R5_Elevator_MasterSpec.pdf

SOLICITATION NUMBER:GS-05P-15-SA-C-7000

SERVICE: ELEVATOR MAINTENANCE AND RELATED SERVICES

LOCATION(S):

Ann Arbor Federal Building 200 East Liberty Street Ann Arbor, MI 48104

PERIOD OF PERFORMANCE: 01/01/2016 – 12/31/2020

SOLICITATION ISSUE DATE: July 6, 2015

SITE VISIT: Monday, July 13, 2015 @ 2:00 PM Eastern

OFFER RECEIPT DATE/TIME: Wednesday, August 5, 2015 @ 11:00 AM Eastern

OFFER DUE: General Services Administration 6 Parklane Blvd., Ste 451 Dearborn, Michigan 48126

Attn: Pamela Coleman

March, 2015

Master Elevator Specification

Table of Contents

A.1. Standard Forms

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services B.2. Term of Contract B.3. Option to Extend the Term of the Contract B.4. Offer for Services B.5. Note to Offerors

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C.1 General Note C.2 Scope of Work C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance C.2.1.2 Repair & Replacements C.2.1.3 Operation of Equipment C.2.1.4 Minimum Level of Work C.2.1.5 Maintenance Control Program C.2.1.6 Scheduled Work C.2.1.7 Changes to Existing Elevator Equipment C.2.1.8 Inspections and Tests C.2.19 Uninterrupted Elevator Service C.2.1.10 Contractor Spaces, Shops and Storage Areas C.2.1.11 Elevators with Firefighters’ Emergency Operation C.2.1.12 Asbestos Containing Material C.3. Subcontracting C.4. Personnel C.4.1 Qualifications of the Contract Manager C.4.2 Qualifications of the Supervisor C.4.3 Qualifications of Journeyman Elevator Mechanics C.4.4 Elevator Mechanic Helpers C.4.5 Licensing C.5. Items to be Supplied by the Contractor C.5.1 Parts C.5.2 Communication Systems C.5.3 Metal Waste Containers C.5.4 Materials, Supplies and Equipment C.6. Items to be Supplied by the Government C.6.1 Government Property C.6.2 Contractor Space C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties C.7.1 Required Materials C.7.2 Drawings and Wiring Diagrams C.8. Inspection and Testing Services C.8.1 Elevator/Safety Inspections C.8.2 Adjustments and Tests C.9. Uniforms C.10. On Premise Requirements

C.10.1 Deductions C.11. Service Calls C.11.1 Routine Service Calls C.11.2 Service Call Log (Routine) C.12. Emergency Call-Back C.12.1 Emergency Call-Back Service C.12.2 Emergency Call-Back Pricing C.12.3 Service Call Log (Emergency) C.13. Overtime C.13.1 Overtime Services C.13.2 Overtime Pricing C.14. Additional Services C.14.1 Labor Costs C.14.2 Materials and Parts C.14.3 Orders for Maintenance Repair/Replacement Work C.14.4 Report of Maintenance Repair/Replacement Work Performed C.15. Work Scheduling and Reporting Accomplishments C.16. Quality Control/Quality Assurance Surveillance C.16 .1 Quality Control Plan (QCP) C.16.2 Elevator Quality Assurance Surveillance Plan

16.2.1. General

16.2.2. Partnering

16.2.3 GSA/Contractor Meetings

16.2.4 Performance Evaluation

16.2.5. Effectiveness of Quality Control

16.2.6. Service Delivery

16.2.7 Performance Objectives/Inspection Methods and Frequencies C.17. Testing Schedule (All Elevators) C.17.1 Safety Tests C.17.2 Safety Inspection Schedule C.18. Reserved C19. Permit Required Confined Spaces C.19.1 Permit Required Confined Space Defined C.19.2 Permit Required Confined Space Training

SECTION D – PACKING AND MARKING

D.1. Payment of Postage and Fees D.2. Marking

SECTION E – INSPECTIONS AND ACCEPTANCE

E.1. Failure to Perform E.2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) E.3. Additional Requirements for Inspection Services E.4. Inspection Methods E.6. Deductions E.7. Contract Close-out Examination

SECTION F DELIVERIES OR PERFORMANCE

F.1. Place of Performance F.2. Term of Contract F.3. Options F.4. Recognized Holidays

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Payment (General)

G.2. Method of Payment G.3. GSAR 552.232-77 Payment By Government-wide Commercial Purchase Card (Mar 2000) G.4. Evaluating Contractor Performance

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Compliance with Security Requirements H.2. Identification Credential H.3. Suitability Determinations H.4. GSA Criteria for Adjudication H.5. Standards of Conduct H.6. Removal from Contract Work H.7. Reserved H.8. Recording Presence H.9. Other Contracts H.10. Affirmative Procurement Program

SECTION I – CONTRACT CLAUSES

I.1. Far 52.204-9 Personal Identity Verification Of Contractor Personnel (Jan 2011)

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Exhibit 1 Equipment to be Maintained and Repaired Exhibit 2 Performance Standards Exhibit 3 Key Personnel Resume Exhibit 4 Definitions

Exhibit 5 Applicable Publications Exhibit 6 Reporting Requirements

Exhibit 7 Elevator Inspection Form EXHIBIT 8 – Green Purchasing Report

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1. Remittance Address K.2. Security Forms Quantity K.3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2014)

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1. Bid Guarantee Requirement L.2. Performance Bond Requirement L.3. Financial Qualifications of Offerors L.4. Inspection of Facility L.5. Insurance Requirement L.6. Instructions for Submitting Proposals L7. Inconsistencies in Specifications L.8. Type of Contract L.9. Offerors Checklist

ATTACHMENT A

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. Basis of Award M.2. Past Performance M.3. Total Evaluated Price (TEP)

M.4. Special Standard(s) of Responsibility M.5. FAR 52.217-5 Evaluation of Options (JULY 1990)

A. SOLICITATION/CONTRACT FORM

A.1. Standard Forms

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT.

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

SF33 List of Accounting Strings

Accounting String

5PSSCC-15-5000.2016.192X.05.P0525172.PG61.PGA44.K08..MI0118ZZ

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

Building Number: MI0118ZZ

Ann Arbor Federal Building

B.2. Term of Contract After award, the successful offeror will be given a written Notice to Proceed, and shall provide elevator maintenance and related services for a one (1) year period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about January 1, 2016. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days prior to commencement of work.

B.3. Option to Extend the Term of the Contract The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B.4. Offer for Services

LOCATION: ANN ARBOR FEDERAL BUILDING

(a) INITIAL 12 MONTH PERIOD

ITEM

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

Per Month 12 $

2. Emergency Call-Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Per Hour 2 $

3. Additional Services Refer to notes B.5.b,c,d,g

4. Overtime Services

Prompt Payment Discount: _______%______Days

(b) OPTION 1 - FIRST ADDITIONAL 12 MONTH PERIOD

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related

(c) OPTION 2 - SECOND ADDITIONAL 12 MONTH PERIOD

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related

(d) OPTION 3 - THIRD ADDITIONAL 12 MONTH PERIOD

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related

Per Month

(e) OPTION 4 - FOURTH ADDITIONAL 12 MONTH PERIOD

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related

B.5. Note to Offerors

a. Include all costs for emergency call-back service during normal working in the price per month for standard services. Also include in the price per month for standard services, the cost for overtime associated with the maintenance and testing specifically identified in the solicitation to be performed outside normal working hours. Additional overtime services that may be required will be ordered using the hourly rate specified in B.4.

b. Quote single per hour prices for emergency call-back during other than normal working hours, overtime and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include all expenses for overhead, General and Administrative (G&A) and profit. No separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are used.

c. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

d. The number of hours shown for hourly services represents an estimate of the Government’s anticipated need and is for evaluation purposes only.

e. The term “elevator” is intended to include all elevators at the location.

f. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

g. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government-wide commercial purchase card, which is the preferred method. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF

WORK

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. This includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoistways, tops and bottoms of cars, and pits). Reference is made to Section 8.6 of the Code which establishes requirements that must be adhered to.

The maintenance contractor must provide all tools, equipment, supplies and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators and the Authority Having Jurisdiction (AHJ). GSA is the AHJ. This includes inspections and tests required at six (6) month, one

(1) year, three (3) year and five (5) year intervals, and any other tests determined as necessary by the CO or designee. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance The adequacy of the elevator maintenance will be determined based on the following factors: measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the contract.

A critical component of this performance specification is the contractor’s Maintenance Control Plan (MCP).

The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of required service call and preventative maintenance logs. Any deviation from the performance standards identified in Section J/Exhibit 2 shall be justified to and approved by the CO or their designee in writing.

C.2.1.2 Repair & Replacements The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives, employees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from coverage under this contract that may have developed or were caused prior to the contract effective date. There are no exemptions for obsolescence of any particular component. Excluded from this contract are unprotected hydraulic cylinders and underground piping for hydraulic elevators.

C.2.1.3 Operation of Equipment The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the performance start date specified in the Notice to Proceed. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action proposed and estimated date the elevator will be returned to service. If the outage is of a recurring nature, the reporting requirement must be repeated daily.

C.2.1.4 Minimum Level of Work These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

C.2.1.5 Maintenance Control Program The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety Code for Elevators and Escalators Section 8.6. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

Within fifteen (15) days after award and no later than the contract start date, whichever is earlier, a copy of the MCP will be provided to the CO or their designee. The MCP must be reviewed and approved by the CO or their designee. Failure to provide a MCP that is fully compliant may result in withholding of payments and/or contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.”

The MCP must identify the specific maintenance tasks and frequencies at which they will be performed. These tasks must be based on the manufacturer’s recommendations, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of the each task must be delineated separately. The MCP shall be transmitted electronically to the CO or designee for approval. Once approved, the MCP will be maintained electronically and a current copy maintained/posted in each elevator machine room.

The MCP shall be reviewed regularly by the Contractor to ensure its continued relevance, updating as appropriate to reflect any changes in equipment, condition or use. The updated MCP shall be transmitted electronically to the CO or designee for approval and an updated copy available in each elevator machine room. GSA may request a review of the plan at any time, to ensure its continued suitability and effectiveness.

The contractor shall maintain a preventive maintenance log for each elevator to document compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in addition to the requirement to submit a report monthly of all work performed. These records represent the official maintenance history of the equipment and as such are the property of GSA.

These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this contract. This includes all historical records of maintenance, repair, service calls, warranties, etc. The Contractor must not dispose of any equipment records.

C.2.1.6 Scheduled Work All scheduled work that requires an elevator to be taken out of service shall be coordinated with the CO or their designee. The contractor is responsible for the installation of appropriate signage or barricades related to the equipment and/or systems outage, based on best practices of the industry or as directed by the COR. In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

C.2.1.7 Changes to Existing Elevator Equipment The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO or their designee. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

C.2.1.8 Inspections and Tests The Government reserves the right to require the Contractor to perform inspections or tests whenever deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the CO or their designee and the Government reserves the right to witness all testing. These inspections will be at no additional cost to GSA.

C.2.19 Uninterrupted Elevator Service GSA requires uninterrupted elevator service to support the mission of tenant agencies and ensure safe and reliable elevator service for the public that visit our facilities. To ensure uninterrupted service, any needed repairs must be scheduled and completed promptly. Failure to maintain an adequate stock of repair parts on site, availability of manpower or access to subcontract resources will not be considered an acceptable reason for delay. If specialty parts or components are needed, the contractor will be required to secure those materials in an expedited manner.

C.2.1.10 Contractor Spaces, Shops and Storage Areas The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner.

When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a safe and presentable condition. All equipment located within the machinery rooms shall be painted as needed to provide a professional and uniform appearance. Painting of equipment must conform to industry standards in terms of color coding and identification. Equipment identification and numbering must be maintained as directed by the CO or designee. The contractor will also be required to maintain the condition of the equipment room floor including cleaning, painting or sealing. If the floor has not been previously sealed or painted, the Contractor will confer with the CO or their designee to confirm the appropriate method for maintenance. Any supplies to be stored on site such as lubricants, rags, cleaners, etc. shall be properly secured in cabinets and labeled as appropriate. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

C.2.1.11 Elevators with Firefighters’ Emergency Operation Each month, the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall. Phase I recall will be conducted by use of the key switch, and a minimum of one-floor operation on Phase II. The Contractor shall correct all deficiencies immediately and provide a report to the CO or designee, detailing the actions taken to correct the deficiencies. The Contractor shall maintain a log of test results in the machine room and make it available to the CO or their designee and elevator inspection personnel upon request. These tests will be conducted at no additional cost to the Government, regardless of the time of day the tests are performed.

C.2.1.12 Asbestos Containing Material Asbestos Containing Material (ACM) or Presumed Asbestos Containing Material (PACM) may be present on the elevators. The contractor is responsible to maintain the existing asbestos containing material if present, in an intact and/or non-friable condition. Locations of asbestos containing material may include the following:

a. Floor tiles or resilient flooring material inside of the car.

b. Adhesive flooring mastic inside of the car.

c. Soundproofing and waterproofing application on the exterior of the car.

d. Brakes and cable stops.

e. Circuit boards

The CO or their designee shall inform the Contractor which materials in the building are considered Asbestos Containing Material or Presumed Asbestos Containing Material, based on available data. This does not alleviate the Contractor’s responsibility to assess the potential for ACM or PACM and advise the CO or their designee accordingly. If work is expected to disturb asbestos, the Contractor must notify the CO or designee and provide a work plan that complies with OSHA regulations and GSA Asbestos Policy.

C.3. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected.

The Contractor must complete all preventive maintenance and service calls with its in-house personnel. The Contractor performing this maintenance work must subcontract for the performance of all safety inspections with licensed individuals/firms independent of the maintenance contractor's organization.

C.4. Personnel The Contractor shall have in its employ at all times a sufficient number of staff with the required expertise and experience to fully execute the requirements of this contract. Any changes in personnel assigned to this contract, including journeyman elevator mechanics, helpers, supervisors and project managers must be approved by the CO or designee prior to the reassignment of any such personnel. All new personnel must meet all qualifications as stipulated and resumes for all new personnel must be submitted to the CO and or designee prior to any reassignment of personnel on this contract.

C.4.1 Qualifications of the Contract Manager The contract manager responsible for the management and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems, complexity and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the contract manager to the contract, but no later than five (5) days after award. Both new and replacement contract managers must meet these qualification standards.

a. The full name of the proposed contract manager.

b. A detailed description of the employment history of the proposed contract manager for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s). Exhibit 3 of Section J, List of Documents, Exhibits and Other Attachments, contains a format for submitting key personnel resumes.

C.4.2 Qualifications of the Supervisor The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract, but no later than five (5) days after award. Both new and replacement supervisors must meet these qualification standards.

a. The full name of the proposed supervisor.

b. A detailed description of the employment history of the proposed supervisor for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past

7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.3 Qualifications of Journeyman Elevator Mechanics All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the CO or their designee no later than five (5) days after award. All licenses must be kept current for the duration of the contract.

Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators, elevator systems and equipment of equal or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the contract, but no later than five (5) days after award. Both new and replacement mechanics must meet these qualification standards.

a. The full name of the proposed mechanic.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address (es) of the companies for whom the proposed mechanic worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.4 Elevator Mechanic Helpers Elevator Mechanic Helpers may be utilized to perform work for which they are qualified, under the direct supervision of an Elevator Mechanic. Elevator mechanic helper’s are not authorized to independently perform preventive maintenance or repairs. The Contractor must provide the elevator mechanic helper’s resume to the CO or their designee prior to their assignment on this contract. The detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic helper to the contract, but no later than five (5) days after award. Both new and replacement mechanic helpers must meet these qualification standards.

a. The full name of the proposed mechanic helper.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.5 Licensing In the absence of any licensing requirement by state and local jurisdictions, the contractor shall certify, in writing, to the CO or their designee that the elevator personnel involved in the performance of this contract are competent.

C.5. Items to be Supplied by the Contractor

C.5.1 Parts Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by, or ensured by the Contractor as equivalent to the original equipment manufacturer, or its successor prior to the installation of the part. The Contractor shall maintain a stock of applicable replacement parts to avoid any interruption of elevator service. When existing components are no longer available, replacements with compatible components will be required. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

C.5.2 Communication Systems The Contractor shall supply a communication system(s), as approved by the CO or designee, to enable the Government to communicate with the Contractor on a 24 hour a day, 7 days a week basis. The communication system must be submitted to the CO or their designee within five (5) days after award.

C.5.3 Metal Waste Containers The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this contract. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable materials associated with the performance of this contract. Storage of flammable and combustibles liquids shall be limited as much as possible and shall conform to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

C.5.4 Materials, Supplies and Equipment Materials, supplies and equipment should be selected and used in a manner that reduces exposure to building occupants and workers and the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13423 and RCRA Section 6002: Comprehensive Procurement Guidelines (http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm). The Contractor will furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein. The Contractor will furnish to the CO or designee an inventory of all products to be utilized under this contract along with the associated Safety Data Sheets (SDS) within five days after award. The inventory list must be updated for all new products introduced during the life of the contract and the associated SDS sheets must be provided to the CO or designee. All chemicals used will be those commercially available which meet Federal, State and local codes. Contractor shall maintain the SDS in a location accessible to all employees. The SDS will be available for inspection by the CO or their designee upon request.

Supplies and/or products to be used under this contract must contain recycled materials, "environmentally preferable" products, and bio-based products to the maximum extent feasible. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm. Information on CPG items can be found at: http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm. Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List (http://www.biopreferred.gov/). Products designated under Federal sustainable product programs – USDA Bio-http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm http://www.biopreferred.gov/ preferred, EPA CPG, EPA Design for the Environment, and Department of Energy's EnergyStar and FEMP -can be found on www.sftool.gov (refer to Exhibit 9, Green Purchase Report). Sustainable products designated under third-party programs include but are not limited to Green Seal™ and Environmental Choice.

C.6. Items to be Supplied by the Government

C.6.1 Government Property

a. Government property shall remain the property of the Government in all respects. Within 5 work days following a request of the CO or designee, the contractor shall render an accounting of all Government property. An accounting shall also be submitted to the CO or their designee at the termination or expiration of the contract period of performance.

b. The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property.

c. Government property shall be used only in direct operations of providing contract services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the contractor or the contractor's employees.

C.6.2 Contractor Space The Government will furnish space within the building commensurate with the contractor's personal complement and operational requirements. Any existing equipment such as clothes lockers, tables, benches, chairs, etc., placed within the space designated by the Government, may be used by the contractor during the term of the contract. This equipment must be kept neat and clean and be returned to the Government at the expiration of the contract in reasonably the same condition as at the time of entering into the contract.

Space in the building will be assigned to the contractor for the storage of an inventory of his/her bulk supplies, replacement parts, and the equipment which he will use in the performance of work under the contract. The contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in any way for damage or loss to the contractor's stored supplies, materials, replacement parts, or equipment.

C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties

C.7.1 Required Materials The Contractor shall be solely responsible to determine which materials are required to effectively perform the job and inform the CO or their designee thereof. The Government shall make available to the Contractor, any and all such materials already at its disposal. Offerors may examine same for the purposes of formulating offers. Such examination by offerors shall take place at the job site only. The unavailability of such materials does not relieve the Contractor of the responsibility to provide full maintenance, service, repairs and testing as required by the contract.

C.7.2 Drawings and Wiring Diagrams Any and all drawings, wiring diagrams, manuals and warranties used by the Contractor for work under this contract shall be considered the property of the Government and shall be accessible to the CO or their designee at any time, and be turned over upon demand. The contractor will annotate on the wiring diagrams, all wiring changes performed or discovered. Any new drawings, wiring diagrams, manuals or warranties acquired as a result to any upgrades or modifications are the property of the Government and must be safeguarded and made accessible to the CO or their designee at any time. The Contractor is responsible for maintaining and protecting all manuals, warranties and operating data, whether electronic or hard copy, and will be held accountable for any damage or loss that occurs from negligence or misuse.

C.8. Inspection and Testing Services

C.8.1 Elevator/Safety Inspections http://www.sftool.gov/

The contractor shall be responsible for having the following inspections accomplished by individuals certified and qualified in accordance with the requirements of the latest edition of ASME QEI-1, Standard for the Qualification of Elevator Inspectors. The maintenance contractor must subcontract for the performance of the safety inspections with individuals/firms independent of the maintenance contractor's organization. The name of the inspector(s) and evidence of certification will be submitted to the CO or their designee for approval. The contractor shall provide personnel who are familiar with the equipment to perform tests and assist the inspector. Resources required to participate in and support the inspection may require the Contractor to supplement his staff, at no cost to GSA, to ensure all routine preventive maintenance, repairs and service calls are accomplished as scheduled.

The contractor shall schedule and have performed the periodic inspections and tests of all elevators at the recommended intervals found in the most current edition of ASME A-17.1 Safety Code for Elevators and Escalators, Table N1 in Appendix N. These inspections and tests are to be performed at six (6) month intervals. The schedule must be strictly adhered to without exception. If a change is warranted, it must be approved in advance by the CO or their designee but must not compromise the timely completion of the inspections and tests.

a. All inspections and tests performed shall be witnessed by a QEI inspector.

b. The Contractor shall provide all tools, equipment, supplies and personnel necessary to accomplish the required inspections and tests. Inspections shall be performed in addition to and not in lieu of normal preventative maintenance and service work.

c. The contractor shall furnish a written report within 10 working days of each inspection to the CO or designee. Inspections are to be performed on each elevator individually and a report provided for each inspection performed. Consolidated reports are not acceptable. Each report will consist of the appropriate checklist for the type of equipment inspected along with a separate written report listing any deficiencies found. The documentation of test results may utilize forms provided by local or state jurisdictions. The report shall include one of the following checklists from the ASME 17.2 Appendix A: Checklist for Inspection of Electric Elevators and Checklist for Inspection of Hydraulic Elevators, as appropriate. Each inspection report shall include a written list of deficiencies.

d. The contractor shall be responsible for the correction of all listed deficiencies within the scope of the contract. All deficiencies noted in the inspection must be corrected immediately. The contractor shall document the corrective measures taken to address the deficiency list and provide that document to the COR. The contractor shall be responsible for obtaining the signed GSA Form 55, Certificate of Elevator Inspection, and GSA Form 55A, Acknowledgment of Elevator Inspection Certification (or forms that are equivalent) from the elevator inspector. Copies of the signed GSA Forms 55 and 55A will be provided to the CO or designee. GSA Form 55 will be displayed in the elevator car. GSA will provide the certificate forms required for the elevators upon request.

C.8.2 Adjustments and Tests All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

a. The contractor is responsible for the accomplishment of all tests required, at the intervals specified and in accordance with, ASME 17.1 Safety Code for Elevators and Escalators, Appendix N, Table N1. Copies of all test results will be furnished to the CO or designee with the monthly submittals.

b. The contractor shall maintain the elevators as stated in Section J, Performance Standards and within the requirements of the ASME 17.1 Safety Code for Elevators and Escalators and in the approved MCP.

Measurements of measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness, adequacy and results of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections shall be the governing factors in determining the adequacy of the elevator maintenance. The Contractor will provide performance measurements at the request of the CO or designee.

c. Fireman’s Emergency Operation must be maintained and tested. This testing shall be conducted monthly and results must be documented. Such tests shall be conducted in a manner that they do not interfere with the normal operation of the building as determined by the CO or designee. These tests shall not result in any additional costs to GSA. A written inspection test log for each group tested shall be maintained in each elevator machine room.

d. Emergency phones will be tested monthly and a log of the test results will be maintained for each elevator.

These logs shall be kept in each elevator machine room.

e. All work shall be performed during normal working hours. (See definitions, Exhibit 4, paragraph 16). Only when so authorized by the CO or designee, may any portion of the work other than emergency service be performed outside of normal working hours.

f. The Government reserves the right to require the contractor to make such inspections and tests and provide assistance whenever deemed necessary to assure the requirements of this contract are being fulfilled without any additional charges to GSA. All tests shall be scheduled through the CO or their designee. The Government reserves the right to witness all testing.

C.9. Uniforms The contractor shall require all employees to wear distinctive uniform clothing for ready identification, and ensure all employees are in uniform no later than the contract start date. This requirement applies to new and replacement employees. The uniform shall have the contractor's company name and the employee’s name affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. The contractor employees must be in uniform while on site and present a clean and professional appearance at all times.

C.10. On Premise Requirements The specified on-premise requirement is not to be construed as the time required to perform the work under this contract. The on-premise requirement is intended only to establish minimum site visits and should not be construed as limiting or constraining performance. The Contractor must determine the number of hours and staffing necessary to fulfill the contract requirements.

The Contractor shall have qualified personnel onsite at a minimum of two (2) hours monthly during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

C.10.1 Deductions Deductions will be made at the rates specified in Section E, Paragraph E6k, for each instance the on-site requirement is not provided.

C.11. Service Calls

C.11.1 Routine Service Calls.

Service calls are responses and subsequent repairs or adjustments of elevator equipment and systems or problems reported to the Contractor by building occupants or GSA personnel. The Contractor shall respond promptly, within two (2) hours, to requests for routine service. If the service call cannot be resolved within two

(2) hours, the Contractor shall immediately secure the elevator if the issue prevents the elevator from operating in a safe and reliable manner. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will allow the elevator to remain in service until the service call can be resolved. The Contractor must immediately notify the CO or their designee of the problem and the time and date corrective action will be initiated and completed.