6_J A.pdf

Enclosure 12b, J&A (Part 8) Page 1 of 8 Pages

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TEMPLATE FAR SUBPART 8.4

LIMITED SOURCES JUSTIFICATION & APPROVAL TEMPLATE FOR

FAR /DFARS/PGI PART 8 ACQUISITIONS

REQUIRED FORMAT FOR JUSTIFICATION

Multiple Award Schedule (MAS)/ Multiple Award Contract (MAC)

Orders under MAS/General Service Schedules (GSA)/Federal Supply Schedules (FSS)

FAR 8.405-6

Purchase Request Number: R3301112MPD0050 Contract Number: (Insert) Task/Delivery Order Number: (Insert) Procurement Title: Iridium Shout Server System Contracting Office:

DITHI

DITCO-PAC

477 Essex St. Bldg 77, STE 180 Pearl Harbor, HI 96860-5815

Estimated Value: $ 376,473.75 Statutory Authority:

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(OTFAOC)

LIMITED SOURCES JUSTIFICATION

Justification for OTFAOC Number: (Assigned by the Procuring Activity Competition Advocate (PACA))

Upon the basis of the following justification, I, as Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of Title III of the Federal Property and Administrative, Services Act of 1949 (41 U.S.C. 251, et seq.) and Title 40 U.S.C. 501, Services for Executive Agencies).

JUSTIFICATION

1. REQUIRING AGENCY AND CONTRACTING OFFICE: Specify the requiring agency and the DITCO contracting activity responsible for accomplishing the contract action. (FAR 8.405- 6(c)(2)(i)) john.rhoden Text Box john.rhoden Typewritten Text

GS-35F-0467R

john.rhoden Text Box john.rhoden Typewritten Text john.rhoden Typewritten Text john.rhoden Typewritten Text john.rhoden Typewritten Text

HC1019-12-F-0006

john.rhoden Typewritten Text john.rhoden Typewritten Text

Typewritten Text

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Requiring Activity: JPAC Joint POW/MIA Accounting Command 310 Worchester Ave, Bldg 45 Pearl Harbor, HI 96860-5815 JBPHH, HI 96853-5530

DITCO contracting activity:

DITHI

DITCO-PAC

477 Essex St. Bldg 77, STE 180 Pearl Harbor, HI 96860-5815

2. NATURE/DESCRIPTION OF ACTION(S): Describe the nature of the contractual action for which approval is requested (i.e., new contract, modification). Include type of contract (e.g.

FFP, CPAF) type and year of funds to be used (e.g. R&D, Procurement, O&M); and estimated share and ceiling arrangements, when applicable.

(FAR 8.405-6)(c)(2)(ii))

This is a new FFP contract action using FY12 Procurement Funds

3. DESCRIPTION OF SUPPLIES/SERVICES: A complete description of the supplies and/or services required to meet the agency’s needs, including the delivery schedule and/or the period of performance (inclusive of all option periods), and the estimated life-cycle costs of the procurement).

((FAR 8.405-6)(c)(2)(iii))

JPAC currently possesses forty Iridium Shout Tracking devices which track personnel with latitude and longitude coordinates with data streamed directly between devices and monitored on JPAC email system. JPAC requires an independently hosted server system, potentially sited on DISA DECC, to track deployed investigative and recovery teams, separate from JPAC’s existing enterprise. In, addition JPAC requires a web-based system, again potentially based on the DISA DECC, that is user friendly with point and click capability to view field deployed investigative and recovery teams from a Google map display. JPAC lacks these service capabilities and server equipment to effectively track deployed teams. This capability ensures seamless interoperability for JPAC within any AOR. This would increase our command and control capabilities well as enhance emergency response to our teams out on missions

(1) Failure to fund this urgent project will reduce JPAC capabilities to conduct and sustain effective C2 of assets and forces during worldwide Joint and Bilateral operations.

DESCRIPTION REQUIRED

PART

NUMBER QTY UNIT

Unitrac-Max Server Software (Compatible with all terminal devices listed in this price-guide)

Brand Name or Equal

0080EE 1 Ea

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7Jun2012/v1.3 and no limit to maximum fleet size)

AutoFind Web Server Software Brand Name or Equal

AFW01AA

1 Ea

Google Map License – Annual renewable fee

GMAP-YR-

LIC 1 Yr

Server Hardware System Brand Name or Equal

0080EEA

1.5 Ea

Custom Engineering Services and Software Development – Onsite installation & support – 3 days, 2 people

Brand Name or Equal

0086AA

48 Ea

Technical Support and Maintenance with 24 Hour Response During Business Hours. (Per Year Basis) Single Unitrac System

Brand Name or Equal

TSSM01AA

1 Yr AutoFind Web Technical Support and software maintenance (per year)

Brand Name or Equal

TSSM01AG

1 Yr

CTI Classroom Training Session (1 Day up to 10 Seats)

Brand Name or Equal

0080EEG

1 Ea

Travel Expense estimate – Installation: 2 People/5 Days

Brand Name or Equal

TRVEXP

1 Ea

Travel Expense estimate – Training: 2 People/3 Days

Brand Name or Equal

TRVEXP

1 Ea

Custom Engineering Services and Software Development – UniTrac link for DISA Gateway

Brand Name or Equal

0086AA

275 Ea

(a) Explain the requirement, as much as possible, in layman's terms so it can be understood by a non-technically oriented reviewer who is not familiar with the requiring activity or the project

Vendor provides specific equipment to provide Data tracking, sensor tracking, messaging and notifications all converge and reside on the UniTrac server, linking with cellular and satellite partner Iridium. The system integrates into the DISA Enhanced Mobile Satellite Services (EMSS) for tracking purposes. The EMSS earth station transmit to their respective satellite locations around the globe, sending information down to earth bound devices located in trucks, cars, boats, planes and hand held devices. UniTrac allows any number of links to feed multiple displays simultaneously. Return communications such as, GPS locations, alerts, and boundary violations that reach UniTrac are instantly distributed to the computers, cell phones, or other hand held devices that the user designates

(1) If the action described is a modification to an existing contract, be sure to distinguish clearly between the work covered by the basic contract and the additional work to be obtained by the proposed modification.

N/A

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(2) Identify the customer activity.

JPAC

Joint POW/MIA Accounting Command 310 Worchester Ave, Bldg 45 Pearl Harbor, HI 96860-5815 JBPHH, HI 96853-5530

(3) State option quantities and/or performance periods: Period of Performance is: 15 Sep 2012 through 14 Sep 2013

4. IDENTIFICATION OF STATUTORY AUTHORITY and DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS: Identify the Justification rationale; this includes the statutory authority, FAR Citation and FAR Exception Description permitting other than full and open competition. (NOTE: Citations and Exception Descriptions are located below (select only one exception and delete all others, except for brand name procurements) (FAR 8.405-6 (c)(2)(iv))

(a) The following exceptions apply to GSA/FSS/MAC accomplished IAW 8.405-6:

FAR 8.405-6 (a)(1)(i) Circumstances that may justify restriction

-- Only one source is capable of responding due to the unique or highly specialized nature of the supplies or services. (FAR 8.405-6 (a)(1)(i)(B)).

Corp Ten International 100 West Road, Suite 300 Towson, MD 21204 USA Phone: 703-574-2914 Fax: 703-722-0695 Email: rob.lindsay@co bham.com Web: www.corpten.com

CCR: 323351371

DUNS: 11-299-6327

CAGE: 4Z154

TPIN: 52-1361947

GSA: GS-35F-0467R

The proposed sole source contractor is highly specialized in providing JPAC server, software and hardware to integrate our existing systems into a web-based format. JPAC has only found a single source to integrate our existing Iridium Shout systems into a server network which directly interfaces with DISA EMSS. Conducted market research online and in-person, finding other sources did not expand capabilities (Service and maintenance) into a web-based service at our host location in Hawaii, or capable of being hosted within the DISA DECC

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(i) A Justification for OTFAOC must include a full discussion of the events, history and circumstances which have led to the current situation that requires use of procedures for other than full and open competition.

JPAC attempted to use NAL Research to support server requirements NAL Research provides the Server with a Trackers software with the intent of allowing users to quickly install on their NOCs for command/control of and receiving GPS reports from remote trackers. However, JPAC does not possess the manpower and requires vendor intervention to support server hardware/software installation expertise. NAL Research could not support JPAC installation in Hawaii. We have not been able to find another vendor capable of interfacing the Iridium Shout device into a server system until JPAC found Corp Ten at a Communications Conference.

Justification:

(1) What are the verified minimum requirements of the Government? Include a discussion of the unique aspects of the supply/service that necessitate a noncompetitive action. Describe how the required delivery/performance date impacted the decision to restrict competition.

JPAC must integrate a minimum of 20 Iridium Shout systems for tracking purposes.

Market research was conducted; Corp Ten created their own proprietary data codes to support software coding and language to interface with the Iridium Shout devices. The coding helps translate position locations into a user friendly web-based system for easy tracking of deployed teams.

(2) Identify the proposed sole source contractor (if applicable) and discuss the unique capabilities, experience, expertise, etc. that the contractor has that makes the firm the only one capable of performing the required work. When FAR 8.405-6 (a)(1)(C) is cited for follow-on acquisitions as described in each applicable FAR citation provide an estimate of the cost to the Government that would be duplicative and how the estimate was derive, supply rationale for unacceptable delays, discuss why requirement continues, discuss why it would be of benefit to the Government for the specific contractor to continue work and specify how recent the previous competitive order was and the number of times this exception has been used.

Corp Ten Terms and Conditions will ensure DISA Gateway delivery: 12 week after all agreements are in place with DISA.

(3) If competition would have been feasible had more time been available, discuss other factors that had an impact on the decision to solicit only one source to satisfy the requirement (e.g., cost/time to conduct a competitive procurement; time available versus time required;

phase-in/phase-out time; complexity of requirement; etc.).

N/A

(4) Discuss why the other MAC holders could not meet the stated requirement.

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The proposed sole source contractor is highly specialized in providing JPAC server, software and hardware to integrate our existing systems into a web-based format. JPAC has only found a single source to integrate our existing Iridium Shout systems into a server network which directly interfaces with DISA EMSS. Conducted market research online and in-person, finding other sources did not expand capabilities (Service and maintenance) into a web-based service at our host location in Hawaii, or capable of being hosted within the DISA DECC. Corp Ten created their own proprietary front and back end software and database, developing software code to support interface with the Iridium Shout devices and web based applications.

(v) Identify the constraints of the procurement, such as schedule requirements, unique features and mandatory requirements, or the existence of proprietary data, copyrighted information or a patent which restrict competition.

Corp Ten created their own proprietary front and back end software and database, developing software code to support interface with the Iridium Shout devices and web based applications.

(vi) If the requirement is for a bridge contract (or contract extension) citing any exception to competition, or any contract citing the exception for (Urgency), include a complete justification for the minimum quantity or period of performance. If the action is a bridge requirement contingent upon some follow-on action, include a discussion of the basis for the milestones for that action. These milestones should be realistic, “firm" and proactive as possible.

(vii) Was the item or service previously acquired? No.

(viii) Impact: Fully describe the detrimental effects to the mission of the requiring activity or to the government that would result if this J&A was not approved and the services or supplies could not be provided.

Failure to fund this urgent project will reduce JPAC capabilities to conduct and sustain effective C2 of assets and forces during worldwide Joint and Bilateral operations

5. BEST VALUE DETERMINATION: (FAR 8.405-6)(c)(2)(v))

(a) When using GSA/MAS/MAC, a review of all the pricing options should be examined and a statement included in this paragraph that the order represents the best value to the government.

(See FAR 8.404(d)). By placing an order against a schedule contract using the procedures in 8.405, the ordering activity has concluded that the order represents the best value (as defined in FAR 2.101) and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs.

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(i) For orders place IAW GSA/MAS; GSA has already determined prices of supplies and fixed price services, and rates for services offered at hourly rates under their schedules are fair and reasonable therefore no fair and reasonable determination is required when using these schedules. However, GSA cannot determine the level of effort or the mix of labor categories for agency’s requirements.

6. MARKET RESEARCH: Describe the extent of the market research (FAR 10.002) conducted to identify all qualified sources and the results thereof. Research must have been meaningful and conducted within the previous 12 months. (FAR 8.405-6)(c)(2)(vi)), Market research should be thorough and should answer the questions to who, what, when, where, why, and state the outcome.

The forty Iridium Shout devices were purchased from Nan Corporation. Corp Ten is not affiliated with Nan Corporation. Corp Ten created their own proprietary front and back end software and database, developing software code to support interface with the Iridium Shout devices and web based applications.

Market research was conducted online, conferences and through telephone contacts.

The proposed sole source contractor is highly specialized in providing JPAC server, software and hardware to integrate our existing systems into a web-based format. JPAC has only found a single source to integrate our existing Iridium Shout systems into a server network which directly interfaces with DISA EMSS. Conducted market research online and in-person, finding other sources did not expand capabilities (Service and maintenance) into a web-based service at our host location in Hawaii, or capable of being hosted within the DISA DECC. Corp Ten created their own proprietary front and back end software and database, developing software code to support interface with the Iridium Shout devices and web based applications.

(1) The proposed sole source contractor is highly specialized in providing JPAC server, software and hardware to integrate our existing systems into a web-based format.

(2) JPAC has only found a single source to integrate our existing Iridium Shout systems into a server network which directly interfaces with DISA EMSS..

(3) Conducted market research online and in-person, finding other sources did not expand capabilities (Service and maintenance) into a web-based service at our host location in Hawaii, or capable of being hosted within the DISA DECC.

(4) Corp Ten created their own proprietary front and back end software and database, developing software code to support interface with the Iridium Shout devices and web based applications.

7. ANY OTHER SUPPORTING FACTS. Indicate any other facts supporting the use of limited sources justification and approval. (FAR 8.405-6)(c)(2)(vii))

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(a) If technical data packages, specifications, engineering descriptions, statement of work, or purchase descriptions suitable for full and open competition have not been developed, or are not available, explain why.

N/A

(b) When using the limited sources justification and approval restriction circumstance at 8.405-6(a)(1)(i)(C) for follow-on procurement provide an estimate of the cost to the Government that would be duplicative and how the estimate was derived, unacceptable delays, discuss why requirement continues, discuss why it would be of benefit to the Government for the specific contractor to continue work and specify how recent the previous competitive order was and the number of times this exception has been used.

N/A

(c) When ‘unusual and compelling urgency’ is cited, provide data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. When using this exception a determination with supporting data for an immediate need must be stated in the OTFAOC justification.

N/A

8. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: (FAR 8.405-

6)(c)(2)(viii))

(a) Procurement history. The following items of information are expected.

(1) Contract numbers and dates of the last several awards for this action. N/A

(2) Competitive status of these actions. N/A

(3) Authority previously used for less than full and open competition. N/A

(b) If a Justification was prepared to support the prior procurement (s), briefly describe the Actions to Increase Competition mentioned in that prior J&A and explain the results thereof.

N/A

(c) If any prior award was accomplished by full and open competition, explain the changed circumstances in detail.

N/A

(d) Unusual and Compelling Urgency: When FAR 8.405-6 (a)(1)(i)(A) is cited, provide data, estimated cost or other rationale as to the nature and extent of the injury to the government. Cite the immediate need.

N/A

(e) If a requirement for first article testing is the principal reason for not awarding the contract on a full and open basis, clearly describe the reasons that first article testing is required on this procurement and why other means of assuring quality are not being used.

N/A

9. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP) PROGRAM PLAN (PP):

(DARS 8.405-6(c)(2)(S-91) & FAR 7.1) (Whether or not a written Acquisition Plan (AP) is required, and if so, attach a copy of the approved AP to the limited sources justification and approval) N/A. Written Acquistion plan is not required.

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TECHNICAL CERTIFICATION: "I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief." ((FAR 8.405-6)(c)(2)(x))

NAME: _NATHAN F. SOLILDUM__ SIGNATURE: _______________________

(Print/Type)

TITLE/ORGANIZATION: Joint POW/MIA Accounting Command PHONE: 808-471-1354 (Print/Type)

DATE: 7 Aug 2012________

REQUIREMENTS CERTIFICATION: "I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.” (FAR 8.405-6(c)(2)(x)).

NAME: _NATHAN F. SOLILDUM__ SIGNATURE: _______________________

(Print/Type)

TITLE/ORGANIZATION: Joint POW/MIA Accounting Command PHONE: 808-471-1354 (Print/Type)

DATE: 7 Aug 2012________

CONTRACTING OFFICER CERTIFICATION: Include the following determination:

“I certify that this justification is accurate and complete to the best of my knowledge and belief.”

(Add the following and delete the “APPROVED BY” blocks below if this certification is also serving as approval: “Since this effort exceeds $150K but does not exceed $650K, this certification serves as APPROVAL.”) (FAR 8.405-6(c)(2)(ix) and FAR 8.405-6 (d)(1)).

NAME: ______________________ SIGNATURE: _______________________

(Print/Type)

TITLE/ORGANIZATION: _____________________________ PHONE: _______________

(Print/Type)

DATE: ________

(For Approval signature select the appropriate approval level signatory and delete all others)

PROCURING ACTIVITY COMPETITON ADVOCATE APPROVAL

“I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this justification does not exceed $12.5M, this review serves as approval.”

APPROVED BY: (FAR 8.405-6 (d)(2))

SOLIDUM.NATHAN.F.118

0263221

Digitally signed by SOLIDUM.NATHAN.F.1180263221 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=SOLIDUM.NATHAN.F.1180263221 Date: 2012.08.07 22:24:33 -10'00'

SOLIDUM.NATHAN.

F.1180263221

Digitally signed by

SOLIDUM.NATHAN.F.1180263221

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=SOLIDUM.NATHAN.F.1180263221 Date: 2012.08.07 22:25:00 -10'00' john.rhoden New Stamp john.rhoden Typewritten Text

JOHN W. RHODEN

john.rhoden Typewritten Text Contracting Officer john.rhoden Typewritten Text 808 472-2504 john.rhoden Typewritten Text 10Aug2012