update Pre Proposal Site Visit Request Instructions SAT PA System.doc

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the Public Address System Repair project, Data Center San Antonio, TX. The site visit is scheduled for June 2, 2021, 0900 am Central Time (CDT) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than 3 business days after the site visit (June 7, 2021 at 2:00 pm Central). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to the COVID-19 Pandemic, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per each sub-contractors). Please note that Cloth Face Coverings are mandated for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense. Please see special note below.

2. Proposed Site Visit Itinerary

09:00 am - Meet interested contractor representatives in the lobby of Data Center San Antonio at:

3326 General Hudnell (Bldg. 200) San Antonio, TX 78226 (Please allow adequate time to Sign-In) 09:15 am - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

11:00 am - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center San Antonio Security Office at least 5 calendar days prior to the actual date of the site visit (May 27, 2021 / 12:00 PM Central). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1) Company’s Name and Address

2) Name and Address of the Facility to be Visited: DISA Data Center San Antonio

3326 General Hudnell (Bldg. 200)

San Antonio, TX 78226

3) Date of Visit: June 2, 2021

4) Purpose of Visit: “Pre-Proposal Site Survey for Public Address System”

5) Contract Solicitation Number: HC102821R00__

6) Full Name and Telephone Number of Hosting Facility’s POCs:

Russell Harris, Facility Manager, (210) 889-6040, russell.c.harris4.civ@mail.mil

7) Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8) Company’s Clearance Data (clearance and safeguarding level (if any), date granted & CAGE code)

9) Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding Vendors state Pre-Proposal Site Visit for “Public Address System Project" on the Visit Request e-mail.

Attn:

Pre-Proposal Site Visit for Public Address System E-mail:

disa.jbsa.opa.mbx.security-mgmt-office@mail.mil Special Note:

Due to the COVID-19 Pandemic, the DISA site and all military installations require that DOD workforce and visitors (military, civilian, and contractors) use cloth face coverings on military installations in public areas or workplace settings when physical distancing cannot be maintained.

Cloth face coverings are mandated for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense and is required in all DOD facilities worldwide in the following situations:

• Upon exiting vehicles in parking areas with other people in the area.

• Upon entry/exit at all DOD facilities (You may be required to remove your face mask for identification purposes.)

• While transiting throughout the facility (hallways, stairwells, elevators).

• While in common areas (restrooms, café, store, supply and storage areas, etc.)

• While utilizing or conversing with personnel at all customer service areas.

• Wear your face covering AND maintain a 6-foot distance while in the presence of others.

• Stay at home if you are sick.