Hampton Grounds Maintenance Facility _ Interment SOW FY2021- Final.pdf

SUPPLIES OR SERVICES AND PRICES / COSTS

PRICE SCHEDULE: The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete grounds maintenance and interment services at the Hampton National Cemetery, at 1 Cemetery Road, Hampton, VA 23669, Phoebus Annex located 99 W County Street, Phoebus, VA 23663 and Hampton VAMC National Cemetery, Emancipation Drive, Hampton, VA 23667.

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer COR to assure that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Hampton National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Kevin T. Ridgeway, Cemetery Director (757) 723-7104 (Office) Willkozky Villamizar-Pope, Management Analyst (757) 723-7104 James Jacobs, COR (804) 795-2031 Facsimile (757) 728-3144

All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work for Contractor shall furnish all supervision, labor, materials, tools, supplies and equipment necessary to provide cemetery Grounds, Maintenance, Facility and Interment services at the Hampton National Cemetery as specified herein. The period of performance is from October 1, 2020 (or date of award / whichever is sooner) through September 30, 2021, with four (4) one-year renewal options.

HAMPTON NATIONAL CEMETERY

Base Year Period: From Date of Award through September 30, 2021

CLIN

Description Est.

Qty Unit Unit Cost Total Cost

MOW, TRIM AND EDGE

Mowing and Trimming 27.13 acres of turf on a 7-day cycle during growing season to include trimming around headstones, trees, curbs, fences and removal of all grass clippings and debris in burial sections, sidewalks, driveways and parking area. (Hampton, Phoebus & Hampton

VAMC)

42 Ea. $ _______ $ _________

Edging: In conjunction with every other mow/trim, edge all streets, walkways, curbs, tree rings, other non-burial turf areas and removal of all grass clippings and debris.

(Hampton, Phoebus & Hampton VAMC)

21 Ea. $________ $___________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (second interments).

45 Ea. $ ________ $ __________

Grave Excavation & Backfilling: Cremated remains (second interments).

45 Ea. $ ________ $ __________

Set-up & remove/tear down after each day of services chapel tent, six chairs and green chair covers.

80 Ea. $ ________ $ __________

HEADSTONE MAINTENANCE

Clean Upright Headstones, Flat Markers & Section Markers (26,000) before Memorial Day & Veterans Day.

2 Ea. $________ $___________

Set & Align New-Initial and New- Replacement Upright Headstones.

100 Ea. $ ________ $ __________

Remove, Break-up & Dispose of Unusable / Damaged/ Replacement Upright Headstones and Flat Markers.

150 Ea. $ ________ $ __________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

2,000 Ea. $ ________ $ __________

Bump & Run: Realign headstones that have shifted out of alignment.

2,000 Ea. $ ________ $ __________

0011 Refill Sunken Graves 1,000 Ea. $ ________ $ __________

TURF FERTILIZATION & WEED CONTROL – HAMPTON & PHOEBUS ONLY

Turf Application #1 (Oct 1st – 10th) -- Granular turf fertilization (50% slow release sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre. It will also be combined with a liquid post emergent application for control of broadleaf weeds such as clover, plantain and spurge.

1 Job $________ $___________

Turf Application #2 (Nov 15th – 20th) -- Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre.

Turf Application #3 (April 5th – 10th) – Post-emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to entire turf acreage.

Turf Application #4 (May 15th – 20th) – Post- emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to the entire turf acreage. This will be combined with a Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage.

Turf Application #5 (July 20th – 25th) – Post emergent weed control for actively growing crabgrass and nut sedge. To be applied in liquid form to the entire turf

TURF FERTILIZATION & WEED CONTROL – HAMPTON VAMC ONLY

Turf Application #1 (February 28th – March 3rd) – This is a suggested time frame only and Contractor will monitor current weather conditions and soil temperatures to ensure that soil temperatures are at the appropriate level for germination of crabgrass seed before application of herbicide. This application will be a pre-emergent control for annual weed grasses focusing mainly on crabgrass and will be applied in granular form per manufacturers recommended label rate. The product to be used will be specified for safe use on Bermuda grass.

Turf Application #2 (May 15th – May 20th) This is a recommended time frame only – all turf grass must be completely out of dormancy and actively growing before application of herbicide is completed. This application will be a post emergent control application for broadleaf weeds such as dandelion, clover, other broadleaf weeds and annual blue grass (Poe Annua) applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N- P-K ratio with 2% iron.

Turf Application #3 (June 28th – July 15th) This application will be a post emergent control application for broadleaf weeds such as dandelion, clover and other broadleaf weeds applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N-P-K ratio with 2% iron.

Application rate for fertilizer will be based on the results of the January soil test report received from the agricultural extension agency.

Turf Application #4 – (September 20th – October 5th) This application will be a granular turf fertilization using a muriate of potash with a 0-0-60 NPK ratio applied at

1.5 lbs. per 1000 sq. ft. and will be approved for use on Bermuda grass.

AERATION & OVER-SEEDING TURF

Core Aeration & Over Seeding: Core Aeration & Over Seeding of entire cemetery turf acreage.

1 Job $________ $__________

SHRUBS, HEDGES, TREES & PLANTING BED MAINTENANCE

Shrubs & Hedges - Removal and Relocate or Replant shrubs and hedges. Removal includes removal of grindings, roots, backfilling cavity with clean topsoil, tamping and seeding/sod.

4 Job $________ $__________

Trees- Pruning / Trimming / Removal of trees with all debris being chipped or removed from cemetery premises by the Contractor. Removal of trees include grinding of stump, removal of grindings, backfilling stump cavity with clean topsoil, tamping and seeding/sod.

12 Job $________ $__________

Edge, mulch and apply pre-emergent weed/herbicide application for all Cemetery Planting Beds & Tree Rings

4 Job $ ________ $ __________

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 Hr. $ ________ $ __________

MEMORIAL DAY & OTHER CEREMONIES DAY

Memorial Day Ceremony: Set-up & removal of tents, chairs, portable restrooms and Raising & Lowering of U.S.

Flag.

1 Job $ ________ $ __________

Additional VA-Sponsored Ceremonies:

Set-up & removal of tents, chairs

1 Job $ ________ $ __________

GROUNDS, FACILITIES, MAINTENANCE AND ADMINSTRATIVE SERVICES

General, on-going and recurring cemetery grounds, facility, maintenance and administrative services.

12 MO $________ $__________

GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

Straight Time Hourly Rate - All labor will be charged at the hourly rate indicated in the Schedule and broken down into quarterly hour (15 min) increments as appropriate.

Labor Rates and Parts Discount for General or emergency install, replace and/or repair to be provided on an "As- Needed / As-Requested" basis (See Section A.7)

100 Hr. $________ $__________

PARTS - Manufacturer's List Price Less ___________ % Government Discount.

BASE YEAR Total Estimated Cost: $_________

Option Year I: October 1st, 2021 through September 30, 2022

CLIN

Description Est.

Qty Unit Unit Cost Total Cost

MOW, TRIM AND EDGE

Mowing and Trimming 27.13 acres of turf on a 7-day cycle during growing season to include trimming around headstones, trees, curbs, fences and removal of all grass clippings and debris in burial sections, sidewalks, driveways and parking

42 Ea. $ _______ $ ________

Edging: In conjunction with every other mow/trim, edge all streets, walkways, curbs, tree rings, other non-burial turf areas and removal of all grass clippings and debris.

(Hampton, Phoebus & Hampton VAMC)

21 Ea. $ _______ $ ________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (second interments).

45 Ea. $________ $___________

Grave Excavation & Backfilling: Cremated remains (second interments).

45 Ea. $________ $___________

Set-up & remove/tear down after each day of services chapel tent, six chairs and green chair covers.

80 Ea. $________ $___________

HEADSTONE MAINTENANCE

Clean Upright Headstones, Flat Markers & Section Markers (26,000) before Memorial Day & Veterans Day.

2 Ea. $________ $___________

Set & Align New-Initial and New- Replacement Upright Headstones.

100 Ea. $________ $___________

Remove, Break-up & Dispose of Unusable / Damaged/ Replacement Upright Headstones and Flat Markers.

150 Ea. $________ $___________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

2,000 Ea. $________ $___________

Bump & Run: Realign headstones that have shifted out of alignment.

2,000 Ea. $________ $___________

0111 Refill Sunken Graves 1,000 Ea. $________ $___________

TURF FERTILIZATION & WEED CONTROL – HAMPTON & PHOEBUS ONLY

Turf Application #1 (Oct 1st – 10th) -- Granular turf fertilization (50% slow release sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre. It will also be combined with a liquid post emergent

Turf Application #2 (Nov 15th – 20th) -- Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Turf Application #3 (April 5th – 10th) – Post-emergent weed control and pre-emergent crabgrass control application. To

Turf Application #4 (May 15th – 20th) – Post- emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to the entire turf acreage. This will be combined with a Granular turf fertilization (50% slow release from sulfur coated urea fertilizer

Turf Application #5 (July 20th – 25th) – Post emergent weed control for actively growing crabgrass and nut sedge. To be

Turf Application #1 (February 28th – March 3rd) – This is a suggested time frame only and Contractor will monitor current weather conditions and soil temperatures to ensure that soil temperatures are at the appropriate level for germination of crabgrass seed before application of herbicide. This application will be a pre-emergent control for annual weed grasses focusing mainly on crabgrass and will be applied in granular form per manufacturers recommended label rate. The product to

Turf Application #2 (May 15th – May 20th) This is a recommended time frame only – all turf grass must be completely out of dormancy and actively growing before application of herbicide is completed. This application will be a post emergent control application for broadleaf weeds such as dandelion, clover, other broadleaf weeds and annual blue grass (Poe Annua) applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular

Turf Application #3 (June 28th – July 15th) This application will be a post emergent control application for broadleaf weeds such as dandelion, clover and other broadleaf weeds applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N-P-K ratio with 2% iron.

Application rate for fertilizer will be based on the results of the January soil test

1 Job $________ $_________

Turf Application #4 – (September 20th – October 5th) This application will be a granular turf fertilization using a muriate of potash with a 0-0-60 NPK ratio applied at

Core Aeration & Over Seeding: Core

SHRUBS/HEDGES, TREES & PLANTING BED MAINTENANCE

Shrubs & Hedges - Removal and Relocate or Replant shrubs and hedges. Removal includes removal of grindings, roots, backfilling cavity with clean topsoil, tamping and seeding/sod.

4 Job $________ $_________

Trees- Pruning / Trimming / Removal of trees with all debris being chipped or removed from cemetery premises by the Contractor. Removal of trees include grinding of stump, removal of grindings, backfilling stump cavity with clean topsoil, tamping and seeding/sod.

12 Job $________ $_________

Edge, mulch and apply pre-emergent weed/herbicide application for all Cemetery Planting Beds & Tree Rings

4 Job $________ $_________

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 Hr. $________ $_________

MEMORIAL DAY & OTHER CEREMONIES

Memorial Day Ceremony: Set-up & removal of tents, chairs, portable restrooms and Raising & Lowering of U.S.

Flag.

Additional VA-Sponsored Ceremonies:

Set-up & removal of tents, chairs

General, on-going and recurring cemetery grounds, facility, maintenance and administrative services.

12 MO $________ $_________

GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

Straight Time Hourly Rate - All labor will be charged at the hourly rate indicated in the Schedule and broken down into quarterly hour (15 min) increments as appropriate.

Labor Rates and Parts Discount for General or emergency install, replace and/or repair to be provided on an "As- Needed / As-Requested" basis (See

100 Hr. $________ $_________

BASE YEAR Total Estimated Cost: $ _________

Option Year II: October 1st, 2022 through September 30, 2023

Qty Unit Unit Cost Total Cost

MOW, TRIM AND EDGE

Mowing and Trimming 27.13 acres of turf on a 7-day cycle during growing season to include trimming around headstones, trees, curbs, fences and removal of all grass clippings and debris in burial sections, sidewalks, driveways and parking

Edging: In conjunction with every other mow/trim, edge all streets, walkways, curbs, tree rings, other non-burial turf areas and removal of all grass clippings and debris.

(Hampton, Phoebus & Hampton VAMC)

21 Ea. $ _______ $ ________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (second interments).

45 Ea. $ _______ $ ________

Grave Excavation & Backfilling: Cremated remains (second interments).

45 Ea. $ _______ $ ________

Set-up & remove/tear down after each day of services chapel tent, six chairs and green chair covers.

80 Ea. $ _______ $ ________

HEADSTONE MAINTENANCE

Clean Upright Headstones, Flat Markers & Section Markers (26,000) before Memorial Day & Veterans Day.

2 Ea. $ _______ $ ________

Set & Align New-Initial and New- Replacement Upright Headstones

100 Ea. $ _______ $ ________

Remove, Break-up & Dispose of Unusable / Damaged/ Replacement Upright Headstones and Flat Markers

150 Ea. $ _______ $ ________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

2,000 Ea. $ _______ $ ________

Bump & Run: Realign headstones that have shifted out of alignment.

2,000 Ea. $ _______ $ ________

0211 Refill Sunken Graves 1,000 Ea. $ _______ $ ________

TURF FERTILIZATION & WEED CONTROL – HAMPTON & PHOEBUS ONLY

Turf Application #1 (Oct 1st – 10th) -- Granular turf fertilization (50% slow release sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre. It will also be combined with a liquid post emergent

1 Job $ _______ $ ________

Turf Application #2 (Nov 15th – 20th) -- Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

at a rate of 250 lbs per acre.

Turf Application #3 (April 5th – 10th) – Post-emergent weed control and pre-emergent crabgrass control application. To

Turf Application #4 (May 15th – 20th) – Post- emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to the entire turf acreage. This will be combined with a Granular turf fertilization (50% slow release from sulfur coated urea fertilizer

Turf Application #5 (July 20th – 25th) – Post emergent weed control for actively growing crabgrass and nut sedge. To be

Turf Application #1 (February 28th – March 3rd) – This is a suggested time frame only and Contractor will monitor current weather conditions and soil temperatures to ensure that soil temperatures are at the appropriate level for germination of crabgrass seed before application of herbicide. This application will be a pre-emergent control for annual weed grasses focusing mainly on crabgrass and will be applied in granular form per manufacturers recommended label rate. The product to

Turf Application #2 (May 15th – May 20th) This is a recommended time frame only – all turf grass must be completely out of dormancy and actively growing before application of herbicide is completed. This application will be a post emergent control application for broadleaf weeds such as dandelion, clover, other broadleaf weeds and annual blue grass (Poe Annua) applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular

Turf Application #3 (June 28th – July 15th) This application will be a post emergent control application for broadleaf weeds such as dandelion, clover and other broadleaf weeds applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N-P-K ratio with 2% iron.

Application rate for fertilizer will be based on the results of the January soil test

Turf Application #4 – (September 20th – October 5th) This application will be a granular turf fertilization using a muriate of potash with a 0-0-60 NPK ratio applied at

Core Aeration & Over Seeding: Core

Shrubs & Hedges - Removal and Relocate or Replant shrubs and hedges. Removal includes removal of grindings, roots, backfilling cavity with clean topsoil, tamping and seeding/sod.

4 Job $ _______ $ ________

Trees- Pruning / Trimming / Removal of trees with all debris being chipped or removed from cemetery premises by the Contractor. Removal of trees include grinding of stump, removal of grindings, backfilling stump cavity with clean topsoil, tamping and seeding/sod.

12 Job $ _______ $ ________

Edge, mulch and apply pre-emergent weed/herbicide application for all Cemetery Planting Beds & Tree Rings.

4 Job $ _______ $ ________

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6).

50 Hr. $ _______ $ ________

MEMORIAL DAY & OTHER CEREMONIES

Memorial Day Ceremony: Set-up & removal of tents, chairs, portable restrooms and Raising & Lowering of U.S.

Flag.

1 Job $ _______ $ ________

Additional VA-Sponsored Ceremonies:

Set-up & removal of tents, chairs.

grounds, facility, maintenance and administrative services.

12 MO $ _______ $ ________

GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

Straight Time Hourly Rate - All labor will be charged at the hourly rate indicated in the Schedule and broken down into quarterly hour (15 min) increments as appropriate.

Labor Rates and Parts Discount for General or emergency install, replace and/or repair to be provided on an "As- Needed / As-Requested" basis (See

100 Hr. $ _______ $ ________

BASE YEAR Total Estimated Cost: $ ________

Option Year III: October 1st, 2023 through September 30, 2024

Qty Unit Unit Cost Total Cost

MOW, TRIM & EDGE

Mowing and Trimming 27.13 acres of turf on a 7-day cycle during growing season to include trimming around headstones, trees, curbs, fences and removal of all grass clippings and debris in burial sections, sidewalks, driveways and parking

Edging: In conjunction with every other mow/trim, edge all streets, walkways, curbs, tree rings, other non-burial turf areas and removal of all grass clippings and debris.

(Hampton, Phoebus & Hampton VAMC)

21 Ea. $ _______ $ ________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (second interments).

45 Ea. $ _______ $ ________

Grave Excavation & Backfilling: Cremated remains (second interments).

45 Ea. $ _______ $ ________

Set-up & remove/tear down after each day of services chapel tent, six chairs and green chair covers.

80 Ea. $ _______ $ ________

HEADSTONE MAINTENANCE

Clean Upright Headstones, Flat Markers & Section Markers (26,000) before Memorial Day & Veterans Day.

2 Ea. $ _______ $ ________

Set & Align New-Initial and New- Replacement Upright Headstones

100 Ea. $ _______ $ ________

Remove, Break-up & Dispose of Unusable / Damaged/ Replacement Upright Headstones and Flat Markers.

150 Ea. $ _______ $ ________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

2,000 Ea. $ _______ $ ________

Bump & Run: Realign headstones that have shifted out of alignment.

2,000 Ea. $ _______ $ ________

0311 Refill Sunken Graves 1,000 Ea. $ _______ $ ________

TURF FERTILIZATION & WEED CONTROL – HAMPTON & PHOEBUS ONLY

Turf Application #1 (Oct 1st – 10th) -- Granular turf fertilization (50% slow release sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre. It will also be combined with a liquid post emergent

Turf Application #2 (Nov 15th – 20th) -- Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

at a rate of 250 lbs per acre.

Turf Application #3 (April 5th – 10th) – Post-emergent weed control and pre-emergent crabgrass control application. To

Turf Application #4 (May 15th – 20th) – Post- emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to the entire turf acreage. This will be combined with a Granular turf fertilization (50% slow release from sulfur coated urea fertilizer

Turf Application #5 (July 20th – 25th) – Post emergent weed control for actively growing crabgrass and nut sedge. To be

Turf Application #1 (February 28th – March 3rd) – This is a suggested time frame only and Contractor will monitor current weather conditions and soil temperatures to ensure that soil temperatures are at the appropriate level for germination of crabgrass seed before application of herbicide. This application will be a pre-emergent control for annual weed grasses focusing mainly on crabgrass and will be applied in granular form per manufacturers recommended label rate. The product to

Turf Application #2 (May 15th – May 20th) This is a recommended time frame only – all turf grass must be completely out of dormancy and actively growing before application of herbicide is completed. This application will be a post emergent control application for broadleaf weeds such as dandelion, clover, other broadleaf weeds and annual blue grass (Poe Annua) applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular

Turf Application #3 (June 28th – July 15th) This application will be a post emergent control application for broadleaf weeds such as dandelion, clover and other broadleaf weeds applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N-P-K ratio with 2% iron.

Application rate for fertilizer will be based on the results of the January soil test report received from the agricultural extension agency.

1 Job $ _______ $ ________

Turf Application #4 – (September 20th – October 5th) This application will be a granular turf fertilization using a muriate of potash with a 0-0-60 NPK ratio applied at

Core Aeration & Over Seeding: Core

Shrubs & Hedges - Removal and Relocate or Replant shrubs and hedges. Removal includes removal of grindings, roots, backfilling cavity with clean topsoil, tamping and seeding/sod.

4 Job $ _______ $ ________

Trees- Pruning / Trimming / Removal of trees with all debris being chipped or removed from cemetery premises by the Contractor. Removal of trees include grinding of stump, removal of grindings, backfilling stump cavity with clean topsoil, tamping and seeding/sod.

12 Job $ _______ $ ________

Edge, mulch and apply pre-emergent weed/herbicide application for all Cemetery Planting Beds & Tree Rings.

4 Job $ _______ $ ________

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 Hr. $ _______ $ ________

MEMORIAL DAY & OTHER CEREMONIES

Memorial Day Ceremony: Set-up & removal of tents, chairs, portable restrooms and Raising & Lowering of U.S.

Flag.

1 Job $ _______ $ ________

Additional VA-Sponsored Ceremonies:

Set-up & removal of tents, chairs grounds, facility, maintenance and administrative services.

12 MO $ _______ $ ________

GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

Straight Time Hourly Rate - All labor will be charged at the hourly rate indicated in the Schedule and broken down into quarterly hour (15 min) increments as appropriate.

Labor Rates and Parts Discount for General or emergency install, replace and/or repair to be provided on an "As- Needed / As-Requested" basis (See

BASE YEAR Total Estimated Cost: $________

Option Year IV: October 1st, 2024 through September 30, 2025

Qty Unit Unit Cost Total Cost

MOW, TRIM & EDGE

Mowing and Trimming 27.13 acres of turf on a 7-day cycle during growing season to include trimming around headstones, trees, curbs, fences and removal of all grass clippings and debris in burial sections, sidewalks, driveways and parking

Edging: In conjunction with every other mow/trim, edge all streets, walkways, curbs, tree rings, other non-burial turf areas and removal of all grass clippings and debris.

(Hampton, Phoebus & Hampton VAMC)

21 Ea. $ _______ $ ________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (second interments).

45 Ea. $ _______ $ ________

Grave Excavation & Backfilling: Cremated remains (second interments).

45 Ea. $ _______ $ ________

Set-up & remove/tear down after each day of services chapel tent, six chairs and green chair covers.

80 Ea. $ _______ $ ________

HEADSTONE MAINTENANCE

Clean Upright Headstones, Flat Markers & Section Markers (26,000) before Memorial Day & Veterans Day.

2 Ea. $ _______ $ ________

Set & Align New-Initial and New- Replacement Upright Headstones

100 Ea. $ _______ $ ________

Remove, Break-up & Dispose of Unusable / Damaged/ Replacement Upright Headstones and Flat Markers

150 Ea. $ _______ $ ________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

2,000 Ea. $ _______ $ ________

Bump & Run: Realign headstones that have shifted out of alignment.

2,000 Ea. $ _______ $ ________

0411 Refill Sunken Graves 1,000 Ea. $ _______ $ ________

TURF FERTILIZATION & WEED CONTROL – HAMPTON & PHOEBUS ONLY

Turf Application #1 (Oct 1st – 10th) -- Granular turf fertilization (50% slow release sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Fertilizer will be applied to all turf acreage at a rate of 250 lbs. per acre. It will also be combined with a liquid post emergent

Turf Application #2 (Nov 15th – 20th) -- Granular turf fertilization (50% slow release from sulfur coated urea fertilizer with 25-5-10 guaranteed NPK analysis).

Turf Application #3 (April 5th – 10th) – Post-emergent weed control and pre-emergent crabgrass control application. To

Turf Application #4 (May 15th – 20th) – Post- emergent weed control and pre-emergent crabgrass control application. To be applied in liquid form to the entire turf acreage. This will be combined with a Granular turf fertilization (50% slow release from sulfur coated urea fertilizer

Turf Application #5 (July 20th – 25th) – Post emergent weed control for actively growing crabgrass and nut sedge. To be

Turf Application #1 (February 28th – March 3rd) – This is a suggested time frame only and Contractor will monitor current weather conditions and soil temperatures to ensure that soil temperatures are at the appropriate level for germination of crabgrass seed before application of herbicide. This application will be a pre-emergent control for annual weed grasses focusing mainly on crabgrass and will be applied in granular form per manufacturers recommended label rate. The product to

Turf Application #2 (May 15th – May 20th) This is a recommended time frame only – all turf grass must be completely out of dormancy and actively growing before application of herbicide is completed. This application will be a post emergent control application for broadleaf weeds such as dandelion, clover, other broadleaf weeds and annual blue grass (Poe Annua) applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular

Turf Application #3 (June 28th – July 15th) This application will be a post emergent control application for broadleaf weeds such as dandelion, clover and other broadleaf weeds applied in liquid form at manufacturers recommended label rate, using an approved herbicide for use on Bermuda grass. Also, included will be a granular fertilizer using a fertilizer with an 8-0-24 N-P-K ratio with 2% iron.

Application rate for fertilizer will be based on the results of the January soil test

Turf Application #4 – (September 20th – October 5th) This application will be a granular turf fertilization using a muriate of potash with a 0-0-60 NPK ratio applied at

Core Aeration & Over Seeding: Core

Shrubs & Hedges - Removal and Relocate or Replant shrubs and hedges. Removal includes removal of grindings, roots, backfilling cavity with clean topsoil, tamping and seeding/sod.

4 Job $ _______ $ ________

Trees- Pruning / Trimming / Removal of trees with all debris being chipped or removed from cemetery premises by the Contractor. Removal of trees include grinding of stump, removal of grindings, backfilling stump cavity with clean topsoil, tamping and seeding/sod.

12 Job $ _______ $ ________

Edge, mulch and apply pre-emergent weed/herbicide application for all Cemetery Planting Beds & Tree Rings.

4 Job $ _______ $ ________

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 Hr. $ _______ $ ________

MEMORIAL DAY & OTHER CEREMONIES

Memorial Day Ceremony: Set-up & removal of tents, chairs, portable restrooms and Raising & Lowering of U.S.

Flag.

1 Job $ _______ $ ________

Additional VA-Sponsored Ceremonies:

Set-up & removal of tents, chairs.

grounds, facility, maintenance and administrative services.

12 MO $ _______ $ ________

GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

Straight Time Hourly Rate - All labor will be charged at the hourly rate indicated in the Schedule and broken down into quarterly hour (15 min) increments as appropriate.

Labor Rates and Parts Discount for General or emergency install, replace and/or repair to be provided on an "As- Needed / As-Requested" basis (See

BASE YEAR Total Estimated Cost: $________

SUMMARY GRAND TOTAL

BASE PERIOD + ALL OPTION YEARS: $ _____________________________

(End of Price Schedule)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND

The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 143 National Cemeteries in 40 states and Puerto Rico as well as 33 Soldiers’ Lots and monument sites that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. National Cemeteries are national shrines for our nation's heroes -- the veterans and their family.

Hampton National Cemetery is located in Hampton Virginia. Cemetery, Hampton National Cemetery (Phoebus Annex) is located in Phoebus, Virginia and Hampton VAMC is located in Hampton, Virginia. The Hampton area complex is comprised of 27.1 acres of land, 0.91 miles of roadways, 2 65 ft and 1 20 ft flag poles, approximately 2,500 ft of planting beds requiring mulch, 35 tress 18” above diameter, 39 trees 6”-18” diameter and 17 trees less than 6” diameter. Hampton National Cemetery is closed to new interments and performs interments for subsequent/reopener burials in same grave of prior decedent or unused adjacent gravesite set-aside (reservation).

The cemetery average annual subsequent interment rate of 45 casket burials and 45 cremation burials. There are approximately 25,131 occupied gravesites and 820 adjacent gravesite set-aside (reservation). Though the cemetery is closed to new interments, it receives visitors and standards of maintenance and appearance must reflect the Nation’s concern for those interred there. Because of the special significance and attention, it receives from the public, strict adherence to contract specifications is essential.

Hampton National Cemetery is a National Shrine and all measures will be taken to uphold our commitment to our nation’s veterans and their families in perpetuity. The National Cemetery Administration follows the National Shrine Commitment Operational Standards and Measures. The purpose of these standards is to provide guidance and direction for maintaining national cemeteries as the shrines they are intended to be and as defined below:

A national shrine is a place of honor and memory that declares to the visitor or family member who views it that, within its majestic setting, each and every Veteran may find a sense of serenity, historic sacrifice and nobility of purpose. Each visitor should depart feeling that the grounds, the gravesites and the environs of the national cemetery are a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation’s freedom and way of life.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

A.2 CONTRACT DEFINITIONS / ACRONYMS

(a) Business Hours & Days of Operation: Normal cemetery business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday. Refer to A.3 & A.6.1 for holiday information.

(b) Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer shall delegate one or more representatives to serve as the Contracting Officer’s Representative (COR). All administrative functions remain with the VA Contracting Officer.

(c) Contracting Officer’s Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR responsibilities include certification of invoices, placing orders for service, providing technical guidance to the Contractor and overseeing technical aspects of the contract.

(d) Cemetery Director (Administrator / Management Official): The Cemetery Director is the VA Official responsible for day-to-day oversight of a National Cemetery, including burying veterans and eligible family members, and maintaining cemetery grounds as a national shrine. The Cemetery Director and/or designee (hereon referred to as COR) are responsible for contract oversight.

(e) Contractor: The term “Contractor” as used herein refers to the prime Contractor, his/her employees, and any subcontractors and their employees. The Contractor is responsible for assuring its employees and subcontractors comply with all contract terms, conditions and provisions.

(f) National Cemetery Administration (NCA) Operational Standards & Measures: Provides standards for performance in the key cemetery operational areas of Interments, Grounds Maintenance, Headstones, Markers and Equipment & Facilities Maintenance. A copy of NCA Operational Standards shall be provided to the Contractor by the COR.

(g) NCA Turf & Landscape Handbook 3420: Outlines procedures for the proper establishment and care of turf-grass in VA National Cemeteries. A copy of the handbook shall be provided to the Contractor by the

COR.

(h) Applicable Publications: Every contractor and subcontractor shall comply with the Occupational Safety & Health Administration (OSHA) safety and health standards published in 29 CFR Part 1925 (Safety & Health Regulations for Federal Service Contracts). OSHA Safety & Health Regulations and any other publication referenced in this contract shall be with the same force and effect as if they were given in full text.

A.3 GENERAL REQUIREMENTS

(a) Contractor shall furnish all supervision, labor, materials, tools, supplies and equipment necessary to provide cemetery Grounds, Maintenance, Facility and Interment services at the Hampton National Cemetery as specified herein.

(b) All work shall be performed during normal cemetery hours of operation (8:00am - 4:30pm local time /

Monday thru Friday). Work performed outside of normal work hours may be required for interments or ceremonies on Federal Holidays or weekends at the discretion and approval of the VA Contracting Officer’s Representative (COR). Contractor may make a written request to the COR to work outside of the normal work hours when needed to carry out the specifications of this contract.

(c) Place of Performance:

CEMETERY LOCATION

Hampton National Cemetery (Main) Phoebus Annex

Hampton VAMC National Cemetery

1 Cemetery Road, Hampton, VA 23669 99 W County Street, Phoebus, VA

Emancipation Drive, Hampton, VA 23667

A.4 TECHNICAL SPECIFICATIONS

The following index of services briefly describes the work involved. All services described in the Schedule, including Technical Specifications, Addenda, Terms, Conditions and Clauses of the contract shall form the complete requirement.

SECTION DESCRIPTION

A.4.5 LAWN MAINTENANCE: MOWING, TRIMMING, EDGING TURF, HEADSTONES, TREES, CURBS

& FENCE LINES

A.4.6 GRAVE EXCAVATION & BACKFILLING OF CASKETED REMAINS

A.4.7 GRAVE EXCAVATION & BACKFILLING OF CREMATED REMAINS

A.4.8 COMMITTAL SERVICES

A.4.9 HEADSTONE & MARKER CLEANING

A.4.10 SETTING & ALIGNMENT OF NEW- INITIAL / NEW-REPLACEMENT HEADSTONES& MARKERS

A.4.11 UNUSABLE / DAMAGED HEADSTONES & MARKERS

A.4.12 RAISE, LOWER, REALIGN, RESET, BACKFILL & CLEAN EXISTING HEADSTONES

A.4.13 BUMP & RUN (REALIGN UPRIGHT/FLAT HEADSTONES)

A.4.14 REFILL SUNKEN GRAVES

A.4.15 LAWN MAINTENANCE: TURF APPLICATION REQUIREMENTS/PLANTING BED, TREE RING

MAINTENANCE, FERTILIZATION, HERBICIDE, WEED & PEST CONTROL

A.4.16 LAWN MAINTENANCE: SEEDING, AERATION & DETHATCHING

A.4.17 TREE, HEDGES, SHRUB & PLANTING BED MAINTENANCE

A.4.18 TREE REMOVAL/ STUMP GRINDING/ DEADWOOD TREE PRUNING

A.4.19 MEMORIAL DAY & OTHER VA SPONSORED CEREMONIES

A.4.20 GROUNDS, FACILITIES, MAINTENANCE AND ADMINSTRATIVE SERVICES

A.4.21 GENERAL OR EMERGENCY INSTALL, REPLACE AND/OR REPAIR

A.4.5 LAWN MAINTENANCE: MOWING, TRIMMING, EDGING TURF, HEADSTONES, TREES, CURBS &

FENCE LINES

(a) SCOPE:

(i) The Contractor shall be responsible for providing all equipment, tools, resources and personnel to perform mowing, trimming, edging and removal of debris and grass all clippings within the cemetery and outside perimeter enclosed walls. Scalping, tire marks and scuffs will be prevented and remedied by Contractor at no additional cost to the government. The cemetery turf encompasses approximately 27.13 acres of lawn area containing Tall Fescue/ Bermuda Grass.

(j) Trimming around trees, curb-lines and fence-lines shall begin once turf growth begins for the season and will be performed in conjunction with trimming of upright and flat grave markers.

(ii) There shall be no signs of “grass burns” caused by mowers. There shall be no signs of turf being “scalped” by string trimmers. Thatching of grass clippings/leaves is not permitted.

(iii) Mowing, trimming and edging shall be accomplished a minimum of weekly during the growing season and as need outside of the growing season. Mowing, trimming and edging cycles shall be completed regardless of weather or burials unless approved by the COR in writing.

(iv) Regular mowing is required to be performed before trimming. If ground is wet, to the point of causing rutting, mowers will not be used until ground conditions permit. COR will be notified immediately.

(v) Minor accumulation of leaves, or leaves from storms, will be mulched by mowing and shall be considered part of the regular mowing cycle.

(vi) All grass clippings and debris will be removed from cemetery grounds at Contractors expense.

(b) NCA STANDARDS:

(i) Standard 2.1c: 95% of turf in visually prominent areas is maintained within one inch above the range of that which is professionally recommended for that type of turf and region.

(j) Standard 2.2: 100% of national cemeteries using turf that is compatible with the geographic region.

(ii) Standard 2.6: Visually prominent areas in the cemetery are properly trimmed and edged.

a. Requirement 2.6a: The turf surrounding the upright headstone or flat marker is trimmed to its recommended height.

b. Requirement 2.6b: Flat markers show turf trimmed vertically even with the marker and free of trimming debris.

c. Requirement 2.6c: Other features on cemetery grounds are trimmed or edged within appropriate limits.

(c) GENERAL REQUIREMENTS:

(i) All work performed under this section is subject to the General Requirements and contract documents which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

(ii) Equipment: The Contractor shall use mowers with mulching decks with a fully enclosed mowing deck with baffles or a mowing deck with mulch kit designed to fully enclose blades with baffles with scalp preventing wheels only. A standard mowing deck with a chute blocker is not sufficient. Mowers shall be sized according to the area to be mowed. Small push or self-propelled mowers are required in areas too small for riding machines. At no time is freshly mowed grass to be blown onto headstones. Riding mowers may be used if they are not operated within two (2) inches of from headstones, markers, monuments, tree trunks, or other vertical surfaces.

(iii) Commercial grade power trimmers and power edger’s will be used to trim grass from around headstones, monuments, markers, etc. String trimming shall be accomplished with commercial trimmers with nylon/plastic string and shall be operated with all guards in such a fashion so that no damage is done to headstones, trees, or property. The contractor will use trimmers with a plastic blade attachment to cleanly trim edges around all flat markers. Care must be taken not to chip flat markers with blades. Scalping is not permitted.

(iv) Cutting blades on mowing and trimming equipment must be kept sharp so that grass tips are properly cut, not torn or damaged. Cutting heights of all mowing equipment shall be set according to heights specified below. The height of grass is what is measured to get correct cutting height. Use of cutting equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil is not permitted.

(v) No thatch is permitted after mowing. All thatch must be removed or remediated each day.

(vi) Edging shall be accomplished with a gasoline powered edger mounted with a sharp edging blade or a string trimmer mounted with an edging blade.

(vii) Where an irrigation/water system exists, Contractors can use to assist in turf establishment. Where water system is not available or inoperable, Contractor must provide mobile water supply and portable water system with output hose to effectively and efficiently water turf areas. Faulty water main supply valves are the Government’s responsibility. Contractors must notify COR immediately of any cemetery water line leaks, breaks or issues.

(d) PROCEDURES:

(i) Mowing: The Contractor shall maintain all turf areas consistently at a turf height of 3.5” and 4.0”.

Mowing equipment shall be set to maintain a turf height of 3.5” and at no time shall more than 1.5" of new growth be removed during any single mowing of 3 ½ inches throughout the growing season. If turf looks stressed due to excessive heat, COR will provide additional options with the NAD Agronomist consultation. Mowing shall be accomplished as necessary (or as otherwise directed by the COR) to meet this standard. If grass clippings are evident, the Contractor shall remove and dispose of the clippings at no extra cost to the Government.

(ii) Contractor shall be familiar with and utilize different mowing patterns. Changing direction and patterns reduces turf wear, prevents wheel rutting and provides a neater appearance. Contractor shall clean all mowing and trimming equipment before unloading at the cemetery. This shall minimize the possibilities of weed contaminates to cemetery turf from outside mowing areas. All mowing around trees will be accomplished in a manner that prevents a “ringing pattern” around the tree and associated damage to turf.

(iii) Turf: During general mowing operations the Contractor shall take extreme care and caution to avoid and prevent unnecessary damage (i.e., scalping of turf, uneven mowing, excessive build-up of clippings, creation of divots, etc). Contractor may be held liable for repair or replacement of any damaged turf due to negligence.

(iv) Memorial Day, Veterans Day and days of Special Observance / Ceremonies: All grass mowing, trimming and edging work shall be completed no later than close of business on the Thursday prior Memorial Day as to allow sufficient time for the placement of decorative American Flags on individual graves. Mowing, edging and trimming shall be accomplished one week prior to Veterans Day or any other holiday, including days of special observance or ceremonies as identified by the

(v) Mowing will be inspected by the COR a minimum of once a week during growing season which is normally between March through November or later if necessary. The growing season usually requires a minimum of mowing once weekly. The week before Memorial Day the Cemetery shall be mowed and trimmed twice (2x) and edged once (1). Mowing should be performed often enough so that no more than 1/3 of leafage is removed at any one mowing. Turf in burial and public areas should be maintained at a height within one-inch range of that which is professionally recommended for the recommended grass type for that geographic region. Optimally, the height should be no more than half an inch above that range. COR will direct mowing height. Grass is trimmed on borders. Mowing and trimming will be accomplished free of scalping, rutting, bruising, and uneven or rough cutting and thatch. After cutting and trimming, grass will have a uniform height.

(vi) Trimming the grass (or any vegetation) from around headstones and markers will be accomplished using a power trimmer equipped with a non-streaking or non-staining bumper guard with all mowing cycles and as directed by the COR. Trimmers will be held level with the ground on headstones to prevent uneven turf. Scalping is not acceptable.

(vii) Grass areas not mowed around headstones, monuments, markers, and other vertical surfaces shall be trimmed with each mowing. Additional trimming outside of the regular schedule may be required by the COR.

(viii) Trimming around headstones shall leave grass at 2.5-3.5 inches the same height as mowing.

Scalping is not acceptable. Where scalping is evident, Contractor will be responsible for repair of the damage at no cost to the Government.

(ix) Trimming must be performed after mowing not before.

(x) A distance of 1 foot will be trimmed around the perimeter of all trees, curb and fence/wall line(s).

Each side of the fence line total in 2 feet in width.

(xi) Edging: From March 1st thru November 30th, all streets, curbs, parking lots, courtyard, walkways, tree wells, shrub and flower beds shall be edged biweekly (or as otherwise directed by the COR).

Edging shall provide a clear zone 1/2 “wide by 1” deep with all vegetation removed from joints and cracks. Damage to asphalt / concrete shall be avoided.

(xii) Flat stones shall be edged with a plastic blade only. Flat stones will be trimmed after edging for all vertical grass higher than the mowing.

(xiii) All un-mowed grass around headstones, monuments, markers, and other vertical surfaces shall be trimmed to keep the grass at the prescribed three and a half inch (3.5") height standard. Special care shall be taken not to scalp between or around headstones and other vertical surfaces.

(xiv) Any clipping deposited on headstones, flat markers, monuments, roadways, walkways (inside and…