hc1028-09-R-2011 SIGNED RFP.doc

Section B - Supplies or Services and Prices

PREAMBLE

This requirement will be set aside for small businesses. The Statement of Work attached in Section M will be the first task order awarded. Evaluation Criteria in Section M.1 paragraph g represent the requirements for the first task order against the resulting IDIQ Contract.

Analytical, Technical & Program Support

FFP

NONPERSONAL SERVICES. To provide all necessary qualified personnel, supervision, technical management and administrative services for the Analytical, Technical, and Program Support in accordance with the Statement of Work (SOW para. 6.1, 6.2, 6.3, and 6.4) as attached. The place of performance is at the contractor's facility. The period of performance is 30 September 2009 through 29 September 2010. The Contracting Officer's Representative (COR) shall accept the services provided against this order for payment purposes.

FOB: Destination

PURCHASE REQUEST NUMBER: MIPR9EDAJIL210

NET AMT

Other Direct Costs (ODC)

COST

Other Direct Costs in association with the Statement of Work (SOW para. 6.5, 6.6, 6.7, and 6.8) as attached. Other Direct Costs (ODCs) include travel, training and education, guidebook updates, annual plan materials, and meeting support. The Contracting Officer's Representative (COR) shall approve any travel or other direct costs prior to performance for payment purposes.

ESTIMATED COST

FFP

NONPERSONAL SERVICES. To provide all necessary qualified personnel, supervision, technical management and administrative services for the Analytical, Technical, and Program Support in accordance with the Statement of Work (SOW para. 6.1, 6.2, 6.3, and 6.4) as attached. The place of performance is at the contractor's facility. The period of performance is 30 September 2010 through 29 September 2011. The Contracting Officer's Representative (COR) shall accept the services provided against this order for payment purposes.

NET AMT

COST

Other Direct Costs in association with the Statement of Work (SOW para. 6.5, 6.6, 6.7, and 6.8) as attached. Other Direct Costs (ODCs) include travel, training and education, guidebook updates, annual plan materials, and meeting support. The Contracting Officer's Representative (COR) shall approve any travel or other direct costs prior to performance for payment purposes.

ESTIMATED COST

FFP

NONPERSONAL SERVICES. To provide all necessary qualified personnel, supervision, technical management and administrative services for the Analytical, Technical, and Program Support in accordance with the Statement of Work (SOW para. 6.1, 6.2, 6.3, and 6.4) as attached. The place of performance is at the contractor's facility. The period of performance is 30 September 2011 through 29 September 2012. The Contracting Officer's Representative (COR) shall accept the services provided against this order for payment purposes.

NET AMT

COST

Other Direct Costs in association with the Statement of Work (SOW para. 6.5, 6.6, 6.7, and 6.8) as attached. Other Direct Costs (ODCs) include travel, training and education, guidebook updates, annual plan materials, and meeting support. The Contracting Officer's Representative (COR) shall approve any travel or other direct costs prior to performance for payment purposes.

ESTIMATED COST

FFP

NONPERSONAL SERVICES. To provide all necessary qualified personnel, supervision, technical management and administrative services for the Analytical, Technical, and Program Support in accordance with the Statement of Work (SOW para. 6.1, 6.2, 6.3, and 6.4) as attached. The place of performance is at the contractor's facility. The period of performance is 30 September 2012 through 29 September 2013. The Contracting Officer's Representative (COR) shall accept the services provided against this order for payment purposes.

NET AMT

COST

Other Direct Costs in association with the Statement of Work (SOW para. 6.5, 6.6, 6.7, and 6.8) as attached. Other Direct Costs (ODCs) include travel, training and education, guidebook updates, annual plan materials, and meeting support. The Contracting Officer's Representative (COR) shall approve any travel or other direct costs prior to performance for payment purposes.

ESTIMATED COST

FFP

NONPERSONAL SERVICES. To provide all necessary qualified personnel, supervision, technical management and administrative services for the Analytical, Technical, and Program Support in accordance with the Statement of Work (SOW para. 6.1, 6.2, 6.3, and 6.4) as attached. The place of performance is at the contractor's facility. The period of performance is 30 September 2013 through 29 September 2014. The Contracting Officer's Representative (COR) shall accept the services provided against this order for payment purposes.

NET AMT

COST

Other Direct Costs in association with the Statement of Work (SOW para. 6.5, 6.6, 6.7, and 6.8) as attached. Other Direct Costs (ODCs) include travel, training and education, guidebook updates, annual plan materials, and meeting support. The Contracting Officer's Representative (COR) shall approve any travel or other direct costs prior to performance for payment purposes.

ESTIMATED COST

MIN MAX AMOUNTS

B.1 MINIMUM AND MAXIMUM AMOUNTS, INDEFINTE-DELIVERY/INDEFINTE QUANTITY (ID/IQ) (NOV 2004) (DITCO/PL83) A. This contract performs analytical, technical, and program support services for the DoD Unit Identification (UID) Purchase Card (PC) Program Management Office as well as other Federal Agencies in support of specific technical expertise that is related to charge and payment card needs. This contract is structured and managed in accordance with the rules for task order contracts as specified in the Federal Acquisition Regulation (FAR) Part 16.

B. This is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) contract against which it is planned to award Firm Fixed Price (FFP) type task orders in accordance with FAR Subpart 16.5- Indefinite-Delivery Contracts. The total amount of all orders placed against all contracts resulting from this solicitation shall not exceed $9M over a five year period of performance (base and 4 one year option periods). The guaranteed minimum amount is $100,000.00 for the base period only. There is no guarantee minimum amount for any option years, if exercised.

(End of Clause)

LABOR RATES TABLE

B.2 LABOR RATE TABLE (NOV 2004) (DITCO/PL8312)

The following Labor Rate Table represents fully-loaded hourly labor rates for each skill classification. The attachment titled Labor Category Descriptions in Section J gives a brief description of the labor categories listed below. The Offeror shall provide one rate for work performed at the contractor site for each labor category. The Offeror shall include pricing in the Section B Labor Rate Table. The years cited represent contract years. The table reflects all of the Government-required labor categories. For purposes of preparing proposals and for evaluation purposes only, assume that contract award will be made not later than 30 September 2009.

The following is the labor rate table:

LABOR RATES

B.3 PRICING OF TASK ORDERS

B.3 PRICING OF LABOR RATE TABLE FOR TASK ORDER

a. All task orders awarded pursuant to this contract, on a Firm Fixed Price (FFP) basis, will be priced in accordance with the pricing set forth in the Labor Rate Table. The labor rates in this section reflect the fully-burdened rates for each labor category and will apply to all direct labor hours.

b. Firm Fixed Price Rates.

(1) Contractor Site Rates. Contractor site rates shall include contractor provided facilities, furniture, equipment, supplies, tool kits, employee training (which includes training course costs/fees, related travel and location travel costs), and overhead amounts required for the work for Contractor site Rates. This includes but is not limited to: telephones, computers, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software, such as word processors, spreadsheets, graphics, etc., normal copying and reproduction costs.

c. Proposed labor rates shall be entered in the Labor Rates Table in Section B under labor categories.

(1) Labor. The Section B Labor Rate Table represents fully-loaded hourly rates for each skill classification. The fully-burdened labor rates shall include all direct, indirect, general and administrative costs and profit associated with providing the required skill. All labor related costs are part of the fully burdened labor rates. Labor and labor related costs shall not be reimbursed as an ODC. The fully burdened labor rates shall include all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. Contractor site rates shall also include contractor provided facilities, furniture, equipment, supplies, tool kits, employee training and overhead amounts required for work at contractor site rates. This includes but is not limited to, telephones, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to included courier services such as Federal Express), ordinary business software such as word processing, spreadsheets, graphics, normal copying and reproduction costs.

d. Labor rates are fixed for the life of the contract and may not be increased during the life of this contract. However, the contractor may submit a proposal reducing the fixed labor rates at any time during the life of the contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interest of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into the Labor Rate Table.

B.4. ADD LAB CATS AFTER AWARD

B.4. ADDING NEW LABOR CATEGORIES AFTER CONTRACT AWARD.

a. The labor categories listed in the Labor Rate Table in Section B represent the Government’s best analysis of current and projected requirements. The Government does not intend to add any labor categories to the contract after award. However, changes in the mission, the emergence of new technologies, and other fundamental changes affecting the requirements may necessitate the addition of new labor categories.

b. At the request of either the Contractor of the Government, the Contractor may throughout the life of this contract, propose additional labor categories and rates in addition to the established labor categories and rates that the contractor believes will be required to support requirements of this contract. These additional categories, rates, and descriptions will be negotiated on a case-by-case basis. The additional categories and rates proposed, upon determination by the Government that they are necessary for the scope of the effort, and the prices are considered fair and reasonable, will be incorporated into the Labor Rate Table.

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

as of 5/19/2009

1. Task Monitors (TMs).

A) Primary TM.

Purchase Card (PC) Program Management Office (PMO)

Department of Defense Activity Address Code (DODAAC):

W91QE7

Room 900

2461 Eisenhower Avenue

Alexandria, VA 22331

B) Alternate TM.

Room 900

2461 Eisenhower Avenue

Alexandria, VA 22331

2. Task Order Title.

DoD Charge and Payment Card Analytical, Technical and Program Support Services

3. Background.

The OSD Acquisition and Technology’s, Deputy Director for Program Development and Implementation (PDI) is responsible for functional process, policy, and data requirements for all DoD-wide procurement E-business initiatives and systems, the Unique Identification (UID) Program, and development and implementation of DoD-specific policies and processes related to the management of the government purchase card program. PDI works hand in hand with the DoD Components and the Business Transformation Agency (BTA) to ensure functional process, policy, and data requirements are incorporated in DoD-wide procurement-related business initiatives and systems (such as Wide Area Workflow). In addition, E-business represents the Department's requirements with the federal Integrated Acquisition Environment (IAE) portfolio of programs (including CCR and FPDS).

The Department of Defense (DoD) Unique Identification (UID) & Purchase Card (PC) Joint Program Management Office (PMO) reports directly to PDI and is responsible for leading and managing the DoD PC program. In carrying out its mission, the DoD UID/PC PMO:

- Identifies program requirements

- Develops and deploys new electronic systems and other management tools

- Ensures seamless integration of new and existing electronic systems

- Develops and disseminates DoD-wide policies

- Tracks and reports performance measures

- Responds to Congressional inquiries and other program findings

- Manages DoD’s relationship with purchase card issuing banks

- Improves program operation and appropriately expands charge and payment card use

- Coordinates with other charge card program offices and authorized program representatives DoD-wide to implement and integrate systems, streamline policy and guidance, and unify practices where appropriate

The Departments of the Navy, Army and Air Force and the Defense Components’ charge card (including purchase cards, travel cards, and fuel cards) program offices and authorized program representatives:

- Lead and manage their respective Charge Card programs

- Develop and deploy new electronic systems and other management tools

- Ensure seamless integration of new and existing electronic systems

- Contribute to the development of DoD-wide charge and payment card policy, guidance and tools

- Develop and disseminate Service/Component-level policy, guidance and tools

- Track and report performance measures

- Respond to inquiries and other program findings

- Take actions necessary to improve program operation and appropriately expand use of charge and payment cards

This effort is required to provide specific technical expertise that is currently unavailable within the Government. This requirement is currently being met for the UID/PC PMO under T&M Contract W91QV1-04-C-0011 which was awarded to Logistics Management Institute on 9 Sep 2004. Additionally, purchase order N00189-07-P-Z049 was awarded to Alpha Scientific Laboratories, Inc. on 13 Nov 2006 to meet specialized short term technical support requirements. Several of the Defense Components have contractual vehicles in place for these type of support services, however, several Defense Component Program Offices and Authorized Program Representatives are unable to acquire the analytical, technical and program support services necessary to appropriately support their missions due to lack of resources to support the acquisition process. This will not be a Requirements Contract.

The work required under this contract will, at times, build directly upon work performed under the on-going contract (e.g., annual guidebook updates). However, other efforts will be “new starts”, except they may draw upon analyses and studies previously performed and delivered to the Government; any such materials will be made available to the contractor as required for task completion.

4. Objectives:

This effort is required to provide specific technical expertise related to charge and payment cards that is currently unavailable within the Government. The objective is to receive reliable, timely, actionable analytical, technical and program support to allow the DoD UID / PC PMO and Defense Component Program Offices and Authorized Program Representatives to accomplish their missions.

5. Scope.

The DoD UID/PC PMO requires a Task Order, Firm Fixed Price contract consisting of a base year plus four (4) option years be awarded for Charge and Payment Card Analytical, Technical and Program Support Services. The contractor shall use their experience and expertise with DoD, its electronic acquisition and financial management systems, and management and operation of charge card programs in the unique circumstances DoD operates (e.g., in theater and at sea) to provide analytical, technical and program support, perform studies and analyses, make recommendations and develop draft documents related to charge and payment cards. Task Orders against this contract will be placed by the DoD UID/PC PMO and the Departments of the Navy, Army and Air Force and the Defense Components’ charge card program offices and authorized program representatives (Includes Purchase, Travel and Fuel Cards).

6. Performance Requirements.

6.1 Analytical Support (FFP)

The contractor will provide analytical support as defined in each order. The contractor’s efforts will entail analyzing issues identified and preparing analytical alternatives to assist in the development of guidance and publications to address specific issues. The types of initiatives to be examined include, but are not limited to: performance metrics, legislative language proposals, roles and responsibilities, process flows, data mining, internal controls, charge and payment card capabilities and applications. Acceptance of deliverables will be made NLT 30 days after delivery.

6.2 Technical Support (FFP) – Charge/Payment Cards and Electronic System

The contractor will provide technical support as defined in each order. This task requires expertise in two distinct areas—charge/payment card usage and program operation; and, electronic systems design, implementation, verification, deployment and maintenance. The types of efforts likely to be ordered include, but are not limited to: investigating and recommending innovative ways to expand use of charge and payment cards to reduce the amount of cash in theater or at sea; and, investigating alternatives and supporting implementation of a single web-based “portal” solution for integrated access to multiple web-based applications. Acceptance of deliverables will be made NLT 30 days after delivery.

6.3 Program Support (FFP)

The contractor will provide program support as defined in each order. The types of efforts likely to be ordered include, but are not limited to: developing and maintaining integrated schedules, developing and updating program documentation, and assisting with requirements development and configuration control.

6.4 Briefings and Other Documentation (FFP)

The contractor will draft and deliver letter reports, white papers, briefings, guidebooks and/or other documentation related to Charge and Payment Card issues. These items will address contractor findings, alternatives for addressing issues, and recommendations for actions and initiatives tailored to best meet customer goals. Acceptance of deliverables will be made NLT 30 days after delivery.

6.5 Training and Education (COST)

The contractor will recommend structures and appropriate delivery methods for effective education, training, and continuous learning designed to implement Charge and Payment Card initiatives. The contractor will develop training materials as defined in each order. Acceptance of deliverables will be made NLT 30 days after delivery.

6.6 Guidebook Updates (COST)

The contractor will update guidebooks/handbooks and other materials related to Charge and Payment Cards. Acceptance of deliverables will be made NLT 30 days after delivery.

6.7 Annual Plan (COST)

The contractor will update annual plans and other materials related to Charge and Payment Cards. Acceptance of deliverables will be made NLT 30 days after delivery.

6.8 Meeting Support (COST)

The contractor will provide meeting support as defined in each order. A two-week advance notice will be provided to the contractor by the Contracting Officers Representative (COR) or Alternate COR regarding room requirements. The requirement for facilitators and/or note takers will be specified in each order. The cost proposed shall reflect the meetings/support requirements for each specific task order.

7.0 Performance Requirements.

The following performance requirements apply to performance requirements 6.1 through 6.7 above.

7.1 The Government and Contractor will mutually agree to target delivery dates for each deliverable (e.g., report, alternative recommendations) required in orders placed against this contract. These dates will be documented by the contractor in the first Status Report (CDRL A001) delivered after task assignment. Anticipated delivery delays shall be discussed with the parties in advance and appropriately documented in the first Status Report (CDRL A001) delivered if a delayed submission date is agreed to. The contractor shall deliver in accordance with these agreed to dates.

7.2 Written deliverables shall be clear and concise, use proper English grammar and be free of spelling errors. Deliverables shall consist of no more than 1 grammar/spelling/format issue per every 5 pages submitted (e.g., a 40 page document could contain 8 minor errors).

7.3 Written deliverable should be prepared using plain language (use of highly technical terms shall be minimized as appropriate, and explained when utilized). Necessary background information, alternatives and/or recommendations shall be presented in sufficient detail to allow a non-expert to understand the salient issues and make informed decisions. Presentations, draft documents and training materials shall be “release ready” in accordance with guidance provided by the government customer via the COR/ACOR.

7.4 As part of their monthly status report review, the COR/ACOR will monitor the contractor’s performance through periodic inspection of required deliverables and review of invoiced hours to ensure the contractor is performing in an efficient/effective manner and through customer input from the Government personnel being supported.

7.5 On-going submission of late and/or low quality service and deliverables will result in submission of poor performance feedback into the Department of Defense Contractor Performance Assessment Reporting System (CPARS). It may also serve as the basis for a Government decision not to exercise any options remaining on the contract.

8. Place of Performance.

The place of performance is the contractor’s facility. Any required travel will be specified in orders placed against this task order contract. Travel shall be in accordance with Federal Acquisition Regulation (FAR) Clause 31.205-46, Travel. All travel shall be approved by the COR, in writing, prior to performance.

9. Period of Performance.

The period of performance for the contract is from 30 September 2009 through 29 September 2010 with 4 one-year option periods. The Government anticipates awarding annual task orders against the contracts on an individual basis.

10 Delivery Schedule.

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary TM

10.1 In the event the COR/ACOR considers a disclosed, but un-agreed to delivery delay unacceptable, a letter documenting the Government’s position will be provided to the contractor; this letter will be coordinated with the Contracting Officer prior to submission and a copy of the official letter will be included in the contract file. Uncoordinated/unexplained delays will be documented via a letter to the contractor; this letter will be coordinated with the Contracting Officer prior to submission and a copy of the official letter will be included in the contract file.

10.2 Written deliverables failing to meet the above specified performance requirements shall be returned to the contractor for replacement or correction.

10.3 The Government has 30 days to review the deliverable for acceptance. If found unacceptable, the deliverable will be returned for revisions with specific remarks from the Government. The contractor has 5 days to provide a revised acceptable deliverable to the Government for final acceptance. The Government has 10 days to approve the revised deliverable. Task Orders as issued and based on complexity may revise these dates based on mutual agreement of the parties prior to the award.

11. Security.

The work to be performed under this contract shall be unclassified. The contractor will not require access to classified data in the performance of this contract. The Contractor may require access to information which may be sensitive and is to be handled as "For Official Use Only", and which may be covered by the Privacy Act.

As a minimum, persons performing services on the contract or individual task orders shall be required to have a favorably completed, in scope, National Agency Check (NAC). The contractor will be required to provide signed copies of the applicable forms to COR/ACOR for review.

The Government retains the right to request removal of contractor personnel, if a clearance cannot be obtained, or whose actions, while assigned to this contract, clearly conflict with the interests of the Government, regardless of their prior clearance or adjudication status. The reason(s) for removal will be fully documented by the COR/ACOR to the Contracting Officer for delivery to the contractor.

12. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

The government will facilitate access of contractor personnel to DoD offices, meetings, employees and information as required to conduct activities related to task completion. As required on a task-by-task basis, the Government will provide access to previously prepared documents or other back ground information it considerers relevant for completion of tasks ordered under this contract.

13. Other Pertinent Information or Special Considerations.

a. Packaging, Packing and Shipping Instructions. (Provide any specific requirements.)

To be specified in each order. For written deliverables, it is anticipated that electronic delivery will be acceptable.

b. Inspection and Acceptance Criteria. (Provide any specific requirements.)

Final inspection and acceptance of all work performed, including deliverables will be performed at the place of delivery by the COR or ACOR defined in each order.

c. Charge Card Guidance Defense Procurement, Acquisition Policy and Strategic Sourcing (DPAP):

http://www.acq.osd.mil/dpap/ DPAP Purchase Card Guidance:

http://www.acq.osd.mil/dpap/pdi/pc/index.html NOTE: General charge card and specific PC guidance can be found in the Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel and Fuel Card Programs.

DoN Consolidated Card Program Management Division (DoN CCPMD):

http://www.navsup.navy.mil/ccpmd Army Standard Operating Procedure for Purchase Card and Convenience Checks:

http://www.army.mil/cfsc/documents/nafcontracting/GovernmentPurchaseCardSOP.pdf Air Force Instruction 64-117:

http://www.e-publishing.af.mil/shared/media/epubs/AFI64-117_INCIRLIKABSUP_I.pdf GSA Smart Pay Card Services:

http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=17112&channelId=-24778 Fuel Card Guidance:

http://www.desc.dla.mil/DCM/DCMPage.asp?pageid=28

14. Section 508 Accessibility Standards.

The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

FORMCHECKBOX

1194.21 - Software Applications and Operating Systems

FORMCHECKBOX

1194.22 - Web Based Intranet and Internet Information and Applications

FORMCHECKBOX

1194.23 - Telecommunications Products

FORMCHECKBOX

1194.24 - Video and Multimedia Products

FORMCHECKBOX

1194.25 - Self-Contained, Closed Products

FORMCHECKBOX

1194.26 - Desktop and Portable Computers

FORMCHECKBOX

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

FORMCHECKBOX

1194.31 - Functional Performance Criteria

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

F.1. TASK ORDER PERF PERIOD

F.1. TASK ORDER (TO) PERFORMANCE PERIOD AND PRICING (MAR 2001).

a. TOs may be issued during any of the contract years. The performance period for each TO will be specified in the TO and may extend beyond expiration date of this contract.

b. TOs shall be priced using the Section B rates that will be applicable to the TO’s anticipated period of performance. For purpose of task orders issued during the final year of this contract (or any subsequent 6-month option for continued service), the final contract year’s pricing shall be used. This means that during basic proposal preparation and award, it is understood that pricing for task orders issued during the last contract year reflects the possibility of continuation beyond the end of the contract period.

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

TASK ORDER PROCEDURES

G.1 TASK ORDER PROCEDURES (DEC 2006) (DITCO/PL8312).

The following defines the process by which task orders (TO) will be processed and priced, and how a TO will be awarded. Careful attention should be paid to those areas in which the procedures, processes and provisions change due to use of a different contract types or pricing methodology.

a. Selection Criteria for Awarding a Task Order. The Government will evaluate technical proposals for technical sufficiency, and prices against the established labor and mark-up rates from the labor rate table. In addition, all other direct costs (ODCs) will be evaluated for relevance and reasonableness. The Government’s award decision will be based, as a minimum, on compliance with Section 508 requirements of the Rehabilitation Act, and on the evaluation of technical/ management approach and cost.

b. Proposal Process.

(1) Request for Proposals (RFP). The KO solicits proposals from the contractor through an RFP. The contractors will typically allowed between 5-10 days to prepare and submit proposals (may be more depending upon the complexity of the requirement). Each RFP will indicate the proposal due date and applicability of Section 508 standards. Technical proposals will be written. Cost proposals must always be submitted in writing. The KO will submit a request for proposal (RFP) to the contractor for each task order requirement at the time it is received from the customer agency/COR. The announcement will include, at a minimum, the following information:

* End User Customer Agency and Point of Contact (POC) (Task Monitor)

* Statement of Work (SOW), Statement of Objectives (SOO) or Performance Work Statement (PWS)

* Anticipated Contract Type

* Contracting Agency POC Name Phone Number and Fax (KO and Contract Specialist)

* E-mail Address, Mailing Address or Fax Number

* Proposal Due Date

(2) Clarifications. The contractors may request written clarification of requirements. Such requests for clarification must be sent to the KO by e-mail. Only the Contracting Officers may communicate verbally with the contractor concerning the RFP until after TO award. The KO will answer clarification requests. As a result of clarification requests, the KO will determine if any revisions to SOW requirements are required, and if necessary, issue an Amendment to the request for proposals. The KO may extend the proposal due date in the event that written clarification is not provided to the contractors in a timely manner.

(3) Technical Proposals. Written technical proposals will be streamlined, normally no more than 10 pages (depending upon the complexity of the requirement), stating compliance with or exception to SOW or PWS requirements, risks, assumptions and conflict of interest issues. Proposals shall not merely restate SOW or PWS requirements. The technical proposal shall address, as a minimum:

* Technical Approach

* Key Personnel

* Quantities/hours of personnel by labor categories

* Other Direct Costs (ODCs)

* Risks

* Period of Performance

* Government-Furnished Equipment (GFE) and/or Government-Furnished Information (GFI) (if applicable)

* Teaming Arrangement to include subcontracting, if applicable.

(4) Cost Proposals. A written cost proposal will always be required. This part of the proposal shall include detailed cost/price amounts of all resources required to accomplish the task, (i.e. labor hours, rates, travel, incidental equipment, etc.). The level of detail required shall be primarily based on the contract type planned for use, as further discussed below.

(i) Firm Fixed Price (FFP). The proposal shall identify labor categories in accordance with the Labor Rate Tables contained in Section B, and the number of hours required for performance of the task. The proposal must identify and justify use of all non-labor cost elements. It must also identify any GFE and/or GFI required for task performance. If travel is specified in the TO statement of work, air fare and/or local mileage, per diem rates by total days, number of trips and number of contractor employees traveling shall be included in the cost proposal. Prior to incurring any long distance travel expenses, the contractor shall obtain written approval from the TM that approves approximate travel dates, expected duration, origin and destination, purpose, estimated costs and the number and names of personnel traveling. Travel costs will be in reimbursed in accordance with the Government’s Joint Travel Regulation. Proposed materials costs shall, when requirements for materials are sufficiently defined by the task order statement of work, include sufficient break-out of all materials, including description, brand name, model/part number and number of units that can be verified as fair and reasonable.

(ii) Other Direct Cost Limitations. This contract is primarily for technical support services; however, material not priced in Section B may be required. Any material purchased to support individual task orders must be incidental to (and directly support) the services and/or solutions identified in the task order statement of work.

(iii) Other Relevant Information. This information shall always be in writing and shall address other relevant information as required by the contract or TO RFP. The contractor shall assume all costs associated with preparation of proposals for task order awards as an indirect charge. The Government will not reimburse cost for proposal preparation as a direct charge.

c. Other Considerations.

(1) The Contracting Officer is not required to synopsize orders under this contract.

(2) The contract rates contained in Section B have been determined to be fair and reasonable based upon adequate price competition during the award of the basic contract. These contract rates shall be used by the contractor as the basis for developing proposals.

(3) Performance based work statements shall be used to the maximum extent practical.

(4) The contractor shall work in partnership with the Government to close out orders as soon as possible after they are physically complete by using the “Quick-Closeout” procedures described herein as much as practical.

d. Task Order Issuance. Task orders may be issued by e-mail, regular mail or facsimile using a DD Form 1155, Order for Supplies and Services. TOs may also be issued as an unsigned Electronic Task Order (ETO) via electronic commerce. It is anticipated that all TOs will be issued as ETOs via electronic commerce. Initially, ETOs will be issued via electronic mail, and eventually, via Electronic Commerce/Electronic Data Interchange (EC/EDI). The contractor may be required to register in the Electronic Data Access (EDA) web site at http://eda.ogden.disa.mil/ to obtain copies of TOs.

e. Unauthorized Work. The contractor is not authorized at any time to commence task order performance prior to issuance of a signed TO or other written approval provided by the KO to begin work.

f. Task Funding Restrictions. No unfunded tasks are allowed.

g. Contract Closeout. Final invoice shall be submitted within ninety (90) calendar days following the end of the Period of Performance. When the bilateral modification to closeout the specific TO is forwarded to the contractor, it shall be signed and returned to the respective KO within 10 working days of modification submittal. For specific task orders, these dates can be revised at the discretion of the KO.

(End of Clause)

G.2. TASK ORDS ISSUED AT AWARD

G.2. ISSUANCE OF TASK ORDERS AT CONTRACT AWARD.

One task order will be issued concurrently with the contract award. It is anticipated, that this task orders will be issued under the following task order number and title. Task Order 0001 is will be issued using a Firm Fixed Price pricing arrangement.

Task Order 0001: DoD UID/PC PMO Charge and Payment Card Analytical, Technical and Program Support Services.

Any changes (additions or deletions) to the task order anticipated to be issued at contract award will be identified in section M of this solicitation. This task order will be issued for a 12 month period. Four one-year option periods are anticipated for this task order. In addition to the above task order, additional task orders may be issued after award of contract.

G.3. CONTRACT MANAGEMENT

G.3. CONTRACT MANAGEMENT (FEB 1998).

Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the contractor. The following individuals will be the Government points of contact during there performance of the contract:

a. Contracting Officer (KO).

(1) Contract Administration. All contract administration will be effected by the Contracting Officer. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed buy the KO authorizing such changes.

(2) Designation of Representatives. The KO may designate individuals to act as Contracting Officer’s Representative (COR) or Task Monitor (TM) under any resultant task order. CORs and TMs may provide technical guidance in direction of the work, but they will not be authorized to change any of the terms and conditions of the contract or task order. TMs and CORs will be designated by letter of appointment from the KO.

b. Task Monitor (TM). Customer agencies will identify TMs who are responsible for defining requirements, funding the work to be performed, monitoring and evaluating the contractor’s performance, providing technical support to the KO on TO issues, and providing acceptance and rejection information to the Accounting and Finance Section for all invoice processing.

(1) At task order award, or at other times when required throughout the TO period of performance, the TM will be designated on authority of the KO to monitor and coordinate all technical aspects and assist in the administration of individual task orders. TMs are responsible for ensuring that the TO is administered properly.

(2) All contacts with the agencies of the Government and interface with other contractors required in the performance of this contract shall be in accomplished only through the direction and with the coordination of the TM.

c. Technical Coordination.

(1) Performance of work under this contract shall be in compliance with the SOW and terms and conditions of any approved task orders.

(2) All technical coordination shall remain within the scope of this contract and that of individual task orders. No oral statements of any person whosoever shall in any manner or degree modify or otherwise affect the terms of this contract or of the TOs. Technical coordination shall not result in any action that:

(a) Constitutes an assignment of additional work outside the SOW or task order.

(b) Constitutes a change as defined in the contract clause 52.243, 1, Changes-Fixed Price.

(c) Causes an increase in the total contract ceiling amount, task order price, or the time required for contract or task order performance.

(d) Changes in any of the expressed terms, conditions, or specifications of this contract or any approved task orders.

(e) Interfere with the contractor’s right to perform the terms and conditions of the contract.

CLAUSES INCORPORATED BY FULL TEXT

G.4 52.201-9200 CONTRACTING AND ADMINISTRATIVE AUTHORITY

(JUN 1996)

a. The contract will be administered by the Defense Information Technology Contracting Organization (DITCO). The Contracting Officer (CO) at DITCO is the only person authorized to approve changes or modify any of the requirements contained elsewhere in this contract; the said authority remains solely in the CO. In the event the contractor effects any such change at the direction of any other person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract costs to cover any increase incurred as a result thereof.

b. The contractor shall submit requests for modifications of this contract to the CO with a copy of the request to the CO's representative as designated in the CO’s representative appointment letter.

c. Contractual problems, of any nature, that may arise during the life of this contract must be handled in conformance with very specific public laws and regulations (i.e., Federal Acquisition Regulation). Only the CO is authorized to formally resolve such problems. Therefore, the contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Request for information on matters related to this contract, such as explanation of terms and contract interpretation, shall be submitted to the CO.

G.5 52.204-9000 Points of Contact (AUG 2005)

Contracting Officer

Name: Virginia A. McCann

Organization/Office Symbol: DISA/DITCO/PL8312

Phone No.: 618-229-9720

E-Mail Address: Virginia.McCann@disa.mil

Contract Specialist

Name: Kimberly Hampel

Organization/Office Symbol: DISA/DITCO/PL8312

Phone No.: 618-229-9392

E-Mail Address: Kimberly.Hampel@disa.mil

Customer/COR/TM Point of Contact

Name: Denise Reich

Organization/Office Symbol: Department of Defense (DoD) Unit Identification (UID) /

Purchase Card (PC) Program Management Office (PMO) Phone No.: 703-325-9504 E-Mail Address: Denise.reich1@us.navy.mil Contractor Point of Contact

Contractor Legal Business Name:

DUNS:

CAGE CODE:

Contractor POC:

E-Mail Address:

Phone Number:

Fax Number:

(End of clause)

52.204-9001 Contract/Order Closeout—Fixed-Price, Time-and-Materials, or Labor-Hours (Jan 2007)

Timely contract closeout is a priority under this contract/order. The Contractor shall submit a final invoice within ninety (90) calendar days after the expiration of this contract/order, unless the Contractor requests and is granted an extension by the Contracting Officer, in writing. In addition, and concurrent with the submission of the final invoice, the Contractor shall notify the Contracting Officer of the amount of excess funds that can be deobligated from this contract/order so the closeout process can begin as soon as possible upon expiration of this contract/order. A bilateral contract/order closeout modification will be forwarded to the Contractor by the Contracting Officer and must be signed by the Contractor and returned to the Contracting Officer within thirty (30) calendar days of issuance of the modification. A Contractor’s failure to respond and/or sign the bilateral closeout modification within thirty (30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to deobligate excess funds and close this contract/order.

If this contract/order contains option periods, the Contractor is required to submit an invoice within ninety (90) calendar days after expiration of the base period of performance and the expiration of each exercised option period of performance to allow for deobligation of excess funds that were obligated in those respective periods of performance.

(End of clause)

G.7 52.232-9000 Wide Area WorkFlow (WAWF)

As prescribed in 232.7004(S-90), use the following clause:

Wide Area WorkFlow (WAWF) (3 OCT 2008)

(a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mar 2008), Contractors must submit payment requests in electronic form. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply. To facilitate this electronic submission, the Defense Information Systems Agency (DISA) has implemented the DoD sanctioned Wide Area WorkFlow (WAWF) for contractors to submit electronic payment requests and receiving reports. The contractor shall submit electronic payment requests and receiving reports via WAWF. For payment problems related to WAWF, the contractor should contact the Acceptor identified.

(b) Definitions:

Acceptor: Contracting Officer’s Representative, Task Monitor, or other government acceptance official as identified in the contract/order.

Local Processing Office (LPO): Government office responsible for certifying invoices.

Pay Official: Defense Finance and Accounting Service (DFAS) payment office identified in the contract/order.

SHIP To/Service Acceptor DoDAAC: Acceptor DoDAAC or DCMA DoDAAC (as specified in the contract/order).

LPO DoDAAC: Certifying Office DoDAAC (only required when the Payment Office DoDAAC is HQ0251 and the LPO DoDAAC field is marked as mandatory in WAWF).

DCAA Auditor DoDAAC: Used when DCAA invoice approval is required by the contract/order and the field is marked as mandatory in WAWF-RA. (Click the DCAA Audit Office Locator Link in WAWF and enter zip code of your CAGE code address).

(c) WAWF Contractor Input Information - ** IMPORTANT! **

The contractor shall use the following information in creating electronic payment requests in WAWF:

To create electronic payment requests and receiving reports, go to the following WAWF production website at https://wawf.eb.mil.

Invoice Type in WAWF:

If billing for Materials Only or a combination of Materials and Services, select “Invoice and Receiving Report (Combo)”.

If billing for Services Only, select “2-n-1 (Services Only)”

If billing for…