MAS - Konica Minolta Business Solutions U.s.a., Inc. - GS25F0030M

DECEMBER 2020 PRICE LIST - RENEWALS ONLY

General Services Administration Authorized Federal Supply Schedule Price List

CONTRACT# GS-25F-0030M

Contract Period October 1, 2001 - September 30, 2016

Konica Minolta Business Solutions U.S.A., Inc.

Government Marketing Office

1595 Spring Hill Rd., Suite 410

Vienna, VA 22182

(703) 553-6000 * (800) 957-2088 Tel

(703) 506-1257 Fax

Business Size: Large Cage Code: 3AV14 DUNS #: 62-657-8041 Tax ID: 13-1921089 www.kmbs.konicaminolta.us federalorders@kmbs.konicaminolta.us

On-Line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system.

The INTERNET address for GSA Advantage! is http://www.GSAAdvantage.gov

Office Management category, Sub-Category Printing and Photographic Equipment under solicitation number 47QSMD20R0001

12/17/2020

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Customer Information and General Terms & Conditions

Terms & Conditions for Purchase (333316C)

Terms & Conditions for Lease-To-Own Plan (532420LTOP) Operating Lease Plan (532420LC)

Terms & Conditions for Rental Renewals 532420C

Terms & Conditions for Cost-Per-Copy 333316CPC

Terms & Conditions for Maintenance Plans 811212SA

Terms & Conditions for Managed Print Services 541611MPS ………………………………………………………………………………………………………………………………………………………………………25

GSA Pricing & Specifications - Black/White Digital Copiers/Printers bizhub 4050………………………………………………………………………………………………………………… bizhub 4750 bizhub 284e bizhub 364e bizhub 454e bizhub 554e …………………………………..……………………………………………………………….…………………………………………………………………………………………………………………………………………………………..36 bizhub 654e bizhub 754e …………………………………………………………….…………………………………………………………………………………………………………………………………………………………………………………………………..40 bizhub PRO 951 ……………………………………………………………….……….……………………………………..……………………………………………………………………………………………………………………………………..42 bizhub PRESS 1052 …………………………………………………………………..…………………………..……………………………………………………………………………………………………………………………………………43 bizhub PRESS 1250 ………………………………………………………………………….………………………………………………………………………………………………………………………………………………………………….44

GSA Pricing & Specifications - Full Color Digital Copiers/Printers bizhub C284e………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………46 bizhub C308………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..48 bizhub C364e ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………50 bizhub C368 ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………52 bizhub C454e …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..54 bizhub C554e …………………………………………………………………………………………………………………… bizhub C654e …………………………………………………………………………………………………………………..………………………………………………………………………………………………………………………………………58 bizhub C754e ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………60 bizhub PRESS C1060 ………………………………………………………………………………………………………… bizhub PRESS C1070 ………………………………………………………………………………………….……………………………………………………………………………………………………………………………………………..64 bizhub PRESS C1100 ………………………………………………………………………………………….……………………………………………………………………………………………………………………………………………….66

KMBS Professional Services……………………………………………………………………………………………………………………………………………….68

Security Information bizhub SECURE …………………………………………………………………………………………………………………

Common Access Card (CAC) Encryption……………………………………………………………………………………………………………………………………………………………………………………………….71

Hard Drive Encryption ………………………………………………………………………………………………………

TABLE OF CONTENTS

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TABLE OF CONTENTS

Solutions

Fiery Central v2 Servers ……………..……………………………………………………………………………………………………

InfoFile Kno2 ……………..……………………………………………………………………………………………………

NSI AutoStore (For RENEWALS Only)…………

NSI Output Manager ………………………………………………………………………………………………

Nuance AutoStore V7………………

Papercut…..……………………………………………………………………………………………………

Pharos.…..……………………………………………………………………………………………………

RightFax…………………………………………………………………

Maintenance and Supplies for Discontinued Equipment……………………………………………………………………………………………………………………………………………………………………124

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1. TABLE OF AWARD

Special Item Number (SIN) & Description 333316C Copiers and Digital Duplicating Equipment (Purchase); formerly 333316C 333316CPC Cost-per-Copy Plan for Copiers (to include Analog, Digital, Multifunctional and Engineer Copiers); formerly 333316CPC 333316F Flat Rate Monthly Fee for Copiers (to include Analog, Digital, Multifunctional and Engineer Copiers); formerly 333316F 339940 Office Products (except Paper); formerly 51-101-2 532420C Copier Rental Solutions (Renewals Only); formerly 51-55 811212SA Maintenance Service Agreement For Office Equipment; formerly 532420C 532420LTOP Lease to Ownership Plans (LTOP) Copier; formerly 51-58 532420LC Operating Lease Plan For Copiers; formerly 51-58a 541611MPS Managed Print Services; formerly 51-500

2. MAXIMUM ORDER

SIN Maximum Order All SINS $350,000 (Except 541611MPS & 339940)

541611MPS $1,000,000

339940 $250,000

The Government may place, and KMBS may, at its discretion, accept orders in excess of the maximum order amounts set forth above.

3. MINIMUM ORDER

Individual orders with a total dollar value of less than $50.00 will not be accepted by KMBS.

4. GEOGRAPHIC COVERAGE

Worldwide Coverage.

5. POINT OF PRODUCTION

All base models in the price list are eligible products from a designated country under the Trade Agreements Act of 1979. Accessories ordered with base model are also GSA compliant. Please see Section 45 and individual price pages for more information.

6. DISCOUNTS

All prices herein are net (discount deducted) from the commercial price list.

7. QUANTITY DISCOUNTS

Quantity discounts are available upon review of customer requirements in response to Request for Quotes under this contract.

8. PROMPT PAYMENT TERMS

1% prompt payment 10 days, Net 30 days.

9. GOVERNMENT PURCHASE CARDS

(a) KMBS will accept the Government purchase card at or below the micro-purchase threshold.

(b) KMBS will accept the Government purchase card above the micro-purchase threshold.

10. The basis for term agreements such as lease, rental, maintenance and Cost-Per-Copy shall be a properly executed delivery order provided to KMBS thirty (30) days prior to the effective date of placement and/or renewal.

11. FOREIGN ITEMS

Refer to #5. In accordance with the Trade Agreements Act, Public Law 96-39; Executive Order 12260 dated December 31, 1980, Federal Procurement Regulation and Temporary Regulation 57, application of the Purchase Evaluation Procedures of the Buy American Act is waived on the purchase of KMBS equipment.

12. TIME OF DELIVERY

Delivery and installation shall be coordinated by the ordering activity as part of the ordering process when placing orders against the Schedule. The Contractor shall deliver and install MFD's within thirty (30) calendar days from the date of award for each task order, or within the timeframe specified by the ordering activity at the task order level.

All copiers leased or purchased under this contract will be furnished with start-up supplies, consisting of one toner and one developer at the time of delivery at no additional charge. Color copiers will contain one toner and one developer of each color.

All purchase orders issued as a result of this contract must specify the precise delivery address including building number and room, street address and zip code needed to make the shipment and inside delivery. In addition, a key operator name and phone number, as well as that of an alternate, must be provided for all installations. In the event that the Government places an order that specifies an equipment configuration

Customer Information and General Terms & Conditions

4 12/17/2020 that is incomplete, or references prices, terms or conditions that are inconsistent with KMBS’ published price list, the Government will not have provided a properly executed order and installation will be delayed pending resolution of any of these issues.

For all digital copiers, a digital needs analysis form must be provided. The digital needs analysis form may be that of a local KMBS authorized service location, or may be obtained directly from KMBS. Failure to provide any of this information at the time of the order will delay installation, and the time allotted for delivery will not commence until such time as KMBS is provided a properly executed order.

13. EXPEDITED DELIVERY

Expedited delivery may be available on all SINS on an Open Market basis and must be requested at time of order.

14. SITE ENVIRONMENT

Customer shall be responsible to ensure that Equipment is placed in a loca� on that meets manufacturer’s requirements (available on the KMBS website) including space, power, network, temperature and humidity. Electrical power must meet voltage, amperage and electrical noise level requirements. KMBS personnel will be granted reasonable and safe access to perform services when required.

15. OVERNIGHT AND 2-DAY DELIVERY

Contact KMBS for availability.

16. URGENT REQUIREMENTS

Customers may contact KMBS for price quotes and availability for equipment, accessories and supplies to be shipped via overnight or 2-day services. These services may be available on all SINS on an Open Market Basis and must be requested at time of order.

17. F.O.B. POINTS

OCONUS deliveries are offered on an Open Market FOB Origin basis. If premium routing is requested, the additional charge shall be added as a separate item to KMBS' invoice on an Open Market basis.

Customers will be responsible for the expense necessitated by the need for rigging. Rigging is defined as inside delivery to the point of installation when adequate elevators are not available, requiring carrying equipment upstairs, through windows, etc. When rigging is required, it will be billed on an Open Market basis.

18. ORDERING ADDRESS

All orders must be issued to Konica Minolta Business Solutions U.S.A., Inc. and sent to the following address:

Konica Minolta Business Solutions U.S.A., Inc.

c/o Selling Branch/Dealer/Rep (if applicable)

1595 Spring Hill Road, Suite 410 Vienna, VA 22182 703-553-6000 Tel federalorders@kmbs.konicaminolta.us

19. ORDERING PROCEDURES

For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA’s), and a sample BPA can be found on the GSA/FSS Schedule homepage:

https://www.gsa.gov/acquisition/purchasing-programs/gsa-schedules/schedules-flexibilities/blanket-purchase-agreements-bpas

No deviations from the terms/conditions of this schedule are authorized. All purchase orders should include:

Contract Number Special Item Number (SIN) BPA number, if applicable Quantity, description and price extension of items being ordered Description and/or Model Ship-to and Bill-to Information Term of Lease (i.e. 48, 60-months, etc.)

Copier serial numbers and current location (renewals only) Rate, Copy Allowance and Excess Copy Charge Point of Contact, Name and Number Servicing Dealer, Name and Address (if applicable)

20. PAYMENT ADDRESS

Payment should be made to Konica Minolta Business Solutions U.S.A., Inc. and sent to the “remit-to” address on the invoice.

21. CUSTOMER ONE GUARANTEE

The KMBS service program includes a variety of provisions designed to optimize the availability of KMBS equipment. In support of this, KMBS offers a complete Customer ONE Guarantee to customers under a maintenance contract. The Customer ONE Program offers Konica Minolta customers the best guarantee in the industry and represents our commitment to meeting and exceeding customer expectations. KMBS agrees to maintain the equipment covered by this guarantee in good operating condition, providing necessary maintenance, service and repairs as specified by the terms of the contract. Any unit that KMBS determines cannot be properly repaired to manufacturer’s specifications will be eligible for a replacement under the guarantee.

5 12/17/2020 https://www.gsa.gov/acquisition/purchasing-programs/gsa-schedules/schedules-flexibilities/blanket-purchase-agreements-bpas

22. EXPORT PACKING CHARGES

Export Packing is available for most products at standard commercial rates on an Open Market basis.

23. GOVERNMENT PURCHASE CARD

At the Governments option, payments of $25,000 or less for oral or written delivery orders may be made using the Government commercial credit card. "Oral delivery orders" are orders placed orally in person or by phone which is paid for by a government commercial credit card. All orders, whether they are given orally or otherwise will require sign off documentation. All credit card forms must include the cardholder’s name, card number, expiration date, GSA Schedule #, phone, email and signature is required. KMBS will not process the transaction for payment through the credit card clearinghouse until the purchased items have been shipped or services have been performed. Unless the cardholder requests correction or replacement of a defective item in accordance with other contract requirements, KMBS shall immediately credit a cardholder's account for items returned as defective.

24. INSTALLATION

There are charges for installation and delivery of equipment. Installation and delivery vary by model; please see the individual price page for pricing. Excess rigging charges which will be quoted and billed as an Open Market item, if required.

Any accessories added to a copier that is already installed will result in a $50.00 charge.

25. REPAIR PARTS

Repair parts are available through KMBS authorized dealers and the KMBS Direct Branch Organization on an Open Market basis.

26. SERVICE & DISTRIBUTION POINTS

Our site https://kmbs.konicaminolta.us/kmbs/support-downloads/locations has a listing of KMBS' sales & service and distribution points. Once there, enter the product type and zip code of office requiring service.

27. PARTICIPATING DEALERS: N/A

Dealers may not accept purchase orders or submit invoices in their name using KMBS’ GSA schedule. All purchase orders for sales and service must be made out in accordance with Item #18. To find local authorized dealers in your area, please refer to Item #26 above.

28. PREVENTIVE MAINTENANCE

All copiers installed on this contract and covered by a current maintenance agreement will have preventative maintenance (PM) performed regularly in accordance with KMBS’ copier maintenance standards. This service will be performed when the copiers reach the prescribed PM copy volume as dictated by KMBS' engineers.

29. ENVIRONMENTAL ATTRIBUTES

KMBS is aware of the magnitude of global environmental problems and continually takes autonomous and proactive measures to protect the environment. Environmental Preservation Action Policies include:

Consistent implementation of environmental management systems throughout the company based on ISO 14001 requirements.

Reduction of resource and energy consumption and waste generation at all levels of operations.

Development of environmentally conscious products that offer the highest possible energy efficiency, improved ease of recycling and minimum content of substances that might negatively impact the environment.

Green procurement procedures, collecting from suppliers precise data on parts and materials.

ISO 14001 certification is accredited third-party verification that provides a formal structure for environmental management. The requirements of ISO 14001 cover the main principles of professional management and are based on the cyclical process of plan, implement, check and review.

The standard outlines 21 specific requirements for areas of management control, grouped under policy, planning, implementation and operation, checking and corrective action and management review. The intent of ISO 14001 is to support environmental protection and prevention of pollution.

30. SECTION 508 COMPLIANCE

KMBS takes compliance with Section 508 seriously and has developed a rigorous process to ensure that our products are easy to use. Section 508, part of the Rehabilitation Act of 1973, requires that electronic and information technology developed, procured, maintained or used by the U.S. Federal Government be accessible to individuals with disabilities.

KMBS designs and manufactures products that enable all people to access and use quality images, making them more productive and efficient in the working world. The ideals of Section 508 are designed into all KMBS products. KMBS's design philosophy requires that accessibility should be considered from the beginning and be incorporated into core requirements, that accessibility features will not restrict functionality, that the design process will incorporate accessibility and usability evaluations, and that products will be compatible with personal assistive technologies and devices commonly used by impaired operators. The application of this philosophy ensures that KMBS customers benefit from state-of-the-art technology and features that make our products easy to access as well as operate, including front-loading paper trays, adjustable display contrasts, convenient heights and reach, and easily accessible machine interiors for adding toner and replacing imaging cartridges.

Detailed information by model regarding KMBS's Section 508 Compliance can be obtained from: https://kmbs.konicaminolta.us/kmbs/support-downloads/section-508-compliance

6 12/17/2020 https://kmbs.konicaminolta.us/kmbs/support-downloads/locations https://kmbs.konicaminolta.us/kmbs/support-downloads/section-508-compliance https://kmbs.konicaminolta.us/kmbs/support-downloads/section-508-compliance

31. UL APPROVAL

All equipment contained herein carries the UL Approval.

32. REGISTRATIONS

DUNS NUMBER: 62-657-8041

CAGE CODE: 3AV14

BUSINESS SIZE: Large

REGISTERED IN SAM (System for Awards Management): Yes

33. ORDER OF PRECEDENCE

Orders placed under this contract shall be governed by the prices and terms of this contract at time of order only, regardless of any prices, terms, or omissions on order documents.

34. TRADE-INS

Trade-Ins are not included in this contract but will be considered as Open Market items and not subject to the Multiple Award Schedule contract.

KMBS will pick up and remove any trade-in equipment upon request at the local prevailing transportation rates on an Open Market basis.

35. EXCLUSIONS

KMBS reserves the right to return orders requiring installation in remote areas not readily or adequately serviced by KMBS.

36. OPEN MARKET

Orders not issued as stated in this catalog and orders placed directly with anyone other than Konica Minolta Business Solutions U.S.A., Inc. will be Open Market and as such, this contract number may not be used. No deviations from terms and conditions specified in this schedule are authorized.

37. METER READINGS

The Government will submit meter readings to KMBS via telephone, fax, web, or email, contact initiated by KMBS, or any other means authorized by KMBS.

Estimated Meter Readings - It is the responsibility of the applicable agency to provide meter readings to KMBS in an agreed upon format. In the event a meter reading is not provided on a timely basis, KMBS may estimate the meter.

38. COMMERCIAL ELIGIBILITY

Government contractors may use this contract after being authorized in writing by the Federal Agency which awarded the contract to the contractor requesting GSA pricing. A written purchase order must be issued and must contain a statement as follows:

“This order is placed pursuant to written authorization from (Name of Government Agency & date), a copy of which is attached (or which you have on file-after the initial order). In the event of an inconsistency between the terms and conditions of this order and those of your Federal Supply Service Contract, the latter will govern."

Contractors certified to use this contract as a source of supply will use items ordered in the performance of the Federal Contract and shall notify KMBS promptly in writing in the event that the authorization furnished herein is terminated. Federal grantees are not permitted to use this contract as a source of supply.

39. ELECTRONIC FUNDS TRANSFER (EFT)

KMBS will accept payment by EFT method for all invoices. Please contact us directly for routing information if you would like to pay via EFT.

40. EQUIPMENT/ACCESSORY/SUPPLY RETURN POLICY

Requests for return authorization due to a Government error must be submitted within 30 days from the date of shipment to KMBS Government Marketing Division at 703-553-6000 and will be subject to a 15% restocking charge. Equipment being returned must be in new condition (unused). Any equipment that is returned without prior written approval from KMBS will be rejected.

Receipt of Defective Equipment: If the Government receives a defective unit, at its option, KMBS will:

a. repair the product at no charge using new replacement parts or

b. exchange the product with a product that is new or

c. refund the purchase price of the product.

41. RELOCATIONS

Relocations of installed KMBS equipment shall be handled by the local authorized service location. Relocation costs shall be at the local prevailing rates on an Open Market basis.

42. BLANKET PURCHASE AGREEMENT (BPA)

Available to any eligible user of the GSA Contract.

43. RIGGING

Rigging refers to any inside delivery or removal from or to point of installation where adequate access (elevator) is not available requiring

7 12/17/2020 movement of equipment up stairways, through windows, etc. If rigging is required, this will be quoted as an Open Market item.

44. STATE AND LOCAL TAXES (FAR 52-229-1):

Notwithstanding the terms of the Federal, State, and Local Taxes Clause, the contract price excludes all State and Local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The contractor shall state separately on its invoices taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes (based on the current value of the equipment) to the contractor or provide evidence necessary to sustain an exemption. See FAR clauses 52.229-1 State and Local Taxes; 52.229-3 Federal, State, and Local Taxes, which are incorporated by, reference.

45. ACCESSORIES

Accessories may not be purchased individually, as stand-alone products, on Konica Minolta Business Solutions U.S.A., Inc.’s GSA Contract. Konica Minolta sells accessories only in conjunction with base copier units in a bundled configuration. If a federal customer needs to order Konica Minolta accessories only, without a base unit included, a separate Open Market Purchase Order must be issued. Any order for accessories only referencing the Konica Minolta GSA Contract number will be returned.

46. SOFTWARE AGREEMENT

The following statement refers to all software covered in Konica Minolta Business Solutions, U.S.A., Inc. contract GS-03F-135DA. Konica Minolta’s Software License Agreement (containing software license terms and conditions) and Konica Minolta’s Software Maintenance and Support Agreement (containing software maintenance terms and conditions) are hereby incorporated into this contract by reference.

Customers that want to obtain copies of Konica Minolta Business Solutions U.S.A., Inc.’s Software Agreement may do so through their local Konica Minolta branch or authorized dealer.

47. SOFTWARE AND MAINTENANCE

(a) Licenses: KMBS hereby grants the Customer the non-exclusive, non-transferable right to install, and use the software

(b) License Reactivation: Customer is responsible to safeguard software license keys. KMBS may charge a reactivation fee in the event license keys need to be regenerated.

(c) Site Environment: Customer shall be responsible to insure that software is installed in an environment that meets manufacturer’s requirements including operation system level, disk space, power, network, temperature and humidity.

(d) Data Backups and restoration: Customer is responsible to manage server data backups. KMBS recommends adherence to industry best practices for backup procedures. In the event of a catastrophic data loss, the Customer is expected to restore the environment and data to prior state.

(e) Access: Customer shall provide KMBS personnel with access to the servers and/or Equipment where the software is installed. Customer shall arrange and ensure that one of its employees or designated agents are present at all times when KMBS is performing maintenance and support services.

(f) Solutions warranty: KMBS makes no warranty regarding the fitness of software that may or may not have been executed in conjunction with this Agreement for any particular use. If any 3rd party software or services are included at the time of sale, those warranties would be covered under the 3rd party end user license agreement or the master agreement between the 3rd party and KMBS.

(g) Solution Integration: Solution integration with print output devices covered under this or another agreement may be affected by existing Customer software, configuration changes or other network environment issues. KMBS reserves the right to assess additional charges to resolve complex integration issues, including situations where the solution was initially provided by KMBS.

(h) Term: Coverage for both level 0 (Software maintenance) and level 1 (Helpdesk support) begin at time of installation of software at Customer’s location. Level 1 support is only available when level 0 supports are in effect.

48. SOFTWARE MAINTENANCE (Level 0) AND HELPDESK (Level 1)

(a) Software Maintenance (Level 0): If this option is selected, the Customer is entitled support as defined in the ‘Patches and Updates’ sections.

(b) Patches and Updates: Customer is eligible to receive periodic maintenance patches, hot-fixes and updates for licensed software covered under maintenance. Excluded are full version upgrades (i.e. v1.2 to v2.0) and the installation services required to install patches, hot-fixes and updates.

(c) Access to patches and updates: Customer will be provided access to a website operated by KMBS or 3rd party supplier where patches and updates are accessible for download.

(d) Start of service: Start of service rules may vary by OEM, software activation is expected within 30 days of purchase or install whichever comes first.

(e) Current version: Customer is required to keep software and OS at the latest recommended version levels. Failure to perform recommended updates may result in suspension and/or termination of services under this Agreement.

(f) Solutions Helpdesk Support (Level 1): If this option is selected, expert helpdesk support is available to the Customer to assist with covered software solutions including, PageScope Enterprise, Dispatcher Pro and select 3rd party solutions. Included are helpdesk services related to end-user support, baseline workflows, features and administrative functions involved in the operation of the software and workflows.

Customer participation is required for remote and/or on-site support.

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1. PAYMENT ADDRESS

Payment should be made to Konica Minolta Business Solutions U.S.A., Inc. and sent to the “remit-to” address on the invoice.

2. WARRANTY PROVISIONS

Unless specified, equipment is delivered and installed without a warranty period. The following applies to equipment purchased under SIN

333316C ONLY.

KMBS offers the government an extended warranty coverage for thirty six (36) months for Boards (PWB’s), Write Units/Print Heads and Hard Disk Drives for KMBS equipment purchased under SIN 333316C ONLY. Under this warranty provision, KMBS will provide an Advanced-Exchange only for the above mentioned defective parts within thirty six (36) months from the date of installation.

KMBS will at its sole option and expense, repair or replace the above mentioned defective product parts within the thirty six (36) month warranty period unless the equipment and accessories are covered under a KMBS Annual Equipment Maintenance Program, in which case all associated expenses are covered according to the provisions of the KMBS maintenance agreement.

3. EXPORT PACKING CHARGES

Export Packing is available for most products at standard commercial rates on an Open Market basis.

4. KMBS HOURLY TIME AND MATERIAL REPAIR SERVICE (SIN 333316C Only) For agencies that do not elect to obtain a service agreement all service charges will be based on actual labor time plus all necessary parts on an Open Market basis. During KMBS' normal working hours, mileage or travel time will not be charged under this schedule. Time and material repair is only available during KMBS’ normal working hours. The hourly rate schedule applies to the 48 contiguous states and the District of Columbia, within fifty (50) miles of a KMBS branch or authorized dealer.

Rates for service beyond fifty (50) miles must be obtained on an Open Market basis. Repair work will begin within nine (9) hours from the time the repair order is received. No refund to the Government will be made if the service repair is not made within nine (9) hours, 8:30 a.m. to 5:00 p.m., Monday through Friday, excluding Federal Government and KMBS holidays. Where two or more copiers are located in the same building or easy walking distance and repairs are ordered for multiple units, the charges will be computed from the time the technician commences work on the first copier until the work is complete on the last copier (provided the copiers are within a reasonable walking distance of each other). KMBS will charge the Government for the time needed to go from one copier to another.

HOURLY REPAIR RATES Minimum Labor Charge Hourly Labor Charge Each Add’l ¼ hour

Monday-Friday (8:30 a.m. – 5:00 p.m.)

(Excluding Holidays) $121.00 $121.00 $30.25

333316C Copiers and Digital Duplicating Equipment (Purchase)

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1. STATEMENT OF GOVERNMENT INTENT

For the purpose of this solicitation, Lease Term is defined as the duration of the lease in months (not to exceed 60 months) as shown on the Ordering Agency’s initial delivery order. It is understood by all parties to this contract that this is a leasing arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to the availability of appropriated funds and the continued needs of the Ordering Agency.

The Ordering Agency, upon issuance of any delivery order pursuant to Special Item Numbers (SIN’s) 532420LTOP, 532420LC, intends to use the equipment for the lease term specified in the initial delivery order so long as the needs of the Ordering Agency for the equipment or functionally similar equipment continues to exist and adequate funds are appropriated. Each lease hereunder shall be initiated by a delivery order which shall, either through a statement of work or other attachment specify the equipment being leased, and the terms of the transaction as required in other sections of SIN’s 532420LTOP, 532420LC. The lease commencement is the date of acceptance as defined by FAR Subpart 12.4. The first period or initial term of the leasing agreement will be through September 30th of the fiscal year in which the order is placed, or as extended by act of Congress, unless the ordering office has multi-year funding.

Ordering Agencies are advised to follow the guidance provided in Federal Acquisition Regulation (FAR) Subpart 7.4 Equipment Lease or Purchase, and to review the lease terms and conditions prior to ordering and obligating funding for a lease. Ordering Agencies are responsible for the obligation of the funding consistent with fiscal law when entering into any lease arrangement.

2. ORDERING PROCEDURES

(a) Ordering Agencies are strongly encouraged to conduct a needs assessment prior to the procurement.

(b) When the Ordering Agency expresses an interest in leasing a product(s), the Ordering Agency will provide the following information to the prospective vendors:

(i) Which product(s) is (are) required.

(ii) The required delivery date.

(iii) The proposed term of the lease.

(iv) Where the equipment will be located.

(v) Description of the intended use of the equipment.

(c) The contractor will respond with:

(vi) Whether the contractor can provide the required equipment.

(vii) The monthly payment based on the rate and the initial and residual values of the equipment.

(viii) The estimated cost, if any, of applicable State or local taxes.

(ix) A confirmation of the availability of the equipment on the required delivery date.

(x) Extent of warranty coverage, if any, of the leased products.

(xi) Cite the cost of any mandatory maintenance as applicable.

(xii) The Termination Ceiling Charges, as applicable. (See Section 13, Early Termination Charges).

(d) The ordering agency and contractor shall agree upon a termination ceiling charge which is established in accordance with the appropriate formula in Section 13. Early Termination Charges.

(e) The Contracting Officer shall insert the agreed upon termination ceiling charge for the first year in the order and modify it for successive years upon availability of funds.

3. ORDERS AND PERIOD OF LEASE ARRANGEMENTS

(a) Lease Options: Ordering Agencies placing orders for equipment under a leasing arrangement must specify on the delivery order the applicable leasing SIN (532420LTOP or 532420LC) under which the equipment is being leased.

(i) Lease to Ownership Plan (LTOP) (Lease/Purchase)

(ii) Lease with Option to Own (Operating Lease)

(b) Annual Year Funding. When using annually appropriated funds when placing an order for leasing, the following applies:

(i) Any lease executed by the Ordering Agency shall be on the basis that the known requirements exceed the remainder of the fiscal year. Due to funding constraints however the Ordering Agency cannot normally commit to a term longer than one fiscal year at the commencement of the lease. To facilitate the exercise of renewal options for future fiscal years, the lease term will be specified in the delivery order. All orders for leasing shall remain in effect through the Government fiscal year (or as extended by Act of Congress), or the planned expiration date of the lease, whichever is earlier, unless the Ordering Agency exercises its rights hereunder to acquire title to the equipment prior to the planned expiration date. Despite the fact that the delivery order will specify the total lease term, orders under the lease shall not be deemed to obligate succeeding fiscal year’s funds or to otherwise commit the Ordering Agency to a renewal.

(ii) All orders for leasing automatically terminate at the end of the Government fiscal year (or as extended by Act of Congress) or the contract term, whichever is earlier. However, Ordering Agencies should notify the contractor in writing thirty (30) calendar days prior to the expiration of such orders as to the Government’s intent to renew. Ordering Agencies are instructed to follow the guidelines set forth in Paragraph 14 of this section with regard to termination of lease terms for non-appropriation or agency decisions not to renew. Should Ordering Agencies decide to terminate the lease prior to the expiration of the lease term under any other condition other than those set forth in Paragraph 14, early termination charges

532420LTOP Lease to Ownership Plans and 532420LC Operating Lease Plan

10 12/17/2020 shall apply, (See Section 13, Early Termination).

(c) Multi-Year Funding Within contract Period: Where an Ordering Agency’s specific appropriation authority provides for funds in excess of a 12 month (fiscal year) period, the Ordering Agency may place a schedule contract order for leasing for a period up to the expiration of its period of appropriation availability, or the expiration of the contract period whichever comes first, notwithstanding the intervening fiscal years.

(d) In recognition of the types of products on this Schedule and the potential adverse impact to the Government’s mission, the Government’s quiet and peaceful possession and unrestricted use of the equipment shall not be disturbed in the event the equipment is sold by the Contractor, or in the event of bankruptcy of the contractor, corporate dissolution of the Contractor, or other event, so long as the Government is not in default. The equipment shall remain in the possession of the Government until the expiration of the lease.

Any assignment, sale, bankruptcy, or other transfer of the leased equipment by the contractor will not relieve the Contractor of its obligations to the Government, and will not change the Government’s duties or increase the burdens or risks imposed on the Government.

(e) Assignment of Claims: In accordance with GSAR 552.232-23 Assignment of Claims under this contract, the Ordering Agency Contracting Officer may approve the assignment of claim for an order under these leasing Special Item Numbers (SINs) in accordance with FAR

32.803. Contractors cannot prohibit or otherwise limit the Government’s ability to setoff lease payments under any lease or assignment of a lease.

(f) Government Rights under Lease: The Government does NOT waive any performance requirements, warranty rights nor other contract or statutory rights, such as the right to set off payments against other Government debt, as a part of the lease. The Government’s acceptance of an assignment of a lease, does not waive any of the Government contract provisions.

4. MAINTENANCE AND INSTALLATION

(a) Maintenance and installation, when applicable, are not included in the lease payments. The Ordering Agency will obtain installation and/or maintenance from the contractor or a designated authorized service provider.

(b) When installation and/or maintenance are to be performed by the Contractor, the payments, terms and conditions will be as stated in this contract. Maintenance payments and terms and conditions during subsequent renewal periods of this lease will be those of the prevailing GSA Schedule contract in effect.

5. MONTHLY PAYMENTS

(a) Prior to the placement of an order under this SIN, the Ordering Agency and KMBS must agree on a “base value” for the products to be leased. The base value will be the contract purchase price (less any discounts). For operating leases the residual value is independent of the purchase option price. The residual value will be used in the calculation of the original lease payment.

(b) To determine the initial lease term payment, the contractor agrees to apply the negotiated lease factor to the agreed upon base value:

Examples: Lease factor one (1) percent over the rate for the three year (or other term) Treasury Bill (T-bill) at the most current U. S.

Treasury auction. -OR- The Contractor’s most favored finance rate factor as agreed to during contract negotiations. -OR- The lease payment may be calculated by using a programmed business calculator or by using “rate” functions provided in commercial computer spreadsheets (e.g., Lotus 1-2-3, Excel).

Lease Factors: Monthly LTOP & OLP Rate Factors

TERM LTOP OLP/FMV

24 0.04745 0.04572

36 0.03330 0.03182

48 0.02600 0.02516

60 0.02250 0.02150

THE ABOVE RATES ARE APPLIED TO THE PUBLISHED GSA PURCHASE PRICING TO DETERMINE MONTHLY LEASE PRICES

FOR LTOP AND OLP. THESE RATES ARE ALSO USED TO CALCULATE CPC & FRMF PRICING

KMBS offers LTOP and OLP rates for all months 24-60. For the rates not shown, please contact the Government Sales & Marketing office at 703-553-6000.

(c) The purchase option price will be based upon the unamortized principle of the product. The payment will be based upon the unamortized principle, as shown on the payment schedule as of the last payment prior to date of transfer of ownership. In the event the Government desires, at any time, to acquire title to equipment leased hereunder, the Government may make a one-time lump sum payment.

6. EXPIRATION OF LEASE TERM:

(a) Upon the expiration of the Lease Term, the Ordering Agency will:

(i) Upon 30 day written notice, return the Equipment to the Contractor or -

(ii) Purchase the equipment at the fair market value of the equipment or;

(iii) Obtain requirements in accordance with FAR 8.4 (Ordering Procedures) by issuing a new request for quote.

Note: Customers are advised to see paragraph 15-18 for additional lease expiration provisions.

7. ADDITIONS

For the purpose of this solicitation the definition of an addition is defined as follows:

Additions: The addition of accessories features or other enhancements available for lease under this contract to an existing model (base unit) already installed. Additions shall not change the functionality of the installed equipment.

11 12/17/2020

(a) The ordering agency may require the contractor to modify existing leased equipment through order modifications, provided the modifications are customarily offered by the contractor for the equipment leased. The price of the modification will be mutually agreed upon by the ordering agency and the contractor. The ordering agency may pay for the modification at full price upon acceptance, or the modification price may be leased coterminous with the initial lease term. The contract lease interest rate in effect at the time of order of the modification will be used to calculate the monthly payment applicable to the modification.

For 532420LC , residual value should be negotiated for the modification.

For example: Lease to Ownership Price of the modification - $1,000 Months remaining on the equipment lease - 19 Current contract lease factor at the time of the modification .045 for 24 mo lease, the term closest to remainder of lease.

Interest equivalent (i) for lease factor is 0.625% per month [rate(N,-pmt,Price)/rate(24,-0.045,1)] Modification Payment $55.98 [PMT(i,N,P)/PMT(.625%,19,1000)]

(b) The Ordering Agency may affix or install any accessory, addition, equipment or device on the equipment ("additions") provided that such additions:

(i) can be removed without causing material damage to the equipment;

(ii) do not reduce the value of the equipment; and

(iii) are obtained from or approved by the contractor, and are not subject to the interest of any third party other than the contractor.

(c) Any other additions may not be installed without the contractor's prior written consent. At the end of the lease term, the Government shall remove any additions which:

(i) were not leased from the contractor, and

(ii) are readily removable without causing material damage or impairment of the intended function, use, or value of the equipment, and restore the equipment to its original configuration.

(d) Any additions, which are not removable, will become the contractor's property (lien free).

(e) Payment may be modified based on the schedule price adjusted to reflect the actual period until the end of the lease term.

(f) Should the Ordering Agency elect to replace equipment under the lease, a new FAR 8.4 competition is required. This does not preclude substitution for failure to perform.

Ordering Agencies are advised that when making the decision to conduct a new competition, consideration must be given to the early termination of existing equipment and/or the financial considerations involved with the rollover of existing equipment should the current contractor prevail. Ordering Agencies are strongly advised to perform a cost benefit analysis in accordance with their agency procedures and policies with regard to rollovers.

8. RISK OF LOSS OR DAMAGE

The Government is relieved from all risk of loss or damage to the equipment during periods of transportation, installation, and during the entire time the equipment is in possession of the Government, except when loss or damage is due to the fault or negligence of the Government. The Government shall assume risk of loss or damage to the equipment during relocation unless the Contractor shall undertake such relocation.

9. WARRANTY

In accordance with Clause 552.246-73 under this contract, the contractor’s warranty, as stated in the contractor’s GSA Authorized Price List, is applicable to the lease.

10. EQUIPMENT PERFORMANCE

(a) The equipment supplied must be in operational or repairable condition throughout the term of the lease.

(i) Operational condition means the equipment is performing as intended, all accessories are operating as intended and in all respects the equipment is performing up to the standards in the manufacturer’s specifications.

(ii) Repairable condition means that the equipment can be repaired by a qualified technician within the terms of the maintenance agreement. Additionally, all required replacement parts are available and the equipment down time does not exceed that specified in the maintenance agreement.

(b) After a thirty (30) day notice and cure period, if the equipment continues to fail to be operational or repairable as defined above, the Ordering Agency may take those remedies available to it under either the contractor warranty provisions or default clause set forth in FAR 52.212-4(m). Such recourse will not be the basis for increasing the monthly payment or extending the term of the lease.

(c) Maintenance and Support:

Preventive Maintenance: The contractor shall provide preventive maintenance at least equal to the commercial practice. Intervals between scheduled maintenance services shall be no greater than those provided to commercial customers for the same model of copier.

Response to Service Calls: At minimum, during normal working hours (as specified by the using activity), Monday through Friday (excluding holidays observed by the Government), the contractor shall respond to verbal or written requests for service calls. The contractor shall repair the products within either nine (9) working hours or sixteen (16) working hours (as specified by the User Activity) after the verbal or written request for the service call. However, for products identified as critical, the contractor shall respond to verbal requests for service calls and shall repair the products within four (4) working hours. Products designated critical will be identified by the ordering activity in the order and shall not exceed 5% of the total number of products on the order. The contractor’s response time on a service call starts, when authorized personnel of an ordering activity place a verbal request to the contractor for a service call or a written request is received by the contractor requesting a service call, whichever is earlier.

Contractors are required to submit a contingency plan to maintain full and proper operation of copiers and to avoid extended delays for repair or replacement of copiers.

12 12/17/2020

Repair and Maintenance Service: Offerors shall submit and include in their pricelist’s, a list of Names, addresses, and phone number(s) of authorized representatives, responsible to the contractor, who may be contacted by ordering activities for repair and maintenance of equipment. Only those authorized representatives listed may render maintenance service, unless the list is subsequently modified by mutual agreement between the contractor and the Contracting Officer, to add or terminate authorized representatives.

11. TITLE

During the Lease Term, the equipment shall always remain the property of the contractor. The Government shall have no right or interest in the equipment except as provided in this leasing agreement and shall hold the equipment subject and subordinate to the rights of the contractor.

12. STATE AND LOCAL TAXES (52-229-1):

Notwithstanding the terms of the Federal, State, and Local Taxes Clause, the contract price excludes all State and Local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The contractor shall state separately on its invoices taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes (based on the current value of the equipment) to the contractor or provide evidence necessary to sustain an exemption.

See FAR clauses 52.229-1 State and Local Taxes; 52.229-3 Federal, State, and Local Taxes, which are incorporated by, reference.

13. EARLY TERMINATION CHARGES

Equipment leased under this agreement may be terminated at any time during a Government fiscal year by the Ordering Agency’s Contracting Office responsible for the delivery order in accordance with FAR 52.212-4, paragraph (l) Termination for the Ordering Activity’s Convenience.

The Termination Ceiling Charge is a limit on the amount that a contractor may claim from the Ordering Agency on the termination for convenience of a lease or failure to renew a lease prior to the end of the lease term for reasons other than those set forth in section 14, Termination for Non-Appropriation. Termination ceiling charges will apply for each year of the lease term. The Ordering Agency and contractor shall establish a Termination Ceiling amount. The Contracting Officer shall insert the Termination Ceiling Charge for amount of the first year in the order and modify it for successive years upon availability of funds.

No claim will be accepted for future costs: supplies, maintenance, usage charges or interest expense beyond the date of cancellation. In accordance with the bona fide needs rule, all termination charges must reasonably represent the value the Ordering Agency received for the work performed at cancellation based upon the shorter lease term. No termination cost will be associated with the expiration of the lease term.

Formula 1: FOR Lease To Own (LTOP) SIN 532420LTOP Termination Fee = pmt (i,n,P) *n - sum of PMT - FMV "P" = Schedule Price of equipment at time of order, inclusive of Ordering Agency negotiated price reductions should be considered.

"PMT" = Actual Monthly Payment paid on order to termination "i" = Monthly Interest Rate applicable to the order "n" = number of months from order to termination "pmt" = Monthly payment corrected to actual lease term" "FMV" = Fair Market Value of equipment if returned at termination.