HDEC04-21-49-HDEC0816C0036-Laughlin AFB.pdf

Control Number: HDEC08-21-49

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Six-Month Justification and Approval (J&A) for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations at the Laughlin AFB Commissary, located in/near Del Rio, Texas, Contract HDEC0816C0036

Statutory Authority: 10 U.S.C. 2304(c)(2)/FAR 6.302-2; Unusual and Compelling Urgency

Estimated Contract Amount: 6 Month J&A Estimated Amount is approximately $116K

Performance Period: November 1, 2021 – April 30, 2022

Prepared By: Terry Dalton Phone: 804-734-8000 X 86304

Title: Contract Specialist

Assigned PCO: Diana Gross-Bendall Phone: 804-734-8000 X 48185

Title: Contracting Officer

Assigned Technical/Requirements: James Taylor Title: Chief, Store Ops.

Phone: 804-734-8000 X 48865

Required Review Signatures: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: N/A

Division Chief: Ginna L. Thomas Phone: 804-734-8000 x48546

Legal Counsel: Michael Sandberg Phone: 804-734-8000 x48032

Signature:

Competition Ernie A. Favale Phone: 804-734-8000 x48548 Advocate:

Signature:

Signature

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency, Store Services Support Division (CCQT); 1300 E Avenue / Fort Lee, Virginia 23801.

2. Type of Contract Action – 6 Month J&A; Firm Fixed Price (FFP) Contract; Defense Working Capital Funds (DWCF).

3. Description of Supplies/Services – Acquisition is for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Services at the Laughlin AFB Commissary, located in Laughlin AFB, Texas; 6 Month J&A Estimated Amount is approximately $116K for the period of performance November 1, 2021 through April 30, 2022.

4. Authority Cited - The statutory authority permitting other than full and open competition that is applicable to this Justification and Approval (J&A) is 10 U.S.C. 2304(c)(2)/FAR 6.302-2, Unusual and Compelling Urgency.

5. Reason for Authority Cited – Contract HDEC0816C0036 expires on October 31, 2021, and the initial solicitation was issued on June 1, 2021, for a base year period of performance November 1, 2021–October 31, 2022. Five amendments have been issued, with Amendment 0005 being issued August 18, 2021, to revise solicitation documents for a new holiday schedule and update periods of performance on the conformed schedule B (Base Year May 1, 2022–April 30, 2023). As such, the closing date for receipt of proposals was revised to September 2, 2021. An award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services. In the absence of these services, the commissary could be shut down and the military members and their families will be denied their full commissary benefit provided to them by statue under 10 USC §2481 and 10 USC §2484.

6. Efforts to Obtain Competition – The justification in support of the agency’s request not to issue a sources sought notice is predicated upon the fact that the required services are deemed to be available only from the incumbent contractor. Commissary Services Corporation has been performing the services as a satisfactory level for the past year.

7. Fair and Reasonable Cost Determination – A modification will be done for 6 months. A proposal will be requested from the contractor for the 6 month J&A period of performance. In accordance with FAR Part 15, the following techniques will be used to determine fair and reasonableness: FAR 15.404-1 (b) (2) (v), Comparison of proposed prices with independent Government cost and FAR 15.404-1(b) (2) (vii), Analysis of data other than certified cost or pricing data provided by the offeror.

8. Market Research and Interested Sources – As indicated above, an award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services.

9. Actions to Increase/Foster Competition – This is currently a Service Disabled, Veteran Owned Small Business (SDVOSB) Set Aside. The solicitation was issued as a SDVOSB set aside and was available on Contract Opportunities.

10. Other Factors – An Agency Protest was submitted on August 4, 2021, which required an administrative stay in accordance with FAR 33.103(f)(1). A thorough review of the offeror’s concern was completed and the protest was denied August 25, 2021.

Technical/Requirements Certification – “I certify that the supporting data under my cognizance included in this justification is accurate and complete to the best of my knowledge and belief.”

Name: James Taylor Title: Chief of Store Operations Signature:

Fair and Reasonable Price Determination and Contracting Officer Certification – “I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.”

Name: Diana Gross-Bendall Title: Contracting Officer Signature:________________________________

APPROVAL

Based on the foregoing justification, I hereby approve the procurement of the six-month J&A for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Services at the Laughlin AFB Commissary, on an other than full and open competition basis pursuant to the authority of FAR 6.302-2; Unusual and Compelling Urgency, provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Name: Diana Gross-Bendall Title: Contracting Officer Signature:________________________________