HCS-A JA for Fed Biz Opps.pdf

1/4/2021 JA -

https://info.health.mil/sites/DOP/PAC/SitePages/JA/Admin.aspx 1/3

FOR OFFICIAL USE ONLY - Source Selection Information – See FAR 2.101 and 3.104

Justification and Approval (J&A) for Federal Acquisition Regulation (FAR) Subpart 6.3

Other Than Full and Open Competition Title: Healthcare Survey - Analysis and Reporting (HCS-A)

J&A Number: JA-21-0050B

1. Identification of the agency and contracting activity:

Specify the contracting activity responsible for this action.

Professional Services Contracting Division

The Defense Health Agency(DHA), Contracting Office - Falls Church (CO-FC), plans to award a sole source contract extension under 52.217-8, Option to Extend Services (Nov 1999), to Mathematica Inc. for Healthcare Survey - Analysis and Reporting (HCS-A).

2. Nature and/or Description of Action being Approved:

State whether approval is being requested for a new contract or bridge action, and whether it is an individual or class justification.

(see DHA PGI 206.3) new contract modification to an existing contract

Individual

Class

The purpose of this administrative amendment to the Bridge J&A 19-0109 is to include the Federal Acquisition (FAR) Clause 52.217-8, which was not included in the original Bridge J&A. However, the -8 was included on the contract itself. As noted below there is no change in the original cost of this action. Therefore, this J&A amendment will align the J&A with the Bridge contract.

3. Description of Supplies/ Services:

Describe the supplies and services. Provide the period of performance for the base and all options, and the estimated value by base, option, and the total, including any extension of services, as applicable. Include type of contract (e.g., Fixed Price or Cost Reimbursement), type of funds to be used, (Department of Defense, Veterans Affairs, Joint Incentive Fund-No Year (DoD/VA JIF-NY), Operations & Maintenance (O&M), Research, Development, Test & Evaluation (RDT&E), Other Procurement (OP), or Revolving Funds-NY) and, when applicable, the estimated share and ceiling arrangements, and fee and/or profit. If the requirement is for a repair part, address whether or not it has been screened. If the repair part has been screened, provide the Acquisition Method Code (AMC) and Acquisition Method Suffix Code (AMSC). Provide the approximate date the technical data package will be available.

Description of Supplies and Services:

No change from orginal J&A 19-0109 for Bridge contract HT0011-19-C-0026. Information below is provided for informational purposes only:

Currently, the incumbent contractor, Mathematica Inc, assists the Deputy Assistant Secretary of Defense (Health Affairs), Healthcare Surveys Analysis and Reporting (HCS-A), that is congressionally mandated healthcare survey operations, which are critical to the J-5 Analytics and Evaluation Division (AED). This includes: 1) Providing feedback from beneficiary users to DoD leadership so they may implement process improvement initiatives; 2) Establishing a uniform measure of beneficiary satisfaction with the health care services they have received; and 3) Providing high quality survey data to be used for evaluating the satisfaction and access of MHS beneficiaries to health care services by participating in Hospital Consumer Assessment of HCAHPS. Finally, this effort satisfies Congressional requirements to measure perceptions of beneficiary satisfaction and access.

Specifically, the Contractor shall provide the following services:

• Survey Design and Development;

• Survey Fielding and Data Collection;

• Data Extraction,

• Management and Analysis;

• Reporting: Quarterly Reports;

• Non-Response Analysis;

• Fiscal year Annual Report of Findings;

• Findings provided via the web site and public use respondent data sets;

• Peer-Reviewed Manuscript suitable for publication in a peer-reviewed professional health journal or health services research journal;

• Special Research Studies;

• Special Ad Hoc Studies;

• As well as monitor the opinions and experiences of all MHS Beneficiaries with their health care services.

The performance period of this Bridge Contract is for 12 month base contract with (1) one, (3) three month option, beginning 30 September 2019 through 29 December 2020. The technical office is requesting a six (6) month extension under the authority of FAR 52.217-8, Option to Extend Services. This contemplated extension has been included in the contract although omitted from the J&A approval 19-0109 and will be funded with FY21 O&M funding and the current performance is funded with FY20 O&M funding.

Contract Period of Performance

HT0011-19-C-0026 30 September 2019-29 September 2020

52.217-8 3-month extension 30 September 2020 – 29 December 2020

52.217-8 3-month extension 30 December 2020 – 29 March 2021

TOTAL Contract Value to 3/29/2021POP: From 9/30/2019

Estimated Value

BASE

to 9/29/2020POP: From 9/30/2019

Estimated Value

Type of Contract (Primary):

FAR 16.202 Firm-Fixed-Price

OPTIONS - Check this box if there are options https://info.health.mil/sites/DOP/PAC/SitePages/JA/Admin.aspx 2/3

Funding Type:

Operations & Maintenance (O&M)

Extension of Services - Check this box if there is an extension clause

Clause: 52.217-8

Estimated Value:

Number of Months: 6

4. Statutory and Regulatory Authority Permitting Other Than Full and Open Competition (see FAR 6.302), or the Specification of the Statutory and Regulatory Provision Providing Exception to 8(a) Program Competitive Requirements (see FAR 19.805-1):

10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

5. Rationale Justifying Use of the Statutory Authority Cited:

Provide sufficient facts and rationale justifying use of the specific authority cited under Item 4 above (See FAR 6.302, FAR 6.303-2, and FAR 19.805-1).

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

6. Efforts to Obtain Competition: Describe efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required at FAR Subpart 5.2 and, if not, which exception under 5.202 is applicable to the requirement. Justifications citing the authority at FAR 6.302-1 permitting the use of other than full and open competition, shall include the results of the request for information or sources sought notice posted in accordance with DFARS PGI 206.302-1 (unless the requirement to post has been waived);

and for non-competitive follow-on acquisitions of supplies or services previously awarded on a non-competitive basis, include a copy of the previous justification with the current justification review package to assist the approval authority in determining whether the planned actions to remove any barriers to competition cited on the previous justification were completed.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

7. Determination that Anticipated Cost to the Government will be Fair and Reasonable: Describe how the contracting officer determined or will determine that the anticipated cost to the Government will be fair and reasonable.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

8. Market Research: Describe the extent of the market research conducted and when conducted, method utilized, and results, or, if market research was not conducted, provide the rationale (see FAR Part 10 Techniques for Conducting Market Research). The market research conducted or rationale provided in this section should help support the rationale justifying the use of the Statutory and Regulatory Authority in Section 5 above.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

9. Other Facts: List any other facts supporting the use of other than full and open competition, such as an explanation as to why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

10. Interested Sources: Include a listing of the sources, if any, which have expressed, in writing, an interest in the acquisition.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

11. Actions to overcome barriers: Describe the actions, if any, the agency may take, or is taking, to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

No change from original J&A 19-0109 for Bridge contract HT0011-19-C-0026

Coordination & Approval

12. Technical/Functional Representative:

I certify that the information provided in this justification is accurate and complete to the best of my knowledge and belief.

Title:

(Program Manager, Functional Service Manager, etc.)

Name:

Approved:

13. Requirements Certification:

I certify that the infiormation provided in this justification is accurate and complete to the best of my knowledge and belief

Name:

J Director (or designee)

Title:

(Responsible J Director)

J-Directorate Office:

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Approved:

Meno, Jenifer, COL, ARMY - Thursday, December 17, 2020

14. Fair and Reasonable Cost Determination: Provide the basis for this determination (e.g., describe techniques utilized, or to be utilized, to determine cost/price fair and reasonableness, such as cost analysis, price analysis, audit, should cost, independent Government estimate). As part of this basis, indicate whether certified cost or pricing data will be required or if one of the exceptions in FAR Part 15.403 will apply. Contracting Officer to include the following determination:

I have determined that the anticipated cost to the Government for this contract action is fair and reasonable.

Title: Name:

Approved:

15. Legal Review:

I have reviewed this justification and have found it to be legally sufficient. (Note: All J&As must be reviewed by Office of General Counsel (OGC)/Legal Review.)

Name: Title:

Approved:

16. Contracting Officer: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval (J&A). Include the following statement:

Title:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name:

Approved:

17. Competition Advocate: Based on the foregoing justification, I hereby approve the procurement of Healthcare Survey - Analysis and Reporting (HCS-A)(state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, subject to availability of funds, and provided that the supplies and/or services herein described have otherwise been authorized for acquisition.

Name: Title:

Approved:

18. Head of Contracting Activity (or designee): Based on the foregoing justification, I hereby approve the procurement of Healthcare Survey - Analysis and Reporting (HCS-A)(state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, subject to availability of funds, and provided that the supplies and/or services herein described have otherwise been authorized for acquisition.

Name: Title:

Approved:

19. Director of Defense Health Agency, Senior Procurement Executive: (Authority is not delegable. except in the case of the Under Secretary of Defense for Acquisition, Technology. and Logistics, acting as the SPE for the DoD). Based on the foregoing justification, I hereby approve the procurement of Healthcare Survey - Analysis and Reporting (HCS-A)(state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, subject to availability of funds, and provided that the supplies and/or services herein described have otherwise been authorized for acquisition.

Name: Title:

Approved:

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