GS-11P-13-YM-D-0053_Soli.docx

SPECIFICATION

AND

BID FORMS

SOLICITATION: GS-11P-13-YM-D-0053

GENERAL SERVICES ADMINISTRATION

NOTICE: The information collection requirements contained in this solicitation/contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

Table of Contents

Notice to Bidders………………………………………………………..…………………………………………..3-4 Solicitation/ Contract Form 5

Supplies or Services and Prices/Costs 8

Description/Specifications/Work Statement 17

Packaging and Marking 31

Inspection and Acceptance 33

Deliveries or Performance 37

Contract Administration Data 39

Special Contract Requirements 43

Contract Clauses………………………………………………………………………………………………. 60

List of Documents, Exhibits, and Other Attachments ………………………………………………………. 76

Representations and Instructions……………………………………………………………………………. 104

Instructions, Conditions and Notices to Offerors/Bidders 117

Evaluation Factors for Award of Base Contract 137

No Proposal Response ……………………….…………………………………………………………

NOTICE TO BIDDERS

a. A site visit/pre-bid conference will be held as follows:

If you are planning to attend this conference please notify Danyeal Madison by 1:00 p.m. on November 15, 2013. Please provide name of representative(s) attending, name of company and telephone number.

Hard hats must be worn during the walkthrough; therefore, all prospective offerors are requested to bring hard hats.

Please be advised that any clarifications and/or changes to this solicitation will be made in writing by amendment to the solicitation. Any verbal information provided during the site visit will not be binding on the Government.

Please submit all questions in writing to the email address above. Any questions concerning this solicitation must be received no later than 3:00 p.m., on November 25, 2013. Any questions received after that time may not be addressed. All answers to the question will be sent out December 4, 2013 3:00 p.m.

NAICS Code: 221330

b. GENERAL SERVICES ADMINISTRATION’S MISSION ·To provide quality services required by our clients in a timely manner ·To ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

c. AFFIRMATIVE PROCUREMENT PROGRAM (APP) The General Services Administration (GSA), as a Federal procuring agency, is required to procure and use products containing post-consumer content (recycled material) by the Resource Conservation and Recovery Act (RCRA), Section 6002, and Executive Order (EO) 13101, "Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition.” EO 13101 also requires Federal agencies to procure and use environmentally preferable and biobased products. RCRA Section 6002, EO 13101 and Office of Federal Procurement Policy (OFPP) Letter 92-4 require Federal agencies to develop and implement an Affirmative Procurement Program (APP) to facilitate the procurement of these products.

The Contractor’s attention is directed to FAR 4.303 and FAR 52.204-4 which requires double sided printing on recycled paper for all reports required by this contract. Also, the Contractor’s attention is directed to FAR 52.223-10 which encourages vendors to practice waste reduction.

d. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION RECORD KEEPING Those who disseminate SBU building information must require a signed Document Security Notice from those who receive the information. Records of the signed Document Security Notices shall be maintained by the disseminator pursuant to the GSA system of keeping long-term records and plans. At the completion of work, secondary and other disseminators shall be required to turn over their Document Security Notice dissemination records to GSA to be kept with the permanent files.

NOTICE

Offerors/Bidders are notified that the GSA Central Heating Plant 13th and C Streets, SW is a controlled entry facility. If bids/offers are to be hand-carried to the location in Block 8 of the Standard Form 33, those individuals delivering the bids/offers will be required to sign in on a visitor's log and may be required to show proof of identification to the security personnel at the building entrance. As a result, Offerors/Bidders should ensure sufficient time is allowed to meet the aforementioned building security requirements so that their bids/offers are not submitted late to the location identified in Block 8 of the Standard Form 33.

BIDDER'S CHECK LIST

Prospective Offerors should review the following checklist carefully in order to verify that all required information has been included with the bid:

1. Have you fully completed and signed three (3) copies of Standard Form 33, Solicitation, Offer and Award?

2. Have you completed all pricing requirements for the bid/offer for basic services and additional services, as applicable, in Section B, Supplies or Services and Prices?

3. Have you properly completed all items on the Representations and Certifications contained in Section K, or on ORCA?

4. Have you thoroughly familiarized yourself with the requirements of the Service Contract Act of 1965, as amended (GSA Form 2166), located in Section I?

5. Have you noted the requirements of Wage Determination 05-2104 (Rev-03, which lists the Wage Rates and Fringe Benefits which must be paid under this contract?

6. Have you noted the Performance Bond requirements as identified in Sections I of the Solicitation?

7. Have you considered all supplies, materials, equipment, and supervision required under this contract?

8. Did you visit the work site(s)?

SECTION A

SOLICITATION/CONTRACT FORM

SOLICITATION/ CONTRACT FORM

Steam Distribution and Minor Repairs

Solicitation Number: GS-11P-13-YM-D-0053

Notice Type: Solicitation This acquisition is being solicited using full and open competition.

NACIS CODE: 221330

Synopsis: A Firm-Fixed-Price Contract combined with a single-award IDIQ component will be utilized for this acquisition. This will provide a lower level of risk to the Government as described in FAR 16.202-1, place maximum risk upon the contractor, and be an incentive for the contractor to perform effectively and efficiently. The contract includes one base year and four (4) option years to be exercised at the discretion of the Contracting Officer. This method is more appropriate than a multiyear order as the maintenance is to be performed annually. The Government anticipates making award without discussions.

The proposed contract type is firm-fixed price contract for a commercial item. The Statement of Work (SOW) in this solicitation describes the basis for determining whether finished work meets Government quality requirements. It does not state detailed procedures for accomplishing work unless there are safety, security, or communication requirements. Offerors shall ensure that the bid price includes the necessary hours to meet all performance standards specified. The contractor shall maintain a quality control program to ensure that the requirements of this contract are met. The Quality Control Program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

The IDIQ component is necessary because the Government cannot predetermine, above a specified minimum, the precise quantities of supplies or services that the Government will require during the contract period, and it is inadvisable for the Government to commit itself for more than a minimum quantity. The Government recognizes the preference to making awards of IDIQ contracts. However, in accordance with FAR 16.504(c) (ii) (B), the multiple award approach should not be used for the following reasons:

1. The expected cost of administering multiple contracts outweighs the expected benefits of making multiple awards.

2. Only a single contractor can reasonably perform the work in the projected task orders that are integrally related to each other.

3. Multiple awards would not be in the best interests of the Government.

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NUMBER

X NEGOTIATED (RFP)

5. DATE ISSUED

7. ISSUED BY CODE

8. ADDRESS OFFER TO (If other than Item 7)

GSA, HOTD

CENTRAL HEATING AND REFRIGERATION PLANT

13TH AND C STREETS, SW

WASHINGTON, DC 20407

GSA, HOTD

CENTRAL HEATING AND REFRIGERATION PLANT

13TH AND D STREETS, SW

WASHINGTON, DC 20407

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository until 1:00 PM local time 12/20/2013 CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

INFORMATION CALL:

NUMBER

619-8909

EXT.

Danyeal.madison@gsa.gov

11. TABLE OF CONTENTS

AND OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within *_120_ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated):

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND

OFFER (Type or print)

ADDRESS

OF

OFFEROR

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (Rev. 9-97) Previous edition is unusable

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART I - SECTION B

SUPPLIES OR SERVICES AND PRICES /COSTS

NOTES TO OFFERORS

1. Summary: The Contractor shall be responsible for tours, basic operation, preventative maintenance, housekeeping, and minor repair and replacement of mechanical, electrical, and structural systems and equipment in the manholes, vaults, tunnels, sumps, and building steam stations (excluding tours of building steam stations) of the Heating Operation and Transmission District (HOTD) Steam Distribution Complex (SDC) in Washington, DC. The Contractor shall be fully responsible for providing and accomplishing the required services as outlined in this performance solicitation.

2. Contract Type: This is a combination firm fixed-price/indefinite quantity contract for the supplies and services specified. The initial award will be for a one-year period, with options for four additional one-year periods. Work items for the fixed-price portion are identified herein and include all work except as identified as indefinite quantity.

3. Proposal Format: Proposals in response to this solicitation shall be submitted and evaluated in two parts. Technical Proposals will be evaluated and will then be reviewed against Business Proposals. Award will be made to the proposal constituting the best value to the Government. (Refer to Part III, Sections L and M.)

4. Options Required: In its business proposal, each Offeror must include a price for the initial 12-month period and for each of the four (4) option periods in order to be considered for award. Also, each Offeror must submit a price for each line item for the initial year and each option year.

5. Solicitation Amendments: In order to be considered for award, the Offeror must acknowledge receipt of each amendment issued (if any) under this solicitation by submitting one (1) signed and dated copy of the Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued for each amendment.

6. Note: Facsimile (FAX) or electronic proposals are unacceptable in response to this solicitation.

7. Immigration Laws: Executive Order 12989, Economy and Efficiency in Government Procurement Through Compliance with Certain Immigration and Naturalization Act provisions, is in effect and must be complied with under any contract(s) resulting from this Invitation for Proposals. In accordance with Executive Order 12989, Contractors are responsible for compliance with immigration laws and hereby notified that any and all suspected infractions shall be reported to the Immigration and Naturalization Service.

8. Note: This package should be read in its entirety to ensure that the Offeror is fully cognizant of all of the contract requirements.

9. Proposal Submissions: Pricing and qualifications shall be submitted to the GSA Central Heating & Refrigeration Plant, 13th and C Streets, SW., Washington, DC 20407. This includes modifications submitted to the original proposal, acknowledgement of amendments, and/or requests for withdrawal of a proposal.

10. Postponement of Submission Deadline: As a result of past interruptions in Government operations due to inclement weather, potential Offerors and other interested parties are hereby directed to Federal Acquisition Regulation (FAR) 15.208(d), Postponement of Openings. Should inclement weather or other unanticipated events occur that interrupt normal Government processes and require postponement of the schedule proposal opening; the proposal will be held at the same time on the next Government workday unless notification is given to the contrary by the Contracting Officer.

11. Unbalanced Proposals: Offerors are cautioned that any proposal may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. A proposal is unbalanced when it is based on prices significantly less than the costs for some work and prices that are overstated for other work.

12. Preparation of Technical and Cost Proposals: Proposals must address all of the evaluation criteria contained in Section M. The Government will not be responsible for overlooked or missed information as a result of the Offeror’s noncompliance of this requirement. Limit technical proposals to 100 pages or less and do not include any prices. The business (price) proposal shall be submitted separately from the technical proposal.

13. Price Adjustments: Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the “Price Adjustment” clause contained in Part II, Section I. In the event the option(s) are exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with FAR 52.222-43 entitled “Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts) (Nov 2006)” found in Part II, Section I, Contract Clauses.

PROPOSAL FORMS:

The following Proposal Forms must be included with the Proposer’s Business Proposal. Offerors shall insure that each blank is filled-in and that all extensions and totals are correct. Quantities indicated as “Task Order Services” are estimated quantities. Actual quantities will be based on the Government’s actual needs that occur during the term of the Contract.

(2) Phase-in Activities (Lump Sum): Provide all management and labor to execute the Phase-in Plan.

= $ / yr.

(3) Total Basic Scope of Work {Sum of A(1) and A(2)}: = $ / yr.

(4) Additional Tasks As-Needed (Task Order Services): Provide all management, labor, supervision, vehicles, equipment, and materials to perform major repairs and replacements as defined in Part I, Section C, Item 2. Prices listed will only be ordered in quantities above $1,000. See spreadsheet “Unit Prices.xls”.

(5) Total for Additional Tasks As-Needed (Task Order Services): = $ / yr.

(6) Grand Total Basic Scope and Additional Tasks {Sum of A(3) and A(5)}: = $ / yr.

(2) Total Basic Scope of Work (Lump Sum): = $ / yr.

(3) Additional Tasks As-Needed (Task Order Services): Provide all management, labor, supervision, vehicles, equipment, and materials to perform major repairs and replacements as defined in Part I, Section C, Item 2. Prices listed will only be ordered in quantities above $1,000. See spreadsheet “Unit Prices.xls”.

(4) Total for Additional Tasks As-Needed (Task Order Services): = $ / yr.

(5) Grand Total Basic Scope and Additional Tasks {Sum of B(2) and B(4)}: = $ / yr.

(2) Total Basic Scope of Work (Lump Sum): = $ / yr.

(3) Additional Tasks As-Needed (Task Order Services): Provide all management, labor, supervision, vehicles, equipment, and materials to perform major repairs and replacements as defined in Part I, Section C, Item 2. Prices listed will only be ordered in quantities above $1,000. See spreadsheet “Unit Prices.xls”.

(4) Total for Additional Tasks As-Needed (Task Order Services): = $ / yr.

(5) Grand Total Basic Scope and Additional Tasks {Sum of C(2) and C(4)}: = $ / yr.

(2) Total Basic Scope of Work (Lump Sum): = $ / yr.

(3) Additional Tasks As-Needed (Task Order Services): Provide all management, labor, supervision, vehicles, equipment, and materials to perform major repairs and replacements as defined in Part I, Section C, Item 2. Prices listed will only be ordered in quantities above $1,000. See spreadsheet “Unit Prices.xls”.

(4) Total for Additional Tasks As-Needed (Task Order Services): = $ / yr.

(5) Grand Total Basic Scope and Additional Tasks {Sum of D(2) and D(4)}: = $ / yr.

(2) Total Basic Scope of Work (Lump Sum): = $ / yr.

(3) Additional Tasks As-Needed (Task Order Services): Provide all management, labor, supervision, vehicles, equipment, and materials to perform major repairs and replacements as defined in Part I, Section C, Item 2. Prices listed will only be ordered in quantities above $1,000. See spreadsheet “Unit Prices.xls”.

(4) Total for Additional Tasks As-Needed (Task Order Services): = $ / yr.

(5) Grand Total Basic Scope and Additional Tasks {Sum of E(2) and E(4)}: = $ / yr.

SECTION C

DESCRIPTION/SPECIFICATION

PART I - SECTION C

DESCRIPTION /SPECIFICATIONS /WORK STATEMENT

GENERAL

The Contractor shall provide all management, labor, supervision, vehicles, equipment, and materials to perform all work as specified herein for the entire Heating Operation and Transmission District (HOTD) Steam Distribution Complex (SDC) located in Washington, DC. Furthermore, the Contractor shall coordinate with the Government regarding the prioritization of maintenance and repair work, including any additional tasks.

(1) Basic Scope of Work (Lump Sum): tours, inspections, basic operation, preventive maintenance, minor repairs and replacements ($1,000), and general housekeeping as defined below in Items 1, 2, and 3 of this Section.

(2) Additional Tasks As-Needed (Task Order Services): additional tasks on a task order basis to assist the Government in accomplishing major and emergency repairs and replacements as defined below in Item 4 of this Section (excluding capital improvement projects contracted separately).

The Steam Distribution Complex consists of all steam supply piping, condensate return piping, and related mechanical, electrical, and structural equipment located outside of the two steam generating plants operated by the Government. This includes all tunnels, vaults, manholes, sumps, and building steam stations associated with the distribution system. (Refer to Section J, Exhibit 1.)

The steam distribution tunnels and manholes are typically hot, damp, and dark. The tunnels and manholes are considered to be permit-required confined spaces. Some of the piping and equipment in the tunnels and manholes are insulated with asbestos-containing materials (ACM). The Contractor must inform his/her employees and subcontractors of the working conditions and the possible safety implications. The Contractor shall provide proper ventilation, cooling, electric power, and lighting in the tunnels and manholes as necessary. The Contractor shall provide his/her employees and subcontractors with hard hats and steel-toe safety shoes, as well as any other safety equipment necessary when working in the tunnels and manholes. The Contractor shall provide a 4-gas air monitor for each work crew. The Government shall provide a two-way radio to each contractor work crew for communication purposes with GSA personnel. The Contractor shall ensure that his employees and subcontractors follow all OSHA regulations for the work environment, and the Contractor shall ensure sound engineering methods in the repairs of these areas. No person shall enter the tunnel system alone; entries will only be authorized when at least two individuals are entering the space. No eating or smoking is allowed in the tunnel system.

The Contractor shall provide sufficient personnel to staff the facility and perform the work. The Government requires that a full-time project manager be assigned to the contract. The project manager will be fully responsible for administering personnel, directing work, and interfacing with the Government. The project manager shall be on call 24 hours a day, seven days a week. Following are the various trade disciplines that are typically required for this contract:

Licensed Journeyman Electrician Electrician Helper General Maintenance Mechanic Licensed Journeyman Pipefitter/Welder Pipefitter Insulator Insulator Helper Laborer Leader General Laborer Insulator Leader Maintenance Trades Helper

The Contractor accepts full responsibility for the management and supervision of the maintenance, minor repairs, inspections, and housekeeping of the HOTD steam distribution system. The Contractor must comply with all conditions of this contract in order to ensure that HOTD’s customers are serviced by a reliable, effective, and quality steam distribution system. The Contractor further recognizes that performance of the work described in this solicitation will not convert the acts of the Contractor into acts of the Government, and that the Government will not physically supervise the conduct of the Contractor’s day to day activities. The Government reserves the right to inspect the Contractor’s performance of work to determine compliance with the solicitation requirements. The Government also reserves the right to re-prioritize the Contractor’s maintenance and repair work when doing so is in the best interest of the Government.

SPECIFIC TASKS

1. Tours, Inspections, Basic Operation, & Preventative Maintenance:

This work is to be performed under the Basic Scope of Work (Lump Sum). (Refer to Part III, Section J, Exhibit 7.) The Contractor shall tour and inspect all portions of the Steam Distribution Complex and perform all required preventative maintenance on all items within the Steam Distribution Complex. The Contractor shall also provide basic operation of equipment throughout the Steam Distribution Complex as specified in Section F below. The Contractor shall provide all management, labor, supervision, vehicles, equipment, and materials required to perform all of this work.

(8) Motors: Includes inspection, cleaning, and lubrication of bearings.

(9) Panelboards, Pedestals, Disconnect Switches, Junction Boxes (including electrical and security systems), and Low-voltage Circuit Breakers: Includes tightening wiring connections, testing, lubricating, cleaning, and securing covers or access doors. Replace covers and screws as necessary.

(10) Drainage Trench: Clean to ensure proper water flow.

(11) Security System: Test all alarms in zone to ensure proper operation.

(12) Other: Repairs and replacements ($1,000) related to the above items.

(2) Mechanical Systems: Includes inspection of expansion joints, valves, traps, sump pumps, and exhaust fans. Trap stations shall be tested to ensure proper operation.

(8) Steam-powered Sump Pumps: Test for proper operation of the steam-powered sump pumps monthly.

2. Repairs and Replacements:

Refer to Part III, Section J, Exhibit 7 for protocols of classification and assignment of repair and replacement work. This work is to be performed under the Basic Scope of Work (Lump Sum), up to the limits described below. Thus, under the Basic Scope of Work (Lump Sum), the Contractor shall make all necessary incidental repairs and replacements as well as all necessary minor repairs and replacements ($1,000) that are identified to be required (see Item 1 above) by the Contractor or by the Government's inspectors. In addition, under the Additional Tasks As-Needed (Task Order Services) as applicable, the Contractor shall also make additional major repairs and replacements greater than $1,000 as identified and requested by the Government’s inspectors, as issued by the Contracting Officer or his/her designated representative. The Contractor shall provide all management, labor, supervision, vehicles, equipment and materials required to perform the required repairs and replacements.

(1) Emergency Priority: Items that either prevent HOTD from delivering steam to its customers or that present a hazard or danger to HOTD personnel, the Contractor’s personnel, or the public. Items in this category must be immediately brought to the attention of the Contracting Officer or his/her designated representative. Repair and replacement work on this category of items must begin as soon as possible.

(5) Deferred: All other items that cannot be categorized as Emergency, Urgent, High, or Normal Priority shall be designated as Deferred. Repair or replacement work of these items will be scheduled at a later date at the convenience of the Government.

E. Limits of Basic Scope: All repair and replacement work shall be considered part of the Basic Scope of Work and shall be included in the fixed price for the base year and the subsequent option years, but only to the extent that such repair and replacement work does not exceed an aggregate “stop-loss” threshold of ten thousand dollars ($10,000.00) per month. The calculation of the “stop-loss” threshold includes all such work in each calendar month. Any work that will result in a cost greater than this aggregate limit is not included under the Basic Scope of Work (Lump Sum), but rather is under the Basic Scope of Work (Task Order Services). Also, the extent of work to be included in the Basic Scope of Work shall be limited as follows:

Repair or replacement of any single item that will result in a cost greater than a threshold limit of one thousand dollars ($1,000.00) is not included under the Basic Scope of Work (Lump Sum), but rather is under Additional Tasks As-Needed (Task Order Services). A repair or replacement of such cost may be negotiated separately at the option of HOTD using line-item, labor-only, or IQ work pricing (see Item 4 below). The line item pricing shall also be used where applicable to determine the cost of all work performed under $1,000.00.

3. Housekeeping:

This work is to be performed under the basic scope of work. (Refer to Part III, Section J, Exhibit 7.) The Contractor will perform general housekeeping services within the Steam Distribution Complex, to include removal of all existing dirt, debris, trash, and abandoned equipment and construction materials, with the exception of debris left by other contractors working in the steam distribution system. The Contractor is to maintain the steam distribution system in a clean and orderly condition to minimize potential hazards (tripping, fire, infestation by insects, etc.) that may result from the accumulation of dirt, trash, and debris. The tunnels and manholes are to be kept in a “broom clean” condition and dust removed from piping and equipment. At a minimum, the Contractor shall clean a zone in the same month that the preventative maintenance is being performed in that zone. The Contractor shall provide all supplies and labor that are required to perform this work, and shall properly dispose of all debris. Any areas that require extra cleaning above and beyond the normal level of housekeeping due to unusual or existing conditions shall be handled as a separate Task Order item. The Contractor’s activities and work methods shall not adversely impact the public and building occupants. The Contractor may dispose of debris in the Government’s dumpsters located at the Central Heating & Refrigeration Plant. Any hazardous materials that are encountered by the Contractor shall be brought to the Government’s attention. The Government has the option to direct the Contractor to abate hazardous materials in accordance with applicable laws and regulations.

4. Additional Tasks As-Needed (Task Order Services):

This work will not be performed under the Basic Scope of Work (Lump Sum), nor included in the fixed price. (Refer to Part III, Section J, Exhibit 7.) The Contractor will provide labor (labor-only task order) or labor and materials (line-item task order) to GSA HOTD to assist in accomplishing major repairs and replacements, and other work not included in the Contractor’s basic scope of work defined in Items 1, 2, and 3 above. The Contractor shall provide all labor, vehicles, and equipment to perform this work. The line item pricing for the task order work shall be a firm-fixed price for all costs, including but not limited to labor burden, overhead, profit, commission, etc. The work will be accomplished through close coordination with HOTD, but the Contractor shall be required to provide field supervision and quality control functions for any work to be done by the Contractor. Work may occur in the Steam Distribution Complex, the steam generating plants, or at customer facilities. GSA HOTD will define the desired schedule for each specific task order to coordinate the Contractor’s work with that of HOTD personnel and/or other contractors. GSA will endeavor to provide at least two (2) weeks advance notice to the Contractor for each specific task order, but the Contractor may be requested to provide services on shorter notice if the task is of an urgent or high priority nature. The Contractor shall provide all labor and vehicles when requested and shall defer or reschedule services provided under the basic scope of work to accommodate task order requests by the Contracting Officer without penalty. (Refer to Section G for task order issuance procedures.)

The minimum total value of task orders per year is $10,000.00. The average total value of task orders per year is $2,000,000.00.

CONDITIONS OF PERFORMANCE

The following conditions apply to all work to be performed:

1. Contractor Vehicles:

The Contractor shall comply with local jurisdictional requirements for public access and permits.

2. Security Procedures:

Because of the critical nature of the service that HOTD provides to the Federal Government, the Steam Distribution Complex is designated as a Security Level 5 facility. The contractor shall maintain the security equipment of the Steam Distribution Complex, prevent entry by unauthorized personnel, and report any breeches of security to HOTD. The Contractor shall escort or supervise all subcontractors working in the tunnel and manholes as required in the performance of this contract. The Contractor shall notify the Federal Protective Service (FPS) before entering tunnels.

The Steam Distribution Complex is a Security Level 5 facility; the Contractor shall comply with all security regulations for this facility. For each Contractor employee or subcontractor performing work in the SDC for a period of thirty days or longer, the requirements of Section H apply.

The Contractor is also notified that portions of the Steam Distribution Complex run in and through portions of federal facilities and property that are subject to their own security procedures and conditions. When access to another federal facility is required for the Contractor to perform its work, HOTD will provide specific instruction or procedures that may apply. Typically HOTD personnel will need to escort Contractor employees in these facilities.

3. Public Safety:

Most of the work of this Contract requires the Contractor to work in and around public streets and sidewalk in the District of Columbia. The Contractor shall comply with all Federally and locally mandated safety requirements, and shall cooperate with Federal and local officials that enforce these requirements. The Contractor shall protect Government personnel and the public from any hazards that may result from its work, including excavations, open tunnel accesses and manholes, noxious fumes, open flames, noise, and steam and condensate discharges.

4. Impact to Federal Facilities:

A. Deliveries of Materials: Delivery and storage of materials and equipment and accomplishment of all work shall be made within a minimum of interference to Government operation and personnel. Any deliveries involving prolonged use of a tunnel entrance that could cause interruption in normal activities shall be coordinated through the Contracting Officer or his/her designated representative prior to any interruption of activities.

B. Interruptions to Building Services: Interruptions to federal building services shall be kept to a minimum and those which adversely affect the environmental conditions in occupied portions of a federal building shall be performed at other than Occupant Work Hours for that facility, with no additional reimbursement provided to the Contractor. The Contractor shall give at least 24 hours advance notice to the Contracting Officer or his/her designated representative when the Contractor’s work will interrupt building services. The Contractor shall accommodate longer periods of advance notice on specific facilities and shall schedule such shutdowns solely at the convenience of the Government.

C. Temporary Outages of Utility Services: All temporary outages of any utility services and security systems required for the performance of work shall be scheduled with and approved by the COR, at least 24 hours in advance of such outages. The Contractor shall accommodate longer periods of advance notice on specific facilities and shall schedule such outages solely at the convenience of the Government. When activity requirements necessitate a temporary outage of critical building systems, this work shall be accomplished at other than Occupant Work Hours with no additional reimbursement provided to the Contractor.

5. Regular Work Hours:

A. Official working hours for the Steam Distribution Complex are: 7:00 a.m. to 3:30 p.m. local time.

B. Recognized Holidays:

(11) Inauguration Day Should a holiday fall on a weekend, the day designated by the Government shall be recognized as the holiday.

C. The Contractor’s maintenance and repair personnel will be required to be available during Regular Work Hours to perform preventive maintenance functions, repairs, miscellaneous work, and respond to and take corrective actions for urgent priority repairs or replacements.

D. The Contractor’s maintenance and repair personnel will be required to be on-call and available on a 24 hour-a-day, 7 day-a-week basis to respond to and take corrective actions for urgent and emergency priority repairs or replacements.

6. Continuity of Operations (Strike Contingency, Emergency, & Quality Control Plans):

The Contractor shall recognize that services covered by this contract are vital to the successful accomplishment of the HOTD’s mission (and that of the federal Government).