HE125417R0016_Amendment_0001.pdf

HE1254752173

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post answ ers to vendor questions and to make updates to ADDENDUM TO FAR 52.212-1 -- PROPOSAL

PREPARATION AND SUBMISSION INSTRUCTIONS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125417R0016

X 9B. DATED (SEE ITEM 11)

17-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Aug-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125417R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 0001

Vendor Questions and Answers Amendment 0001

1. If you want to look at the physical product, this short amount of time does not permit me to respond.

Answer: The Government will allow digital copies to be submitted in lieu of print materials. See revisions to ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS for more details (changes are noted in yellow).

Further, the Government will accept Past Performance Part 2 Questionnaires already received in response to other recent curriculum solicitations though but we cannot confirm what has been received on the offeror’s behalf.

Offerors still need to complete and submit the Past Performance Part 1 attachment and shall note on this form which questionnaires will be reused and which solicitation(s) they were originally in response to.

2. Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing the services? If so, can you please provide the incumbent contract details?

Answer: This is a new requirement.

The following have been modified:

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows: The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

B. Addendum to 52.212-1 Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows:

The Government may accept any item or group of items of an offer. DoDEA intends to award a single contract.

C. Addendum to 52.212-1 Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

II. OFFEROR STRUCTURE AND CONTENT

Offerors shall submit proposal packages consisting of the following separate/distinct parts for evaluation proposes and include the content identified herein:

PART 1 – ADMINISTRATIVE, PAST PERFORMANCE & PRICE.

This part shall include the following:

1. Administrative

a. A cover letter with the Offerors Tax Identification Number, Duns and Bradstreet Number, Cage code, point of contact information and the Solicitation Number HE125417R0016.

b. Completed Standard Form (SF) 1449.

c. If an amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block 15a-c of the SF50 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award and be rejected by the Government.

d. Offerors must complete FAR Provisions 52.209-7, Information Regarding Responsibility Matters, and DFARS Provision 252.239-7009, Representation of Use of Cloud Computing.

e. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the System for Award management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representation and Certification should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of proposal submission, a copy of competed paragraphs

(c) through (o) of FAR provision 52.212-3, Offeror Representations and Certification must be submitted.

f. Offerors should provide pre-paid postage/shipping labels for return of proposed physical materials. If pre-paid postage is not received, the Government will dispose of these materials.

2. Past Performance Information

a. Offerors should provide information on a maximum of five recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or a currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted.

i. Attachment 2, Past Performance Part I must be completed and submitted by all offerors for each recent and relevant contract submitted; and

ii. Attachment 3, Past Performance Part II is a questionnaire that must be forwarded by Offerors to a maximum of five references. It is the Offeror’s responsibility to ensure that references complete the questionnaire and that their references submit the questionnaire directly to the DoDEA Procurement Division no later than the proposal due date. Late references may not be considered depending on whether it will delay the procurement.

c. Past Performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting system (eSRS), or other databases; and interviews with Program managers and Contracting Officers.

d. The Government will accept Past Performance Part 2 Questionnaires already received in response to other recent curriculum solicitations though but we cannot confirm what has been received on the offeror’s behalf. Offerors still need to complete and submit the Past Performance Part 1 attachment and shall note on this form which questionnaires will be reused and which solicitation(s) they were originally in response to.

3. Price Proposal - The offeror shall complete Attachment 1 “Pricing Schedule AP Human Geography” for items specifically as follows:

a. FOR CURRICULUM MATERIALS:

i. Insert into column B the specific titles or item descriptions (to include ISBNs as appropriate) for the offerors proposed curricular materials. In the event the offeror has more than four specific items for any of the categories, the offeror shall insert additional rows and estimated quantities (using the numbering scheme indicated). In the event the offeror has less than four specific items for any of the categories the offeror shall delete the extra rows, such that the offerors final pricing schedule matches the offeror’s exact proposed content.

ii. Identify in column C whether the item identified in column B is a print item or a digital item.

iii. Insert into column D whether the item is a consumable item or not.

iv. Insert into column G the proposed unit price for year one (the initial base year); and insert into columns J; M; P; & S the proposed unit prices for years two through five.

v. Double check the automatic calculations of pricing that should result.

vi. For all SETS, the offeror shall propose a combined price for shipping one complete “set” consisting of all of the items in the identified category, which should allow for potentially reduced prices in the event that full sets are ordered.

b. FOR RELATED SERVICES:

i. Insert the proposed unit cost for one month of technical support across the five years and double check the automatic calculations that should result;

ii. Insert the proposed unit cost for the standards alignment correlation and double check the resulting automatic calculation;

iii. Insert the proposed unit cost for the OCR copy and double check the resulting automatic calculation.

iv. Insert the offeror’s proposed professional development solutions in column B starting with CLIN

0800 (e.g. webinar; On-line module; etc.) and the proposed unit prices in column G and double check the resulting calculations.

c. FOR SHIPPING (CLIN 0900):

i. Do not insert a proposed cost for shipping. Shipping shall be separately negotiated as a firm fixed price CLIN under individual delivery orders (DO’s). Prior to DO issuance the Government will request a shipping quote from the vendor and will conduct a price analysis to determine price reasonableness.

ii. The Government has inserted an estimated shipping cost in this CLIN solely for evaluation purposes.

Note: Shipping will typically always be via direct commercial means; however, shipments to Ankara Elementary School (ES), Brussels ES, Shape ES and WT Sampson ES shall be shipped to their Army Post Office (APO) or Fleet Post Office (FPO) address. Shipments cannot be made to the commercial addresses for these locations.

PART 2 – TECHNICAL PROPOSAL

This part shall include the following:

1. Proposed Materials:

a. One complete set of all proposed curricular materials (print and digital) for evaluation purposes. If unable to provide print materials for evaluation, provide the books in a digital format (e.g. PDF) which includes the entire book as well as a picture of the cover. Also provide a statement certifying that these materials are available and are the exact materials that will be provided in the contract. Note: print resources will be needed immediately after contract award for the FY17 school year.

b. Each item should be clearly labeled to match the corresponding Category, Price Sheet, and exact CLIN (i.e. AP History, Pricing Attachment 1a, CLIN 0001). The Government reserves the right not to evaluate items received but that are not labeled to a corresponding CLIN.

c. Note: proposed materials will be returned to offerors. Prepaid shipping labels shall be included in the administrative proposal (reference preceding paragraph II(Part 1(1)(f)).

d. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 6 evaluators simultaneously in a live environment.

2. Digital Information Technology Components:

a. A separate set of all proposed digital/IT components shall be submitted together with a packing slip identifying each item delivered and the corresponding CLIN in attachment one. (NOTE: Items that are received but do not correspond to any item on the Price Offeror Excel spreadsheet may not be evaluated).

b. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 6 evaluators simultaneously in a live environment.

c. A complete copy of the offeror’s terms and conditions for use (and/or end user license agreement) for all digital materials revised to remove terms inconsistent with federal procurement law. The terms and conditions should reflect the inability of the Federal Government to indemnify the contractor (or any person or entity; see FAR 52.212-4(u)), and should remove any provisions stating that the parties will be bound by the laws of a particular state. Your attention is drawn to FAR 52.212-4, and particularly to paragraphs (d), (g), (h), (i), (l), (m), (o), and (u).

d. A completed copy of attachments 4 and 5 to address vendor cloud information and section 508 compliance.

3. Pass/Fail Criteria: The contractor shall sufficiently and succinctly address the pass/fail criteria in Section 4B describing how they meet this criteria. The document shall not exceed two pages.

4. Curriculum Materials Evaluator “Map”: The contractor shall provide a document that provides the following:

a. Clear examples of where (by specific page number or other indicator) the proposed curriculum materials meet or exceed the requirements in the SOW. The document shall be no longer than ten pages.

b. A description of the proposed professional development resources that accompany the proposed curriculum and how they meet or exceed the requirements in the SOW. The document shall be no longer than six pages.

5. Curriculum Materials Related Services: The contractor shall provide a document that:

c. Describes their technical support (CLIN 0600) to include hours of operation; means of delivery (e.g.

phone; e-mail; internet); etc.

d. Provides a sample of their standards alignment correlation

III. OFFEROR SUBMISSION REQUIREMENTS

Explicit instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared proposal. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be rejected by the government and eliminated from further consideration for award.

A. Copies, Format and Quantities:

Offerors shall submit a complete set of the follow documents:

1. One electronic copy of Part 1- Administrative, Past Performance & Price.

2. One hard copy set of Part 2(1)- Proposed Materials (if providing digitally, include the certification statement in Part 2(1)(a) above in lieu of the hard copy materials).

3. Two hard copy sets and one electronic copy of Part 2(2)- Digital IT Components.

4. One electronic and 7 hard copies of Part 2(3)- Pass/Fail Criteria.

5. One electronic and 7 hard copies of Part 2(4)- Curricular Materials Evaluator “Map”.

6. One electronic and 7 hard copies of Part 2(5)- Curricular Materials Related Services.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

B. Closing Dates and Delivery Methods/Addresses:

1. Digital IT Components (Part 2b- Hard Copy and Electronic Set): For Pre-Information Assurance Testing by the DoDEA IT Division, the closing date for all IT Components is August 31, 2017 at 10:00 AM ET via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400

Attn: Nina Lin/AP Human Geography and Email: robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

2. Complete Offer Package (Parts 1 and 2): The closing date for complete offer package (Parts 1, 2a, 2b (Second set), 2c, 2 d , and 2e) is August 31, 2017 at 10:00 AM ET via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400

Attn: Nina Lin/ AP Human Geography

The electronic copy of Parts 1 and 2d shall be sent by email to the Contract Specialist (CS) at Email:

robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Offerors shall confirm receipt of their electronic copy by return email from the CS.

C. Package Labeling:

All boxes containing materials submitted in response to this RFP must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum and Category: AP Human Geography Exact RFP Number: HE125417R0016 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Offeror Name/POC Information: Your Company/Sue Smith/email/phone

D. Return of Materials:

1. Offerors are responsible for the return shipment of all materials and/or books submitted following the evaluation and award of contracts for each requirement. Please see Part 1.1.f above.

E. RFP Questions - Questions in regards to this RFP shall be submitted in writing via email to the CS at robin.castoldi@eu.dodea.edu with the subject line, “Questions to Solicitation Number HE125417R0016, (AP Human Geography)” no later than 10:00 AM ET on August 23, 2017. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted to www.FedBizOpps.gov. It is the sole responsibility of the offeror to monitor the FBO website for

Government postings containing information applicable to this RFP. Offerors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the points of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number.

F. Other Information

1. Offerors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation, and any solicitation amendments. Communications with other Government personnel may compromise the integrity of this acquisition and result in cancellation of the requirement.

2. Reserved.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

5. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet all requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and the Government will base its evaluation solely on the information presented in the offeror’s proposal.

SUMMARY OF IMPORTANT DUE DATES

(End of addendum to FAR 52.212-1)

Item RFP Questions Complete Set of IT Components

Offer and Materials Submission

Due Date/ Time

August 23, 2017

10:00 AM ET

August 31, 2017

10:00 AM ET

August 31, 2017

10:00 AM ET

To

Robin.castoldi@ eu.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/ AP Human Geography robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

Part 2 Hard Copy to:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/ AP Human Geography

Parts 1-2 Electronic Copy to:

robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

(End of Summary of Changes)