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HD-S3203 N-i

NOTICE INVITING BIDS

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HD-S3203

NOTICE INVITING BIDS

NOTICE IS HEREBY GIVEN that the City of Long Beach, California, acting by and through the City’s Board of Harbor Commissioners (“City”) will receive, before the Bid Deadline established below, Bids for the following Work:

HARBOR FLEET ZERO EMISSIONS INFRASTRUCTURE

LONG BEACH, CALIFORNIA

CALIFORNIA ENERGY COMMISSION/CHARGING INFRASTRUCTURE FOR GOVERNMENT

FLEETS/ GFO-23-606

AS DESCRIBED IN SPECIFICATION NO. HD-S3203

Bid Deadline:

Prior to 2:00 p.m. on Tuesday, November 17, 2026.

Bids shall be submitted electronically via the Port of Long Beach PlanetBids (PB) System prior to 2:00 p.m.

Bid Opening: Electronic Bid (eBid) results shall be viewable online in the PB System immediately after the Bid Deadline.

Contract Documents Available:

Download Contract Documents from the Port of Long Beach PB System Vendor Portal:

www.polb.com/planetbids

1. Register and Log In

2. Click “Bid Opportunities”

3. Click on respective bid Project Title

4. Click on Documents tab

5. For each attachment, click “Download”

For assistance in downloading these documents please contact Port of Long Beach Plans and Specs Desk at 562-283-7353, plans.specs@polb.com.

Mandatory Pre-Bid Meeting:

Date/Time: October 20, 2026 at 9:00 a.m.

Location: Port of Long Beach Maintenance Facility 1st Floor Meeting Room 725 Harbor Plaza Long Beach, CA 90802

Project Manager: Franklin Ruiz

Please refer to the Port of Long Beach PB System for the most current information.

http://www.polb.com/planetbids

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NIB -1 Contract Documents. Contract Documents may be downloaded, at no cost, from the Port of Long Beach PB System Vendor Portal website. Bidders must first register as a vendor on the Port of Long Beach PB System website in order to view and download the Contract Documents, to be added to the prospective bidders list, and to receive addendum notifications when issued.

For the link to the Port of Long Beach PB System and for information on this Project and other upcoming Port projects, you may view the Port website at www.portpartners.polb.com.

Copies of all Port insurance endorsement forms, Harbor Development Permit Applications and other Port forms are available at www.polb.com/business/permits.

NIB -2 Pre-Bid Questions. All questions, including requests for interpretation or correction, or comments regarding the Contract Documents, must be submitted no later than November 10, 2026, at 5 p.m. Questions received after the pre- Bid question deadline will not be accepted. Neither questions nor answers are part of the Contract Documents, unless the question and answer result in an addendum.

Questions must be submitted electronically through the PB System. Emails, phone calls, and faxes will not be accepted. Questions submitted to City staff will not be addressed and Bidder will be directed to the PB System.

NIB -3 Mandatory Pre-Bid Meeting and Site Visit. The engineering staff of the City’s Harbor Department will conduct a pre-bid meeting at 9:00 a.m., on October 20, 2026, in the 1st Floor Meeting Room, of the Port of Long Beach Maintenance Facility, 725 Harbor Plaza, Long Beach, CA 90802. Attendance is mandatory for the Contractors. It is not mandatory for Subcontractors but highly recommended. Each Bidder shall attend the mandatory Pre-bid meeting and the mandatory Site Visit, inspect and examine the Project Site and perform any observations and measurements to further document existing conditions and may use photography and/or video to aid in preparation of Bid Documents. The City makes no guarantee that existing construction and site conditions matches construction depicted on record reference documents. It shall be the Bidder’s responsibility to identify existing conditions during the Site Visit. Each Bidder must have a valid picture identification card (driver’s license or TWIC card), hard hat, steel-toed boots, and safety traffic vest to attend the Site Visit. Should a Bidder elect not to attend the pre-bid meeting, the Bidder shall not be relieved of its sole responsibility to inform itself of all conditions at the Project Site and the content of the Contract Documents. EACH BIDDER MUST ATTEND THE

MANDATORY PRE-BID MEETING. FAILURE TO ATTEND THE MANDATORY PRE-

BID MEETING SHALL DISQUALIFY YOUR BID.

http://www.polb.com/business/permits

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Bidders are encouraged to RSVP for the Pre-Bid Meeting through the PB System;

located under the “RSVP” tab of the Prospective Bidder Detail. Following the meeting a list of Pre-Bid Meeting signed-in attendees will be available on the PB System.

NIB -4 Summary Description of the Work. The Work required by this Contract includes, but is not limited to, the following: Construction of infrastructure and underground utilities and installation of electrical equipment to support zero emissions charging equipment and charge management systems at various Port facilities. Refer to Section 01 11 00, Summary of Work in the Technical Specifications.

NIB -5 Contract Time and Liquidated Damages. The Contractor shall achieve Substantial Completion of Work within 355 calendar days and Affidavit of Final Completion of the Project within 445 calendar days as provided in Paragraph SC -

6.1 of the Special Conditions, from a date specified in a written “Notice to Proceed” issued by the City and subject to adjustment as provided in Section 8.2 of the General Conditions. FAILURE OF THE CONTRACTOR TO COMPLETE THE

WORK WITHIN THE CONTRACT TIME AND OTHER MILESTONES SET FORTH IN THE

SPECIAL CONDITIONS, INCLUDING THE ENGINEER’S APPROVAL OF AFFIDAVIT OF

FINAL COMPLETION, WILL RESULT IN ASSESSMENT OF LIQUIDATED DAMAGES IN

THE AMOUNTS ESTABLISHED IN THE SPECIAL CONDITIONS.

NIB -6 Contractor’s License. The Bidder shall hold current and valid Class ”A” and “C- 10” California Contractor’s Licenses to construct this project. In addition, the Bidder or subcontractor(s) shall hold a current and valid Class “C10”, California Contractor’s License and shall be an Electric Vehicle Infrastructure Training Program (EVITP) Approved Contractor. Additionally, at least one electrician on each crew performing Electric Vehicle work, as defined in the EVITP Ordinance included in Appendix EE, will hold an EVITP certification.

This Contract involves state funds and, therefore, the Contractor’s Bid will not be invalidated by the failure to be licensed at the time of the Bid Deadline, but the Contractor must be properly licensed at the time of the Conditional Award of the Contract per Public Contract Code section 20103.5. Failure to possess such license may render the Bid non-responsive and bar the award of the Contract to that non-responsive Bidder.

NIB -7 Contractor Performed Work. The Contractor shall perform, with its own employees, Contract Work amounting to at least 30% of the Contract Price, except that any designated “Specialty Items” may be performed by subcontract.

The amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the Contractor with its own employees. “Specialty Items” will be identified by the City on the Schedule of Bid Items. The bid price of any materials or

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equipment rental costs from vendors who are solely furnishing materials or rental equipment and are not performing Work as a licensed subcontractor on this project shall also be deducted from the Contract Price before computing the amount required to be performed by the Contractor with its own employees.

NIB -8 SBE/VSBE. This project is subject to the Port of Long Beach (POLB) Small Business Enterprises (SBE)/Very Small Business Enterprises (VSBE) Program.

The combined SBE/VSBE participation goal for this Project is ten percent (10%) of total bid value. The combined SBE/VSBE participation goal shall include a minimum zero percent (0%) of total bid value as VSBE.

POLB expects all Bidders to achieve the combined SBE/VSBE participation goal.

Award of the Contract will be conditioned on the Bidder submitting an SBE-2C Commitment Plan demonstrating the Bidder’s intent to meet the combined SBE/VSBE participation goal. If the Bidder’s Commitment Plan does not demonstrate intent to meet the combined goal, the Bidder shall demonstrate that it made an adequate good faith effort to do so, as specified in the Instructions to Bidders. The Port’s SBE Program staff is available to provide information on the program requirements, including SBE certification assistance. Please contact the SBE Office at (562) 283-7598 or sbeprogram@polb.com. You may also view the Port’s SBE program requirements at www.polb.com/sbe.

NIB -9 Prevailing Wage Requirements per Department of Industrial Relations. This Project is a public work Contract as defined in Labor Code Section 1720. The Contractor receiving award of the Contract and Subcontractors of any tier shall pay not less than the prevailing wage rates to all workers employed in execution of the Contract. The Department of Industrial Relations of the State of California has determined the general prevailing rates of wages in the locality in which the Work is to be performed. The rate schedules are available on the internet at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm and on file at the City, available upon request. Bidders are directed to Article 15 of the General Conditions for requirements concerning payment of prevailing wages, payroll records, hours of work and employment of apprentices.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No Contractor or Subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)). No Contractor or Subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm

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In addition to providing Certified Payroll Records (CPRs) and labor compliance documentation to the Port of Long Beach, Contractors and Subcontractors must furnish electronic CPRs to the Labor Commissioner’s Office.

NIB -10 Project Labor Agreement. This project is subject to the requirements of a Project Labor Agreement (PLA), included as Appendix AA. The Contractor and all tier subcontractors must sign a Letter of Assent before commencement of construction and be bound by each and every provision of the PLA, including, but not limited to: payment of prevailing wages; payment of fringe benefit contributions to union trust funds on behalf of workers; use of union hiring halls as a source for workers; follow alternating referral procedures if employing Core Workers and complying with the PLA’s worker utilization goals for Local Residents, and Transitional Workers/Veterans.

NIB -11 Trade Names and Substitution of Equals. With the exception of any sole source determination that may be identified in this paragraph, a written request for an Or Equal Substitution using the form included in Appendix A together with data substantiating that the non-specified item is of equal quality to the item specified, may be submitted after Conditional Award and no later than fourteen

(14) calendar days after City’s issuance of Notice to Proceed (NTP).

Authorization of a substitution is solely within the discretion of the City.

NIB -12 Grant Funding. This project is partially funded by California Energy Commission “Charging Infrastructure for Government Fleets” grant program GFO-23-606.

Please refer to Special Conditions SC-9.

NIB -13 Bid Security, Signed Contract, Insurance and Bonds. Each Bid shall be accompanied by a satisfactory Bidder’s Bond or other acceptable Bid Security in an amount not less than ten percent (10%) of the Base Bid as a guarantee that the Bidder will, if Conditionally Awarded a Contract by the Board, within thirty

(30) calendar days after the Contract is conditionally awarded to the Contractor by the City, execute and deliver such Contract to the Chief Harbor Engineer together with all required documents including insurance forms, a Payment Bond for one hundred percent (100%) of the Contract Price, and a Performance Bond for one hundred percent (100%) of the Contract Price. All Bonds shall be on forms provided by the City.

NIB -14 Conditional Award of Contract and Reservation of Rights. The Board, acting through the Chief Executive Officer, reserves the right at any time before the execution of the Contract by the City, to reject any or all Bids, and to waive any informality or irregularity. The Conditional Award of the Contract, if any, will be to the responsible Bidder submitting the lowest responsive and responsible Bid.

If the lowest responsive responsible Bidder fails to submit the required documents including insurance forms, bonds and signed Contract within thirty

(30) calendar days after Conditional Award of Contract, the Board reserves the

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right to rescind the Conditional Award and Conditionally Award the Contract to the next lowest responsive and responsible Bidder.

NIB -15 Period of Bid Irrevocability. Bids shall remain open and valid and Bidder’s Bonds and other acceptable Bid Security shall be guaranteed and valid for ninety (90) calendar days after the Bid Deadline or until the Chief Executive Officer executes a Contract, whichever occurs first.

NIB -16 Substitution of Securities. Substitution of Securities for retainage is permitted in accordance with Section 22300 of the Public Contract Code.

NIB -17 Iran Contracting Act of 2010. In accordance with Public Contract Code sections 2200-2208, every person who submits a bid or proposal for entering into or renewing contracts with the City for goods or services estimated at $1,000,000 or more are required to complete, sign, and submit the “Iran Contracting Act of 2010 Compliance Affidavit.”

Issued at Long Beach, California, this 14th day of September 2026.

Dr. Noel Hacegaba, Chief Executive Officer of the Harbor Department, City of Long Beach, California

Note: For project updates after Bid Deadline, please contact plans.specs@polb.com.

mailto:plans.specs@polb.com