minimum features or specifications characteristics in accordance with the rating table below

a. Technical Capability Rating Table:

b. Past Performance Rating Table:

Factor II - Price- Offeror’s total quoted price will be evaluated for fair and reasonableness in accordance with FAR 13.106-3.

3. Questions: Questions must be submitted via email to Hope Woods at hope.woods@hq.dodea.edu by August 24, 2018 at 10am EST.

4. RFQ Closing Date: August 29, 2018 3pm EST. Quotes must be submitted via email to Hope Woods at hope.woods@hq.dodea.edu.

5. Contract Line Item Number (CLIN) Schedule:

The vendor shall provide all products in accordance with the table below. Vendors can submit a quote for this brand name or an equal product at the same stated quantity. The specification characteristics must “equal” or be the same as the products below. To be considered for award, quotes of “equal” products, including “equal” products of the brand name manufacturer, must (1) Meet the specification characteristics; and (2) Clearly identify the item by (i) Brand name, if any; and (ii) Manufacturer number. DoDEA is not responsible for locating or obtaining any information not identified in the quote. Unless the vendor clearly indicates in its quote that the product being offered is an “equal” product, the vendor shall provide the brand name product referenced in CLIN 0001 through CLIN 0005 below. Each CLIN must specify both a unit price and total price.

CLIN

Product/Service

Quantity

Unit of Issue

Unit Price

Total Price

HD Ink Cartridges three (3) each of the following colors:

1. Photo Black-3each

2. Light Black-3 each

3. Light Light Black-3 each

4. Matte Black-3each

5. Cyan-3 each

6. Light Cyan – 3 each

7. Vivid Magenta-3 each

8. Vivid Light Magenta- 3 each

9. Yellow-3 each

4,752

EACH

Note: Each location will receive two (2) set each

Note: Each location will receive two (2) set each

Note: Each location will receive two (2) set each

Note: Each location will receive two (2) set each

Note: Each location should include 3 each of the 9 different color cartridges listed in CLIN 0001. For CLIN 0002 through 0005 each location should receive two sets/boxes of paper. The delivery information will be identified on the actually contract. The delivery address for the RFQ is located as an attachment, Attachment 1, Delivery Information.

TOTAL:___________________

APPLICABLE CLAUSES:

52.212-1 Instructions to Offerors – Commercial Items 52.212-2 Evaluation – Commercial items 52.212-3 Offeror Representations and Certifications – Commercial Items 52.212-4 Contract Terms and Conditions – Commercial Items 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items 52.222-3 Convict Labor 52.222-19 Child Labor - Cooperation with Authorities and Remedies 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.222-50 Combating Trafficking in Persons 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-1 Solicitation Provision Incorporated by Reference 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Alt A System for Award Management 252.222-7007 Representation Regarding Combating Trafficking in Persons 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.247-7023 Transportation of Supplies by Sea 252.247-7024 Notification of Transportation of Supplies by Sea

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR: www.acquisition.gov/far DFARS: www.acq.osd.mil/dpap/dars/dfarspgi/current/ (End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)