2017.03.23_Cupola_Restoration_Pre-Proposal_Meeting_Minutes.pdf

Cupola Restoration Project Fede r a l Bu i l d i n g and U . S . Cou r t hou se i n Po r t Hu ron , M i ch i g an

S o l i c i t a t i o n No . GS - 0 5 P - 17 - SC -C - 0 005 P r e - p r opo s a l a nd Wa l k t h r ough Mee t i n g M i nu te s

Ma r c h 23 , 2 01 7

These meeting minutes are not intended to reiterate everything discussed during the meeting but identify those points that may affect an offeror’s understanding of the solicitation. Included in the minutes are the sign-in sheet documenting everyone that was in attendance.

The purpose of the pre-proposal meeting and walkthrough was to discuss the “Cupola Restoration Project”. The goal was to answer any questions regarding the Request for Proposal (RFP) as well as allow potential contractors the opportunity to visit the site.

Potential offeror’s were instructed that no oral or written statement made by a Government Representatives during this pre-proposal conference can add to, modify or otherwise vary from the written provision of the solicitation and/or amendments. Any changes or clarifications made as a result of the meeting will be issued as a formal written amendment to the solicitation. All amendments must be acknowledged by the time/date proposals are due.

Introductions were made; those in attendance representing GSA were:

Katie Musselman, Contracting Officer

Jordan Waldschmidt, Contract Specialist Chris Yezbick, PM & Contracting Officer’s Representative Paden Vargo, Building Management Specialist Steven Ernest, Property Manager Maria Roche, GSA Architect – Historic Specialist

A project overview was presented by the Project Manager, Chris Yezbick.

A contractual overview was presented by the Contracting Officer, Katie Musselman; items discussed included, but were not limited to, the following:

This is a negotiated procurement open to all business concerns (small and large) – there are some requirements that only apply to large businesses so please pay attention to that info throughout the solicitation.

The estimated cost of construction for this project is between $1 and $3 million.

The North American Industry Classification System (NAICS) code for this procurement is 236220.

Milestone Dates include:

o Estimated Award Date: June 2017 o Base Contract – Design Phase Services ~ Approximately 60 Calendar Days o Option 1 – Construction Phase Services ~ Approx. 90 calendar days from on-site NTP –

Anticipated to occur during the spring/summer of 2018.

Proposal packages should consist of the following items. Please reference Section II of the Solicitation for complete instructions.

o Price Proposal SF 1442 w/ Contract Price Form (including 3 unit prices) Reps and Certs – filed electronically via sam.gov SF 24 – Bid Bond GSA Form 527 – Contractor Qualifications & Financial Information Subcontracting Plan – Only required for large businesses.

o Technical Proposal Experience providing Design and Construction Phase Services on Similar

Projects Project Management Plan Staffing Plan & Qualifications of Key Personnel Past Performance – Provide current contact info and inform references that they will be contacted within 1-5 days of the proposal due date.

Cupola Restoration Project Fede r a l Bu i l d i n g and U . S . Cou r t hou se i n Po r t Hu ron , M i ch i g an

S o l i c i t a t i o n No . GS - 0 5 P - 17 - SC -C - 0 005 P r e - p r opo s a l a nd Wa l k t h r ough Mee t i n g M i nu te s

Ma r c h 23 , 2 01 7 o A letter is required from a CPA acknowledging that your firms accounting system is in accordance with GAAP

This is a Go/No Go requirement meaning that if this letter is not received by GSA within 10 days of the proposal due date the offeror will not be considered for award.

o Acknowledgement of Amendments (if applicable)

Proposals are due by 3 PM Eastern Time on April 27, 2017 as stated in the RFP.

o Last date for Questions will be April 18th and we will do our best to answer questions no later than April 25th. Please submit all questions as soon as possible to allow GSA adequate time to respond.

o Proposals are to be delivered via e-mail ONLY.

o Provide 2 PDF files – one titled technical proposals and the other, price proposal.

o Cover pages for each file should include the solicitation # and contact information.

o Technical Proposal shall not exceed 25 pages – beyond that may not be considered.

o Selection will be made based on a best value trade-off. The technical factors are all weighted equally and when combined, are significantly more important than price.

Late proposals will not be accepted in accordance with the Federal Acquisition Regulations.

Security clearances are required for all personnel performing work under this contract.

Required security information will be submitted through GSA, which in turn will provide suitability determinations

With negotiated solicitations, there is no guarantee that negotiations will be opened. The government can award based on initial offers so make your initial price your best offer.

Additionally, the government cannot award unless it determines the proposed prices to be fair and reasonable.

A summary of the site requirements/work conditions was presented by Chris Yezbick, Project Manager and Steve Ernest, Property Manager.

Working Hours – This project will occur during normal working hours which are 7 AM to 5 PM.

Parking – There is no available parking on-site. For previous projects, contractors have opted to rent space(s) from the adjacent bank.

Deliveries – Since parking is not available on-site; deliveries must be scheduled with property management.

Elevators – The building has 1 elevator that contractors may utilize.

Storage – The contractor can use the cupola and the attic for onsite storage.

Any questions regarding this solicitation should be directed to me at (312) 520-8939 or katie.musselman@gsa.gov.