Signed_SF1449_award_-_0008.pdf

I. BACKGROUND

A. The US General Services Administration (GSA) requires business system specialist support services throughout the National Capital Region area associated with lease contracts.

II. SERVICES TO BE PROVIDED

The Vendor will provide the necessary expertise and staffing (Business System Specialist) to ensure that all NCR Leases have current and up-to-date Lease abstracts.

The Vendor will provide the necessary technical and managerial resources to research, interview, analyze and review documentation to itemize and prepare an up-to-date and correct lease abstract.

The lease abstract will be stored in an accessible form in printable format, electronic format, WEB based data base/WEB based file and Groupware/Collaboration Software.

The Vendor is required to become familiar with all aspects of NCR leasing practices, lease clauses, and leasing procedures. The Vendor shall have core staff with experience in understanding real estate bookkeeping, leasing nomenclature, convenient spreadsheet and IT knowledge in storing and updating financial information.

The following services are to be provided:

Deliverable (s):

Itemize all lease contract financial information up to current date; and, Develop an electronic format for easy printing and access within GSA IT protocol.

Provide routine maintenance on an "as needed basis" to keep lease abstracts up to date;

Provide consultation to Leasing Contract Specialists in a "help desk" method to support Realty program;

Regularly train Lease Contract Specialists with a goal of self-sufficiency; and, Periodically, audit and inspect financial information in lease abstracts ensuring the information is up to date and in the appropriate electronic format.

After a thorough and comprehensive review of NCR lease files, the Vendor shall provide a status report with findings to include but not limited to the estimated number of leases that require updated lease abstracts, sorted by lease number, leasing contract specialists, lease location, customer agency, and lessor.

The Vendor, in coordination with NCR Information Technology office prepare a lease abstract data base that is to reside on both a shared drive and a WEB based application within the GSA fire-wall.

The design and protocols for these data bases shall be developed in coordination with the NCR

Information Technology Office, RBM, Realty Team Leaders, Realty Division management, Portfolio Management Division and Pricing Execution Team (PET).

The Vendor shall provide the design concepts for the preparation and management of both a data base on a NCR shared drive and for a WEB based application for approval. These data bases shall be tested and proven to be operational and usable before implementation.

The Vendor is responsible for the completeness of the data bases and the submission of up to date and correct lease Abstracts to Leasing Contract Specialists as required.

The Vendor shall provide weekly status reports to the NCR designated Point of Contact (POC) on the correction and completeness of Lease Abstracts for the estimated 850 leases in NCR.

The Vendor shall furnish up to date Lease Abstracts to Leasing Contract Specialist, RBM Team Leaders, BA 53 Analysts or Realty management for new leases, Supplemental Lease Agreements (SLA), new and revised Occupancy Agreements upon request.

The services listed above apply to all active NCR leases. There are approximately 850 active leases in

NCR, but the number must be validated by the Vendor.

A. The level of effort services required under this scope of work are described herein and include all services incident thereto.

Individual task orders will be issued separately at the Government's discretion for additional services.

III. AUTHORIZED REPRESENTATIVE OF THE CONTRACT

The following individuals are designated as the authorized GSA representatives under this contract

NCR COTR : Karen Willis

General Services Administration (GSA)

Contracting Officer's Technical Representative (COTR)

301 7 th Street, SW, Washington, DC 20407

Email: karen.willis@gsa.gov

NCR CO:

Elaina Walker

General Services Administration (GSA)

Contracting Officer (CO)

301 7 th Street, SW, Room 7107

Washington, D.C. 20407

Email: Elaina.Walker@gsa.gov

NCR ACO: Olivia Flowers

Administrative Contracting Officer (ACO)

301 7 th Street, SW, Room 7919

Olivia.flowers@gsa.gov

NCR CS: Ingrid Towns

General Services Administration ( GSA)

Contract Specialist (CS)

301 7 th Street, SW, Room 7645 ingrid.towns@gsa.gov mailto:Elaina.Walker@gsa.gov mailto:Elaina.Walker@gsa.gov mailto:Olivia.flowers@gsa.gov mailto:ingrid.towns@gsa.gov

IV. PERIOD OF PERFORMANCE OF SERVICES

A. The period of performance for the contract is nine (9) months.

This Contract shall be performed between the following time frame:

April 1, 2015 through December 31, 2015.

V. DELIVERY OF DELIVERABLES

Delivery of deliverables should he sent to the following:

Karen Willis

General Services Administration (GSA)

Contracting Officer's Technical Representative (COTR)

301 7 th Street, SW, Email: karen.willis@gsa.gov

Ingrid J. Towns

Contract Specialist (CS)

301 7 th Street, SW, Room 7645

Washington, D.C. 20407

Email: ingrid.towns@gsa.gov

VI. FEE, PAYMENT, AND SCHEDULE OF SUBMISSIONS

A. GSA will pay the contractor on a monthly basis. The monthly report, mentioned in

Section IV above, will accompany the payment request.

B. Prior to final payment the contractor will furnish the Government with a release of all claims.

C. All administrative questions or concerns, should be addressed to Ingrid J. Towns, Contract

Specialist at 202-755-0016 or ingrid.towns@gsa.gov. The COTR for this contract will be

Karen Willis and her email address is karen.willis@gsa.gov. The administrative contracting officer (ACO) for this contract is Olivia Flowers and her email address is olivia.flowers@gsa.gov. Please send all invoices and timesheets to the COTR and the contract specialist for timely payment process. Submit original invoices to the address listed in block #18a on the SF1449. All invoices must include the ADN# assigned at the time of award and the invoice address must match the remittance address listed on the award document.

D. Contractors may not bill for non-federal work hours (i.e. holidays, and Government closure).

1. Contract staff must be reliable and prompt in reporting for work when scheduled.

Contract individuals are usually required to work on-site for a defined schedule of up to 40 hours per week, Monday through Friday, except Federal holidays and other GSA and/or government closures. The work schedule will be determined by the COTR (or his/her mailto:Email:

designee) and may be subject to change to meet the operational needs of the General

Services Administration.

2. Work Schedules: Contract staff must be reliable and prompt in reporting for work when scheduled. Contract individuals are usually required to work on-site for a defined schedule of up to 40 hours per week, Monday through Friday, except Federal holidays and other GSA and/or government closures. The specific work schedules ( i.e. Telework) will vary; depending upon the specific department program office Branch Chief.

Teleworker(s) are in a duty status. They are expected to have the resources necessary to do their jobs, and to concentrate on official duties without interruption covered under the rules, regulations, and policies concerning time and attendance and leave which are unchanged by telework agreements. The work schedule will be determined by the COTR

(or his/her designee) and may be subject to change to meet the operational needs of the

General Services Administration. In the event the building is closed for security, fire, hazardous weather, or other reasons, the Contractor's personnel will also be excused.

4. The Contractor is responsible for providing personnel with cumulative expertise to meet the task order requirements. Due to limited government funding, it is the responsibility of the contractor to provide any training to upgrade the skills of its contractor personnel to meet the changing technology requirements during the term period of this task order.

E. The following holidays are observed by the Federal Government:

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran's Day

Thanksgiving Day

Christmas Day

*and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation.

VII. PLACE OF PERFORMANCE

A. Place of Performance is both on-site and off-site. The contractor's shall have the discretion as to whether services are performed on-site or off-site. On-site performance is at the GSA, National Capital Region (NCR), Regional Office Building, 301 7th Street, SW Washington DC

20407 and the site of each of the Service Offices, identified above. NCR is defined as the geographic area located within the boundaries of the District of Columbia; Montgomery and

Prince Georges counties in the state of Maryland; Arlington, Fairfax, Loudoun and Prince

William Counties and the City of Alexandria in the Commonwealth of Virginia; and all the cities and other units of government within the geographic areas of such District, counties and city.

When working off-site, contractor personnel shall still be able to support/attend meetings within the NCR within ninety (90) minutes of meeting notification.

Permission for a contract employee to work off-site can only be granted by the Contractor. The

Contractor is responsible for coordinating with the GSA point of contact and the Contracting

Officer when determining whether the work will be performed onsite or offsite.

General Services Administration

National Capital Region

Real Estate Administration Division

301 7 th

& D Street, S.W., VIII. THE GOVERNMENT'S ROLE AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

A. Contracting Officer (CO). The CO has the overall responsibility for administration of this contract. The Contracting Officer alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorized representatives.

B. Contracting Officer's Representative (COR). The COR will be designated in writing at the time of award. The COR assists the Contracting Officer in administration of the contract requirements. The COR's responsibilities include, but are not limited to the following:

(1) Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract.

(2) Acting as the Government's representative in charge of work at the site.

(3) Ensuring compliance with contract work requirements.

(4) Advising the Contracting Officer of any factors, which may cause delay in performance of the work.

C. Supervision.

(1) This contract may not be used to provide personal services. GSA's contract administration and monitoring shall not be detailed or continual as to constitute supervision of the contractor personnel.

(2) The contract personnel assigned to render services shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services require.