Attachment_5_-_Sample_CAP_BPA_Call.doc

H9821018Q0001

Sample CAP BPA Call Technical Representative CIV DODHRA CAP (US)

From:

Technical Representative CIV DODHRA CAP (US)

Sent:

Wednesday, July 15, 2015 9:38 AM

To:

Technical Representative N CIV DODHRA CAP (US)

Subject:

CAP Order# Purchase Order BPA#

ACQUISITION SENSITIVE Computer/Electronic Accommodations Program (CAP) Blanket Purchase Agreement Order

Please provide the below list of items in accordance with BPA #################### For: Vendor Name

Order Date:

CAP Order ID: #####

CHARGES/PAYMENTS

Subtotal:

Shipping:

Total Charges:

ORDER DETAIL

Product:

Qty:

CLIN:

Unit Price:

Cost:

PAYMENT INSTRUCTIONS

Vendors shall ship all items to each CAP customer listed on the order within 7 business days of order receipt. At the end of the cycle (on or about the 18th of each month), CAP will send the vendor a summary of orders placed within the cycle to compare to vendor records. After review, the vendor should send an email with your concurrence of the Activity Report, the itemized invoice(s), and the completed Tracking back to CAP for processing of payment. ALL Orders for Products Payment will be made by Wide Area WorkFlow (WAWF) Clause 252.232-7006.

‐ Include CAP's Order# and BPA# on your invoice submitted to CAP

‐ Confirm receipt of this order via email to: cap.acquis

HYPERLINK "mailto:itions@mail.mil" \h itions@mail.mil ‐ Notify CAP if product delivery will be delayed for any reason

‐ Customs paperwork for overseas deliveries should be checked 'Other' with 'Official Business' in the write‐in field

‐ Shipping costs are estimates. Submit actual shipping cost receipts along with monthly invoices for products.

SHIPPING INFORMATIONS/SERVICES FOR

1.

Customer Agency Customer Address ATTN: Customer Name

Customer City, State, and Zip Customer Phone

Customer Email

PRODUCT: QUANTITY:

2.

Customer Agency Customer Address ATTN: Customer Name

Customer City, State, and Zip Customer Phone

Customer Email

PRODUCT: QUANTITY:

3.

Customer Agency Customer Address ATTN: Customer Name

Customer City, State, and Zip

Customer Phone Customer Email

PRODUCT: QUANTITY:

BILLING INFORMATION

Defense Human Resources Activity Computer/Electronic Accommodations Program 4800 Mark Center Drive, Suite 05E22

Alexandria, VA 22350

Email: TBD CONFIDENTIALITY NOTICE: This e‐mail, including any attached files, may contain confidential and privileged information for the sole use of the intended recipient. Any review, use, distribution, or disclosure by others is strictly prohibited. If you are not the intended recipient (or authorized to receive information for the intended recipient), please contact the sender by reply e‐mail and delete all copies of this message. This document may contain information covered under the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104‐191, and DoD Directive 6025.18. It must be protected in accordance with those provisions.

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