JA_MAIL_MARSHAL_BRAND_NAME _redacted.pdf

Enclosure 12a, J&A (Part 6)

Page 1 of 4 Pages 01Sep09/Version 1.2

Originator’s Code: CC4

Complete Procurement Request Number: DCCMC04129

JUSTIFICATION AND APPROVAL

TO PROCURE USING OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of 10 U.S.C. 2304(c)(1). The supplies or services required by the agency are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements.

JUSTIFICATION

1. Agency and Contracting Activity: (FAR 6.303-2(a)(1)). Requiring Agency: Defense Information

Systems Agency, PEO C2C CC4 MNIS. Contracting Activity: Defense Information Technology

Contracting Office-NCR, PO BOX 4502. Arlington, VA 22204-4502

2. Nature/Description of Action(s): (FAR 6.303-2(a)(2)). This will be a firm fixed price acquisition for software in support of Griffin. This action is limited to specific make and model where the components have been integrated and tested to be compatible. The cost of this purchase is estimated at

$6,375.00 plus DITCO Fee $127.50. The total amount is $6,502.50 using FY2010 O&M funds.

3. Description of Supplies/Services: (FAR 6.303-2(a)(3)). The purpose of this effort is to acquire required software in support of Griffin. The brand name software to be acquired is identified in the Electronic

Bill of Materials are to satisfy Griffin requirements, within the approved architecture. The brand name products are necessary to continue the use of the MailMarshal Enterprise license to cover all

MailMarshal server deployments for the Griffin-ICI project, and maintain the approved and certified configuration baseline for Griffin. This MailMarshal software is currently deployed within the Griffin environment for processing email traffic. It provides email delivery, tracking, reporting, and header rewrite capabilities essential to the operational flow of the Griffin Email Capability Service.

4. Identification of Statutory Authority: The statutory authority that will be used will depend on the contract vehicle used for the procurement action.

5. Demonstration of Contractor’s Unique Qualifications: The specific make and model of

MailMarshal Enterprise license software is needed because if we were to discontinue use of this product and no longer purchase support, we would have to test, evaluate, procure, and deploy a completely different application to do the same job, and purchase support for that product. The impact to cost goes beyond the basic cost of the equipment itself. The impact would also be seen in additional training and

TDY dollars to develop, implement, and become proficient in a different implementation. The project would be at risk of not meeting a DECC Modernization/Refresh in FY10, thus causing additional risk in http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525

Page 2 of 4 Pages operating older systems that have increased likelihood of failure, and reduced support due to end-of-life of the currently deployed systems.

6. FedBizOpps Announcement/Potential Sources: (FAR 6.303-2(a)(6)). There are various known vendors available to provide the brand name items. The potential sources are: Secure Content

Technologies and MailMarshal 8e6 Corp.

7. Determination of Fair and Reasonable Cost: (FAR 6.303-2(a)(7)). The Contracting Officer will determine that the estimated cost for this acquisition is fair and reasonable using market research, historical data, and a comparison of the estimated cost with that found reasonable for the same or similar equipment.

8. Description of Market Research: (FAR 6.303-2(a)(8)). Market research was conducted by the

Defense Information Systems Agency’s Manager and Secretariat of Griffin, who is knowledgeable about support services equipment in support of coalition operations and coordination activities in support of Griffin services. The result of our market research was that there are various authorized resellers of this equipment.

9. Any Other Supporting Facts: (FAR 6.303-2(a)(9)). Griffin provides information sharing between participating nations' national secret-level command and control (C2) systems for planning, implementing and executing multinational operations. The services are provided by DISA at regionally located facilities. The Griffin infrastructure is a network of guards that provide the ability to connect

National-to-National Command and Control (C2) Systems for sharing and coordination among a select group of English-speaking Allies (commonly referred to as “Five Eyes” – US, UK, Canada, Australia, and New Zealand).

10. Listing of Interested Sources: (FAR 6.303-2(a)(10)). The potential source is: Secure Content

Technologies.

11. Actions Taken to Remove Barriers to Competition: (FAR 6.303-2(a)(11)). Should another product other than the required equipment become approved or qualified during the performance of the contract authorized by this J&A, additional sources will be considered for future needs. Once viable alternate sources are available; full and open competition will be accomplished for the equipment for future requirements. Also, as the current equipment becomes obsolete, a competitive action will be pursued at that time to determine if alternative source are available in the marketplace.

12. Statement of Period of Performance and/or Delivery Schedule: (DARS 6.303-2(a)(S-90)).

The period of performance will be 365 days after contract award. The Government will purchase the hardware and software as Government Furnished Equipment (GFE).The hardware is scheduled to be delivered to the North Fairfax Location:

Raytheon Inc, (EBOM 1880)

4601 N. Fairfax Drive, Suite 711 Attn: Paul Foresta 703-284-8774 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P207_29525 http://www.ditco.disa.mil/hq/dars/pdf/dars_Sep2003_thru_AC_20.doc#SUBPART63

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Arlington, VA 22203-1524

At the NFX Location, the hardware and software will be recorded into the MNIS PMO Logistics

Database (Intis Inventory System) before it is deployed.

The delivery of the hardware and software is anticipated to be 30 days After Receipt of Order (ARO).

13. Reference to the Approved Acquisition Plan (AP)/Program Plan (PP): (DARS 6.303-2(a)(S-

91)). Not applicable, the estimated total falls below the threshold required for the preparation of an

Acquisition Plan.

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TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR Subpart 6.303-1(b) and DARS

Subpart 6.303-1(b)). I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

TECHNICAL COGNIZANCE:

Signature:

Dr. Whiting Wicker PEO-C2C MNIS Deputy of Operations and Sustainment 703-681-2371

Printed/Typed Name and Title Organization Phone Date

REQUIREMENTS COGNIZANCE:

James Cowan PEO-C2C MNIS Chief of Operations and Sustainment 703-681-2309

CONTRACTING OFFICER CERTIFICATION (FAR Subparts 6.303-1(a), 6.303-2(a)(12))

I certify that this justification is accurate and complete to the best of my knowledge and belief.

(Add the following and delete the “APPROVED BY” blocks below if this certification is also serving as approval: “Since this effort exceeds $100K but does not exceed $550K, this certification serves as APPROVAL (FAR Subpart 6.304(a)(1)).

Edward S. Frank DITCO NCR PL62 703-681-0327 9/21/10

ALL QUESTIONS REGARDING THIS JUSTIFICATION FOR OTFAOC ARE TO BE

REFERRED TO Courtnea Johnson/PEO-C2C MNIS/703-681-2680 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P199_28064 http://www.ditco.disa.mil/hq/dars/pdf/dars_Sep2003_thru_AC_20.doc#SUBPART63 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P199_28064 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P225_32284