H92240-25-I-0003 RFI.pdf

H92240-25-I-0003

Life Cycle Sustainment Database supporting Armory Management

NOTE: THIS IS NOT A SOLICITATION FOR PROPOSALS. THIS IS A REQUEST FOR

INFORMATION (RFI) ONLY. This RFI is for planning and informational purposes only and shall NOT be considered a Request for Proposal (RFP) or an obligation on the part of the Government to acquire any products or services. The Government will NOT be responsible for any costs incurred in responding to this RFI or furnishing the requested information. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of a vendor's submission of responses to this RFI or the Government's use of such information. The Government reserves the right to reject, in whole or in part, any vendor's input resulting from this RFI. No contract will be awarded from this announcement. Pursuant to Federal Acquisition Regulations (FAR) 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.

1.0 Introduction:

The Naval Special Warfare Command Combat Systems manages the Naval Special Warfare (NSW) Command community with combat systems (weapons, Visual Augmentation Systems (VAS), and weapons accessories).

Management includes accounting for and maintaining these systems as Program of Record serialized assets. NSW’s maintenance capabilities are considered to be “enhanced at the NSW accountable armory level” that incorporate assessment and maintenance processes requiring database support to record assessment, transfer, parts ordering, repairs in progress, and disposition to support NSW’s equipment readiness requirements.

1.1 Purpose:

The purpose of this RFI is to solicit potential solutions from industry on a mature, armory centric, low-cost life cycle sustainment database suitable to support NSW armories and those maintenance depots inducting and disposing NSW’s combat systems.

This RFI constitutes market research in accordance with FAR Part 10 and is not an RFP. The NSW Command is issuing this RFI to determine if more than one vendor has the capability to provide the support described herein.

1.2 Program Background:

NSW sponsored and developed a life cycle sustainment database that supported NSW armory Fiscal Improvement and Audit Readiness (FIAR) management (accountability, receipt, issuance/recovery of assets, maintenance (periodic assessments, inspections, repairs, parts usage, etc.)), transfers, maintainer training histories and qualifications. This database was proprietary to Radio Frequency (RF) Logistics. This database became NSW’s Accountable Program System of Record (APSR). Due to OSD mandating FIAR compliance and the cost of maintaining this system, NSW decided to transition to the Defense Property Accountability System (DPAS) beginning FY19. DPAS is a government owned APSR, originally designed to capture and retain the depreciating costs of Capitol Assets within Government inventory. The NSW combat systems community has worked with the DPAS Program Office and leading support contractor to modify DPAS to adequately support the NSW armory management system. While DPAS is FIAR compliant and will still be used for accountability purposes, the system is not as flexible and responsive as the NSW combat systems community demands.

1.3 Requirements:

To support the NSW combat systems program, a low cost (less than $150,000 per year) advanced armory centric life cycle sustainment database is required in order to account for and maintain NSW’s combat systems. The advanced armory centric life cycle sustainment database technological readiness level should be 7 or higher. NSW armories vary in size, the two largest account for approximately 29,000 serialized items each while smaller armories account for approximately 5000 serialized items.

1.3.1 Database Specifics.

System Functions Open architecture-allowing data to be exchanged with other supporting and supported Data base systems CAC Log-in FIAR Compliant Desk top workstation assessable User Level Access Control Single Repository for Armory serialized, non-serialized, and repair parts assets User & Item Administration Run on standard commercial handheld devices, laptops and pads with no additional software Handheld Terminal/Scanner capability MI IL5 .mil cloud enabled capabilities

Item Transactions Issue to Platoon (approximately 1500 items) and/or individual Level Turn-in from customers (Platoon/Individual) Receive from Depot Stow in multiple locations after receipt Find Items (search function by serial number (S/N), National Stock Number

(NSN), and Location, Nomenclature (NOMEN) Track and retain Location Moves Generate Spot Inventory Requests Generate Inventory (by Platoon, Individual, Location) Conduct Inventory Reconciliation Record and retain Maintenance Assessment Results (pass, fail, pass w/repair, return to depot)

Record and retain Complete Item History (receipt, issue, turn-in, maintenance actions, inventory, etc.)

Generate Item Detail Management Generate Suitable Substitutes Cross Reference Record and retain Assigned Allowances for each item Generate, record, retain Reorder Review for repair parts

Reports and Queries Pre-defined and Ad Hoc Customer built Daily Audit (ability to review each day’s transactions to ensure accuracy)

Capability

The database must have the ability to perform the following minimum functions:

-Group serialized assets by category (Weapons, VAS, Weapons Accessories, Mounts) -Group non-serialized assets by category (Weapons-support, VAS-support, Weapons Accessories-support, Mounts-support) -Manage serialized and non-serialized assets (separately) -Produce sub-custody documentation for signature -Produce monthly serialized inventory lists (platoon or individual) for signature -Produce shipping documents (DD-1149) -Track and report maintenance periodicity -Track all maintenance actions -Enter round count data for weapons -Manage repair parts -Associate repair parts used to the specific serialized item being repaired -Produce maintenance due reports at 30/60/90/180-day intervals -Retrieve history (10 years) for serialized assets -Control who can add and remove serialized assets from the database -Control who can move serialized items from disposal to archive -Search by document number, serial number, location or commodity etc.

-Print from a query page -Produce and print ad hoc reports -Create and manage storage locations -Add notes to any field or item -View all notes that have been added to an item -Place notes and historical data along with the serialized asset.

-Search by document number, serial number, location or commodity etc.

-Print from a query page -Create additional "ship to" locations -Add notes to any field.

-Easily view all notes that have been added to an item.

System Security

The Contractor shall ensure the security system requirements include, but not limited to the following requirements:

1. NIST SP 800-171 R2 Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations

2. NIST SP 800-53 R4 Security and Privacy Controls for Federal Information Systems and Organizations

3. NSWC Specific Tailored Controls for CUI.

4. DFARS 252.204-7012

The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic government data to ensure the confidentiality, integrity, and availability of government data. Other Information Technology, Information Systems, and software used in support of the requirements that may require Government approval in accordance with applicable DoD cybersecurity and information assurance regulations, policies, and instructions.

The system shall be in compliant with the following security requirements:

The system shall be securely hosted and managed in compliance with DFARS 252.204-7008 (Compliance with Safeguarding Covered Defense Information Controls) as well as NSW Specific Controls for CUI. Contractor shall provide artifacts that demonstrate that all identified controls in DFARS 252.204-7008 have been met.

Contractor shall provide “adequate security” as defined by DFARS subpart 204- 7301.

Contractor shall manage cyber security incidents in compliance with DFARS 252.204-7012 (Safeguarding Covered Defense Information and Cyber Incident Reporting). Cyber incident requiring access to data from another contractor are subject to restrictions defined by DFARS 252.204-7009 (Limitations on The Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information).

The contractor shall ensure that personnel managing the system security shall have proper and current cybersecurity certifications to perform cybersecurity functions in accordance with DOD Manual 8570.01, (Information Assurance Workforce Improvement Program).

Lifecycle Sustainment Metrics

Data must be captured and displayed in a readable format to monitor these critical elements and is a required capability for the database. Data needs to be able to depict individual armory performance as well as a collated performance.

Operational Availability (Uptime/(Uptime + Downtime)): Percentage of time a weapon or VAS system or group of systems within a unit are operationally capable of performing an assigned mission.

Materiel Availability (Number of Operational End Items / Total Population):

Percentage of the total inventory of weapon and VAS systems that are operationally capable of performing an assigned mission at a given time;

Portion of Sustainment KPP based on entire system inventory and supported by Material Reliability, Operating & Support Cost, Mean Down Time (MDT), and Other Metrics.

Materiel Reliability (KSA): Probability that a weapon or VAS system will perform without failure over a specified interval. Design metric with most significant impact on program's operational availability and operating & support cost. MTBF = (Total Operating Hours / Total # of Failures)

Operating & Support Cost (KSA): Based on Cost Analysis (CA) elements:

unit operations, maintenance, sustaining support, continuing system improvements, regardless of funding source; R&M data from OT&E/DT&E and fielding informs estimates of operating & support costs.

(O&S Costs Associated w/ Materiel Readiness)

Mean Down Time (MDT): Average Total Downtime required to restore an asset to full operational capabilities; Measures effectiveness of supply chain & support infrastructure (e.g., customer wait time, logistics response time, retrograde time) MDT = (Total Down Time for All Failures/ Total Number of Failures)

Other Metrics: Outcome metrics required to manage system development, product support packages, and supply chain support

2.0 Requested Information:

Respondents who are interested are requested to provide the information that identifies their capability to provide the support described herein.

The Government is interested in a system demonstration of the vendor’s proposed solution as part of market research. This demonstration is not required as part of the vendor’s submission to this RFI. However, if offered by the vendor, the demonstration will be conducted virtually and will last no longer than two (2) hours in length. The system demonstration shall demonstrate overall system functionality of existing systems, the Government is NOT requesting development of requirements in accordance with this RFI, and any efforts provided are the financial responsibility of the vendor. The vendor point of contact (POC) will be contacted by the Government after RFI submission to coordinate proposed system demonstrations.

3.0 Responses:

Vendors possessing the requisite skills, resources, and capabilities necessary to perform the stated requirements are invited to respond to this RFI via a submission of an executive summary on 8 ½ x 11 in, no more than seven (7) single-sided pages in length. Text size shall be no smaller than Microsoft Word, Times New Roman, single-spaced 10 point, uncompressed font, including in any tables, charts, graphs or figures. All responses must include the following information:

(1) Name and address of applicant/company (Corporate/Principal Office)

(2) Name, telephone number, fax number, and e-mail address of point of contact

(3) General Service Administration (GSA) contract number (if applicable)

(4) CAGE Code and DUNS Number

(5) Business Size

(6) White paper providing capabilities and relevant past performance on comparable systems.

(7) Recommendations (if any) to improve NSW’s approach to this requirement.

(8) Vendor’s willingness to provide the Government with a virtual system demonstration

(9) Authorization to Operate (ATO): Please provide information regarding the ATO for the solution proposed. The Government is interested in solutions that have already obtained an ATO at other DoD commands.

Please be advised that any proprietary information must be marked as such on a page-by-page and paragraph by paragraph basis. The Government will not assume that any of the information provided by a respondent is proprietary unless it is conspicuously marked accordingly.

Moreover, the Government does not assume any duty to contact a respondent and inquire whether any unmarked information submitted in response to this RFI is proprietary.

Proposals shall not include any classified information.

The Government is only seeking sources/information for market research to determine the availability of commercial capabilities in the described areas. Availability of any formal solicitation will be announced separately. Submittals will not be returned to the sender.

Respondents will not be notified of the results of the evaluation. It is the vendor’s responsibility to check beta.sam.gov to get additional data.

No contractor personnel will assist with the administrative handling or reviewing of the responses and system demonstrations.

This RFI does NOT constitute an RFP nor a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service. Further, the Government is not seeking proposals at this time and will not accept unsolicited proposals. Vendors are advised the Government will not pay for any information or administrative costs incurred in response to this RFI.

The information provided in the RFI is subject to change and is not binding on the Government.

The Government has not made a commitment to procure any of the items discussed and the release of this RFI should not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought.

Responses shall be submitted via e-mail to Taylor Laman at taylor.laman@socom.mil, no later than 1400 Eastern Time on 16 March 2021 Individual emails shall not exceed 10MB. It is the vendor’s responsibility to ensure any submissions are received by the Government at the identified mailbox by the time specified. The vendor should exercise due diligence and plan ahead for potential transmission delays or other electronic issues. Telephone replies will not be accepted.

3.1 Questions

Questions or comments regarding this notice may be addressed to Taylor Laman at taylor.laman@socom.mil, email only. No questions will be accepted after 10 March 2021 at 1400 Eastern Time. The Government intends to respond to as many questions as practicable and will respond to questions via an amendment to this RFI posted to beta.sam.gov so that all interested parties will benefit from the same information. All interested offeror(s) are encouraged to register on the beta.sam.gov website to receive email notifications when information related to this acquisition is updated, or documents related to this acquisition are issued and available for download.