HDTRA1-20-R-0005-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to revise the Request for Proposal in response to questions received.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 66

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA120R0005

X 9B. DATED (SEE ITEM 11)

28-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Aug-2020

CODE

DEFENSE THREAT REDUCTION AGENCY/AL-ACS

8725 JOHN J. KINGMAN ROAD

FT BELVOIR VA 22060

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA120R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.215-16 Facilities Capital Cost of Money JUN 2003 52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.215-22

52.222-24

Limitations on Pass-Through Charges—Identification of Subcontract Effort Preaward On-Site Equal Opportunity Compliance Evaluation

OCT 2009

FEB 1999

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.237-10 Identification of Uncompensated Overtime OCT 1997 252.215-7008 252.215-7013

252.225-7003

Only One Offer Supplies and Services Provided by Nontraditional Defense Contractors Report of Intended Performance Outside the United States and Canada—Submission with Offer

JUL 2019

JAN 2018

OCT 2015

252.227-7017 Identification and Assertion of Use, Release, or Disclosure Restrictions

JAN 2011

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or https://www.acquisition.gov/content/42105-solicitation-provisions-and-contract-clause#id1989H0G40RF https://www.acquisition.gov/content/52204-26-covered-telecommunications-equipment-or-services-representation#id19CAC0P0ESS https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1)It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or https://www.sam.gov/

(B)If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B)If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunications Equipment or Services-Representation (Dec 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

https://www.acquisition.gov/content/42105-solicitation-provisions-and-contract-clause#id1989H0G40RF https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Cost Plus Fixed Fee (CPFF) contract resulting from this solicitation.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Mary Kay Chase Contracting Officer Defense Threat Reduction Agency Contracts-Information Operations Branch, AL-ACS Phone: (571) 616-6159 Email: dtra.belvoir.al.mbx.dtra-rd-services@mail.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by https://www.sam.gov/ paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/content/regulations

52.252-5 Authorized Deviations in Provisions.

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert “(DEVIATION)” after the date of the provision.

Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

252.219-7000 Advancing Small Business Growth

ADVANCING SMALL BUSINESS GROWTH (SEP 2016)

(a) This provision implements 10 U.S.C. 2419.

(b) The Offeror acknowledges by submission of its offer that by acceptance of the contract resulting from this solicitation, the Offeror may exceed the applicable small business size standard of the North American Industry Classification System (NAICS) code assigned to the contract and would no longer qualify as a small business concern for that NAICS code. (Small business size standards matched to industry NAICS codes are published by the Small Business Administration and are available at http://www.sba.gov/content/table-small-business-size-standards.) The Offeror is therefore encouraged to develop the capabilities and characteristics typically desired in contractors that are competitive as other-than-small contractors in this industry.

(c) For procurement technical assistance, the Offeror may contact the nearest Procurement Technical Assistance Center (PTAC). PTAC locations are available at http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx.

End of provision https://www.acquisition.gov/content/regulations http://www.sba.gov/content/table-small-business-size-standards http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx

L.1.0 GENERAL INSTRUCTIONS TO OFFERORS

L1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The points of contact for this acquisition are listed below:

Mr. Ronald Laliberte Contract Specialist (CS) Defense Threat Reduction Agency Contracts-Information Operations Branch, AL-ACS Phone: Will be provided at time of award Email: dtra.belvoir.al.mbx.dtra-rd-services@mail.mil

Ms. Mary Kay Chase Contracting Officer (KO) Defense Threat Reduction Agency Contracts-Information Operations Branch, AL-ACS Phone: Will be provided at time of award Email: dtra.belvoir.al.mbx.dtra-rd-services@mail.mil

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to dtra.belvoir.al.mbx.dtra-rd-services@mail.mil no later than 4:00 PM, EST, 4 August 2020, no phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above. Questions received after this date and time may not be responded to by the Government. All emails shall be clearly labeled in the subject line of the email with “Questions Concerning HDTRA1-20-R-0005.”. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Responses to submitted questions will be provided to all Offerors via beta.SAM at https://www.beta.sam.gov. If amendments to the solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s proposal submission. Failure to acknowledge all amendments issued by the Government may result in the proposal submitted in response to the solicitation being found non-responsive by the Government.

Question No. Reference Question Category Question

Solicitation or

Attachments, and Section

Contract or Technical Question

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing by submitting a written request to the contracting officer (KO) within three (3) calendar days after receipt of the notice of exclusion from the competitive range. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable. Refer to FAR 15.505 for further instruction.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the KO. The KO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the KO notification.

To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes the solicitation, including the instructions to Offerors, contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Specialist and Contracting Officer in writing with supporting rationale at any point prior to the proposal submission deadline.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L.1.2 below. The titles and contents of the volumes, as well as the page limitations shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1.2 – Proposal Organization

Volume Volume Title Copies Page Limit

I PROPOSAL DOCUMENTATION 1 original (electronic) Unlimited

II

FACTOR 1, MISSION CAPABILITY

Executive Summary

1 original (electronic)

Sub-Factor A – Integrated Management Plan 15 Management Approach 35 Sub-Factor B - Technical Approach Key Personnel Resumes 3 pages per resume Sample Resumes 3 pages per resume Sample Challenges 4 pages per challenge

III FACTOR 2, PAST PERFORMANCE 1 original

(electronic)

Description Of Team 5 Present And Past Performance Information Form

5 pages per reference (Attachment L-1)

Organizational Change History Unlimited

IV

FACTOR 3 - Socioeconomic Commitment Sub-Factor A, Small Business

Participation Sub-Factor B, Small Business

Subcontracting Past Performance

1 original (electronic)

Small Business Subcontracting Plan Unlimited

V FACTOR 4 – COST/PRICE 1 original (electronic) Unlimited

a. The “ORIGINAL” copy of Volumes I, II, III, IV, and V of the proposal shall be provided electronically via the Wide Area Workflow (WAWF) (www.wawf.eb.mil) Procurement Integrated Enterprise Environment (PIEE) Solicitation module under the instructions contained in this solicitation and accessed at https://piee.eb.mil (in the event of conflict, the instructions on the website take precedence). Each volume shall have a cover sheet, clearly marked as volume number, Offeror’s name, solicitation title, solicitation number, and proposal date.

b. The electronic copy of each volume shall be submitted in accordance with Paragraph L.1.3.7.

c. Present and Past Performance Questionnaires (Attachment L-2) shall be e-mailed in PDF to the team e-mail address shown in Paragraph L.1.1.1, dtra.belvoir.al.mbx.dtra-rd-services@mail.mil.

d. Please note the requirements for submission of proposals contained in FAR 52.215-1 (incorporated by reference as described earlier).

e. Please note that for the Integrated Management Plan, the 120-day transition schedule and associated chart are not included in the page count.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals shall be submitted in electronic format.

• No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches. The Government will only accept 11X17 foldout sheets for tables, charts, and graphs (landscape orientation only). Font size shall be twelve (12) point Times New Roman.

Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will be deleted from the electronic proposal. In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

• past performance questionnaires (Attachment L-2)

• cover pages

• RFP cross-reference matrix

• teaming arrangements (including mentor-protégé agreements ) and letters of commitment

• key personnel letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• revision matrix

• glossaries of abbreviations and acronyms

• lists of figures, tables, or drawings

• Performance Guarantees

• blank pages

• Personally Identifiable Information (PII)

• Integrated Management Plan’s transition schedule and associated chart

• Contractor Performance Assessment Reporting System (CPARS)

• Socio-Economic Commitment Calculation Template (Attachment S-1)

• Subcontracting reports/DCMA subcontracting audits

• Past Performance Roadmaps (reference L.4.4)

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume.

L.1.3.7 Electronic Delivery

a. Offerors shall submit their proposals electronically via the Wide Area Workflow (WAWF) (https://piee.eb.mil.) Procurement Integrated Enterprise Environment (PIEE) Solicitation Module under the instructions contained in this solicitation and accessed at: https://piee.eb.mil. Proposals shall be submitted electronically via the WAWF PIEE Solicitation Module only. Hard copy submissions or any other submission outside the WAWF PIEE system will not be accepted.

b. The electronic submission shall govern for the purpose of submission, modification, and withdrawal of proposals as addressed in FAR 52.215-1 “Instructions to Offerors-Competitive Acquisition” (included by reference in this solicitation); this paragraph supplements that coverage. Offerors are responsible for submitting proposals and any proposal modifications/revisions by the date and time specified in the solicitation. Proposals submitted electronically will be considered “late” unless the Offeror completes the entire transmission of the proposal prior to the closing date and time established for receipt of proposals under this solicitation. Proposal transmission must therefore be completed NLT 4:00 PM EST, July 31, 2020. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215-1(c)(3).

c. Each electronic file shall be clearly named in accordance with solicitation provision L-1 Submission of Proposals. Electronic proposal files shall not contain classified data. The Offeror's e-proposals shall be in accordance with the requirements set forth below:

(1) Portable document file (pdf) files shall be created using Adobe Acrobat 2017 (or earlier compatible).

(2) Excel files shall be created using Microsoft Excel 2016 (or earlier compatible)*

(3) Personally Identifiable Information (PII) is considered Controlled Unclassified Information which the Solicitation Module supports (as long as the PII is embedded in the documents).

https://piee.eb.mil/

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format using Government Cost Spreadsheet (Attachment 5). Offerors shall include formulas and working links (within the workbook), and refrain from hidden columns and field protection (lock), to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format.

d. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

e. Electronic Media additional information:

• All text must be searchable

• Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

• Keep embedded graphics as simple as possible; large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• The solicitation portal (PIEE) does not support the use of self-extracting archive files

(e.g., ZIP files), therefore this type of file may not be used and multiple files may be uploaded instead

f. In the event proposed subcontractors desire to submit discrete, substantiating rate and pricing data directly to the Government based on the existence of proprietary data, subcontractors may submit their substantiating rate and pricing data directly to the Contracting Officer via email at dtra.belvoir.al.mbx.dtra-rd-services@mail.mil.

L.1.3.8 Cost/Price Information

All cost/price information shall be addressed ONLY in the Contract Cost/Price Volume, (Volume V). All labor rates shall be rounded to the nearest penny. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format (see further format instructions in L.1.3.7). Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.9 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, and socio-economic commitment information which must be submitted in Volume I and Volume IV but may be cross-referenced in other volumes. An additional exception to cross-referencing volumes is that required by L.6.3.1.

L.1.3.10 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.12

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), Defense Contract Management Agency (DCMA) and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information applies to the prime contractor and (with the exception of the Government paying office) major subcontractors/teaming partners.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE

DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number;

Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

In accordance with FAR Subpart 9.6, a contractor team arrangement is defined when two or more companies form a partnership or joint venture to act as a potential prime contractor; or a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

Provide all Teaming Arrangements and/or Letters of Commitment from first-tier subcontractors. The Government will consider the Offeror and first-tier subcontractor(s) as a whole “Team” when a signed Teaming Arrangement or Letter(s) of Commitment is submitted with the proposal. In the absence of these documents, the Offeror and its first-tier subcontractor(s) will not be considered a “Team” and will not be evaluated as such.

L.2.6.1 Joint Ventures. Offerors that submit a proposal as a Joint Venture shall provide full and complete information on each of the participating members/companies, as well as the proposed organization itself. The Offeror shall describe whether or not the Joint Venture will be populated or unpopulated. The Offeror shall provide a complete copy of the agreement(s) that describe(s) the business arrangement between the entities, including its corporate governance construct that will be utilized to effectively manage and accomplish the work required by this contract.

The Joint Venture Offeror also must provide a fully completed and executed Attachment 4 entitled “Performance Guarantee Agreement,” from the ultimate corporate parents, which will become part of the resulting contract as a Section J attachment. In order to consider the financial or other resources of the corporate parent(s), the parent(s) must be legally bound: (i) to provide the necessary resources to the Contractor and assume all contractual obligations of the Contractor; and (ii) to provide guarantees for joint and severable liability for the performance of the Joint Venture contractor.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

The Offeror must possess, or acquire prior to award of this contract, a TOP SECRET organizational facility clearance at the corporate level equal to the classification stated on the Contract Security Classification Specification (DD Form 254) provided as Attachment 2 to this RFP. Provide information relative to Offeror’s organizational facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included. Contractor information portions of DD-254 should also be completed and included. The contract DD-254 also will require access to such information as NATO and Sensitive Compartmented Information. DTRA will not sponsor Offerors for DSS facility clearances.

The Offeror’s proximal facility should be able to store classified documents up to the SECRET level at the end of the transition period. Should the proximal facility not obtain the required clearance/certifications from the Defense Security Service (DSS) by end of the transition period, storage at an alternate National Capitol Region location is acceptable until DSS clearance/certification is approved.

Estimated Workforce Security Clearances: The following work force security clearance estimates by department and by location are provided for informational purposes only to aid in proposal preparation.

Interim Secret and Top Secret clearances are acceptable for personnel to begin the work on the contract.

Note that the Fort Belvoir location includes Fort Belvoir (DTRA HQs, Herndon and Reston, VA).

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JAN 2011) AND DFARS

CLAUSE 252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY

DELIVERED TO THE GOVERNMENT (JUN 1995)

FTE of clearance types across deparments (RDT&E) Historical S&T SME RD-CB RD-CX RD-EC RD-OP RD-NT TOTAL Fort Belvoir Eglin ALBQ Las Vegas

Crystal City

SECRET 14 5 1 3 7 30 30

TS 19 6 25 25

TS/SCI 19 21 12 11 28 91 53 12 26

TS/SCI with CSP 7 3 10 6 4

TOTAL 52 33 13 23 35 156 114 0 12 0 30

Security Clearance by Department Security Clearance by Location

The Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed. The Offeror also shall attach to its offer the information required by 252.227-7028, if applicable.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost/price, and specific requirements of the solicitation.

This information shall be provided in the format and content of Table L.2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.2.9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale Performance Work Statement (PWS), Solicitation Section, Attachment, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are (i) provided in the System for Award Management (SAM), https://www.sam.gov/portal/public/SAM; and (ii) if not included in the SAM database, are completed and submitted with the Proposal Documentation volume.

L.2.11 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCIs) AND OCI

MITIGATION PLAN

a. The Government has determined that this contract may give rise to potential conflicts of interest. The successful Offeror for this requirement will have unique access, beyond that which is typically afforded to commercial and academic entities, to the RD Directorate. The successful Offeror will be exposed to Government-sensitive and contractor-sensitive / proprietary data as well as to Government employees, equipment, installations and property. The awardee will have access to information that could potentially provide an unfair competitive advantage for future contracts. Moreover, the nature of the work required by this contract could place the awardee in situations where its ability to render impartial advice to the Government could be impaired due to other interests of the awardee. Offerors are advised to review FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Because of this unique access, the Government has determined that the A&AS contractor must function in this role as its trusted agent. With the trusted agent approach, the prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non-A&AS contracts where the RD Directorate is the requiring and/or funding activity. This restriction will terminate one year after final payment on the contract. Restrictions upon use of Government information and the requirement to protect proprietary information are permanent. Subcontractors providing A&AS support https://www.sam.gov/portal/public/SAM to a specific RD Department /Staff Office, e.g. RD-EC, RD-CB, RD-CX, RD-NT, etc., will be ineligible to compete for work in the same Department/Staff Office, but may be allowed to compete for performer work in departments where it provides no A&AS support, provided that (i) the subcontractor does not utilize the same A&AS personnel; and (ii) it does not otherwise create an OCI.

c. Subcontractors on the DTRA RD A&AS contract who are currently or who may become members of a CWMD IDIQ team are prohibited from providing any form of evaluation or source selection support for CWMD IDIQ Task Orders regardless of the RD Department from which the requirement originates.

Should the RD A&AS Prime Contractor wish to utilize subcontractors who are not restricted by the aforementioned IDIQ teaming prohibition the A&AS Prime contractor shall notify and receive the approval of the DTRA Contracting Officer prior to utilizing any subcontractors in support of CWMD IDIQ evaluation and source selection support. Prior notification and approval is necessary so that the DTRA RFP to the IDIQ contractors can provide the appropriate notifications. For the purpose of this requirement, Systems Engineering and Integration (SE&I) services performed in support of the RD Directorate are considered to be non-A&AS services, and are acquired under separate contract vehicles.

The DTRA SE&I support service is defined as the contractor’s capability to integrate diverse and emerging technologies to meet customer needs with a verified product via a systems engineering process.

d. Each Offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential OCIs relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the Offeror or a proposed subcontractor or consultant has a possible OCI. For financial interests, the statement must describe the nature and extent of the interest and any entity or entities involved in the financial relationship.

e. To implement the requirements of clause H.1 of this contract, each Offeror also must include an OCI Mitigation Plan in Volume I of its proposal describing the Offeror’s approach to ensuring the objectivity of its advisory and assistance services, prevention of unfair competitive advantage, and protection of contractor proprietary and government sensitive information. The Mitigation Plan shall also ensure that an advantage is not gained by any relationship the Offeror may have with current performers of any of the RD Directorate Programs. The written mitigation plan will be incorporated into the resultant contract. At a minimum, the Mitigation Plan shall address the following elements:

• Definition of terms used

• Identify the lead person(s) responsible for OCI compliance within the company, and his/her role within the company

• Organizational, physical and financial separation (such as corporate firewalls for business units, etc.)

• Processes and procedures for identifying OCIs (this includes, but is not limited to, processes for notification and review of potential bids by any business unit within the proposed team to identify potential OCI issues)

• Processes and procedures for corporate review and adjudication of OCIs in a timely manner (this includes discussion of potential types of OCI situations and mitigation techniques for resolving them, and the extent of insight that the contractor will provide to DTRA during the OCI adjudication process)

• Access to, use and protection of government sensitive and proprietary information (hardcopy and Electronic, including electronic firewalls)

• Personnel assignments into and transitions out of firewalled A&AS business units and separation from the company

• Prime Offeror approach to flowdown, management, monitoring and enforcement of OCI requirements at the subcontractor level

• OCI training/awareness for employees, subcontractors and consultants

• Nondisclosure agreements (NDAs) (proposed OCI plan must include an NDA template)

• Contractor self-audits

• DTRA access to records

• Reporting and remedies for accidental and intentional OCIs.

• Mitigation approach for actual or potential OCIs for current contracts in which RD is the requiring and/or funding activity (i.e., contracts awarded prior to the RFP response date) (reference L.2.11d(2))

f. In addition to the OCI Mitigation Plan, Offerors shall submit the following information separately from the Plan:

(1) Detailed organizational charts that depicts the hierarchal structure of the Offeror’s (and proposed subcontractors’) organizations from the “top down,” The charts shall identify the various business units and the interrelationships among the various business units. The charts shall depict where the business unit(s) which will be responsible for A&AS support fit within the hierarchal structure.

(2) Identification of the business units that provide non-A&AS products and/or services relevant to the RD Directorate activities described in the Performance Work Statement, and a brief description of those activities for the prime Offeror, its proposed subcontractors, and their affiliates.

(3) A list of active DTRA contracts and orders (and contracts/orders completed within the last two years), performed by the Offeror in either a prime capacity or as a subcontractor. The list shall include active and completed DTRA contracts/orders for the Offeror’s proposed subcontractors and consultants. This includes contracts/orders issued by another Government agency on behalf of DTRA, where DTRA provides funding for the contracted effort. The list shall identify: (i) the prime contract number; the name of the prime contractor (if the prime or proposed subcontractor performed as a subcontractor or consultant); (iii) the period of performance: (iv) the DTRA directorate/branch or other Government agency office responsible for program management of the contract; and (v) a description of the services performed and/or supplies provided.

g. The KO may require further relevant information from an Offeror and may, at his/her discretion, permit an Offeror to clarify errors or omissions in relevant information or in a statement required by (a) above.

Refusal to provide a statement required by (a) above, refusal to provide further relevant information required by the KO, or the misrepresentation of any relevant information will result in disqualification of an Offeror from further consideration for award of a contract under this solicitation.

h. Relevant information regarding possible OCIs and the OCI Mitigation Plan will not be treated like a separate evaluation factor; however, it will be addressed during the evaluation of proposals. Relevant information regarding each Offeror will be analyzed by the KO in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

i. The KO will use all relevant information submitted by the Offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the KO determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through appropriate means in order for the Offeror to be eligible for award.

L.2.12 REVISION MATRIX

If it is determined to be in the best interest of the Government to hold discussions and Final Proposal Revisions…