QAs_for_HE1254-17-R-0009_DoDEA_Systemwide_Accreditation_Services_(2).docx

QUESTIONS & ANSWERS

HE1254-17-R-0009

DoDEA Systemwide Accreditation Services

1. Do we complete any part of pages 1 and 2? It looks like potentially boxes 17 and 30. For box 17, we don't have a code--- do we just list our full name and phone number?

Answer:

Please provide name and phone number on your proposal; however, selected or awardee need to be registered in SAM Website at www.sam.gov and provide cage code once award decision is made.

2. We will list the membership dues for each school (as it is different per enrollment) based on the enrollment figures on the web. For each category we will do the full amount and the breakdown as an appendix. Is that appropriate?

Answer:

Yes

3. For site visit costs, we can approximate travel costs. Do visitors to DoD schools stay on base? Typically we would approximate food and hotel costs for each team member as being around $750 but that would be staying at a standard hotel and basic restaurant food-- of course this would be potentially lower if staying on base housing and food. How would you prefer we estimate this cost as it is fully dependent on where the schools decide to lodge them?

Answer:

It depends on the availability of the base lodging and it does vary from base to base. Contractor should prepare to stay at the commercial hotel off-base. Please see click on the link below for applicable per diem rate:

http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Airfares: Please use the link below to determine airfare rate. If a city is not listed, please use other commercial sites such to determine the airfare.

https://cpsearch.fas.gsa.gov/

4. This statement under Volume 2, I realize that I should clarify its meaning: "No cost/price, a company name or symbol may be included or reference in the technical proposal." I assume these are other companies but we can reference our Accrediting Commission for Schools.

Answer:

Please do not list any price/cost information and your company name on the technical submission (Volume 2)

5. We have not had a contract before except for receiving the grant for years from the Office of Overseas Schools. I assume that I can just note that and list the name of the person of the system who is serving as our reference.

Answer:

Please list of names (POCs) and schools that you provided this service.

6. The Past Performance form for the references, who do we list for the following (phone, e-mail, fax):

Answer:

Part I - should be filled by vendor to your three references.

Part II - The references should fill part II and send it directly to samra.yoseph@hq.dodea.edu .

7. Offer due date extension requested.

Answer: The proposal submission date has been extended to July 17, 2017 at 10:00 a.m. (EST)

8. Is the expectation that all schools will immediately move into membership with the Middle States Association? Or would they only move into membership after their accreditation visit and continue to pay membership dues in the meantime to the incumbent?

Answer:

All schools will be enrolled immediately upon contract award, which is expected to be awarded in August or September of 2017.