Pre_Proposal_Conference_Agenda.pdf

AGENDA

PRE‐PROPOSAL CONFERENCE AND SITE VISIT

August 31, 2016, 10:00 AM Central Time

RFP GS‐05‐P‐16‐FB‐C‐7004

SSA 1st Floor Model Field Office

Harold Washington Social Security Center 600 W. Madison

Chicago, Illinois 60661

CONTRACTING OFFICER: Selena Haavig TECHINICAL REPRESENTATIVE: Fred Yonke PROJECT MANAGER: John Auld PROPERTY MANAGER: Larry Smith A/E: Interactive Design

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will go through the forms that need to be submitted and the procedures that need to be done. We will then go on a walk‐through of the project site.

Questions may also be submitted by email to the Contracting Officer at selena.haavig@gsa.gov with a copy to Fred Yonke (Fred.Yonke@gsa.gov). To allow sufficient time to respond to question, please submit questions by Wednesday, September 7, 2016 at 12:00 PM Central Time.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the RFP. In the event the discussion during this conference indicates a need to modify the RFP, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due. Notes from this meeting will be posted in FedBizOpps (www.fbo.gov). The notes are not intended to reiterate everything discussed at the meeting.

Offerors shall submit the following documentation with their proposal:

_ Standard Form 1442 (1 copy with original signature) _ Acknowledgement of Amendment(s), if any (1 copy with original signature) _ Registered and Active in SAM.gov, www.sam.gov _ Online Representation and Certification Application (ORCA) information – Please ensure your ORCA account is updated and active at www.sam.gov _ A completed “Offeror Representations and Certifications”

_ Qualifications and Experience of Key Personnel (Project Manager, Field Superintendent) _GSA Form 527 – Contractor’s Qualification and Financial Information _Standard Form 24, Bid Guarantee: This form requires a raised corporate seal.

_ A minimum of three (3) relevant past performance references submitted on your firm’s behalf

Construction Time: 180 Calendar after receipt of Notice to Proceed.

Liquidated Damages: $485.60 for each calendar day of delay until the work is completed or accepted.

Proposal Due Date: Tuesday, September 20, 2016 by 3:00 PM Central Time.

Proposals are to be received no later than 3:00 PM on September 20, 2016. Proposals are to be mailed or hand carried to GSA, Acquisition Management Division, 230 S. Dearborn Street, Suite 3300, Chicago, Illinois 60604. Please make sure the solicitation number is on the envelope.

There is no guarantee of negotiations being opened. The Government can award based upon the receipt of initial proposals so make your initial price your best offer.

Security Regulations – (Spec Section 013553)

Upon receipt of the award letter, you should immediately contact the Security Clearance Contact Person (SCCP) identified in the letter to determine the process. The documents are to be completed for each proposed contract employee and shall be submitted for each employee who will be working on the project no later than fourteen days after award.

Please note that no additional time will be added to the performance period due to following contractor actions or inactions:

a. Late submittal of security clearance forms

b. Incomplete or inaccurate submittal of security clearance forms

c. Submittal of employees whose adjudication is found to be unsuitable

d. Failure of the contractor to comply with any of the security requirements in the contract

A NOTICE TO PROCCED WILL NOT BE ISSUED UNTIL CLEARANCES HAVE BEEN APPROVED.

Buy American Act Overview – Selena Haavig Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest

(2) Non availability

(3) Unreasonable cost

(4) Information technology that is a commercial item.

A request may be made Pre‐Award or Post‐Award to the Contracting Officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225‐10 and 52.225‐11. Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

Summary of work in scope‐ Fred Yonke

Work Site Walk Through‐ Fred Yonke & Larry Smith

Question and Answer Session‐ Reconvene in conference room