Final.Answers.DELLUMS FED BLDG AND COURTHOUSE QUESTIONS

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Walk-Through Questions Building Operations and Maintenance Services, Solicitation GS-09P-12-KS-D-0002 Oakland Federal Building, Oakland, CA

All answers have been provided in red type under the corresponding question.

1. It was recently noted that the Administrative Assistant currently working on the project is being paid as a Utility Engineer per the Collective Bargaining Agreement. If this is correct, should the same pay rate apply to the Administrative Assistant required for the

Work Control Center?

a. Not a contract requirement, up to the contractor to make the decision.

2. Since the solicitation has not been issued as of 7 November 2011 and since questions must be submitted by 8 November, will the GSA entertain additional questions based upon review of the solicitation? If so, please provide a date for submission of additional questions.

a. Please see Amendment AM01.

3. What is the monthly or annual value of the current contract?

a. The current monthly contract price is $120,681.83.

4. Please provide a listing of attendees at the site visit/pre-proposal conference.

a. Please see amendment number AM01.

5. C.2.32. Utility Hours are defined in this paragraph but not addressed elsewhere in the solicitation. How many Utility Hours are required per year? How do Utility Hours differ from Miscellaneous Work?

a. C.40 Utility hours and miscellaneous hours are the same thing.

6. C.8.4. Is ½ hour lunch breaks authorized for the Service Request Desk function?

a. Per the contract, the desk must operate from 7a to 3:30p. Contract must schedule accordingly.

7. C.8.5. Will the Government provide the computer hardware and ancillary equipment

(printer, LAN, etc) to run the CMMS?

a. The contractor must use the government furnished CMMS, how that is accomplished is up to the contractor.

8. C.20.1. Are the electrical circuits currently labeled?

a. yes

9. C.20.2. The requirement to use only NETA member companies and NETA certified employees when under the Visual & Mechanical & Electrical column of Appendix B is unnecessarily restrictive. NETA is only one of several national accreditation agencies and the GAO has determined that restricting work performance by requiring NETA membership and certification limits competition. Request this requirement be revised to require nationally-recognized certifications such as NETA or other credentialing organizations acceptable to the COR.

a. This language will changed in the form of an amendment posted to FBO under

Amendment AM02.

Sidebar Discussion: The latest version (V.2) of the PBS Operations and Maintenance Standards, April 24, 2007, does not specifically require NETA Certification. It does require that technicians performing the work be certified in accordance with the ANSI/NETA ETT, Standard for

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Certification of Electrical Testing Personnel. It further specifies that each on-site crew leader must hold a current certification, Level III or higher, in electrical testing.

The ANSI/NETA ETT-2000 Standard provides multiple paths to accomplish certification. One of the alternate paths (other than NETA) within ETT-2000 is offered by The National Institute for Certification in Engineering Technologies (NICET). ANSI/NETA ETT-2000 also allows other accrediting agencies to evaluate and confirm expertise of persons in accordance with standard certification criteria promulgated by the United States government. Thus, requiring certification within guidelines of this ANSI standard is nonrestrictive and available to those within the certifying community, provided they meet the requirements of the standard.

The NETA Certification is extended to employees of NETA Member Companies only. When the employee leaves the company, he is no longer “NETA certified”. The GAO has been consistent over the years in determining that this limits competition

10. C.20.2. Multiplier 2.0 refers to Average/Low. Multiplier 1 refers to Average/Medium.

Which multiplier does GSA want the contractor to use?

a. Use the Average/Medium

11. C.20.3. Is thermo graphic scanning limited to those items of equipment specified by the

NETA Specification for thermo graphic scan? If not, please specify the specific items and quantities to be scanned.

a. Follow the guidance outlined in C.20.3

b. Perform thermographic scan of all electrical breakers (including distribution panels), switchgear, and motor control centers and other applicable electrical equipment not less frequently than every three years.

12. C.32.8. Please identify the square footage of the underfloor Air Distribution Systems requiring cleaning.

a. None. All are agency operated.

13. C.33.4. Are coupon racks currently installed? If so, who owns them and are they sufficient to meet the requirements of the solicitation?

a. Yes. The government. Yes.

14. C.33.4. Are water treatment controllers and monitoring equipment items currently installed for (a) condenser water system, (b) main heating hot water loop, and (c) main chilled water loop? If so, who owns them and are they sufficient to meet the requirements of the solicitation?

a. Yes. The government. Yes.

15. C.33.4. Are water meters to measure make-up water and blow-down quantities for the condenser water systems currently installed. If so, who owns them and are they sufficient to meet the requirements of the solicitation?

a. No, will be a part of the new BAS. The government. Yes.

16. C.38.5. Please identify the capacity of the Underground Storage Tanks.

a. 3 – 15,000 gallon tanks.

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17. C.38.5. When was the tanks last cleaned?

a. Not a requirement

18. C.38.5. Can the tanks be entered?

a. No

19. C.38.5. Where are the tanks located?

a. 2 on Jefferson Street and 1 on 12 th

Street.

20. C.38.5. Who is responsible for paying for the fuel consumed?

a. The government.

21. C.38.5. Is the contractor responsible for filling the tanks at the start of the contract? If so, will the contractor be reimbursed for fuel costs?

a. Yes.

22. C.38.17. How may UPVs meet the requirement for annual safety inspection?

a. 2 compressed air tanks.

23. C.38.17. How many hot water heaters meet the requirement for annual safety inspection?

a. 3 boilers.

24. C.38.21. Please identify the quantity and manufacturer of the roof anchor points.

a. The upper rail has 72 points per tower and the lower rail has 40 points per tower.

The manufacturer is Mannesmann.

25. C.38.22. Please identify the quantity and manufacturer of the installed window washing equipment.

a. 2 Mannesmann rigs, 1 per tower

26. C.39.4. Is the 5-year obstruction test of the water-based fire suppression system required?

If so, when was it last performed?

a. Yes, June 2010

27. C.39.9. Please provide the dates and quantities of the latest 12-year hydro test of the extinguishers.

a. 27 extinguishers were last done in 2006. This is a 6 year requirement.

28. C.39.9. Please provide the dates and quantities of the latest 6-year maintenance of the extinguishers.

a. 27 extinguishers were last done in 2006.

29. C.39.12. Is the Smoke Management System a stand-alone system or is it associated with the Building Automation System?

a. It is currently part of the BAS but once the Fire Alarm project is complete it will be a stand- alone system.

30. C.39.13. Is there a load bank installed?

a. No

31. C.39.13. Is the building programmed load sufficient to load the generator to meet the requirements of NFPA 110 during the monthly test?

a. Not applicable, a load test is only required annually.

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32. C.39.13. Please provide the manufacturer, capacity, model number, serial number, and number of batteries of any UPS installed.

a. None required.

33. In order to submit a proposal, is it mandatory to attend the site visit?

a. The site visit is recommended but not mandatory.

34. What is the square footage of the building?

a. This information has been provided in Section J of the solicitation under “Exhibit

1 - Building Statistics”.

35. Is this a follow on requirement? If yes then who is the incumbent and what is the contract number?

a. In a previous response, the first portion of this question was answered, no.

However, this requirement is, in fact, a follow on requirement in the sense that it is for a service that is currently being provided.

b. The incumbent contractor is Meridian Management under contract number GS-

09P-11-KS-D-0073.

36. We were not able to make the first job walk, is it possible arrange for another site visit?

a. You may contact the Field Office to arrange a walk through, but it is not guaranteed that you will be able to schedule one before the due date of the proposals. (Jackie Peters – 510-637-5002 / jackie.peters@gsa.gov)

37. Can you tell me what the current staffing is for the O&M contract?

a.

38. Can the thermo scan testing be performed in-house by a qualified technician?

a. Yes, must meet contract requirements and industry standards.

39. The solicitation requires resumes of all on site personnel, how will we accomplish this with a CBA in place. Will the union provide the resumes for their members?

a. Contractor will need to obtain this information.

40. Is Dec. 8th or Dec. 9th the deadline?

a. December 9, 2011 by 12:00PM (PST).

41. Are the elevators included in this solicitation?

a. No. The elevators are under a separate contract.

42. C.33.4. The currently installed controller for the condenser water does not control or monitor pH or ORP. pH levels have been consistently within range and there is no need to incorporate an acid feed, thus rendering the pH control option relatively useless other than monitoring. pH is currently monitored by the Project staff with a hand held meter when they do their chemical tests

The current biocide feed system also works well and the in house personnel get great biological control numbers and coupon results. An oxidizing biocide is fed Monday, Wednesday and Friday on a locked-out timer. Currently the halogen feeds on a timer multiple times a week and the in-house staff tests the free chlorine residual at the end of the feed to ensure it is not over feeding. Moving to an ORP type feed would mean changing the feed from a timer based feed to a continuous feed. Both ways are acceptable

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ORP feed will result in an increase in chemical fed resulting in increased costs as well.

Please reevaluate the requirement for automatic control and monitoring of pH and ORP for the condenser water. Recommend the requirement for automatic control and monitoring be eliminated.

The requirement stands as is.

43. C.33.4. What is the size of the water tower make-up and blow-down lines?

a. 3” pipes.

44. There is no non-water based fire extinguisher systems listed in the building inventory but there is a cafeteria in the Dellums complex. Is the contractor responsible for the range hood and associated fire suppression system equipment in accordance with NFPA

Standards? If so, please provide the dimensions of the range hood, the feet of duct to the exit point, the location of the exit point, and the type and number of nozzles and canisters associated with the fire suppression system.

a. Yes, responsible for fire suppression and duct system only. There is 32 feet of horizontal duct. There are a total of 10 nozzle heads on the two hoods.