Gutter_Connected_Greenhouse_ITB.pdf

The Ohio Department of Natural Resources is requesting bids for: Division of Forestry- Gutter Connected Greenhouse.

Name or Title of the Service or Supply: Gutter Connected Greenhouse

New, not used

Ordering Division and address:

Buckeye State Tree Nursery

5940 Memory Road Zanesville, Ohio 43701

Specifications: One (1) new Arch Style Gutter Connected Greenhouse consisting of 5 Bays occupying a total coverage 23,400 square feet. Division of Forestry will be responsible for the building and constructing of this greenhouse kit.

Greenhouse Specs and Structure:

• Number of Bays: 5

• Bay Width: 30’

• Bay Length/Span Length: 156’

• Arches in HD 16 GA 6’ and Column 12’ 3 ½” 14 GA

• Gutter Height: 14’

• Head room under Trusses: 134”

• Truss to Vent: 9’-3”, Total Height 23’-3”

• Must have minimum wind load rating of 101 miles per hour for 3 seconds

• Must have minimum snow load rating of 25 pounds per square foot.

• The foundation of Greenhouse will be concrete piers poured to specification of stamped engineer drawings.

• Column post of greenhouse will be square 3.5” galvanized tubing, that is constructed to slide on to anchors that are secured in concrete pier foundations.

• Oval Steel Tubing Arches- Model HD 16

• Arches will be connected to gutter supports that run the entire span of the greenhouse. Gutters play a structural role in effectively transferring snow loads across the greenhouse. Will efficiently remove excess water across the greenhouse.

• Must include all hardware to install entirety of the greenhouse structure

• North and South End Walls on Bays 2 and 4 will have Sliding doors that are 8 feet wide by 7 feet tall or larger.

• All other hardware such as screws, bolts, clamps, ect. That is required to install the gutter connected greenhouse must be included in the greenhouse kit.

Environment and Controls:

• Will be natural air ventilation through a combination of roll of side (8’ Center R-up) walls and double ridge vents.

• East and West ends will have automatic motorized roll up walls. Both East and West roll up walls will have the ability to roll up to a total of 8’. The roll up walls will roll down to a 1-foot twin wall 8 mm polycarbonate skirt that runs the entire length of the East and West ends. The Top Skirt will be 5’ inflated double poly that will run the entire length of East and West Ends.

• Roll up wall will be made of a 7.2 mil 4-year double ploy covering that is inflated during the winter months.

• Each East and West end will have center sliding doors that are 12 feet wide by 12 feet tall.

• North Gable end wall made of polycarbonate thermoplastic, 8 mil, Clear UV stable on 2 sides.

Will include all hardware for installation.

• South Gable end wall made of polycarbonate thermoplastic, 8 mil, Clear UV stable on 2 sides.

Will include all hardware for installation.

• Automatic Rack and Pinion Motorized Double Ridge Vent expanding all 5 bays.

• The roof structure will be arche style gutter connected with oval tubing, with the ridge reaching a total height of 23.3 feet. Entire Roof structure will be covered with polycarbonate thermoplastic, 8 mil, Clear UV stable on 2 sides (1700g/m2

• Half Fans will be Canarm 18” ability to move 4000CFM Motor 1/15HP 1400RPM

• Heating system Model: Modine 250kBTU propane heater. This system must include any other hardware needed to install the system.

• Thermal Shading curtain system Ludvig Svenson 1147. Cable Systems, the system will be fully motorized and can be run by an environmental control unit. All the hardware needed for full instillation will be provided along with clear instructions on installation and operation.

Certifications:

• ISO 9001 2015

• Canadian Welding Bureau Standards CWB 47.1

• Hot-dip galvanizing standards: ASTM A-153, ASTM A123 and CAN/CSA G164-M92

Drawings:

• Must provide Stamped Engineering Drawings

Additional:

• All submitted bids must be inclusive of all associated costs, including but not limited to shipping, tariffs, handling, and any additional charges. All costs shall be clearly itemized and categorized within the bid proposal. Each cost category must be prominently identified, either through highlighting or other clearly distinguishable formatting, to ensure ease of review.

• While DNR will do its best to do a thorough inspection of the kits delivered to ensure all components are free of defects and present, due to the nature and size of these kits it is nearly impossible to inspect and account for everything. As such the bidder must work with DNR to correct any issues that are found after delivery that resulted in kits missing components from the original shipment, damaged during shipment, damaged prior to being shipped the bidder will replace these components at no additional cost. DNR will be responsible for any components that are damaged or lost by DNR if it is determined that components were not damaged and properly delivered by bidder.

• Greenhouse kit must come with an installation manual. The Installation manual must be sufficiently detailed to allow DNR to properly complete the installation of the greenhouse kit.

• DOMESTIC STEEL USE REQUIREMENTS FOR STRUCTURAL MEMBERS AS SPECIFIED IN SECTION

153.011 OF THE REVISED CODE APPLY TO THIS PROJECT.

Additional Specs:

Delivery:

Atten: William Barnhill

Buckeye State Tree Nursery

5940 Memory Road Zanesville, OH 43701

Email: William.Barnhill@dnr.ohio.gov

Phone: 614-943-0434

Delivery Date: December 29, 2025, or earlier if product is available.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

mailto:William.Barnhill@dnr.ohio.gov

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact

Site visits are available by appointment only. To schedule an appointment, contact William Barnhill at 614-943-

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (OSS requirement)

Origin-DNR-N18

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

• EMAIL the invoice to: invoices@ohio.gov

• FAX the invoice to: 1-614-485-1039

• MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1.The invoice must be in PDF or JPEG format.

2.Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

3.Supplier full name as it appears on your PO.

4.The Ship to and/or service facility name and full address

5.Unique invoice number

6.Date of service or date work was completed.

7.Complete itemization of services performed, materials or goods supplied and/or labor furnished.

8.Line charge(s). If parts are included, please break out the line charges with product and charges separately.

9.No State of Ohio sales tax

10.Remit to address must match our records for payment

11.This PO is only valid for the goods and/or services received through June 30, 2025.

12. Any goods/services received after June 30, 2025 will require a new PO.