GTS Roof Replacement RFP WPS.2026.001 08.13.2026.docx

NVFS RFP#: WPS.2026.001, Page 2

REQUEST FOR PROPOSALS

Roof Replacement and Gutter System Installation

1) Purpose and Background Northern Virginia Family Services, Inc. (NVFS) is requesting proposals from qualified, licensed roofing contractors to replace the roof and gutter system at the Georgetown South (GTS) Community Center, 9444 Taney Road, Manassas, VA 20110.

The existing roof has reached the end of its serviceable life. The Center includes daycare and community programming, so NVFS requires a contractor with demonstrated experience in commercial or institutional buildings of comparable scope.

Proposals will be evaluated on price, product quality, warranty terms, experience, and schedule. All proposers must respond to the full scope of work described below.

2) Scope of Work This section describes the required outcomes and the minimum standards the work must meet. Proposers are the licensed experts in roofing and gutter systems and are expected to apply their professional judgment, standard practices, and manufacturer specifications in designing and carrying out the work. Proposals should briefly describe the proposer's installation approach and may note any additional work, materials, or upgrades recommended beyond the minimums below.

The contractor should obtain all required permits and include the permit cost in the proposal.

Roofing Required Outcomes

1. Complete tear-off and disposal of the existing roof system.

1. Inspect decking and sheathing; report a unit price for replacement (minimum 5 sheets included; additional sheets billed at the stated rate).

1. New Class 3 architectural shingle system. CertainTeed Landmark Series, GAF Timberline HDZ, or similar alternate equivalent.

1. Underlayment, ice and water shield, drip edge, flashing, and ventilation sufficient to meet CertainTeed's installation requirements, applicable code, and the warranty terms in Section 3.

1. Lifetime-rated pipe collars at all roof penetrations.

1. Inspect clerestory windows and dormer fascia boards and address any issues.

1. Reinstall the existing power attic fans and satellite dish/antenna in place (owner responsible for signal realignment; contractor not responsible for pre-existing fan condition).

1. Debris removal, magnetic nail sweep, and site cleanup.

Gutters Required Outcomes

1. Remove and dispose of all existing gutters and downspouts.

1. New 6-inch seamless aluminum gutters and appropriately sized downspouts, plus a gutter guard/screen system. Specify the proposed gutter profile, downspout sizing, and gutter guard product.

1. Remove all resulting debris.

Substitutions to the minimums above must be approved in writing by NVFS prior to installation.

3) Warranty Requirements Proposers must describe all warranty coverage as part of their proposal, at minimum:

1. Labor warranty: minimum 5 years covering workmanship defects and roof leak repairs. Longer terms are viewed favorably.

1. Manufacturer warranty: identify the warranty tier included in the base price and note the cost to upgrade to a higher tier if available.

1. Disclose any conditions that would void the labor or manufacturer warranty, including work performed by other contractors on the roof system.

4) Contractor Qualifications and References To be considered responsive, proposers must:

1. Hold a current Virginia contractor license authorizing commercial roofing work.

1. Hold current factory certification: CertainTeed Shingle Master, GAF Master Elite, or similar equivalent.

1. Have completed at least three (3) comparable roofing projects on commercial, institutional, or multi-unit residential structures within the past five years.

Provide three (3) references for comparable completed projects, each including: organization/property name and address, scope and approximate value of work, year completed, and a reference contact name and phone number.

5) Insurance Requirements Prior to contract execution, the selected contractor must provide certificates of insurance showing at least:

1. Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

1. Workers' Compensation: Statutory limits per Virginia requirements

1. Automobile Liability: $1,000,000 combined single limit NVFS must be named as an additional insured on the commercial general liability policy. Certificates must be provided before work begins and maintained throughout the project.

6) Federal Uniform Guidance (Davis-Bacon & Stevens Acts) This project may be funded in part with federal funds from the Office of Head Start (Grant #03CH012578) within the Administration for Children and Families, United States Department of Health and Human Services. In accordance with the Stevens Amendment, NVFS will provide the contractor with the percentage and dollar amount of the total costs of the work funded with federal money and by non-governmental sources upon federal approval.

Under the Head Start Act (§ 644(g)(3)), the contractor and any subcontractors must pay all laborers and mechanics performing work on this project no less than the prevailing wage rates and fringe benefits listed in the applicable U.S. Department of Labor wage determination for Prince William County, VA, building construction (General Decision No. VA20260162, or its successor in effect on the proposal due date).

7) Pricing, Payment Terms, and Contingencies Proposals must include firm, all-inclusive pricing covering all labor, materials, equipment, permits, and disposal for the full scope of work.

Proposers must state the following contingency unit rates, which will be incorporated into any resulting contract:

1. Plywood/sheathing replacement beyond the 5 sheets included in the base scope (unit price per sheet.

1. Additional roof layers discovered during tear-off (price per square foot or per square).

1. Any other anticipated contingency rates.

NVFS's standard payment structure is 50% deposit upon contract execution, with the balance due 30 days upon completion and final inspection. Proposers may request a modified payment schedule for NVFS's consideration.

Proposals must remain valid for a minimum of 30 days from the due date.

8) Submission Instructions

· NVFS uses a procurement portal by Planet Bids for all procurement over $10K. This will require each bidder to create an online account to enable downloads, questions and proposal submission.

· Questions and Proposals must be received by the date and time indicated on the cover of this RFP. Please do not submit the proposal until NVFS has provided responses to any questions. Late submissions will not be accepted. Both should be submitted via the Planet Bids procurement portal.

· Questions and answers of material significance will be distributed to all known proposers.

· There will be two required artifacts – a signed copy of this document and the full proposal.

· NVFS reserves the right to request clarifications, negotiate with one or more proposers, reject any or all proposals, or cancel this solicitation at any time without obligation.

9) Proposal Certification By signing below, the proposer certifies that:

1. All information contained in this proposal is accurate and complete.

1. The proposer holds a valid Virginia contractor license and all required certifications.

1. The proposer has reviewed the full scope of work and any site conditions observable from a visual inspection.

1. The pricing submitted represents a firm, all-inclusive price for the stated scope, subject only to the contingency rates disclosed in this proposal.

1. The proposer will maintain the required insurance coverage throughout the project.

1. The proposer is not presently debarred, suspended, or otherwise excluded from participation in federal programs.

1. The proposer will agree to meet all requirements related to Equal Employment Opportunity as described in 2 CFR Appendix-II-to-Part-200(C).

Authorized Signature: ________________________________________________ Date: __________________ Printed Name: ________________________________________________ Title: ________________________________________________ Company: ________________________________________________ Phone: ________________________________________________ Email: ________________________________________________ image1.png