HDC Monthly Exterminating Services 2025.04.11.pdf

RFQ HDC 2025.04.11

Monthly Exterminating Services

MONTHLY EXTERMINATING SERVICES

For Buildings Owned by the Housing Development Corporation of Bergen County

Gina Picinic, Purchasing Specialist

Email: picinic@habcnj.org

Number: 551-235-8978 mailto:picinic@habcnj.org

TABLE OF CONTENTS

INTRODUCTION AND GENERAL INFORMATION ……………………………………………………...………..…..…… 3

SPECIFICATIONS ……………………………………………………………………………………………..………..…..…… 3

DUTIES OF CONTRACTOR …………………………………………………………………………………………... 3

PEST CONTROL PLAN ………………………………………………………………………………………………... 6

OTHER EXTERMINATING SERVICES …………...………………………………………………………………….. 7

GENERAL INSTRUCTIONS / REQUIREMENTS ………………………………………..……………………………. 8 – 10

PRICING ………………………………………………………………………………………………………………... 8

PRICE QUOTE FORM ………………………………………………………………………...…………….. 8

INVOICES / PAYMENTS ……………………………………………………………………………..……………...… 9

PREVAILING WAGE / CERTIFIED PAYROLL ………………………………………………………………..……

INDEMNITY ……………………………………………………………………………………………………………. 9

INSURANCE REQUIREMENTS / INDEMNIFICATION AGREEMENT FORM ……………..………

TERMINATION ………………………………………………………………………………...………………………10

FORMS / SCHEDULES …………………………………………………………………………………………………… 11 – 17

MONTHLY EXTERMINATION SERVICE FORM ………. …………………………………………………………. 11

BUSINESS REGISTRATION REQUIREMENTS …………………………………………………………..…....12 – 13

HABC JOB LOCATIONS …………………………………………………………………..…………………………. 14

2025 HOLIDAY SCHEDULE …………………………………………………………………………

REFERENCES FORM …………………………………………………………………………………...……………. 16

ADDITIONAL NOTES / COMMENTS .……………………………………………………………………………… 17

Monthly Exterminating Services

INTRODUCTION AND GENERAL INFORMATION:

The Housing Development Corporation of Bergen County is seeking proposals for MONTHLY EXTERMINATING SERVICES for buildings owned and/or managed by the Housing Development Corporation of Bergen County in accordance with specifications HDC 2025.04.11 dated April 2025. This service agreement is for a two (2) year contract with a one (1) year optional extension.

SPECIFICATIONS (MONTHLY EXTERMINATING)

DUTIES OF CONTRACTOR

a. Contractor to furnish all professional pest and rodent control exterminating services, skilled, experienced, and properly licensed labor, supervision, materials, services, equipment, necessary tools, (owner or rented), transportation, travel, fuel charges, permits, licenses and insurance and all else necessary for the proper execution of a full range of pest and rodent control extermination services.

PEST AND RODENT CONTROL EXTERMINATING SERVICES TO BE INCLUDED IN THE

SCOPE OF WORK OF THIS CONTRACT

The routine monthly extermination service for General Pest and Rodent Control shall consist of using an approved pesticide treatment, trapping device or other means to control or eliminate the following:

Ants, water bugs, earwigs, silverfish, mice, rates, bees, wasps, cockroaches, centipedes, millipedes, fleas, ticks, hornets, lady bugs, flies, mites, caterpillars, yellow jackets, meal moths, crickets, spiders, pill bugs, and other invaders and similar insects, as set forth in these specifications at the sites listed on Attachment #1.

b. Provide, install, and maintain, on a monthly basis, a sufficient number of outdoor bait stations at each location at no additional cost to the Housing Development Corporation. Should any bait station be removed or damaged by Housing Development Corporation staff or tenants, and contractor can provide evidence of same, then the contractor shall be instructed to replace the damaged bait stations at an additional cost to the Housing Development Corporation.

The monthly costs provided in the bid form for each location shall be all inclusive for treatment of any of the pest or rodents herein referred to in items “a” & “b” above and shall be rendered at no additional cost to the Authority.

c. Excluded Pests:

Pests excluded from this contract are bed bugs, termites, carpenter ants, mosquitos, birds, bats, snakes, squirrels, raccoons, opossums, groundhogs, skunks and other vertebrates other than rodents.

d. These specifications are intended to provide a guide on how the work is to be done and materials and equipment to be used, but in no way are they exhaustive. Should any work, equipment, or material be required, which is not specified, but which is nevertheless necessary for the proper execution of this job, such work, equipment and material shall be provided as fully as if they were specified without any additional compensation to the Contractor.

e. All work will be performed in a safe manner and in accordance with the most modern and effective pest control procedures and to comply with Federal, State and local laws and/or ordinances and shall be acceptable to the Housing Development Corporation of Bergen County. Throughout the term of this contract, all Contractor personnel providing on-site pest control service must maintain certification in the category of Industrial, Institutional, Structural, and Health Related Pest Control. Uncertified individuals working under the supervision of a Certified Applicator, will not be permitted to provide service under this contract. Only qualified, certified and/or licensed personnel shall be used to perform the extermination services.

Monthly Exterminating Services

f. In control operations, only those pesticides, chemicals/insecticides which have been registered by the Environmental Protection Agency and approved by the United States Department of Agriculture shall be used. Contractor shall strictly adhere to label recommendations. Transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions and all applicable Federal, State and local laws and regulations.

g. Rodenticides and insecticides shall be used with all due precaution to avoid accidents to humans, domestic animals and pets and shall be applied as necessary to control/prevent rodents, insects, etc.

Chemicals used must comply with requirements of relevant government authorities and be the least toxic and harmless to humans. The contractor shall furnish the Housing Development Corporation the names of all chemicals/insecticides to be used within 10 days from the award of the contract.

Contractor is expected to provide the Authority all relevant Material Safety Data Sheets (MSDS) for all chemicals to be used in and around Authority premises.

h. Special care shall be exercised in the use of liquid insecticides in areas having asphaltic, mastic or linoleum floor surfaces.

i. All insecticides and chemicals must be used discretely. Treatment should not cause damage or be corrosive to the buildings, equipment and electrical appliances.

j. If an emergency arises for the pests listed in Section 1, i.e.: if the Housing Development Corporation of Bergen County determines that there is infestation or danger to the occupants of the building, the Contractor shall provide service by the next work day at no additional cost.

k. The contractor will play a crucial role in ensuring that the premises at all the Housing Development

Corporation’s facilities remain pest and rodent free.

Structural modifications for pest control, including the application of caulk and other sealing materials will not be the responsibility of the contractor. However, throughout the life of this contract, the contractor shall be responsible for notifying the facility Property Manager or designee in writing about any structural, sanitary, procedural modifications, or other “in-house” factors which become a problem to the extend contractor cannot properly execute his work within the scope of services herein described, and corrective action is deemed necessary to eliminate pest food, water, harborage, or access.

Whenever conditions conducive to the breeding and harborage of pests covered by this contract are reported in writing by the contractor, the Housing Development Corporation shall take necessary steps to correct such conditions within a mutually reasonable time, if possible. Authority staff will be expected to extend all necessary cooperation to the contractor to insure effective pest control results.

l. Contractor shall provide monthly extermination services, except as specified herein, for the entire building to include, but not limited to the inside of each apartment, all building common areas, storage rooms, community rooms, utility rooms, maintenance shop(s), recycling rooms, offices, entire basement areas, crawl spaces, public bathrooms, laundry rooms, equipment rooms, activities room, stairwells, elevators, garage areas, attic spaces, etc. Treatment for wasps, hornets, bees and yellow jackets may include, but not be limited to, such areas as the inside of air conditioning sleeves, around window frames, lintels, fascias, attics, soffits, etc. Where applicable, after treatment, all nests shall be removed and/or destroyed. The inside of each apartment and all other areas of the building, as applicable, shall be treated once per month. In addition, a visual inspection of the interior of each room of each apartment shall be performed each month to ascertain if there is any activity which requires special treatment. Should unusual activity or infestation be discovered, the Contractor shall provide the appropriate extensive service by the next work day at no additional cost, unless infestation is an item which is not included in the monthly exterminating service specifications (i.e. carpenter ants, termites, etc.) in which case upon approval, the treatment will be provided at an additional cost.

Monthly Exterminating Services

m. A specific day and starting time shall be designated each month for service at each location and shall not change unless there is a holiday or a change is requested by the Housing Development Corporation of Bergen County, with not less than five (5) day notice to the Contractor. It is the intent of the Authority to keep the schedule provided in this proposal specification. Work shall only be done on regular work days of the Housing Development Corporation of Bergen County and during normal working hours. Contractor shall provide the building staff with written instructions, for distribution to the residents, on how to prepare the occupied apartments for extermination. However, Contractor shall be obligated to provide all notices and information to the residents and staff as may be required. The Contractor MUST have back up personnel if the scheduled person is out for that particular day.

n. Contractor must make arrangements to visit the job sites, prior to the submission of a proposal, to familiarize himself of all conditions affecting this work. Failure to visit the sites will not release the Contractor of his responsibility to provide all the requirements of these specifications.

o. Contractor shall at his expense, restore all areas damaged by his staff and/or equipment.

p. The Housing Development Corporation of Bergen County shall have the right to award the

Routine Monthly Pest & Rodent Extermination Service contract to one Contractor or to different Contractors for one or several sites.

q. The Housing Development Corporation of Bergen County shall have the right to award the Routine

Monthly Pest & Rodent Extermination Service contract to one Contractor or to different Contractors for one or several sites.

r. The contract may be terminated as per the terms of the contract but shall require at least thirty (30) days written notice from one party to the other. However, for non-performance of work the Housing Development Corporation of Bergen County may terminate the contract with a twenty-four (24) hour notice to the contractor with rights to recover cost to hire a new company to perform the service.

s. All material and workmanship must be guaranteed to provide the effect and/or service for which the original material and labor was intended to provide. Example: insecticide must be guaranteed to kill insects, etc.

t. Contract must comply with all federal, state and local regulations in the performance of this work, to include, but shall not be limited to, the proper safety precautions to be followed when applying any chemical and notice requirements to residents and staff.

u. Contractor shall have a minimum of three (3) years prior verifiable satisfactory professional extermination experience which shall include experience with the extermination of occupied apartments.

v. After each extermination operation is completed, the Contractor shall have a Housing Development

Corporation of Bergen County staff member sign-off on a form or work order, to be prepared by the Contractor and approved the Housing Authority, to confirm this fact. The staff shall have the right not to sign off if he/she is not satisfied with the services, in which case this shall be so noted on the sign off by the staff.

w. The contractor shall complete a thorough, initial inspection of each building or site at least ten

(10) working days prior to the starting date of the contract. The purpose of the initial inspections is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building spaces shall be coordinated with Housing Development Corporation staff.

Monthly Exterminating Services

x. The Contractor shall submit to the Housing Development Corporation a Pest Control Plan at least five (5) working days prior to the starting date of the contract. Upon receipt of the Pest Control Plan, the Housing Development Corporation will render a decision regarding its acceptability within two (2) working days. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have two (2) working days to submit revision.

The Pest Control Plan shall consist of five (5) parts as follows:

1) Proposed Materials and Equipment for Service: The Contractor shall provide current labels and Material Safety Data Sheets for all pesticides to be used, and brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, pest detection equipment, and any other pest control devices or equipment that may be used to provide services.

2) Proposed Methods for Monitoring and Detection: The Contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access, and for making objective assessments of pest population levels throughout the term of the contract.

3) Service Schedule for Each Building or Site: The Contractor shall provide complete service schedules that include monthly frequency of Contractor visits, specific day(s) of the month of Contract visits, and appropriate duration of each visit.

4) Description of any Structural or Operational Changes That Would Facilitate the Pest Control

Effort: The Contractor shall describe site-specific solutions for observed sources of pest food, water, harborage and access.

5) Commercial Pesticide Applicator Certificates or Licenses: The Contractor shall provide photocopies of State-issued Commercial Pesticide Applicator Certificates or Licenses for every Contractor employee who will be performing on-site service under this contract.

The Contractor shall be responsible for maintaining a pest control logbook or file for each building or site specified in this contract. These records shall be kept on-site and maintained on each visit by the Contractor. Each logbook or file shall contain at least the following items:

1) Pest Control Plan: A copy of the Contractor’s approved Pest Control Plan, including labels and

MSDS sheets for all pesticides used in each building, brand names of all pest control devices and equipment used in each building, and the Contractor’s service schedule for each building.

2) GSA Forms 3638: Field Office copies of GSA Form 3638, Pest Control Work and Inspection Report, or an equivalent. These forms will be used to advise the Contractor of routine service requests and to document the performance of all work, including emergency work. Upon completion of a service visit to the building or site, the Contractor’s employee performing the service shall complete, sign and date the Form 3638, and return it to the logbook or file on the same or succeeding day of the services rendered.

The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within (5) working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the Contracting Officer of the Housing Development Corporation.

The program shall include, but not be limited to the following items:

a. An inspection system covering the services stated in this contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The names of the technicians who will perform the inspections;

Monthly Exterminating Services

b. The checklist shall include every area of the operation serviced by the contractor as well as every task required to be performed;

c. A system identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable;

d. A file of all inspections conducted by the contractor and the corrective actions taken. This documentation shall be maintained locally at each facility and made available upon request;

e. A service guarantee detailing contractor’s commitment to make all reasonable effort to remedy identified problems.

OTHER EXTERMINATING SERVICES

Should the Housing Development Corporation determine the need to treat for other exterminating services such as treatment for carpenter ants or termite treatment which are not included in the specifications, then upon request, the contractor shall conduct a proper evaluation of the specified areas and provide the Housing Development Corporation a detailed price proposal for proper treatment.

The Contractor should take notice that the Housing Development Corporation, at its sole discretion and judgment shall determine the reasonableness of the price quote and only upon authorization, the contractor shall provide said services.

Should the Housing Development Corporation deem the contractor's proposal unreasonable, the Housing Development Corporation shall seek pricing from other contractors to complete such treatments.

Cost: Contractor shall provide a total monthly price for the monthly exterminating services for all tasks to be performed at each site listed on Attachment #1, as applicable, and as specified herein.

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Monthly Exterminating Services

GENERAL INSTRUCTIONS / REQUIREMENTS

Selected contractor must have all required federal, state, local and all other certifications and licenses that are required to administer pest control services. Selected contractor is responsible for providing all necessary equipment to perform the work including supplies, materials, trained personnel, PPE, etc.

CONTRACTOR & SUBCONTRACTOR QUALIFICATIONS & LICENSING REQUIREMENTS:

Please include a copy of your permit, certificate or license with your proposal for those items listed below pertaining to this project for the contractor and for each subcontractor you will be using. Failure to include proof of your qualifications with your proposal, may be cause for disqualification. All certificates must be current.

1. New Jersey State Business Registration Certificate,

2. Certificate of Employee Information Report.

3. Public Works Contractor Registration Certificate

4. Sales Tax Certificate Of Authority

5. Certification and Licensing of Qualified Institutional Exterminator (s)

6. Pesticide Application Business License Certificate

7. Commercial Pesticide Applicator Certificates for each Contractor Employee

ALL LICENSES AND CERTIFICATES MUST BE MAINTANIED THROUGHOUT THE LIFE OF THE

AGREEMENT.

PRICING

Each price listed in the proposal will include any and all expenses involved in the furnishing and installation of good and services covered under these specifications. Each proposal price will exclude any and all taxes. Government entities are tax-exempt under State Law.

The Housing Development Corporation will pay the Contractor each month during the term of this Contract for the full faithful performance of the services herein required of the contractor. The Housing Development Corporation will not pay the contractor for any services that the contractor has failed to provide or for unsatisfactory work.

The monthly costs provided in the proposal form for each location/building shall be all inclusive for treatment of any of the pest or rodents herein referred to, and shall be rendered at no additional cost to the HDC.

PRICE QUOTE FORM

Legal Name of Proposer/Company

Authorized Signature

Title

Email Address Phone Number

The undersigned, having familiarized themselves with the Specifications RFQ 2025.04.11, propose the following rates to perform contract:

Signature: X ____________________________________________________ Date _______________________

Monthly Exterminating Services

INVOICES/PAYMENTS:

No invoice will be paid without the proper information attached. It will be required that all invoices be prepared in the following manner:

• All invoices (with appropriate service slips and/or supporting documents) must be sent electronically to accountspayable@habcnj.org or mail to:

Housing Authority of Bergen County One Bergen County Plaza, Floor 2

Hackensack, New Jersey 07601 Attention: Accounts Payable

• The copy of the service slip must accompany the invoice.

• It must be dated properly and accurately.

• ** Certified Payroll MUST accompany every invoice. **

PREVAILING WAGE RATES & CERTIFIED PAYROLL REPORTING

In addition, every contractor and subcontractor is required to submit a copy of their weekly payroll records to the Authority (upon request).

NEW JERSEY PREVAILING WAGE ACT (When Applicable)

Contractors on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act.

The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of the wages. The contractor is also responsible for obtaining and submitting all subcontractors' certified payrolls within the aforementioned time period. It is the contractor's responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce Development, Division of Workplace Standards. Additional information is available at http://wd.dol.state.nj.us/labor/wagehour/wagerate/prevailing_wage_determinations.html.

The remainder of this page is intentionally left blank mailto:accountspayable@habcnj.org http://wd.dol.state.nj.us/labor/wagehour/wagerate/prevailing_wage_determinations.html

Monthly Exterminating Services

INSURANCE REQUIREMENT AND ACKNOWLEDGMENT FORM

And

HOLD HARMLESS / INDEMNIFICATION AGREEMENT

Respondents Certificate of Professional Liability coverage shall be filed with the Housing Development Corporation’s Office upon award of contract by the Authority.

Acknowledgment of Insurance Requirement:

(Signature) (Date)

(Printed Name and Title)

INDEMNITY:

To the maximum extent permitted by law, the firm/ contractor shall defend, indemnify and hold the Housing Development Corporation of Bergen County and its commissioners, officers, agents and employees harmless from and against all claims, actions, judgments, damages and costs, including reasonable attorneys’ fees and all other costs of defense to which the Housing Development Corporation of Bergen County or its commissioners, officers, agents or employees may be subjected, or which they may suffer, that are caused by, or arise out of, any act, error or omission of the firm/ contractor, their subcontractors, affiliates, or anyone retained by or employed by the firm/ contractor in connection with the project/ service or from their failure to comply with any of the provisions of their contracts or of the law. This indemnity shall not apply to the extent of the Housing Development Corporation’s or its commissioners, officers, agents or employees negligence. The firm/contractor agrees, that it will not implead the Housing Development Corporation or its commissioners, officers, agents or employees into any such claim or action.

TERMINATION:

a) DEFAULT Non-performance of the contractor in terms of specifications shall be a basis for termination of the contract by the Housing Development Corporation. The Housing Development Corporation may terminate the contract upon 30 days’ written notice to the contractor. The Housing Development Corporation shall not pay any services and/or materials which are unsatisfactory. The contactor may be given a reasonable opportunity before termination to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance.

b) UNCONDITIONAL TERMINATION FOR CONVENIENCE The Housing Development Corporation may terminate the resultant contract for convenience by providing sixty (60) calendar days advance notice to the contractor.

c) TERMINATION FOR DEFAULT If the contractor fails to meet deadlines, or fails to provide the agreed upon services, and or material altogether, a termination for default will be issued, but only after the Housing Development Corporation has determined the contractor has failed to remedy the problem after being forewarned.

d) TERMINATION BY THE HOUSING DEVELOPMENT CORPORATION If the contractor should be adjudged bankrupt or should make a general assignment for the benefits of its creditors, or if a receiver should be appointed on account of its insolvency, the Housing Development Corporation may terminate this contract. If the contractor should persistently or repeatedly refuse or fail, except in cases for which extension of time is provided, to provide enough properly skilled workers or proper materials, or persistently disregard laws and ordinances, or not proceed with work on this contract, the Housing Development Corporation shall give contractor fifteen

(15) calendar days written notice. Upon receipt of such termination notice, the contractor shall be allowed seven (7) calendar days to cure such deficiencies.

EXTERMINATION SERVICES

Submitted by: _______________________________________ Date: __________________

Price per apartment for routine monthly pest and rodent exterminating treatment to be charged by contractor in the event the Housing Development Corporation adds more locations at a future date to the original contact list.

• Unit price per apartment: $____________________

• Additional visit for any misc. pest $____________________ Material Mark-up: _____________ (%)

2025 HDC ROUTINE MONTHLY EXTERMINATING SERVICES

WITH (2) 1 YEAR RENEWAL OPTIONS

Total Monthly Cost ($)

BUILDING

MONTHLY

COST

YEAR ONE (1)

MONTHLY

COST

YEAR TWO (2)

MONTHLY COST

YEAR THREE

(OPTIONAL)

Brookside Gardens $ $ $

Emerson Veterans Supportive Housing $ $ $

Fairview Gardens $ $ $

Franklin Heights $ $ $

Franklin Street Villa $ $ $

Grove Gardens $ $ $

Hasbrouck Heights Senior H. $ $ $

Lehmann Gardens $ $ $

Manor on Paris $ $ $

Old Tappan Commons $ $ $

Saddle Brook Senior Housing $ $ $

Saddle River Senior H. $ $ $

Silver Maple Gardens $ $ $

Valley Place $ $ $

TOTAL YEARLY COST FOR ALL BUILDINGS

*** Must submit a Certificate of Registration with the proposal materials ***

THESE ARE SAMPLES OF THE ONLY ACCEPTABLE

BUSINESS REGISTRATION CERTIFICATES

FAILURE TO POSSESS A NEW JERSEY BUSINESS REGISTRATION CERTIFICATE

MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL

REGARDLESS OF THE FACT THAT A COPY MAY ALREADY BE ON FILE WITH

THE HOUSING DEVELOPMENT CORPORATION OF BERGEN COUNTY

Monthly Exterminating Services

Attachment #1

HDC JOB LOCATIONS

LOCATION

Brookside Gardens (135 units) 293 Murray Hill Terrace Bergenfield, NJ 07621 Telephone No.: (201) 384-7523 Contact: Rosa Rios – 551-204-6002 rios@habcnj.org

Grove Gardens (25 units) 41 Grove Street South Hackensack, NJ 07606 Telephone No.: (201) 592-8118 Contact: David Scardino - 201-954-4582 scardino@habcnj.org

Saddle Brook Senior Housing (30 units) 29 Caldwell Avenue Saddle Brook, NJ 07601 Contact: Mike Pasquale - 201-926-4626 mpasquale@habcnj.org

Emerson Veterans Supportive Housing (14 units) 324 Main Street Emerson, NJ 07630 Telephone No: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

Hasbrouck Heights Senior H. (32 units) 245 Hamilton Avenue Hasbrouck Heights, NJ 07604 Telephone No.: (201) 592-8118 Contact: David Scardino - 201-954-4582 scardino@habcnj.org

Saddle River Senior H. (19 units) 1-20 Wolf Run Saddle River, NJ 07458 Telephone No.: (201) 444-0722 Contact: Rob Moore – 201-250-9948 moore@habcnj.org

Fairview Gardens (9 units) 219 Broad Ave. & 220 Morris St.

Fairview, NJ 07022 Telephone No.: (201) 592-8118 Contact: David Scardino - 201-954-4582 scardino@habcnj.org

Lehmann Gardens (36 units) 12-14 Sulak Lane Park Ridge, NJ 07656 Telephone No.: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

Silver Maple Gardens (20 units) 348 & 354 Leonia Avenue Bogota, NJ 07603 Telephone No.: (201) 592-8118 Contact: David Scardino - 201-954-4582 scardino@habcnj.org

Franklin Heights (10 units) 187 Franklin Street Northvale, NJ 07647 Telephone No.: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

Manor on Paris (11 units) 176 Paris Avenue Northvale, NJ 07647 Telephone No.: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

Valley Place (3 units) 15 Valley Place Edgewater, NJ 07020 Telephone No.: (201) 592-8118 Contact: David Scardino - 201-954-4582 scardino@habcnj.org

Franklin Street Villa (30 units) 188 Franklin Street Northvale, NJ 07647 Telephone No.: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

Old Tappan Commons (29 units) 32 & 48 Russell Avenue Old Tappan, NJ 07675 Telephone No.: (201) 497-6692 Contact: Sal Monteleone – 551-338-4926 monteleone@habcnj.org

*** NOTE: The Housing Development Corporation at its sole discretion may, at a future time, add new locations to its original portfolio. The contractor shall be compensated equitably for all new buildings added to the original scope of work based on a unit price per apartment, as submitted on the Proposal Form. ***

HOUSING DEVELOPMENT CORPORATION OF BERGEN COUNTY

2025 HOLIDAY SCHEDULE

MONTH

DAY

DAY OF THE

WEEK

HOLIDAY

January

1st 20th

Wednesday Monday

New Year’s Day 2025 * Martin Luther King’s Birthday

February 17th Monday President’s Day

April 18th Friday Good Friday May 26th Monday Memorial Day * June 20th Friday Juneteenth July 4th Friday Independence Day * September 1st Monday Labor Day * October 13th Monday Columbus Day / Indigenous Peoples’ Day

November

4th 11th 27th 28th

Tuesday Tuesday Thursday

Friday

Election Day Veteran’s Day Thanksgiving Day * Day after Thanksgiving Day

December 25th Thursday Christmas Day * January 1st Thursday New Year’s Day 2026 *

*The business day preceding this holiday is a half day. The Main Office will be open from 8:00am to 12:00pm.

REFERENCES FORM

Reference # 1

Name of Company Contact Person’s Name Contact Person’s Title Contact Telephone Number Contact Email Dates worked Scope of Service

Reference # 2

Contact Person’s Title Contact Telephone Number Contact Email

Reference # 3

Contact Person’s Title Contact Telephone Number Contact Email

(provide three references for similar maintenance services over the past 5 years)

NOTE: References are required. The Housing Development Corporation of Bergen County reserves the right to reject any and all proposals, in whole or in part, for reasons deemed to be solely in the best interest of the Housing Authority and to waive all informalities in the proposal process. The Authority reserves the right to negotiate final terms and conditions, including, but not limited to: length of contract, payment schedule and conditions of cancellation. I hereby certify that this proposal will meet the specifications as attached.

Signature: ____________________________________ Date: ____________________

ADDITIONAL NOTES

If pricing provided on RFQ 2025.04.11 is not applicable to your company, please include other pricing information that the Housing Development Corporation of Bergen County should consider in the below spaces provided. If additional space is needed, please utilize supplementary sheets of paper.

Comments or Conditions: