HACA Project_ 2026-07 Mail Center Renovation for Pathways North Loop Project Manual Final.pdf

CONSTRUCTION DOCUMENTS

PROJECT MANUAL

AUSTIN HOUSING

AUTHORITY

PRESIDENT & CEO

Michael G. Gerber

PLANNING &

DEVELOPMENT

DIRECTOR

James Teasdale

AHA BOARD

Carl S. Richie Jr.

Dr. Tyra Duncan-Hall Edwina Carrington Mary Apostolou Barbra Boeta

MAIL CENTER RENOVATIONS

FOR

PATHWAYS @ NORTH LOOP APARTMENTS

2300 W. North Loop Blvd.

Austin, TX 78756

AHA PROJECT #2026-07

September 03, 2026

URBAN FOUNDRY ARCHITECTURE

1306 Rio Grande Street

Austin, TX 78701 512-294-2555 dcarroll@ufarc.com

D

AVID T. CARROLL

2 3 0 5 5

TABLE OF CONTENTS

GENERAL REQUIREMENTS

Notice and Instruction to Bidders for Contracts Invitation for Bids Bidders Bid Proposal Bidder’s Representation Equal Employment Opportunity Certification Form of Non-Collusive Affidavit Certification Regarding Debarment and Suspension Statement of Bidder’s Qualifications Vendor Data Sheet Request for Acceptance of Subcontractor Sample Contract Agreement General Conditions of the Contract for Construction

Scope of Work/Technical Work Specifications christinah Typewritten Text

NOTICE AND INSTRUCTIONS TO BIDDERS

A certified check or bank draft, payable to the Austin Housing Authority, U.S.

Government bonds, or a satisfactory bid bond executed by the bidder and acceptable securities in an amount equal to five percent (5%) of the bid, shall be submitted with each bid over $100,000.

The successful bidder will be required to furnish and pay for satisfactory Performance and Payment Bonds in the amount of one hundred percent (100%) of the base bid over $100,000

Each bidder shall complete the 1) Equal Employment Opportunity Certification, 2) Form of Non-Collusive Affidavit, 3) Certification Regarding Debarment and Suspension, 4) Statement of Bidders Qualifications, 5) Vendor Data Sheet and Company W-9, and submit in bid package. All responses shall strictly comply with the Owner’s requirements within the Project Manual, and failure to do so, can, within the discretion of Owner, result in rejection of the bid of withdrawal of an award. In addition, each bidder shall visit the job site and inspect existing conditions. Lack of such information shall not justify an addition to the original contract price.

Bidders shall note the following definition of “Calendar Days’ : work week shall not include Saturdays, Sundays, Federal and State Holidays, Rain Days for period of contract as established by NOAA for same time period last year, lead time required for Purchase Orders, lead time required for mobilization.

Before commencing work, the Contractor and each subcontractor shall furnish the Housing Authority with certificates of insurance as directed in the General Conditions of the Contract for Construction, Paragraph 36.

Any addenda issued during the time of bidding are to be covered in the proposal, and in closing a contract they will become a part thereof.

Austin Housing Authority requires that this project generates the least amount of trash and waste possible. Employ processes that ensure the generation of as little waste as possible due to error, poor planning, breakage, mishandling, contamination, or other factors. Minimize trash/waste disposal in landfills – reuse, salvage or recycle as much waste as economically feasible. Contractor shall submit Waste Disposal Reports; all landfill, disposal, recycling, salvage, and reuse must be reported regardless of whom the cost or savings accrues. Methods of trash/waste disposal that are NOT acceptable are: burning or burying on the project site, dumping or burying on any other property, other illegal dumping or burying, or incineration either on or off site.

The Housing Authority encourages bidding participation by Minority and/or Women- Owned Business firms in its projects. In effort to reduce burden on contractors, no HUB subcontracting plan will be required for this project. Additionally, no certified payrolls will not be required to be submitted, though some documentation of your organization's pay schedules to workers may be requested on as interim basis, in order to substantiate compliance with established federal wage requirements.

The Owner shall have the right to reject any or all bids, and to reject a bid not accompanied by any required bid security, or other data required to be submitted with a bid, or to reject a bid, which is in any way incomplete or irregular. It is the intent of the Housing Authority to award a contract to the lowest responsible bidder provided the bid does not exceed the funds available. The Housing Authority shall have the right to waive any informality or irregularity in any bid or bids, and to accept the bid, in its judgment, is in its own best interests. Price, insurance coverage, schedule, reputation of the bidder, quality of the bidder’s goods or services, the extent to which the goods or services meet the Owner’s needs, bidder’s past relationship with Owner, the impact on the ability of Owner to comply with the laws and rules relating to historically underutilized businesses, the total long-term cost to Owner to acquire bidder’s goods or services, and any other relevant factor that a private business entity would consider in selecting the lowest responsible bidder will be criteria by which bids will be judged.

No bid shall be withdrawn for a period of ninety (90) days subsequent of the opening of bids without the consent of the Owner.

The Authority retains the right to approve or disapprove of any and all subcontractors.

Contractor agrees to provide the Authority the names, qualifications, references and proof of insurance for each proposed subcontractor prior to commencement of the project. The Contractor shall not contract with any subcontractor until the Authority has approved the selection in writing. No substitutions are allowed unless approved in writing by the Authority.

All bidders shall undertake no activities, actions or contact to promote or advertise their response to the Board or Authority staff except in the case of pre-bid meetings and invited presentations. Violation of this provision will be grounds for disqualification.

The Authority reserves the right to award contracts for individual items as may appear advantageous and to negotiate separately in any manner necessary to serve the best interest of the Authority.

Bidders can contact AHA through eProcurement Marketplace to coordinate visits to the site.

END OF SECTION

INVITATION FOR BIDS

Austin Housing Authority TX (AHA) will receive bids for Project #2026-07 Mail Center Renovations for Pathways at North Loop Apartments located at 2300 W. North Loop Blvd. in Austin, Texas 78756.

A Pre-Bid conference meeting will be held at the project location as follows: 2300 W. North Loop Blvd. on Wednesday, October 28, 2026, at 10:30 AM local time. Site visits will need to be scheduled to verify site conditions. RFI’s are due by Friday, November 6, 2026, at 12:00 PM local time. Bid submission will be due electronically on Friday, November 13, 2026, no later than 5:00 PM local time. Bid results will be available on or before Monday, November 23, 2026.

Interested parties who wish to respond to this solicitation must register with the eProcurement Marketplace and submit the required documents electronically to https://ha.internationaleprocurement.com/requests.html?company_id=10217 by 5:00 PM/CST November 13, 2026.

Bid packets may be obtained on the eProcurement Marketplace (as our Agency is paying all costs for the use of this Marketplace, there will not be any additional charges to your firm to use this Marketplace to download the IFB documents or submit a response to our Agency). To take part in this process, please follow these instructions:

DIRECTIONS TO ACCESS THE EPROCUREMENT MARKETPLACE 1.

Access ha.internationaleprocurement.com (no “www”). 2. Click on the “Login” button in the upper left side. 3. Follow the listed directions. 4. If you have any problems in accessing or registering on the Marketplace, please contact customer support at (866) 526-9266.

All responses must be submitted via https://ha.internationaleprocurement.com/requests.html?company_id=10217 AHA reserves the right to reject any or all responses and waive any informalities in the response process.

You can also dial 7-1-1 and it will automatically go to a different group such as TTY, voice, VCO, HCO, etc. Relay Texas TTY No. 1800-735-2989 Customer Service No. 1800-676-3777 (V/T)

End of Section https://ha.internationaleprocurement.com/requests.html?company_id=10217 https://ha.internationaleprocurement.com/ https://ha.internationaleprocurement.com/requests.html?company_id=10217

Austin Housing Authority

AHA #2026-07

Mail Center Renovations Pathways at North Loop 2300 W. North Loop Blvd., Austin, Texas 78756

BID PROPOSAL

Date:

Having carefully examined the Project Manual, Specifications and Drawings for the above referenced project, for the Owner, Austin Housing Authority, as well as the premises and conditions affecting this work and all other contract documents, I propose to secure and pay all permits, fees, licenses, if required, and to furnish all labor, services, equipment and materials necessary to complete the work as follows:

Note: Amounts shown shall be shown in both written & figure forms. In case of discrepancy between the written amount and the figure, the written amount will govern.

1. LUMP SUM BASE BID – MAIL CENTER RENOVATION - All work called for, and/or specified, and described within Contract Documents at Pathways at North Loop:

CONTRACT COMPLETION:

The undersigned further agrees, if awarded the Contract, to complete this Contract as follows:

Lump Sum Base Bid: #1 CALENDAR DAYS

The undersigned further agrees that the Certified Check for Bid Bond payable to AHA and accompanying this proposal is left in escrow with AHA. The amount of the Certified Check or Bid Bond is the measure of liquidated damages, which the Owner will sustain by the failure of the undersigned to execute, and deliver the above named Contract and Insurance.

If the undersigned defaults in executing the Contract or furnishing the required Insurance Certificates within ten (10) days of written notification of the award of the Contract to him/her, then the Certified Check shall become the property of the Owner, or the Bid Bond shall become subject to forfeiture to the Owner.

Mail Center Renovations Pathways at North Loop

Bidder acknowledges receipt of the following addenda:

Number Number Number Number

Respectfully Submitted:

Company Name:

Address:

By: Signature Title:

Telephone: Fax:

E-M ail:

End of Section

Mail Center Renovations Pathways at North Loop

Austin Housing Authority makes special reference to the attached document titled

“Bidders Representation”.

Your careful reading of the Bidder’s Representation is imperative because, by signing and submitting it with your bid figure, you will be representing to AHA that:

1.) Your detailed examination of the drawings and specifications has turned up no ambiguities that need clarification;

2.) Only authorized data have been used to arrive at your bid figure; and 3.) The experience and capabilities of your firm, your workers and your subcontractors are adequate and appropriate to perform the construction of this type of project.

Please note that each of your subcontractors will also be required to submit a signed copy of the Bidder’s Representation before AHA can award the construction contract.

If you find that, you are unable to sign this representation because you believe the drawings or specifications are inadequate or erroneous in some way, please notify AHA at once so that corrective action can be taken. Similarly, if your bid figure is affected by information not contained in the construction contract documents, contact AHA immediately before submitting your bid.

BIDDER’S REPRESENTATION

By the act of submitting a bid for the proposed contract, the Bidder represents that:

• The Bidder and all subcontractors the Bidder intends to use have carefully and thoroughly reviewed the drawings, specifications and other construction documents and have found them complete and free from ambiguities and sufficient for the purpose intended.

• The Bidder and all workers, employees and subcontractors the Bidder intends to use are skilled and experienced in the type of construction represented by the construction contract documents bid upon.

• The bid figure is based solely upon the construction contract documents and properly issued written addenda and not upon any other written representation.

• Neither the Bidder nor any of the Bidder’s employees, agents, intended suppliers or subcontractors have relied upon any verbal representations from AHA, or AHA’s employees or agents including architects, engineers or consultants, in assembling the bid figure.

Acknowledged:

By:

For:

Date:

form HUD-92010 (3/2006) VA form 26-421

U.S. Department of Housing and Urban Development Office of Housing OMB Control No. 2502-0029 Federal Housing Commissioner (exp. 7/31/2009)

Equal Employment Opportunity Certification Excerpt From 41 CFR §60-1.4(b)

The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modifi-cation thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insur-ance, or guarantee, the following equal opportunity clause:

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that em-ployees are treated during employment without regard to their race, color, religion, sex, or national origin, such action shall include, but not be limited to the following: Employ-ment, upgrading, demotion, or transfer; recruitment or re-cruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for em-ployment without regard to race, color, religion, sex, or national origin.

(3) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agree-ment or other contract or understanding, a notice to be provided advising the said labor union or workers' represen-tatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regu-lations and relevant orders of the Secretary of Labor.

(5) The contractor will furnish all information and reports re-quired by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compli-ance with such rules, regulations, and orders.

(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be can-celed, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Govern-ment contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The contractor will include the portion of the sentence imme-diately preceding paragraph (1) and the provisions of para-graphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Sec-retary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcon-tract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:

Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and Federally-assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed

Firm Name and Address By

Title

Department of Veterans Affairs form HUD-92010 (3/06) VA form 26-421 upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assis-tance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

Excerpt from HUD Regulations

200.410Definition of term “applicant”.

(a) In multifamily housing transactions where controls over the mortgagor are exercised by the Commissioner either through the ownership of corporate stock or under the provisions of a regulatory agreement, the term “applicant” as used in this subpart shall mean the mortgagor.

(b) In transactions other than those specified in paragraph(a) of this section, the term “applicant” as used in this subpart shall mean the builder, dealer or contractor performing the con-struction, repair or rehabilitation work for the mortgagor or other borrower.

200.420Equal Opportunity Clause to be included in contracts and subcontracts.

(a) The following equal opportunity clause shall be included in each contract and subcontract which is not exempt:

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any em-ployee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensured that applicants are employed, and that employees are treated during employment without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including ap-prenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employ-ment, notices to be provided setting forth the provisions of the nondiscrimination clause.

(2)The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard race, creed, color, or national origin.

(3) The contractor will send to each labor union or repre-sentative of workers with which he has a collective bargain-ing agreement or other contract or understanding, a notice, to be provided, advising the said labor union or workers’ repre-sentative of the contractor’s commitments under this section, and shall post copies of the notices in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Ex-ecutive Order 10925 of March 6 1961, as amended, and of the regulations, and relevant orders of the President’s Commit-tee on Equal Employment Opportunity created thereby.

(5) The contractor will furnish all information and reports required by Executive Order 10925 of March 6, 1961, as amended, and by the regulations, and orders of the said Committee , or pursuant thereto, and will permit access to his books, records, and accounts by HUD and the Committee for purposes of investigation to ascertain compliance with such regulations, and orders.

(6) In the event of the contractor’s non-compliance with the nondiscrimination clause of this contract or with any of the said regulations, or orders, this contract may be can-celled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Govern-ment contracts or Federally-assisted construction contracts in accordance with procedures authorized in Executive Order 10925 of March 6, 1961, as amende, and such other sanctions may be imposed and remedies invoke s provided in the said Executive Order or by regulations, or order of the President’s Committee on Equal Employment Opportunity, or as other-wise provided by law.

(7) The contractor will include the provisions of Para-graphs(1) through (7) in every subcontract or purchase order unless exempted by regulations, or orders of the President’s Committee on Equal Employment Opportunity issued pursu-ant to Section 303 of Executive Order 10925 of March 6, 1961, as amended, so that such provisions will be binding upon each subcontractor or vender. The contractor will take such action with respect to any subcontract or purchase orders as HUD may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vender as a result of such direction by HUD, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

(b) Except in subcontracts for the performance of construction work at the site of construction, the clause is not required to be inserted in subcontracts below the second tier. Subcontracts may incorporate by referenced to the equal opportunity clause.

200.425Modification in and exemptions from the regulations in this subpart.

(a) The following transactions and contracts are exempt from the regulations in this subpart:

(1) Loans, mortgages, contracts and subcontracts not ex-ceeding $10,000.

(2) Contract and subcontracts not exceeding $100,000 for standard commercial supplies or raw material;

(3)Contracts and subcontracts under which work is to be or has been performed outside the United States and where no recruit-ment of workers within the United States in involved. To the extent that work pursuant to such contracts is done within the Untied States, the equal opportunity clause shall be applicable;

(4) Contracts for the sale of Government property where no appreciable amount of work is involved; and

(5) Contracts and subcontracts for an indefinite quantity which are not to extend for ore than one year if the purchaser determines that the amounts to be ordered under any such contract or subcontract are not reasonably expected to exceed $100,000 in the case of contracts or subcontracts for standard commercial supplies and raw materials, or $10,000 in the case of all other contracts and subcontracts.

FORM OF NON-COLLUSIVE AFFIDAVIT

AFFIDAVIT

Prime Bidder

STATE OF TEXAS

COUNTY OF ____________________

By submission of this bid or offer, I certify that I am a ____________________________________, (Partner or Officer of the Firm, Corp, etc.)

Under penalty of perjury, that to the best of my knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communications, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/offeror or with any competitor;

2. Unless otherwise required by law, the prices which have been offered in this bid/offer have not been knowingly disclosed by the bidder/offeror and will not knowingly be disclosed by the bidder/offeror, directly or indirectly to any other bidder/offeror or to any competitor;

3. No attempt has been made or will be made by the bidder/offeror to include any other person, partnership or corporation to submit or not to submit a bid/offer for the purpose of restricting competition and,

4. No employee or Board member of the Housing Authority or their consultants has received or will receive any payment or any other form of financial compensation from the bidder/offeror as a result of award of a contract or promise of award to the bidder/offeror.

NAME_________________________________

SIGNATURE____________________________

TITLE__________________________________

COMPANY NAME______________________________________________DATE_________________

Subscribed and sworn to before ____________________________________________________________

This ____________day of _____________________, 20___.

My Commission expires _______________________, 20___.

Page 1 of 2 form HUD-2992 (3/98)

Certification A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions

1. The prospective primary participant certifies to the best of its knowl-edge and belief that its principals;

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency;

b. Have not within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtain-ing, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

d. Have not within a three-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Instructions for Certification (A)

1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certifi-cation or explanation will be considered in connection with the department or agency’s determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was place when the department or agency deter-mined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default.

4. The prospective primary participant shall provide immediate writ-ten notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become errone-ous by reason of changed circumstances.

5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov-ered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549.

You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations.

6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu-sion - Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.

A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default.

Certification Regarding Debarment and Suspension

U.S. Department of Housing and Urban Development

Page 2 of 2 form HUD-2992 (3/98)

Certification B: Certification Regarding Debarment, Suspension, Ineli-gibility and Voluntary Exclusion - Lower Tier Covered Transactions

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal depart-ment or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Instructions for Certification (B)

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into.

If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov-ered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assis-tance in obtaining a copy of these regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this trans-action originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu-sion - Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.

A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from partici-pation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this trans-action originated may pursue available remedies including suspension and/or debarment.

Applicant Date

Signature of Authorized Certifying Official Title

STATEMENT OF BIDDERS QUALIFICATIONS

1. Name of Bidder.

2. Permanent main office address.

3. When organized?

4. State whether bidder is a Corporation, Partnership, or Sole Proprietor.

5. If Corporation, date and State of Incorporation.

6. A breakdown of the minority ownership of the business (Gender, White, Black, Hispanic, American Hispanic, American Indian/Eskimo, Asian/Pacific Islander, etc.): who owns what percent of the business, and any other related information?

7. Number of years engaged in contracting business under present name.

8. Contract in progress (gross amounts of contracts, estimated completion dates, project owner, and architect).

9. General character of work performed by your company.

10. Report on any failures to complete work awarded to you (where, when & why). Report any contracts you have defaulted on.

11. Name & address of bonding company and name and address of agent.

12. List of three (3) currently completed projects involving interior renovation work and USPS mailbox installation, if any, as scheduled for the project. Including name, address, phone number, and type of work.

13. List any previous contracts, including dates executed with AHA.

AUSTIN HOUSING AUTHORITY

1124 S IH 35 AUSTIN TEXAS 78704-1119 (512) 477-4488

FEDERAL EXEMPT ENTITY #74-6000117

VENDOR DATA SHEET (ALL SUPPLIERS)

BUSINESS NAME

(DBA)

ADDRESS

CITY STATE ZIP PHONE

FAX

TYPE OF OWNERSHIP CORPORATION PARTNERSHIP SOLE PROPRIETORSHIP JOINT PROPRIETORSHIP

IF MINORITY, AMERICAN ALASKAN ASIAN

WHAT STATUS? BLACK HISPANIC INDIAN NATIVE WOMAN AMERICAN MBE CERTIFIED

FEI# FORM 1099 REQUIRED

YES NO

BUSINESS DESCRIPTION

PRINCIPALS/OWNERS

NAME TITLE EMAIL ADDRESS

BUSINESS REFERENCES

NAME TITLE ADDRESS PHONE

REMITTANCE ADDRESS

PLEASE SEND ALL INVOICES TO invoices@hacanet.org

NAME

ADDRESS

CITY STATE ZIP PHONE

EMAIL ADDRESS:

AUTHORIZED SIGNATURE TITLE DATE

7/29/2022 A Fair Housing And Equal Employment Opportunity Agency

Established in 1937

Request for Acceptance of Subcontractor

Contract/Solicitation No.:

Contract/Solicitation Name:

In accordance with our prime contract listed above, we request acceptance of the following proposed subcontractor to perform work or to supply material as indicated below:

Subcontractor Information

Name of Business:

EIN Number:

Address of Business:

Address City State Zip

Business Phone: Fax:

Scope of Work (labor, material):

By initializing, I am confirming that:

We warrant that the provisions required by our prime Contract will be adhered to with the sub-contractor. Including, but not limited to the Section 3 requirements, 24 CFR Part 135.

We certify that this proposed subcontractor is eligible to receive awards of contract from the

United States.

We certify that all payments to employees by this sub-contractor will be in accordance with the Davis-Bacon Act, and weekly payrolls will be submitted to the Housing Authority.

Prime Contractor Signature Title

Print Name Date

SAMPLE

CONSTRUCTION CONTRACT

Mail Center Renovation Pathways @ North Loop Apartments

2300 W. North Loop Blvd., Austin, Texas 78756

PROJECT NO. 2026-07

This Contract is made and entered into by and between HACA Pathways I, LP, limited liability company wholly owned by Austin Affordable Housing Corporation, a Texas nonprofit corporation sponsored by the Austin Housing Authority, and is engaged in the provision of decent, and safe housing.

The Austin Affordable Housing Corporation having its principal place of business at 1124 S. IH 35, Austin, Texas 78704, hereinafter referred to as "THE OWNER" and CONTRACTOR NAME having its principal place of business at CONTRACTOR ADDRESS hereinafter referred to as the

"CONTRACTOR".

WHEREAS, AHA is a public body corporate and politic, duly organized and validly existing and in good standing under the laws of the State of Texas and currently engaged in such business as defined in the Housing Authorities Law in the Local Government code of the State of Texas, including the services of providing decent, safe and sanitary housing to the residents of its facilities, low income families, the elderly, the handicapped and the disabled;

WHEREAS, the CONTRACTOR is in the business of construction and is licensed to conduct business in the State of Texas as an Independent Contractor.

WHEREAS, AHA in order to carry out Mail Center Renovation for Pathways @ North Loop Apartments, 2300 W. North Loop Blvd., Austin, Texas 78756 the AHA issued an Invitation for Bid # 2026-07_, inviting bids from general contractors offering to perform the specified work;

and

WHEREAS, AHA evaluated the bids received according to the evaluation criteria stated, and awarded the contract to the CONTRACTOR who was determined to be the lowest responsible and responsive bidder; and

NOW THEREFORE, in consideration of the promises of the parties herein and the mutual covenants set forth in this contract, AHA and the CONTRACTOR agree to be legally bound as follows:

TERM

This Contract shall become effective on the date it is executed and shall continue in effect for a period of consecutive calendar days after issuance of a Notice to Proceed or for a period stated in the Notice to Proceed, or until terminated sooner or extended by authorized Change Order.

AHA may terminate this Contract for cause or for convenience by giving thirty (30) days prior notice to the CONTRACTOR, in which event the CONTRACTOR will be entitled to payment of (i) the portion of the Work properly performed until the date the Contract is terminated; (ii) reasonable, documented costs of demobilization; and (iii) materials suitably committed which become Owner’s property; excluding anticipated profit on unperformed Work. Work performed will be defined as those items which have been completed or are in the process of being completed in compliance with this Contract and Exhibits but does not include noncompliant work or materials.

COMPENSATION

In consideration of Mail Center Renovation @ Pathways @ North Loop Apartments at 2300 W.

Northloop Blvd., Austin, Texas 78756 work to be performed by the CONTRACTOR, AHA shall pay the CONTRACTOR a fee of ($ .00). The fee is bifurcated into labor and materials charges as follows:

Labor/Overhead and Profit $ .00 Materials $ .00 Total Amount $ .00

Payments will be made progressively within thirty (30) days of receipt of approvable invoices.

Each invoice must be approved by the Contracting Officer.

STATEMENT OF WORK

The Statement of Work described in Exhibit “A” is incorporated herein as if fully copied verbatim and is made part of this Contract. The CONTRACTOR shall comply with, and shall carry out the work listed in the Statement of Work. Any request for changes in the scope of work must be submitted in writing to and approved by the Contracting Officer through a duly executed change order. Such change order will be incorporated into this contract as if fully copied verbatim and made a part of this Contract.

CHANGE ORDERS AND CLAIMS

Owner may order changes by written Change Order. Contractor shall proceed pending resolution of price/time. Pricing hierarchy: (1) agreed lump sum; (2) unit prices; (3) time-and-materials at agreed labor/equipment rates with actual cost of materials plus markup of ten percent (10%) for overhead and five percent (5%) for profit (cumulative cap fifteen percent (15%)) on Contractor’s own forces; single markup not to exceed ten percent (10%) on Subcontractor work; no pyramiding.

Contractor shall provide written notice within seven (7) days after the event, giving rise to the claim, with detailed cost/time impact within fourteen (14) days; failure to timely notice waives the claim.

Field directives may be issued by Owner; if Contractor disagrees on price/time, it shall still proceed while preserving rights via timely notice.

PROJECT SCHEDULE

The CONTRACTOR shall provide AHA with a schedule of the dates during which the work will be performed according to the terms of this Contract. The schedule must be submitted to AHA ten (10) days prior to the issuance of the Notice to Proceed. Any request for extension of time to perform under this Contract must be made to and approved by the Contracting Officer.

INSURANCE

Before commencing work the CONTRACTOR shall furnish AHA with certificates of insurance showing that the following insurance is in force and will insure all operations under this Contract, and name AHA as an additional insured.

a. Worker's compensation in accordance with the State of Texas rules and regulations.

b. General liability insurance with a single limit for bodily injury of $1,000,000 per occurrence and property damage limit of no less than $1,000,000 per occurrence. The insurance may have a combined aggregate of coverage amounting to no less than $2,000,000. Such insurance shall protect AHA against claims of bodily injury or death and property damage to others. The insurance shall cover the use of all equipment, hoists and vehicles used on the site(s) not covered by CONTRACTOR automobile liability under paragraph c. below. If CONTRACTOR has a "claims made policy", then the following additional requirements apply: The policy must provide a “retroactive date” which must be on or before the execution date of the Contract and the extended reporting period may not be less than five years following the completion date of the Contract.

c. Automobile liability on owned and non-owned motor vehicles used on the site(s) or in connection herewith for a combined single limit of bodily injury and property damage of not less than $1,000,000 per occurrence.

All insurance shall be carried with companies that are financially responsible and admitted to do business in the State of Texas. The CONTRACTOR shall not permit the insurance policies required for this Contract to lapse during the period for which this Contract is in effect.

All certificates of insurance shall provide that no coverage may be cancelled or non-renewed by the insurance company until at least thirty (30) days prior written notice has been given to AHA.

Proof of the required insurance coverage must be provided to AHA before CONTRACTOR commences work under this contract. Coverage shall be primary and noncontributory to any insurance maintained by Owner; include ongoing and completed operations additional insured status for Owner via ISO CG 20 10 and CG 20 37 (or equivalent) for not less than five (5) years following substantial completion, where permitted by law.

Waiver of subrogation in favor of Owner on all policies to the extent permitted by law.

If work includes hazardous materials or environmental exposures, Contractor shall carry Contractor’s Pollution Liability. If design services are delegated to Contractor, Contractor shall carry Professional Liability insurance with limits acceptable to Owner.

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

TO THE FULLEST EXTENT PERMITTED BY TEXAS LAW, CONTRACTOR SHALL

INDEMNIFY, DEFEND, AND HOLD AHA AND THEIR OFFICERS, AGENTS AND

EMPLOYEES (THE "INDEMNIFIED PERSONS") HARMLESS FROM ALL

LIABILITY, LOSS OR DAMAGE, INCLUDING ATTORNEY FEES AND EXPENSES,

RESULTING FROM ALL CLAIMS, DEMANDS, AND CAUSES OF ACTION OF

EVERY KIND AND CHARACTER ASSERTED BY ANY PERSON (INCLUDING,

WITHOUT LIMITATION, THE INDEMNIFIED PERSONS OR CONTRACTOR'S

EMPLOYEES), FOR PERSONAL INJURY, DEATH, OR FOR LOSS OF OR DAMAGE

TO ANY AND ALL PROPERTY IN ANY WAY ARISING OUT OF OR IN

CONNECTION WITH CONTRACTOR’S PERFORMANCE HEREUNDER, TO THE

EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OF CONTRACTOR

OR THOSE FOR WHOM IT IS RESPONSIBLE, BUT NOT TO THE EXTENT CAUSED

BY THE SOLE NEGLIGENCE OF OWNER. THIS INDEMNITY IS INDEPENDENT OF

INSURANCE.

CONTRACTOR SHALL BE RESPONSIBLE FOR ALL DAMAGE AND LOSS

SUSTAINED BY IT TO ITS TOOLS AND EQUIPMENT UTILIZED IN THE

PERFORMANCE OF CONTRACTOR’S SERVICES HEREUNDER.

NOTWITHSTANDING ANYTHING CONTAINED HEREIN TO THE CONTRARY,

CONTRACTOR INDEMNIFICATION OF THE INDEMNIFIED PERSONS IS LIMITED

TO $1,000,000 PER OCCURRENCE. THE INDEMNITY CAP DOES NOT LIMIT

CONTRACTOR’S OBLIGATION TO REPAIR OR REPLACE DEFECTIVE WORK,

SATISFY BACKCHARGES, OR PAY LIQUIDATED DAMAGES.

AHA SHALL NOTIFY CONTRACTOR OF ANY CLAIM AHA RECEIVES THAT IS

ASSERTED AGAINST THE INDEMNIFIED PERSONS WITHIN FIFTEEN (15) DAYS

OF AHA’S RECEIPT, AND SHALL PROMPTLY DELIVER TO CONTRACTOR THE

ORIGINAL OR A TRUE COPY OF ANY SUMMONS OR OTHER PROCESS,

PLEADING, OR NOTICE ISSUED OR SERVED IN ANY SUIT OR OTHER

PROCEEDING TO ASSERT OR ENFORCE ANY SUCH CLAIM. IF AHA OR ANY OF

THE INDEMNIFIED PERSONS DO NOT PROVIDE THIS NOTICE WITHIN THE

FIFTEEN (15) DAY PERIOD, IT DOES NOT WAIVE ANY RIGHT TO

INDEMNIFICATION EXCEPT TO THE EXTENT THAT CONTRACTOR IS

PREJUDICED, SUFFERS LOSS, OR INCURS EXPENSE BECAUSE OF THE DELAY.

FOLLOWING SUCH NOTIFICATION, AND EXCEPT AS OTHERWISE PROVIDED

BELOW, CONTRACTOR SHALL DEFEND ANY SUCH SUIT AT ITS SOLE COST AND

EXPENSE WITH ATTORNEYS OF ITS OWN SELECTION WHO ARE REASONABLY

SATISFACTORY TO AHA.

CONTRACTOR SHALL CONTROL THE DEFENSE AND ANY NEGOTIATIONS TO

SETTLE THE CLAIM, BUT THE INDEMNIFIED PERSONS…