Combined_Synopsis_Meat.doc

Combined Synopsis/Solicitation Notice – Non-expendable Meat Supplies for the Jacksonville NAS Commissary Solicitation No.: HDEC05-16-T-0044 Response Date : September 2, 2016 POC: Michael Barnes Fax: 804-734-8009 Pause Pause 76180 Phone: 804-734-8000 Ext. 86180 Place of Performance: Jacksonville NAS Commissary 100% Small Business Set-Aside Classification Code: 99 FSC Code: 7125 NAICS Code: 337215—Showcase, Partition, Shelving SIC Code: 2542 Size Standard: 500 Employees

Description: Meat Supplies for the Jacksonville NAS Commissary Grand Opening This is a combined synopsis and solicitation for commercial items (supplies) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED.

The solicitation number for this procurement is HDEC05-16-T-0044 and is issued as a Request for Quotation (RFQ). Multiple Awards are possible. Quoters must provide pricing for only the items within the CLIN, in which they plan to quote on.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-53, DFARS Change Notice 20160811, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition.

For information purposes the Standard Industrial Classification Code is 2542. The North American Industry Classification systems (NAICS) code is 337215. The Size standard is 500 employees. This solicitation is being solicited as a 100% Small Business Set-Aside.

Offerors: Provide your quotes on the attached spreadsheet. Please take notice of the instructions regarding specifications or pictures in the instructions to offerors. ALL QUOTES MUST BE FOB DESTINATION OR THEY MAY NOT BE CONSIDERED.

Note: Tracking information for all shipments must be provided within one business day of shipment. Tracking information and packaging slips must include details of the items in the shipments.

CLIN0001

Location: Jacksonville NAS Commissary, Bldg. 501 1701 Alleghany Rd., Jacksonville, FL 32212 Non-expendable Meat Supplies, Required Delivery Date: October 7, 2016.

Fill out the attached Supplies Quote Sheet DESCRIPTION OF REQUIREMENTS: Offeror shall provide pricing for quoted items listed above in the CLIN 0001.

Provided on the quote sheets are

Salient Characteristics:

Products provided must:

1. Equal the sizes listed

2. Equal the material where noted (e.g. metal, wood, plastic etc.)

3. Perform the function listed (e.g. swings, rolls, signs fit into slots, etc.)

The contractor shall perform to the standards and specifications in this contract.

FAR Clauses: FAR 52.204-7 System for Award Management; FAR 52.204-13 System for Award Management Maintenance; FAR 52.204-19 Incorporation by Reference of Representation and Certifications; FAR 52.212-1 Instructions to Offerors-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.219-4 Notice of Total HUBZone Small Business: FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.219-28 Post Award Small Business Program Representation; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child labor-Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-5 Pollution Prevention and Right-to-Know Information; FAR 52.223-18 Encourage Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-13 Restriction on Certain Foreign Purchases; FAR 52.222-36 Affirmative Action for Workers with Disabilities: FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim;

DFAR Clauses: DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials; DFARS 252.203-7002 Requirements to Inform Employees of Whistleblower Rights; DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials; DFARS 252.204-7004 ALT A System for Award Management; DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information; DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors; DFARS 252.216-7009 Allowability of Legal Costs Incurred in Connection With a Whistleblower Proceeding; DFARS 252.223-7008 Prohibition of Hexavalent Chromium; DFARS 252.225-7001 Buy American Act and Balance of Payments Program; DFARS 252.225-7002 Qualifying Country Sources as Subcontractors; DFARS 252.225-7048 Export-Controlled Items; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications.

ADDITIONAL PROVISIONS REFERENCED IN THIS PARAGRAPH MUST BE READ IN FULL TEXT AT http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://acquisition.gov/far/index.html.

Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Quotes shall contain the following information:

Addendum to 52.212-1 – Submission of Offerors/Quotes

SUBMISSION OF OFFERS:

1. North American Industry Classification System (NAICS) Code applicable to this solicitation is 337215. The NAICS code had a Size Standard of 500 employees. Per FAR 4.1201(a): Prospective contractors SHALL complete electronic annual representations and certifications (Reps & Certs), via the System for Award Management (SAM) website at www.sam.gov. Your Reps and Certs must include the NAICS applicable to this solicitation document and indicate your organization’s business size status.

Since the size determination is based on the number of employees, the method for determining business size status is based on the average number of employees of the concern (including part-time and full-time employees of its domestic and foreign affiliates), which is based upon the number of employees for each of the pay periods for the preceding completed 12 calendar months. [Additional definition is available by searching 13CFR121 at http://www.gpoaccess.gov/cfr/index.html] (13 CFR 121.106)

2. Submissions of offers:

Quotes are to be submitted via email by 2:00 PM September 2, 2016. Emailed quotes must be submitted to michael.barnes@deca.mil by this date and time. The complete quote with authorized representative’s signature must be received by the closing date and time.

3. The offeror’s Quote shall address the evaluation factors in 52.212-2 and provide the following information:

a.Price- A column has been provided, beside each item, for Quoters to provide their FOB Destination price for each item.

b.Technical Capability- Each quote sheet provides a column, beside each item, for Quoters to provide specifications, pictures or item numbers with access to either an online or paper catalogue. If providing pictures as attachments please have some of the item’s description in the title of each attachment (ie. “Tongs.jpeg” and not “112.jpeg”)

4. Multiple Awards are possible.

5. Shipments to each location must be made in one delivery. The shipment must 1) include an itemized list of items in the shipment AND 2) the truck driver must stay until the inventory is complete and annotated. Discrepancies due to the contractor's failure to do either "1" or "2" as described will result in denial of payment for missing items as indicated by the receiving documentation at the commissary.

TO BE CONSIDERED FOR AWARD, OFFEROR MUST COMPLY WITH THE FOLLOWING:

Step 1:

Complete Pricing Sheets:

Pricing sheets must be filled out and submitted with the quote. In order for the pricing sheet to be considered completed, individual prices, total prices, and either specifications, pictures or catalog numbers must be provided for all items Quoters intend to bid on.

Step 2: Complete clauses 252.209-7999, 252.225-7000, 252.232-7000 and 52.212-3 Alt I (if it is not already filled out in the Quoters SAM profile).

Step 4: Return the completed combined synopsis solicitation via email to Michael Barnes at michael.barnes@deca.mil. Any quotes received after the appointed time will be late and may not be considered for award.

If there are any questions regarding the solicitation or any of its attachments, please send them via email to the Contract Specialist, Michael Barnes, at michael.barnes@deca.mil, and the Contracting Officer, Jill Craft, at jill.craft@deca.mil. All questions will need to be submitted before 1:00 PM on August 31, 2016.

The Government requires a minimum acceptance period of 120 calendar days in lieu of 30 calendar days as specified in FAR 52.212-1, paragraph C, entitled Acceptance of Offers.

All prospective awardees MUST BE Sam.gov registered prior to receiving an award.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(1) The Government will make awards resulting from this solicitation to the responsible quoters whose quote conforming to the solicitation will be most advantageous to the Government, price considered. The following factors shall be used to evaluate offers:

a.Price- CLIN 0001 will be evaluated on a item by item basis. If a quoter has the lowest price and is providing a product that is technically acceptable, they will be awarded that item. Quotes will be evaluated on the basis of advantages and disadvantages to the Government that might result from making more than one award (multiple awards). It is assumed, for the purpose of evaluating quotes that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this quote, and individual awards will be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed administrative costs. In other words the government must receive at least a $500 benefit by splitting awards for multiple contracts in order for multiple awards to be conducive to the government.

b.Technically Acceptable- Specifications or proposed items when compared to the items solicited must meet the form, fit, and function of that solicited item. Also to qualify as an acceptable offer, the offeror must agree to all terms in this request for quote and be found responsible in accordance with FAR Part 9.

(2) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(3) Offerors shall provide a complete copy of the provision 52.212-3 ALT I, Offeror Representations and Certifications – Commercial Items (Aug 2009) (as applicable) with their quote, which may be completed electronically at sam.gov. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html FAR Clauses 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition with the following addendum:

Addendum to FAR 52.212-4: Contract Terms and Conditions Note: All items and services provided must comply with all applicable laws and regulations

If your company will accept credit card payments (proposed prices must be all inclusive), please provide the following:

Contractor Point of Contact for credit card payments: ___________________________________

Phone Number: ____________________________

Fax Number: _____________________________

Dun and Bradstreet Number: _________________ The following paragraphs have been changed/added to FAR 52.212-4, Terms and Conditions – COMMERCIAL ITEMS

Delivery Dates:

Non-expendable Supplies for the Jacksonville NAS Commissary must be delivered October 7, 2016. Date may be subject to changed to a later date, but Contractor will be alerted and the contract will be modified.

(a) Inspection/Acceptance

As mentioned in the Instructions to Offerors, the shipment must 1) include an itemized list of items in the shipment AND 2) the truck driver must stay until the inventory is complete and annotated. Discrepancies due to the contractor's failure to do either "1" or "2" as described will result in denial of payment for missing items as indicated by the receiving documentation at the commissary.

All shipments to each Commissary must be made in one delivery.

(b) Invoice.

1. Once the supplies are delivered to the store, the contractor will need to invoice the Defense Commissary Agency. Each invoice will need to have its own unique invoice number. The contractor’s invoice shall include the following elements:

1. Contract/Purchase Order Number

2. Billing Period

3. Amount

4. Taxpayer Identification Number

5. The store name

6. Contract Line Item.

7. Brief Description of Service

8. Unit of issue 52.204-4500

INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

Addendum to 52.212-3 Alt 1

FAR provision 52.212-3 (Alt 1), Offeror Representations and Certifications – Commercial Items, is incorporated by reference in this solicitation. The offeror verifies by submission of this offer that the representation and certifications currently posted electronically on the System for Award Management website, Sam.gov:

(1) Have been entered or updated in the last 12 months;

(2) Are current, accurate, complete, and applicable to this solicitation; and

(3) Include the business size standard applicable for the NAICS code referenced in this solicitation.

A full copy of 52.212-3 (Alt 1) is available at https://www.acquisition.gov/far/index.html, or by contacting the point of contact identified on the face of this document.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2014)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

____ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-4500 OPTION TO EXTEND CONTRACT DELIVERY (AUG 2004)

The Government may require continued delivery of any supplies within the limits and at the prices specified in the contract. This option provision may be exercised more than once, but the total extension of the delivery period hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract delivery period.

(End of Clause)

52.225-18 PLACE OF MANUFACTURE (SEP 2006)

(a) Definitions. As used in this clause--

Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except--

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly--

(1) ( ) In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) ( ) Outside the United States.

52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997)

The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract.

52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS (APRIL 2004)

Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer’s decision on an agency protest.

Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to:

Defense Commissary Agency

ATTN: LEA (Director, Contracting)

1300 E Avenue

Fort Lee, Virginia 23801-1800

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Also, the full text of a solicitation provision and any clauses may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-O0010) (FEB 2015)

(a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision) 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010)(FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of purchase orders by the individuals or activities designated in the contract schedule. Such orders may be issued by the delivery date.

(b) All purchase orders are subject to the terms and conditions of this contract. In the event of conflict between a purchase order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a purchase order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUNE 2012)

(a) Definitions. As used in this clause–

(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when–

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

(4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable document type(s). Note: If a ``Combo'' document type is identified but not supportable by the Contractor's business systems, an ``Invoice'' (stand-alone) and

``Receiving Report'' (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

HQCSJL (Jacksonville) (Contracting Officer: Insert inspection and acceptance locations or ``Not applicable.'')

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0131

Issue By DoDAAC

HDEC05

Admin DoDAAC

HDEC05

Inspect By DoDAAC

Ship To Code

HQCSJL

Ship From Code

Mark For Code

Service Approver (DoDAAC) Service Acceptor (DoDAAC)

HQCSJL

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or ``See schedule'' if multiple ship to/acceptance locations apply, or ``Not applicable.'')

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system.

Michael.barnes@decal.mil (Contracting Officer: Insert applicable email addresses or ``Not applicable.'')

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Michael.barnes@decal.mil (Contracting Officer: Insert applicable information or ``Not applicable.'')

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

BASE ACCESS – SECURITY: (Reference clause 52.204-4500) The contractor shall be responsible for obtaining applicable installation passes and inspections for vehicles and personnel at no additional cost to the government. Contractor employees may be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs such as RAPIDGate at a cost to the contractor. Any costs associated with obtaining passes must be included in the proposed contract pricing prior to award of any resultant contract.

Offers by email will be accepted at Michael.barnes@deca.mil NO LATER THAN 2:00 PM EST on September 2, 2016.

The point of contact for this solicitation is Michael Barnes, (804) 734-8000 x 86180. The Contracting Officer is Jill Craft, 804-734-8000 x86294.

Note: Tracking information for all shipments must be provided within one business day of shipment. Tracking information and packaging slips must include details of the items in the shipments.