Navy ERP RBE ja

Originator’s Code: NoN DISA Complete Procurement Request Number: N0001909MP01030

JUSTIFICATION AND APPROVAL

TO PROCURE USING OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following justification, I, as Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of 10 U.S.C. 2304(*)(*).

JUSTIFICATION

1. Agency and Contracting Activity.

Agency:

Navy ERP Program Office

47762 Ranch Road, Bldg 1490

Patuxent River, MD 20670

Contracting Activity:

DISA/DITCO/PL8322

2300 East Drive

Scott AFB, IL 62225-5406

2. Nature/Description of Action(s).

This Sole Source Justification is a follow on procurement for the annual maintenance renewal on Reverse Business Engineering (RBE) Software Licenses. Additionally, this procurement contains a requirement for the inclusion of optional years for the annual maintenance renewal.

3. Description of Supplies/Services.

This justification and approval (J&A) authorizes and approves the issuance of a Sole Source order for the annual maintenance renewal of RBE licenses which were originally procured under contract N00421-06-C-0077. Maintenance was renewed previously under contract HC1028-08-P-2067. Estimated cost of procurement is $19,500.00. Estimated costs for subsequent optional years are: $20,300 (2010); $21,100 (2011); 22,000 (2012) and 22,900 (2013).

4. Identification of Statutory Authority.

10 U.S.C 2304 (c) (1), FAR Subpart 6.302-1. The services required by the agency are available from only one responsible source and no other type of services will satisfy the agency requirement.

5. Demonstration of Contractor’s Unique Qualifications.

Navy ERP’s (Enterprise Resource Planning) charter is to merge and replace the Navy’s 4 ERP pilot programs; CABRILLO, NEMAIS, SMART and SIGMA. All 4 ERP Pilot programs are utilizing a Commercial of the Shelf (COTS) application, SAP. Navy ERP, also using SAP, will sunset the 4 pilot programs and provide the functionality of the 4 pilots to the Navy. In order for Navy ERP to provide the functionality, a reverse business engineering (RBE) analysis needs to be conducted on the usage of SAP at the 4 pilot programs. IBIS America's RBE tool was developed with SAP to analyze the usage of SAP software. RBE allows Navy ERP to determine what functionality of SAP is being utilized by the pilots, what functionality is NOT being fully utilized and identifies system landscape changes to improve the usage. Additionally, RBE provides essential system information for software upgrades and patches. . Market research was conducted on SAP to implement Enterprise Resource Planning across the Navy. SAP was piloted by Naval Air System Command (NAVAIR), Naval Sea System Command ( NAVSEA), Naval Supply System Command (NAVSUP) and Space and Naval Warfare Systems (SPAWAR). Because SAP was the software tool deployed to the pilots, Navy ERP will also be deploying SAP software. When Navy ERP determined that a reverse business engineering tool was required to analyize the 4 pilot programs, market research was conducted to determine which RBE tool could meet the requirements of the program. Through research and discussions with SAP, it was determined that IBIS America's RBE Tool was the only RBE tool manufactured specifically for SAP software. IBIS America worked in conjucntion with SAP to develop the RBE tool to meet SAP standards and requirements. Therefore, in order to meet the requirements of Navy ERP regarding a reverse business analysis of the SAP usage at the pilot programs, IBIS America's RBE was selected because it was developed specifically to interface with SAP software.

Based on the above, IBIS is the only source that can perform this effort without substantial duplication of cost to the Government that is not expected to be recovered through competition, significant costs expended on technical reviews, business cases, and functional replacements of inventory, training and implementation of new products. Therefore, it is in the best interest of the government to procure RBE maintenance versus another software.

6. FedBizOpps Announcement/Potential Sources.

IBIS America is the manufacturer and maintains sole proprietary rights to the RBE Tool. No other vendor, reseller or distributor is legally authorized to sell the RBE Tool designed/developed for SAP.

A synopsis for this action will be published on FedBizOpps website as required by FAR 5.201 (b) 1 (i). The synopsis will completely identify the Government’s minimum mandatory requirement. DISA does not anticipate and other qualified sources; however, should any responses be received, they will be evaluated to determine if they are fully responsive to the Government’s stated minimum requirements and will be considered by DISA prior to proceeding with award.

7. Determination of Fair and Reasonable Cost.

Market Research has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates to be fair and reasonable. The contract specialist will perform price analysis based on historical prices prior to contract award to ensure that the price paid represents the best value to the Government.

8. Description of Market Research.

Market research was conducted and Navy ERP has fully integrated and implemented RBE software into the technical architecture. This procurement is for the maintenance renewal on the fully implemented software; therefore, procuring any other software would result in substantial duplication of cost to the Government.

9. Any Other Supporting Facts. – N/A

10. Listing of Interested Sources.

IBIS America is the manufacturer and maintains sole proprietary rights to the RBE Tool. No other vendor, reseller or distributor is legally authorized to sell the RBE Tool designed/developed for SAP.

11. Actions Taken to Remove Barriers to Competition.

Navy ERP will continue to renew the maintenance on an annual basis and market research will be conducted as required to determine all authorized re-sellers of RBE Software maintenance in order to compete the award

12. Statement of Period of Performance and/or Delivery Schedule.

Period of performance is 1 Jan 2009 through 31 Dec 2009. Optional years are: 1 Jan 2010 through 31 Dec 2010; 1 Jan 2011 through 31 Dec 2011; 1 Jan 2012 through 31 Dec 2012 and 1 Jan 2013 through 31 Dec 2013

13. Reference to the Approved Acquisition Plan (AP)/Program Plan (PP).

An Acquisition Plan is not required for this procurement.

14. Reference to Information Technology (IT) (includes National Security System IT), Information Management (IM), and Information Assurance (IA) Requirements.

The proposed equipment will be installed in a secure environment. Access to any secure area is by keyed badge, provided only to those with a need and purpose for entry and the appropriate security clearance. Should any further security requirements need to be addressed, they will be directed and handled according to the regulations and guidelines set forth by the cognizant Security Office TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR Subpart 6.303-1(b), DFARS Subpart 206.303-1, and DARS Subpart 6.303-1(b))

I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

Technical Cognizance:

Signature: //signed//

Linda McClave Data Center Team Lead 7.2.4 301-757-1622 02/3/2009

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Requirements Cognizance:

Signature: //signed//

Lesley Brooke System Administrator Lead 7.2.4 301-342-9829 2/3/2009

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CONTRACTING OFFICER CERTIFICATION (FAR Subparts 6.303-1(a), 6.303-2(a)(12))

I certify that this justification is accurate and complete to the best of my knowledge and belief. (Add the following and delete the “APPROVED BY” block below if this certification is also serving as approval: “Since this effort exceeds $100K but does not exceed $500K, this certification serves as APPROVAL (FAR Subpart 6.304(a)(1)).”)

Signature://signed//

BETTY BURRIS Contracting Officer PL8321 618-229-9291

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Date 25 Feb 09

APPROVED BY: (FAR 6.304 and DFARS 206.304)

Signature:

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ALL QUESTIONS REGARDING THIS J&A ARE TO BE REFERRED TO (INSERT THE NAME/CODE/PHONE NUMBER OF THE APPROPRIATE POINT OF CONTACT.)