HE1254-16-T-0036_K5_Digital_Music_Resource.pdf

SEE ADDENDUM

(No Collect Calls)

HE1254-16-T-0036 01-Jul-2016

b. TELEPHONE NUMBER

571-372-1446

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 05 Aug 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATT SCHULZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HE1254616423

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY PROCUREMENT DIV

ATTN: MATTHEW SCHULZ

MATTHEW.SCHULZ@HQ.DODEA.EDU

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 571-372-1446 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

451140

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF45

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1254-16-T-0036

Section SF 1449 - CONTINUATION SHEET

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001 Kindergarten Digital Resources

101 Each

Kindergarten Supplemental Digital Teacher Resources

FOB: Destination

NET AMOUNT

PURCHASE REQUEST NUMBER: HE1254616423

0002 Grade 1 Digital Resources

102 Each

Grade 1 Supplemental Digital Teacher Resources

0003 Grade 2 Digital Resources

Grade 2 Supplemental Digital Teacher Resources

0004 Grade 3 Digital Resources

100 Each

Grade 3 Supplemental Digital Teacher Resources

0005 Grade 4 Digital Resources

Grade 4 Supplemental Digital Teacher Resources

0006 Grade 5 Digital Resources

Grade 5 Supplemental Digital Teacher Resources

0007 Professional Development Webinar

1 Each

Professional Development Webinar IAW 4.2 of the Statement of Work (SOW)

OPTION

1001 Kindergarten Digital Resources

1002 Grade 1 Digital Resources

1003 Grade 2 Digital Resources

1004 Grade 3 Digital Resources

1005 Grade 4 Digital Resources

1006 Grade 5 Digital Resources

2001 Kindergarten Digital Resources

2002 Grade 1 Digital Resources

2003 Grade 2 Digital Resources

2004 Grade 3 Digital Resources

2005 Grade 4 Digital Resources

2006 Grade 5 Digital Resources

3001 Kindergarten Digital Resources

3002 Grade 1 Digital Resources

3003 Grade 2 Digital Resources

3004 Grade 3 Digital Resources

3005 Grade 4 Digital Resources

3006 Grade 5 Digital Resources

4001 Kindergarten Digital Resources

4002 Grade 1 Digital Resources

4003 Grade 2 Digital Resources

4004 Grade 3 Digital Resources

4005 Grade 4 Digital Resources

4006 Grade 5 Digital Resources

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2015

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-3 Offeror Representations and Certification--Commercial Items APR 2016 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (APR 2016) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.219-8 Utilization of Small Business Concerns OCT 2014 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Deviation 2016-O0003)

OCT 2015

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012

DEVIATION)

Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2016-O0001 (OCT 2015)

OCT 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.215-7008 Only One Offer OCT 2013 252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Technical, Past Performance, and Price. The descending relative order of importance of these factors is: Technical, Past Performance and Price. Technical and past performance, when combined, are significantly more important than price.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address:

FAR and DFARS provisions: http://farsite.hill.af.mil

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

FAR and DFARS clauses: http://farsite.hill.af.mil

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (48 CFR Chapter 2) provisions with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type.

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

HE1254

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0747 Issue By DoDAAC HE1254 Admin DoDAAC HE1254 Inspect By DoDAAC HE1254

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

lori.worley@hq.dodea.edu matthew.schulz@hq.dodea.edu

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

disa.ogden.esd.mbx.cscassig@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

DoDEA K-5 Music Teacher Digital Resources

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to about 74,000 students in 171 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.2 In North America DoDEA operates 57 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 66 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and teaching hubs in Germany and Okinawa.

2.0 BACKGROUND

2.1 DoDEA has recently adopted the Common Core State Standards (CCSS) in ELA/Literacy and Mathematics which DoDEA refers to as College and Career Ready Standards (CCRS) for English Literacy and Mathematics. These standards reflect the knowledge and skills students need for success in college and careers. DoDEA intends to implement new arts standards (NCCAS) in the 2017-18 school year.

2.2 DoDEA has a requirement to provide digital (web-based) K-5 music teacher resources.

There has been no purchase of K-5 Music teacher resources in over ten years.

3.0 SCOPE

3.1 DoDEA requires K-5 Music digital teacher resources to address the DoDEA Music

Content Standards, which are identical to the National Coalition for Core Arts Standards (NCCAS) and which may be found at http://www.nafme.org/wp-content/files/2014/11/2014- Music-Standards-PK-8-Strand.pdf. Resources must meet the following requirements:

Be aligned with NCCAS/DoDEA’s Music Content Standards Be developmentally appropriate for the age, grade, and stage of learning Have a database with at least 100 songs that cover a wide variety of themes Include instrumental sheet music for the aforementioned songs Possess user-friendly navigation for searchable song topics, variety of song instruments, and holiday music selections.

3.2 DoDEA requires one twelve-month base year and five option years

3.3. DoDEA intends to award a single firm-fixed-price contract for K-5 digital music teacher resources. However, DoDEA reserves the right to award more than one contract if it is deemed more advantageous to do so.

3.4 Table 1 shows estimated number of schools, students, teachers, and above-school-level staff:

Table 1: K-5 Music Demographics Schools, Enrollment, and Staffing

Grades Schools* Students Staffing

Teachers* Other Totals K 95 7,500 97 4 101 1 96 7,400 98 4 102 2 96 7,350 98 4 102 3 94 6,850 96 4 100 4 92 6,280 94 4 98

5 94 5,740 96 4 100

* Due to differences in school configurations, the total number of K-5 schools is 107, which are served by an estimated 105 music teachers.

4.0 REQUIREMENTS

4.1 Teacher Digital Resources —The Contractor shall:

4.1.1 Provide subscriptions for K-5 music teacher digital resources that (1) are aligned with NCCAS/DoDEA’s Music Content Standards, (2) are developmentally appropriate for the age, grade, and stage of learning, and (3) have user-friendly navigation for searchable song topics, variety of song instruments, and holiday music selections.

4.1.2 Provide the required digital resources that address each grade level K-5 or grade band such as K-2, 3-5. They shall include:

4.1.2.1 A database containing a collection of at least 100 songs to include folk songs, cultural and multi-cultural music, music scores with audio accompaniment tracks, and dance music/choreography.

4.1.2.2 Vocal and/or instrumental sheet music (downloadable) that correspond to the music in SOW 4.1.2.1 with full rights to photocopy for student use.

4.1.2.3 Resources, such as music games and/or activities (preferably with video, audio, and/or animations) to develop listening and singing skills and address the elements and principles of music.

4.1.3 Provide digital access to teacher resources for school-level teachers and to four above-school-level subject-matter experts. These resources shall meet the following requirements by grade level:

4.1.3.1 Kindergarten: Explore music concepts such as: beat and melodic contour, movement activities; music contrasts; high/low, loud/soft, same/different in a variety of performance music; iconic or standard notation and/or recording technology.

4.1.3.2 First Grade: Explore and generate music concepts such as: beat and melodic contour; multiple tonalities – major and minor; meters such as duple and triple; read and perform rhythmic patterns using iconic or standard notation and/or recording technology; performance music from a variety of cultures.

4.1.3.3 Second Grade: Improvise rhythmic and melodic patterns and musical ideas for a specific purpose; generate musical patterns and ideas within the context of a given tonality (such as major and minor) and meter (such as duple and triple); use iconic or standard notation and/or recording technology to combine, sequence and document music ideas.

4.1.3.4 Third Grade: Read and perform rhythmic patterns and melodic phrases using iconic and standard notation; demonstrate selected musical ideas for a simple improvisation or composition to express intent; and describe connection to a specific purpose and context; demonstrate selected musical ideas for a simple improvisation or composition to express intent, and describe connection to a specific purpose and context;

evaluate musical works.

4.1.3.5 Fourth Grade: Improvise rhythmic, melodic and harmonic ideas; explain connection to specific purpose and context such as social and cultural;

generate musical ideas such as rhythms, melodies, and simple accompaniment patterns within related tonalities (such as major and minor and meters; demonstrate selected and organized musical ideas for an improvisation, arrangement; use standard and/or iconic notation and/or recording technology to document personal rhythmic, melodic, and simple harmonic musical ideas.

4.1.3.6 Fifth Grade: Improvise rhythmic, melodic and harmonic ideas; explain connection to specific purpose and context such as social and cultural and historical; generate musical ideas such as rhythms, melodies, and accompaniment patterns within related tonalities, meters, and simple chord changes; demonstrate selected and developed musical ideas for an improvisation, arrangement; use standard and/or iconic notation and/or recording technology to document personal rhythmic, melodic and two-chord harmonic musical ideas.

4.2 Professional Development—The Contractor shall:

4.2.1 Provide one live/real time teacher webinar (to be recorded) that give teachers an overview of the digital materials. This webinar shall be presented three times corresponding to DoDEA’s time zones in the US, Europe, and the Pacific. It shall consist of approximately 90 minutes of presentation and approximately 30 minutes for questions and answers.

4.2.2 Provide a recorded webinar from SOW 4.2.1 that DoDEA can be place on our learning management system (currently Schoology).

4.3 General—The Contractor shall provide materials that:

4.3.1 Are based on current research and best practices and aligned to NCCAS/DoDEA’s

Music Content Standards, per SOW 3.1.

4.3.2 Have a copyright date not earlier than 2012.

4.3.3 Are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions, where appropriate.

4.3.4 Section 508 Compliance—Contractor resources, wherever applicable, shall meet the following requirements:

IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/ deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/ deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition.

Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/Service Accessibility Template (GPAT), per (Attachment 1).

4.3.6 Technical Support: Provide technical support for digital resources via phone or email. Phone or email responses shall occur within one business day.

4.3.8 Privacy: Provide for individual accounts with user names and passwords which do not require personally identifiable information (PII)—the first and last name and any other unique information—to access digital content.

5.0 TECHNICAL REQUIREMENTS

5.1 Software and Cloud Testing Requirements

5.1.1 All online resources, cloud-based services and instructional software shall meet Department of Defense and DoDEA Information Assurance requirements (as defined below). Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s Information Assurance and Technology requirements will be excluded from further evaluation.

5.1.2 DoDEA Information Assurance Testing and Validation will include, but not be limited to, ensuring that the Contractor software solutions do not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

5.1.3 In accordance with Department of Defense policy, cloud-based services shall undergo a supplemental series of validations. These validations closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. Contractors shall be prepared to discuss underlying details of their environment in the following seven areas. Failure to provide this information when requested shall automatically exclude Contractors from further evaluation.

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

5.2 Basic DoDEA System Requirements: In accordance with Section 5.1 (above), DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, network environment, or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop WITHOUT the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. In addition, all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise

5.3 DoDEA Software License Keys: License keys and electronic downloads for software purchased by DoDEA under this guidance shall be provided to the Contracting Officer’s Representative (COR) with a copy of the same to the following email address:

softwareapproval@hq.dodea.edu. Software shall NOT be provided directly to DoDEA school, district, and/or area offices unless explicitly identified in the Performance Requirements.

5.4 DoDEA Information Assurance Supporting Elements / Requirements

5.4.1 DoDEA is subject to Federal statute and United States Department of Defense policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

Department of Defense Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

The DoD Risk Management Framework (DODRMF) per DoDI 8510.01, per http://www.rmf.org/component/content/article/56-consulting/65-rmf-dod.html and http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

Department of Defense Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

5.4.2 These guidelines serve as a pillar of the Defense Information Assurance Program (DIAP), of which the following supplemental Contractor mandates shall form:

Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released security vulnerabilities associated with their software solution. Any deviations from this requirement shall be approved in writing by the DoDEA Chief Information Officer.

Contractor shall develop and provide software upgrades within 30 days of notification should any of the software/plug-ins be found vulnerable and non-compliant with Defense Information Security Agency (DISA) and/or National Security Agency (NSA) standards. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Prior to award, Contractor software shall be subject to all new or updated Department of Defense/DIACAP requirements.

5.4.3 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. In addition, all web-based software shall not (wherever possible) require the use of streaming videos or downloads, such as Java Applets.

5.4.4 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft SCCM 2012. Older 16-bit software will be automatically denied per this requirement.

5.4.5 Any portion of the Contractor's solution that involves Internet access by DoDEA students has a duty to comply with the relevant requirements of the Children's

Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. Any part of the Contractor's solution that collects or stores agency-owned or agency-controlled personally identifiable information has a duty to do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. (See http://www.archives.gov/about/laws/privacy-act- 1974.html.)

5.4.6 Contractor solutions that collect information from children under the age of 13 through the Internet must comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

5.4.7 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable and able to expand to meet future growth, both in terms of the instruction and the size of the student body.

5.4.8 Any opportunity for data integration of student or teacher accounts shall adhere to Federal government and DoD guidance for security of personally identifiable information available from the following URLs:

http://www.justice.gov/opcl/privstat.htm http://www.whitehouse.gov/omb/memoranda/fy2007/m07-16.pdf http://www.dtic.mil/whs/directives/corres/pdf/540011p.pdf

5.4.9 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other contractors shall access the PA and PPI/PII slides, a link to which found on DoDEA's homepage (www.dodea.edu).

Contractors shall send written confirmation listing the staff members that have taken the mandatory PA and PPI/PII training to the COR.

5.5 Maintenance and Support: Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using the Internet and/or email. Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and DOD requirements. Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the updates and/or revisions to the COR for testing. Contractor shall be able to provide DoDEA with reporting capability regarding usage rates related to any component of the digital resource(s).

5.6 Contractual Non-Disclosure Agreement Requirements: The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

5.7 Applicable Federal Laws and Regulations: As a U.S. Government entity, DoDEA is required, when entering into terms and conditions/ terms of use/end user license agreements with Contractors, to follow the applicable Federal laws and regulations. Accordingly, in order for a Contractor to be eligible for award of a contract, the provisions of a Contractor’s terms and conditions/terms of use/end user license agreement for the contractor’s digital resources shall be permitted within Federal law and agency rules and regulations.

6.0 DELIVERABLES—The Contractor shall:

6.1 Participate in a post-award videoconference or teleconference within five business days of award.

6.2 Provide digital materials shall be provided within two business days of the receipt of a delivery order resources, per SOW 4.1.

6.3 Provide professional development, per SOW 4.2

6.4 Provide technical support, per SOW 4.3.7 and 5.5.

7.0 PERFORMANCE AND DELIVERY SCHEDULE

7.1 The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Task Ref. Timeline

Post-Award Conference 6.1 Five business days after award

Digital Resources 6.2 Two business days after post-award conference

Professional Development 6.3

Dates of webinars will be determined at or shortly after the post-award conference

Recorded webinar will be provided 20 business days after the last webinar is delivered.

Technical Support 6.4 Ongoing

Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items

1. Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative. This quote volume shall include the following:

a. A cover letter with the vendor’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information;

b. Completed FAR Clause 52.209-7, Information Regarding Responsibility Matters; and

DFARS Clause 252.209-7991, Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law Fiscal Year 2016 Appropriations;

c. If the vendor is registered in System for Award Management (SAM), a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications; or if the vendor is NOT registered in SAM, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

2. Volume 2 – Technical Capability. This quote volume shall:

a. Not exceed 20 pages in length.

b. Demonstrate the vendor’s understanding of the requirement and ability to provide the supplies and services outlined in the Statement of Work.

c. NOT include any references to proposed pricing.

3. Volume 3 – Past Performance Information. This quote volume shall:

a. Provide names and contact information for at least three recent customers of the product being quoted, the scope of the contract or purchase in terms of number of units and the time it took to deliver the product to each of the customers.

4. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel Spreadsheet -and- Completed schedule contained in the Standard Form 1449. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description and part number (if applicable), quantity, unit, unit price, and total price. A separate line item must be prepared for each grade level or grade band being proposed for the base and four option periods. A final total of the Base period and each Option Period is required in the Excel Spreadsheet.

b. Reference the Contract Line Item Numbers (CLINs) SubCLINs in as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

5. Volume 5 – Information Technology (IT) Components. The vendor shall deliver the following:

a. One set of all proposed IT components and software to include digital courseware for

DoDEA’s technology safety and compliance requirements check, such as links to online resources, downloadable material, or CDs and DVDs.

b. For online digital resources, include instructions for trial or demonstration access URLs, to include logins and passwords for at least seven evaluators to test simultaneously in a live environment; and,

c. One packing slip identifying each item delivered (NOTE: See early submission deadline for IT components in paragraph (b)(2) of this addendum. Items that are received, but do not correspond to any item on the Price Quote Excel spreadsheet may not be evaluated).

d. Completed Attachment 3 to address vendor cloud information.

e. Completed Attachment 4 Government Product Accessibility Template (GPAT) to address section 508.

f. The terms and conditions/terms of use/end user license agreements for the digital resources

(b) Quote Submission Requirements –

1. Copies, Format and Quantities:

a. One original hard copy and one electronic copy of Volumes 1-4.

b. Seven additional hard copies of Volume 2 Technical Capability.

c. Two hard copy sets of Volume 5 IT Components (due on two separate dates).

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

2. Closing Dates and Delivery Methods/Addresses::

a. Information Technology (IT) Components (Volume 5). For Pre-Information Assurance

Testing by the DoDEA IT Division, the closing date for all IT Components is July 22, 2016 at 3:00 P.M. Eastern via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Information Technology Division Alexandria, VA 22350-1400 Attn: Bart Shaver

b. Complete Quote Package (Volumes 1 through 5): The closing date for complete quote packages (which shall include all materials submissions and the same set of IT components as submitted earlier to HQ DoDEA) is August 5, 2016 at 3:00 P.M. Eastern via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-05 - Procurement

Attn: Matt Schulz

The electronic copy of Volumes 1-4 shall be sent by email to the Contract Specialist at matthew.schulz@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from the Contract Specialist.

3. Package Labeling:

a. All boxes containing materials submitted in response to this RFQ must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: Grades K-5 Music Exact RFQ Number: HE1254-16-T-0036 Exact Box Number: Box 1 of 6 Exact Contents of Box: Grades K-5 Music CDs and DVDs, etc.

Vendor Name/POC Information: Jones Co./Sue Smith/email/phone

(c) RFQ Questions – Questions in regards to this RFQ shall be submitted in writing via email to the Contract Specialist at matthew.schulz@hq.dodea.edu with the subject line, “Questions: DoDEA K-5 Music Teacher Digital Resources,” no later than 3:00 PM ET on July 12, 2016. A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to www.FedBizOpps.gov.

2. Addendum to Paragraph (c) Period for acceptance of quotes: This paragraph (c) is changed to read as follows:

The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of a quote. DoDEA intends to award a single contract for the stated Program; however multiple awards may be made as a result of this solicitation.

Summary of Important Due Dates:

(End of addendum to FAR 52.212-1)

Addendum to FAR 52.212-2 Evaluation – Commercial Items

1) Applicable Regulatory Guidance -This source selection will be conducted in accordance with procedures prescribed in FAR Parts 12 and 13.

2) Determining Best Value –The Contracting Officer will use a trade-off process to determine best value

Factor 1-Technical Each Offeror’s technical submission will be evaluated in terms of how well it demonstrates their understanding of and ability to perform the requirements as set forth in the Statement of Work (SOW) and on the overall quality of the products proposed by the Offeror.

Factor 2 - Past Performance Offeror’s Past Performance submission will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Factor 3 - Price The Price quotes will be evaluated to ensure price reasonableness for the products and services being provided to the Government, considering the specific terms and conditions and relevant commercial practices.

3) Special Note The terms and conditions/terms of use/end user license agreements for the digital resources will not be rated as part of the evaluation. Instead, the Government will review the apparent successful offeror’s terms and conditions/terms of use/end user license agreement for the digital resources and, to the extent that the contracting officer determines that any provisions of the terms and conditions/terms of use/end user license agreement for the digital resources are contrary to federal law and agency rules and regulations, the offeror will negotiate an amendment with the contracting officer to address such provisions prior to award. Failure to negotiate an amendment acceptable to the Government will make the offeror ineligible for award.

(End of Addendum)

Item RFQ Questions Complete Set of IT

Components

Quotes and Materials Submission**

(to include another complete set of IT Components)

Due Date/ Time

July 12, 2016

3:00 PM Eastern

July 22, 2016

August 5, 2016

To matthew.schulz@hq.dodea.

edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Information Technology Division Alexandria, VA 22350-1400 Attn: Bart Shaver

Volumes 1-5 Hard Copy to:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-05 - Procurement Alexandria, VA 22350-1400 Attn: Matt Schulz

Volumes 1-4 Electronic Copy to:

matthew.schulz@hq.dodea.edu

Attachment 1 GPAT

BuyAccessible Government Product / Service Accessibility Template

(GPAT)

Section 508 (http://section508.gov/section508-policies)requires that federal agencies electronic and information technology is accessible to people with disabilities. The law applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) (http://section508.gov/Section-508-Of-The-Rehabilitation-Act) are determined as applicable to this acquisition based on the following technical provisions: To understand the technical standards that apply to each provision, the respondent should refer to http://Section 508.gov at http://section508.gov/summary-section508-standards.

This GPAT is a simple tool to assist Federal contracting and procurement officials in fulfilling the market research requirements associated with Section 508 regulations. The GPAT is intended as a form to be included with government solicitations, to be filled out by solicitation respondents as a part of their proposal to indicate how their proposed solution addresses the applicable Section 508 requirements.

NOTE: Section 508 provisions are determined to apply based in part on EIT requirements characterized using the BuyAccessible Wizard. Provisions based on definite EIT requirements are identified by a "yes" in the Applicable column. Provisions based on possible EIT requirements are identified by a "maybe" in the Applicable column.

Provisions not identified with program requirements for this acquisition have no entry in the Applicable column.

However, if your product or service deliverable has physical or functional characteristics corresponding to any of the listed EIT accessibility requirements, even those beyond identified program requirements, then the requirement applies and you should provide appropriate accessibility information.

The GPAT is organized as a series of ten tables. The first eight tables reflect accessibility information about EIT products, corresponding to the six technical sections, the functional performance criteria, and the requirements for information, documentation, and support as defined in the Access Board Standard for Section 508. The ninth and tenth tables correspond to accessibility information about information content deliverables and labor hours, respectively.

Please fill the information below as a part of request for accessibility information of your proposed deliverable.

Product Name:_______________________________________

Vendor Name:________________________________________

Accessibility Information URL (if any):______________________________

1194.21 Software Applications and Operating Systems

Id Provision Text Applicable Notes How does the EIT meet this requirement?

Please explain a

When software is designed to run on a system that has a keyboard, product functions shall be executable from a keyboard where the function itself or maybe Fully

Partially

How does the EIT meet this requirement?

Please explain the result of performing a function can be discerned textually. No

Don't know b

Applications shall not disrupt or disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to industry standards. Applications also shall not disrupt or disable activated features of any operating system that are identified as accessibility features where the application programming interface for those accessibility features has been documented by the manufacturer of the operating system and is available to the product developer.

yes

Fully

Partially

No

Don't know c

A well-defined on-screen indication of the current focus shall be provided that moves among interactive interface elements as the input focus changes.

The focus shall be programmatically exposed so that assistive technology can track focus and focus changes.

yes

Fully

Partially d

Sufficient information about a user interface element including the identity, operation and state of the element shall be available to assistive technology. When an image represents a program element, the information conveyed by the image must also be available in text.

yes

Fully

Partially e

When bitmap images are used to identify controls, status indicators, or other programmatic elements, the meaning assigned to those images shall be consistent throughout an application's performance.

yes

Fully

Partially f

Textual information shall be provided through operating system functions for displaying text. The minimum information that shall be made available is text content, text input caret location, and text attributes.

yes

Fully

Partially

How does the EIT meet this requirement?

Please explain g Applications shall not override user selected contrast and color selections and other individual display attributes.

yes

Fully

Partially h

When animation is displayed, the information shall be displayable in at least one non-animated presentation mode at the option of the user.

yes

Fully

Partially i

Color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

yes

Fully

Partially j

When a product permits a user to adjust color and contrast settings, a variety of color selections capable of producing a range of contrast levels shall be provided.

yes

Fully

Partially k

Software shall not use flashing or blinking text, objects, or other elements having a flash or blink frequency greater than 2 Hz and lower than 55 Hz.

yes

Fully

Partially l

When electronic forms are used, the form shall allow people using Assistive Technology to access the information, field…