Final-HC1028-08-F-2458_JA_for_Bridge_(2).pdf

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LIMITED SOURCE JUSTIFICATION & APPROVAL

FAR PART 8 ACQUISITIONS

Multiple Award Schedule (MAS)/Multiple Award Contract (MAC)

Orders under MAS/General Service Schedules (GSA)/Federal Supply Schedules (FSS)

FAR 8.405-6

Purchase Request Number:

Contract Number: HC1028-08-F-2458 Task/Delivery Order Number: HC1028-08-F-2458 Procurement Title: PEO_MA Program Management Support Bridge Contracting Office: DISA/DITCO PL8311 Estimated Value: $3,535,590.00 Limited Source Authority: FAR 8.405-6(a)(1)(i)(B)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (OTFAOC)

LIMITED SOURCES JUSTIFICATION

Justification for OTFAOC Number: JA12-010

Upon the basis of the following justification, I, as Procuring Activity Competition Advocate, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of Title III of the Federal Property and Administrative, Services Act of 1949 (41 U.S.C. §251, et seq.) and Title 40 U.S.C. §501, Services for Executive Agencies FAR Part 8 exception per Limited Source Justification for Other Than Full and Open Competition.

JUSTIFICATION

1. REQUIRING AGENCY AND CONTRACTING OFFICE: (FAR 8.405-6(c)(2)(i))

Requesting Agency:

Defense Information systems Agency (DISA), PEO-MA/IA1 P.O. Box 549 Ft. Meade, MD 20755-0549

Contracting Activity:

DISA/Defense Information Technology Contracting Organization (DITCO) PL8311 2300 East Drive Scott AFB, IL 62225-5406

2. NATURE/DESCRIPTION OF ACTION(S): (FAR 8.405-6)(c)(2)(ii))

The nature of this action is to procure a two (2) month Firm Fixed Price bridge contract to extend the current Contract effort for GS10F0255S task order HC1028-08-F-2458. The period of performance of the contract currently ends 04 December 2012. This bridge extension May extend the contract thru 04 April 2013, two month base period with two one month options . The

2 | P a g e period of performance for the current GSA contract is 10 May 2006 to 09 May 2016. This bridge extension will allow sufficient time to conduct a thorough technical, past performance and cost evaluation on a best value trade off procurement while avoiding a break in service and providing transition time for a new vendor.

3. DESCRIPTION OF SUPPLIES/SERVICES: (FAR 8.405-6)(c)(2)(iii))

Services needed include continued PEO-MA Project Management Support that Delta Resources currently provides.

The Defense Information Systems Agency (DISA), Program Executive Office – Mission Assurance/ (PEO-MA), requires a source with competencies to promote information assurance by supporting the PEO-MA Program Management Support effort with a full range of program management, financial management, acquisition management, Information Assurance (IA) expertise, physical security management, and property management services. It is intended that the support provided would be provided to the PEO-MA front office, all five divisions of PEO- MA, ESSG, USSTRATCOM, and the DISA FSO.

The estimated cost of support for this J&A is $3,535,590.00 (excluding DITCO fee). This J&A includes all labor categories for order HC1028-08-F-2458 for the two month base period of 05 December 2012 to 04 February 2013 for $1,704,840.00 plus two (2) 1-month option periods.

Option Period 1 $849,920.00; Option Period 2 $970,830.00. FY13 O&M and DWCF funding will be used.

4. IDENTIFICATION OF STATUTORY AUTHORITY and DEMONSTRATION OF

CONTRACTOR’S UNIQUE QUALIFICATIONS: ((FAR 8.405-6)(c)(2)(iv))

Only one source is capable of responding due to the unique or highly specialized nature of the supplies or services. (FAR 8.405-6 (a)(1)(i)(B)). This acquisition requires the continued services of Delta Resources under their current contract.

Awarding this work to another contractor would result in substantial duplication of costs not expected to be recovered through competition as well as unacceptable delays in fulfilling the Government’s need. It is estimated that it would take six (6) to seven (7) months at a cost of between $5.3M to $6.1M ($884k/month) for labor costs to train and transition a new firm. Delta Resources meets all of the current requirements for support and are positioned to continue providing their current level of support for the PEO-MA. Delta Resources is the only source that can fulfill this requirement without risk of a substantial break in support for the PEO-MA front office, all five divisions of PEO-MA, ESSG (and its components: TAG, AWG, and CWG), USSTRATCOM, and the DISA FSO. Based on the time to competitively procure a replacement contract and the current contract end date, Delta Resources is the only responsible and knowledgeable source that can supply the needed services during this period without a break in service.

PEO-MA, ESSG, USSTRATCOM and the DISA Field Security Office (FSO) all depend daily on the services currently rendered of program management, financial management, acquisition management, Information Assurance (IA) expertise, physical security management, and property

3 | P a g e management services. Failure to support the PEO-MA and other stakeholders will negatively impact DISA’s ability to effectively manage and support current programs, contracts, acquisition efforts, tasks, and Information Assurance and security management activities.

The current Contract, GS10F0255S task order HC1028-08-F-2458, was competed under GSA’s IT 70 FSS and awarded as a Time and Material.

Modifications were exercised extending the period of performance until 04 December 2012. The Government needs to continue with services as an interim solution until the current small business set aside contract can be executed, tentative date is February 2013.

5. BEST VALUE DETERMINATION: (FAR 8.405-6)(c)(2)(v))

GSA has already determined prices of supplies and fixed price services, and rates services offered at hourly rates under their schedules and are fair and reasonable. Based on the current contract costs and published labor categories and rates for similar services, the contracting officer has adequate information to ensure that the follow-on costs to the Government will be fair and reasonable. A determination will be made by the contracting officer concerning whether the order represents the best value to the Government by conducting both a technical review and fair and reasonable price determination.

An independent cost estimate was developed by the Government based on Firm Fixed Price and historical data; it is estimated to be $1,704,840.00 (excluding DITCO fee) for the two month base period, and a total of $3,535,590.00 for the two month base period and two 1-month options.

6. MARKET RESEARCH: (FAR 10.002) (FAR 8.405-6)(c)(2)(vi))

Market Research was conducted December 2011 to provide focus on the follow on contract associated with Solicitation number HC1028-11-R-2045. The Government verified that the Market Research used on the previous bridge requirement is current and can be applied to this action. PEO-MA's analysis continues to identify then and now that none of the companies can meet the immediate needs of a bridge contract other than the incumbent. It is not in the government's best interest to transition from the incumbent to a new bridge contractor for the limited bridge period, only to transition again to the awardee of the re-compete. This would negatively impact the government's ability to provide necessary services to PEO-MA, USCYBERCOM, USSTRATCOM, ESSG and FSO. The recompete is currently in source selection and it is a small business set-aside competition. A bridge award to the incumbent is required to maintain necessary continuity of services until the re-compete is awarded.

This justification is an interim solution until award of the recompete is made. .

7. ANY OTHER SUPPORTING FACTS. (FAR 8.405-6)(c)(2)(vii))

N/A

8. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: (FAR 8.405-

6)(c)(2)(viii))

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The current Contract, GS10F0255S task order HC1028-08-F-2458, was competed as a Firm Fixed Price contract. This request is to extend that contract for a base of two (2) months and two one month options until a new contract is awarded and a transition occurs between the incumbent and new vendor. Two (2) one (1) month options are included to account for any possible bid protest and transition time. The recompete is currently in source selection as a small business set-aside competition.

9. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP) PROGRAM PLAN

(PP): (DARS 8.405-6(c)(2)(S-91) & FAR 7.1)

An Acquisition Plan is not required for this effort.

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TECHNICAL CERTIFICATION: "I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief." ((FAR 8.405-6)(c)(2)(x))

NAME: Shana Johnson SIGNATURE:

TITLE: Program Manager DATE: 12/04/2012

REQUIREMENTS CERTIFICATION: "I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.” (FAR 8.405-6(c)(2)(x)).

NAME: Charles Hamilton signing for

Colleen Rumsey

SIGNATURE:

TITLE: Branch Chief DATE: 12/04/2012

CONTRACTING OFFICER CERTIFICATION: Include the following determination:

“I certify that this justification is accurate and complete to the best of my knowledge and belief.”

(FAR 8.405-6(c)(2)(ix) and FAR 8.405-6 (d)(1)).

NAME: Anne Keller SIGNATURE:

TITLE: Contracting Officer DATE: 12/04/12

(For Approval signature select the appropriate approval level signatory and delete all others)

PROCURING ACTIVITY COMPETITON ADVOCATE APPROVAL:

“I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this justification does not exceed $12.5M, this review serves as approval.”

APPROVED BY: (FAR 8.405-6 (d)(2))

NAME: Ann Vaughn TITLE: Competition Advocate

SIGNATURE: DATE: 12/04/12

ORGANIZATION: DISA/DITCO PHONE:

ALL QUESTIONS REGARDING THIS JUSTIFICATION FOR OTFAOC ARE TO BE

REFERRED TO THE CONTRACTING OFFICER (ANNE KAREN KELLER, 618-229-9504)