RFP GS05P09FBD0059.pdf

THIS PROCUREMENT IS BEING SET ASIDE TO SMALL BUSINESS CONCERNS ONLY

PROJECT: Moving Consultant and Related Services

LOCATIONS: GSA, Great Lakes Region 5

States of Illinois, Indiana, Michigan, Minnesota, Ohio & Wisconsin

SOLICITATION NO.: GS05P09FBD0059

ISSUE DATE: Wednesday, July 29, 2009

OFFER DUE: Monday, August 31, 2009

12:00PM (Central Standard Time)

ISSUED BY: General Services Administration Customer Projects Service Center 230 South Dearborn Street, Room 3300 Chicago, Illinois 60604 Attn: Kimberly Bishop, Contracting Officer

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION, OF THESE DRAWINGS,

PLANS, OR SPECIFICATIONS TO UNAUTHORIZED PERSONS IS PROHIBITED.

Note: Unauthorized persons are those persons who do not have a need-to-know of the contents of this document. Those with a need to know include contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer or bid, or complete the work or contract.

REQUEST FOR PROPOSAL

(RFP)

U.S. General Services Administration Customer Projects Service Center 230 South Dearborn, Room 3300

Chicago, IL 60604

GREAT LAKES REGION 5

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ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

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GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

NOTICE CONCERNING COMPLETION OF PROPOSALS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements. Terms and conditions of the basic contract apply. All copies should contain the same information. Verify calculations before signing your offer.

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

An offeror will be considered for award evaluation if all the information below is submitted with the proposal:

⎯ Standard Form 33, Solicitation, Offer, and Award (Please submit three copies with original signatures) ⎯ Section B, Pricing Page ⎯ FAR 52.204-8, Online Representation and Certification Application ⎯ GSA Form 527, Contractor’s Qualification Financial Information ⎯ Standard Form 24, Bid Guarantee ⎯ Past Performance References

The Government intends to evaluate proposals and award a contract with our discussions with offerors (except clarifications as described in FAR 15.306-9(a)). Therefore, the offeror initial proposal should contain the offeror’s best terms from a cost and technical standpoint.

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [ X ] ARE NOT REQUIRED [ ] Offerors who utilize individual sureties should note (1) the requirement for a certified, audited, financial statement for each person acting as an individual surety (see Bonds and Insurance 3.3, clause entitled FAR 52.228-1 Bid Guarantee ) and (2) requirements of the clause entitled FAR 52.228-11 Pledge of Assets.

PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be scheduled by an amendment to the solicitation.

SITE VISITS

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extend that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Interested parties MUST notify Ms. Kimberly Bishop 312/886-7412, for further information about attendance and to confirm location, time, and date. Accordingly, offerors are urged and expected to inspect the site where the work will be performed.

FAR 52.216-1 TYPE OF CONTRACT

The Government contemplates award of a firm-fixed contract (unless indicated otherwise elsewhere in this solicitation) resulting from this solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearance for proposed employees have been received and approved by the Department of Homeland Security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

TABLE OF CONTENTS

SECTION A Standard Form 33, Solicitation, Offer, and Award

SECTION B Supplies or Services and Prices

SECTION C Description/Specifications/Statement of Work

SECTION D Packaging and Marking

SECTION E Inspection and Acceptance

SECTION F Deliveries and Performance

SECTION G Contract Administration Data

SECTION H Special Requirements

SECTION I Contract Clauses

SECTION J List of Documents, Exhibits, and Other Attachments

SECTION K Representations, Certifications, and Other Statements of Offerors

SECTION L Instructions, Conditions and Notices to Offerors

SECTION M Evaluation Factors for Award

IDIQ MOVING CONSULTANT AND RELATED SERVICES GS05P09FBD0059

VARIOUS GREAT LAKES REGION 5 LOCATIONS

Rating Page of pages SOLICITATION, OFFER AND AWARD

1. This Contract is a Rated Order Under

DPAS (15 CFR 350) 1

2. Contract No. 3. Solicitation No. 4. Solicitation Type 5. Date Issued 6. Requisition/Purchase No.

Sealed Bid (IFB) 07/29/2009 GS05P09FBD0059 X Negotiated (RFP)

7. Issued By Code 8. Address Offer To (If other than item 7) Code

GENERAL SERVICE ADMINISTRATION GENERAL SERVICE ADMINISTRATION

CUSTOMER PROJECTS SERVICE CENTER CUSTOMER PROJECTS SERVICE CENTER

230 SOUTH DEARBORN STREET, ROOM 3300 230 SOUTH DEARBORN STREET, ROOM 3300

CHICAGO, IL, 60604 CHICAGO, IL, 60604

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository location until 12:00 PM local time Monday, August 31, 2009 .

CAUTION – LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

A. Name B. Telephone No. (include area code) (NO COLLECT CALLS)

10. For Information Call:

KIMBERLY BISHOP (312) 886-7412

11. TABLE OF CONTENTS

(x) Sec Description Page(s) (x) Sec Description Page(s) Part I – The Schedule Part II – Contract Clauses X A Solicitation/Contract Form X I Contract Clauses X B Supplies or Services and Prices/Costs Part III – List of Documents, Exhibits and Other Attachments X C Description/Specs./Work Statement X J List of Attachments X D Packaging and Marking Part IV – Representations and Instructions X E Inspection and Acceptance X F Deliveries or Performance X K Representations, Certifications and Other Statements of Offerors

X G Contract Administration Data X L Instr., Conds., and Notices to Offerors X H Special Contract Requirements X M Evaluation Factors for Award

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______90_________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the data for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

10 Calendar Days 20 Calendar Days 30 Calendar Days _____ Calendar Days 13. Discount for Prompt Payment (See Section I, Clause No. 52.232-8) % % % %

Amendment No. Date Amendment No. Date

14. Acknowledgment of Amendments The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated.

15A. Name Code Facility 16. Name and Title of Person Authorized to Sign Offer (Type or print) and Address of Offeror

15B. Telephone No. (Include area code) 17. Signature 18. Offer Date

15C. Check if Remittance Address is difference from above. Enter such address in Schedule.

AWARD (To be completed by Government)

19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation

22. Authority for Using Other Than Full and Open Competition: 23. Submit Invoices to Address Shown in

10 U.S.C. 2304 (c)( ) 41 U.S.C. 253 (c)( ) (4 copies unless otherwise specified) Item

24. Administered By (If other than Item 7) Code Payment Will be Made By Code General Services Administration General Services Administration Customer Project Service Center – 5PCT Finance Division 230 South Dearborn Street, Rm 3300 P.O. Box 17181 Chicago, IL 60604 Fort Worth, TX 76102-0181

26. Name of Contracting Officer (Type or print) 27. United States of America (Signature of Contracting Officer) 28. Award Date

KIMBERLY BISHOP

IMPORTANT – Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064

PREVIOUS EDITION NOT USABLE

33-134 STANDARD FORM 33 (Rev. 4-85) Prescribed by GSA – FAR (48 CFR) 52 214 (c)

SECTION B

SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES AND PRICES

The purpose of this contract is to establish terms and conditions upon which the Contractor(s) will provide Indefinite Delivery Indefinite Quantity Move Consultant and Related Services to various buildings within the geographic boundaries established in this contract, under task orders issued by the Contracting Officer and Designated Ordering Officials. Work under this contract is expected to commence on or about December 16, 2009.

Offer/Price Schedule

Base Period Move Consultant and Related Services $ (Hourly Rate)

Option I Move Consultant and Related Services $ (Hourly Rate )

Option II Move Consultant and Related Services $ (Hourly Rate)

Option III Move Consultant and Related Services $ (Hourly Rate)

Option IV Move Consultant and Related Services $ (Hourly Rate)

The hourly rate accepted at the time of award will be used to order services. The contractor(s) will be required to submit a proposal using the hourly rate accepted at the time of award multiplied by the number of labor hours proposed to perform the services as described in the task order.

The hourly rate must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A, or profit will be applied when hourly services are ordered for additional services.

Offerors shall price the four (4) options by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial base period will apply to the four (4) option periods.

In the event the option(s) are exercised by the government the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the Federal Acquisition Regulation (FAR) clause entitled 52.222-45, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiyear and Options Contracts).

Ft. Snelling (Resultant Task Order) – Move Consultant and Related Services in support of the American Reinvestment and Recovery Act (ARRA)

Move Consultant and Related Services Base: Move-Out $ (Lump Sum) Option: Move-In $ (Lump Sum)

Note: Offerors shall provide a cost breakdown of their Hourly Rate and Lump Sum Price to perform Move Consultant and Related Services

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C1. SCOPE OF WORK:

The contractor(s) shall provide the management, supervision, manpower, equipment and supplies necessary to perform Indefinite Delivery Indefinite Quantity Move Consultant and Related Services as described herein. The contractor(s) shall be responsible for performing all work under this contract in accordance with all Federal, State, County, and City laws, and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor(s) shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA) and NIBS.

This contract is intended to provide prompt services on an as needed basis at minimum governmental administrative costs, and to assume that the work will be performed in an expeditious and efficient manner within the budgetary limitations and performance time established for each order.

It is the Government’s intent to award multiple contracts for each of the following geographical areas:

1. Illinois

2. Indiana

3. Michigan

4. Minnesota

5. Ohio

6. Wisconsin

C2. FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and/or services specified in the Schedule are estimates only and are not purchased by this contract.

Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.

Except for any limitation on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue order requiring delivery to multiple destinations or performance at multiple locations.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the established completion date of the final task order.

C3. FAR 52.216-27 SINGLE OR MULTIPLE AWARDS

The Government may elect to award a single delivery order contract or task order contract, or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

C4. CONTRACTING OFFICER (CO)

The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

C5. DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (COR).

(a) A COR shall not be given authority to modify or terminate an indefinite quantity contract.

(b) At the time of contract award, the contracting officer must designate in writing persons who may order against the indefinite quantity contract and persons who will be the local contracting officer’s representatives. The contracting officer may later designate other ordering officials in writing. GSA employees named to place orders against the contract must have a contracting officer’s warrant. GSA program offices must provide the contracting officer with the names of proposed ordering officials and COR’s. It is possible for the GSA ordering official and the COR to be the same individual. Designees must be sent a letter from the contracting officer outlining the same individual. Designees must be sent a letter from the contracting officer outlining the extent of their authority and responsibility.

(c) The Contracting Officer’s letter of delegation to his/her representative shall contain specific instruction as to the extent to which the representative may take action for the Contracting Officer, and shall set forth all other responsibilities, authorities and limitations associated with the delegation.

(d) Functions of a COR may include: Resolution of issues between the Contractor and the

Government in connection with matters of workmanship or technical compliance; approval and acceptance of work; placement of and modifications to task orders; and inspections.

(e) A COR shall perform only those functions specially designated in the letter of delegation, even though the individual may hold a limited Contracting Officer’s warrant.

(f) Certain stipulated authorities are not delegated to the Contracting Officer’s representative, such as those authorities which significant impact contract terms; e.g., disputes and, terminations

C6. DESIGNATION OF ORDERING OFFICIAL.

(a) An ordering official shall receive a letter of delegation from the Contracting Officer that outlines his/her responsibilities, authorities and limitations.

(b) An ordering official shall not be given authority to modify or terminate a contract.

(c) The CO may choose Ordering Official has authority to issue verbal orders within their warrant warrant authority.

(d). Ordering officials in all cases shall be warranted Contracting Officers acting within the limits of their authority

C7. CONTRACT EFFORT REQUIRED

The contractor(s) shall provide a full range of services necessary to satisfy ordering requirements. All work shall be performed as specified in the task order.

C8. PROJECT MANAGEMENT

The contractor shall provide but is not limited to the following: develop work strategies, relocation plan, and a comprehensive schedule of all tasks and milestones required for move coordination, assist with program requirements, develop and manage the phasing of the move/relocation process, implement and manage the relocation of the furniture and equipment, telecommunication data, information technology, specialized tenant requirements, furniture excess/storage, coordinate relocation plans and schedules with all Government entities including other professional, crafts, and trades person.

The contractor shall assist the appropriate GSA personnel with the bid process for the procurement of commercial move services. Ensure the bid documents contain an accurate description of the scope and schedule of required work. The contractor shall oversee the physical move. On site supervision will be required to ensure mover compliance with the work scope and move schedule. The contractor shall assist in resolving claims resulting from any move damage. The contractor shall provide and manage a process for post-occupancy review and auditing of invoices and project closeout to complete the move management work.

The contractor shall assist in the preparation of a cost estimate for the acquisition, delivery, and installation of furnishing and equipment and move-related services.

The contractor shall participate in all meetings establishing program requirements and will act as the Point of Contact (POC) for coordination between all GSA Customer Projects Division Customer Delivery Teams and the core Project Team. The POCs will be designated after award. The contractor shall prepare all meeting minutes and distribute to all participants including the COR no later than 3 days after the meeting.

The contractor shall perform site inspections as necessary. All site visits shall be coordinated with the COR. A forty-eight (48) hour notification is required prior to the site visit.

The contractor shall develop and maintain a Critical Path Method (CPM) report which will be utilized during the duration of this contract, to ensure a successful and timely move/relocation.

The contractor shall record program requirements and relocation recommendations provided by building tenants/Government agencies and distribute to the COR for approval.

In determining the final move schedules, coordination with GSA, Building Owners, Lessors, and each Government agency, will be required to develop the scheduling requirements to minimize any disruption to business operation.

Deliverables include but are not limited to:

Relocation Plan Comprehensive Schedule Meeting Minutes Record Relocation Recommendations Program Requirement Report Cost Estimate Information Critical Path Method Report Scope Information for the Move Contractor Trouble-Reporting Plan and Associates Forms Invoice audit and review letters

C9. RECORDS MANAGEMENT

The contractor shall identify logistical problems and recommend solutions associated with reusing file cabinets/systems. The contractor shall manage the process for identifying active files which must be relocated by moving contractor. The contractor shall use existing or develop a file coding system approved by the COR for use in managing the move of records. The contractor shall plan, coordinate, and implement a purge campaign to eliminate trash and recycle to the maximum extent possible.

Deliverables include but are not limited to:

File Tagging System Plan Purge Campaign Plan Track and document recycled material

Affirmative Procurement Program

As a Federal procuring agency, the GSA is required by the Resource Conservation and Recovery Act (RCRA), Section 6002, Executive Order (EO) 13423 Strengthening Federal Environmental, Energy, and Transportation Management to procure and use products containing post-consumer content (recycled material); environmentally preferable; and bio-based products. RCRA Section 6002, and Letter 92-4 requires Federal agencies to develop and implement an Affirmative Procurement Program to facilitate the procurement of these products. These items will be used to the maximum extent feasible unless the item is not available competitively within a reasonable time frame, does not meet appropriate performance standards, or is only available at an unreasonable price. (See Exhibit 1, Comprehensive Procurement Guidelines and Recommended Recovered Material.

C10. FURNITURE/EQUIPMENT MANAGEMENT

The contractor shall use existing inventory from GSA and Government agencies, and any additional information to develop an inventory list of available assets for reuse. The contractor shall enter the information into a system approved by GSA. The inventory system shall be used as a tool to manage the process of accurately assigning, tagging, moving and placing the reuse assets. The contractor shall report to the COR any excess furniture/equipment that will not be move as requested by the Federal Government agency for removal.

Assets include but are not limited to telephone, computers, office equipment/furniture, and other exigencies pertaining to the agency’s activities.

The contractor shall oversee all deliveries and installations to ensure adherence to scope of work, installation standards, and accurate placement of furniture according to plan.

Deliverables include but are not limited to:

Inventory System Tagging Plan and Implementation Excess/Removal Plan

C11. TECHNOLOGY RELOCATION MANAGEMENT

The contractor shall be responsible for monitoring the installation schedule of voice/data facilities to ensure the sub-schedule is integrated into the overall move plan.

The contractor shall coordinate with all Government entities/tenant agencies to avoid schedule conflict and any minimize any disruption to business operation.

Deliverables include but are not limited to:

Specific technology sub-schedule and CPM documents Resource Allocation Reports, coordination with all Governmental entities/ tenant agencies to avoid scheduling conflicts

C12. EMPLOYEE COMMUNICATIONS

The contractor shall provide a program and process of communicating with agencies POC. The POCs will be designated after award. Work with the move committee/POC, which represent all employees in each Governmental entity. Attend major milestone design and construction meetings, move coordination meetings, distribute written instructions, provide status reports and updates regarding the move schedule and planning. Oversee all employee preparatory activities. Orient move committee personnel regarding the move plan, schedule, employee responsibilities, etc. Formally discuss approved schedule with tenant agencies to avoid schedule conflicts and to maintain continuity of agency operations.

C13. DELIVERABLES

A deliverable schedule will be required after issuance of notice to proceed for COR’s approval. All plans, reports, information shall be submitted in accordance with the approved schedule or as directed by the Contracting Officer or Ordering Official.

C14. MINIMUM MOVE CONSULTANT TEAM QUALIFICATIONS

The contractor must have successfully executed similar scopes of move consultant services within last five (5) years.

Move Consultant must have at least five (5) years of related consultant services. The contractor shall submit a detailed resume to the COR for approval prior to assignment showing the qualifications as listed below for each employee who will be performing the move consultant services. The contractor shall also submit the names and phone numbers of references for each employee. Both new and replacement consultants must meet these qualification standards. (See Exhibit 2, Key Personnel Resume)

Move Consultant Project Manager

The Move Consultant Project Manager is the primary point of contact for all project participants with respect to the move management process and has direct responsibility of the process. He or she will be responsible for working with the client’s project team to develop the work strategies for the project; analyze, identify, and develop tenant program requirements in order to develop the comprehensive master relocation plan, identifies critical elements of the relocation plan; identifies where contingency plans are required. He or She will maintain the schedule and communicate the impact of task date changes on the critical path and recommend solutions. He or she is responsible for ensuring adequate resources are scheduled to support the execution of the scope of work within the agreed upon time frames and budget. He or She will participate in project meetings and respond to client and vendor inquiries regarding the relocation. He or she will manage and plan the reuse of existing furniture, fixtures, and equipment;

track and schedules new furniture and equipment deliveries. He or she is also responsible for pre-move site inspections to confirm site conditions; compliance with site protection requirements; supervision of post-move inventory; and management of post-move welcome desk and post-move punchlist activities; construct and maintain the inventory system to serve the project needs for tracking furniture, equipment, information technology, etc.

C15. APPROVED KEY PERSONNEL AND SUBCONTRACTORS

The Contractor shall exclusively utilize the key personnel and/or subcontractors named in the Contractors approved to perform identified services. The Government reserves the right to approve or disapprove any changes in key personnel and/or subcontractors proposed by the Contractor after award. In the event that any key personnel are unable to perform their duties, the Contractor shall promptly (within 3 days) submit to the CO, in writing, the name and qualifications of a proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the CO. Any approved substitutions shall be made at no increase in contract price, delay in contract performance and/or decrease in capabilities.

C16. STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Contractor is also responsible for ensuring his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government property, resources and telephones, except as authorized. No smoking allowed in the building.

C17. OTHER CONTRACTS

The Government may undertake or award other contracts for additional work, and the Contractor must fully cooperate with such other Contractors or Government employees. The Contractor must carefully schedule his own work, in conjunction with the additional work, as may be directed by the COR. In addition, the Contractor must not commit or permit any act that will interfere with the performance of work by another Contractor or by Government employees.

C18. SOFTWARE

The contractor shall utilize Microsoft project as the project management software, or other project management software as approved or specified by the COR.

C19. GSAR 552.227-71 - DRAWINGS AND OTHER DATA TO BECOME PROPERTY

OF GOVERNMENT (MAY 1989)

All designs, drawings, specifications, notes, and other works developed in the performance of this contract shall become the sole property of the Government and may be used on any other design or construction without additional compensation to the Contractor. The Government shall be considered the person for whom the work was prepared’’ for the purpose of authorship in any copyrightable work under Section 201(b) of Title 17, United States Code. With respect thereto, the Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three years after completion of the project agrees to furnish all retained works on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of works beyond such period.

C20. FT. SNELLING (RESULTANT TASK ORDER) – MOVE CONSULTANT AND

RELATED SERVICES IN SUPPORT OF THE AMERICAN REINVESTMENT AND

RECOVERY ACT (ARRA)

The contractor shall assist the GSA Customer Projects Service Center and Property Development Service Center with the relocation of thirty-six (36) Federal Government agencies into lease location(s) within the Minneapolis – St.

Paul Metropolitan Area. The physical move into lease location(s) is scheduled for August 2011 from the Bishop Henry Whipple Federal Building (BHW). In June 2014, the agencies are scheduled to physically move back to the BHW. The contractor shall coordinate with, and operate under the direction of, the GSA contracting officer’s representative (COR). The COR will be designated at the time of award.

The contractor will NOT be responsible for the physical move.

The contractor shall be responsible for the complete management of the move/relocation process during the pre-planning, move, and post-move phase. The contractor will be required to perform all, but not limited to, the services described under Section C of the solicitation.

The contractor shall be responsible for the coordination of communication between all entities (GSA, Building Owners, Lessors, Architect-Engineer, and Construction Manager as Constructor Firms retained by the GSA, and the Federal Government agencies) involved in this relocation project. In addition, the contractor shall work with additional entities such as the GSA contract moving services, GSA furniture vendors, and other vendor or suppliers, including city officials.

SECTION D

PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the contractor.

D2. MARKING

All information submitted to the CO or COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION E

INSPECTION AND ACCEPTANCE

E1. INSPECTION REQUIREMENTS

Government inspections are for the sole benefit of the Government and do not relieve the contractor of responsibility for providing adequate quality control measures; relieve the contractor of responsibility for damage or loss of the material before acceptance; constitute or imply acceptance; or affect the continuing rights of the Government after acceptance of the completed work under paragraph (d) below.

The presence or absence of a Government inspector does not relieve the contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

The contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in the contract price.

Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately.

E2. INSPECTION OF TASK ORDERS

The Government will perform inspections for each completed task order to verify successful performance and evaluate compliance with contract requirements.

E3. FAILURE TO PERFORM

If any of the services do not conform with contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. If the work remains deficient, the COR may have the work accomplished by other means and deduct the cost thereof from the contract. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

If the contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for cause.

E4. DETERMINATION OF DEDUCTION AMOUNTS

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore, be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed.

The Deduction amount or the actual cost to the Government for having the work performed by other means will be used by the Government in determining monetary reductions to contract price for nonperformance of work under this contract, or for deficiencies in the performance of work.

Administrative costs are those time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

Therefore, the deduction criteria in this Section shall control in all cases, as distinguished from the Contractor's estimated cost to perform the work. The dollar amount stated for Deductions is the hourly rate specified in the Pricing Page. The awarded hourly rate to be used for deduction amounts will be the one in effect for the base or option period covered by the event.

E5. SUSPENSION OF WORK

Deductions will not be taken for services not performed due to unanticipated closing of the building by the Government due to inclement weather, unanticipated holidays, failure of the Congress to appropriate funds, etc., provided the contractor's employees are compensated.

E6. VENDOR PAST PERFORMANCE

The General Services Administration, Public Buildings Service, Great Lakes Region, is using the Vendor Past Performance (VPP) module as the secure, confidential, information management tool to facilitate the performance evaluation process as required by Federal Acquisition Regulation, Subpart 42.15.

Interim and final evaluations of contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. Interim evaluations will be at a minimum once a year or at shorter appropriate milestone/summary points in the contract. A performance evaluation may be done at any time when there is a significant change in performance. A final performance evaluation will be prepared at the time of contract completion.

VPP enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The contractor will receive an e-mail that contains a link to an external server that will enable the contractor to review its evaluation and submit additional information, comments, or a rebutting statement. Access to interim and final evaluations will be provided to contractors as soon as practicable after completion of the evaluation. The contractor will be permitted thirty (30) days, after receipt of email, to review the evaluation and to submit additional information, comments, or a rebutting statement. Any disagreement will be referred to an individual one level above the Contracting Officer, whose decision will be final.

The contractor must provide within 5 days after notification of award the point of contact, including name and e-mail address, for the performance evaluation process.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file. Completed interim and final evaluation reports in VPP are automatically uploaded to the Past Performance Information Retrieval System (PPIRS), the federal depository for contractor performance information related to government acquisitions. PPIRS is a web-enabled, government-wide application that collects and stores contractor past performance information. PPIRS access is restricted to the Federal acquisition community for use in making source selection decisions.

SECTION F

DELIVERIES AND PERFORMANCE

F1. PLACE OF PERFORMANCE

The services ordered under this contract will be performed in Federally owned and leased locations, in the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin.

The service to be provided under the resultant task order shall be accomplished at the building(s) listed below.

These figures are estimates. Only the offeror is responsible for verifying dimensions and quantities.

A. Location #1

Building Name Bishop Henry Whipple Federal Building Street Address One Federal Drive City, State Zip code Fort Snelling, Minnesota 55111

Building Number MN0086TC

Number of Stories 11

Official Hours of Building Occupants 6:00am to 6:00pm

Building Size Gross Square Feet

Moving Size 600,000 Gross Square Feet

Number of Agencies Moving 36

Number of Occupants Moving 1,200

B. Lease Location(s) – To Be Determined

The scale of this move/relocation encompasses moving multiple Federal Government Offices to and from the Bishop Henry Whipple Federal Building, Fort Snelling, Minneapolis, and moving all furniture, furnishing and equipment (FFE) for approximately 1,200 occupants into lease locations. The gross area of office space being moved is approximately 600,000 square feet.

A copy of the housing plan will be provided to the contractor after award.

F2. TERM OF CONTRACT

After award, the successful offeror(s) will be given a written Notice to Proceed, and shall provide contractual services for a one year period commencing on or about December 16, 2009 with (4) four one-year options.

F3. TERM OF THE RESULTANT TASK ORDER (FT. SNELLING – ARRA PROJECT)

After award, the successful offeror will be given a written Notice to Proceed, and shall provide contractual service to perform the move-out process as required under the task order, reference Description/Specification Section. The move-in process will be handled as an option.

F4. OPTION TO EXTEND THE TERM OF THE CONTRACT

(a) The Government shall have the unilateral option of extending the term of this contract for (4) four consecutive additional periods of one year each. Refer to FAR 52.217-9, Option to Extend the Term of the Contract – Services.

(b) The Government may require continued performance of any services within the limits and at the rates specified herein. Refer to FAR 52.217-8, Option to Extend Services.

F5. GSAM 552.217-71 NOTICE REGARDING OPTIONS (NOV 1992)

The General Services Administration has included an option to extend the term of this contract in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful offeror that performs at a level which meets or exceeds GSA’s quality performance expectations as communicated to the Contractor, in writing, by the Contracting Officer or designated representative. When deciding whether to exercise the option, the Contracting Officer will consider the quality of the Contractor’s past performance under this contract in accordance with 48 CFR 517.207.

F6. RECOGNIZED HOLIDAYS

The Government recognizes the following holidays. Should a recognized holiday fall on a weekend, the alternate day designated by the Government shall be recognized as the holiday.

(a) New Year’s Day (f) Labor Day

(b) Martin Luther King Day (g) Columbus Day

(c) President’s Day (h) Veteran’s Day

(d) Memorial Day (i) Thanksgiving Day

(e) Independence Day (j) Christmas Day

F7. FAR 52.216-18 ORDERING (OCTOBER 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of task orders (GSA form 300) by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract(s) award through expiration of contract(s).

(b) All task orders are subject to the terms and conditions of this contract. In the event of conflict between a task order and this contract, the contract shall control.

(c) If mailed, an order or order is considered “issued” when the Government deposit the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorize in the schedule.

F8. METHOD OF PLACEMENT OF ORDERS UNDER MULTIPLE AWARD

CONTRACTS

(a) The Contracting Officer/Ordering Official will provide each awardee a fair opportunity to be considered for each order.

(b) Upon identification of a requirement, the Contracting Officer or Ordering Official will make a determination as to whether the task will be awarded using the preexisting fixed price hourly rates or whether the action will be competed among the awardees. In each instance, the Contracting Officer or Ordering Official will also determine whether non price related factors will be considered in the placement of the order. Other non-price evaluation factors which may be considered in placing an order with a particular awardee may include but are not limited to past performance on earlier tasks under this contract, quality of deliverables, cost control, price, cost, or other factors that the Contracting Officer or Ordering Official believes are relevant to the award of a task order to an awardee under the contract.

(c) The determination of whether the placement of an order will be based on the hourly rates indicated on the offeror’s pricing worksheet(s) or be based on a competition among the awardees will be as follows:

(1) If a requirement to perform all of the work is completely covered by the menu services and the action is under $2,500, the order will be placed with the awardee with the lowest overall cost, unless other non price related factors, including past performance, will also be used as evaluation criteria in the placement of an order.

(2) If a requirement to perform work is based on a mix of the menu services and undefined menu services (undefined menu services are services that are not identified in the scope of work), and the undefined menu service portion does not exceed $2,500, the Contracting Officer or Ordering Official may issue a delivery or task order without seeking competition providing the price is considered to be fair and reasonable.

(3) If a requirement to perform work is based on a mix of the menu services and undefined menu of services and the undefined menu of services portion exceeds $2,500, the Contracting Officer or Ordering Official will request quotations to accomplish the requirements from the awardees. In these instances, the Contracting Officer or Ordering Official will provide each awardee a fair opportunity to be considered for each order. The evaluation factors that will be used in the placement of the order will be specified in each request for quotation.

(d) The Contracting Officer/Ordering Official need not contact each awardee under the contract before selecting an order awardee if the Contracting Officer/Ordering Official has information available to ensure that each awardee is provided a fair opportunity to be considered for each order.

(e) Awardees need not be given an opportunity to be considered for a particular order in excess of $2,500 if the Contracting Officer/Ordering Official determines that:

(1) The need for such supplies of services is of urgency that providing such opportunity would result in unacceptable delays;

(2) Only one such contractor is capable of providing such supplies or services required at the level or quality required because the supplies or services ordered are unique or highly specialized;

(3) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(4) It is necessary to place an order to satisfy a minimum guarantee.

(f) The Government reserves the right to perform work of the same type covered in this contract, with its own forces or by contract.

(g) The Government shall review and evaluate each awardee’s performance on each task order(s), as each is completed. This will be kept on file and used to determine future issuance of task order(s) to the awardee, as well as, exercising any of the options identified under this contract.

(h) The time of performance for orders shall be negotiated with each order and specified on the task order.

Before any of the work within the scope of the task order is started, the Contractor shall confer with the COR and agree on a schedule and means of access to federal buildings.

(i) Individual task order meeting or discussions may be held before the start date of each task order. If a contractor is well informed about the work and the COR believes a meeting is unnecessary, a meeting need not be held.

F9. PROCESSING TASK ORDERS

(a) Task orders may be considered for all contract requirements such as survey, design, scope of work, performance time, payments, and otherwise, provided, that the requirements are in accordance with the terms and conditions of this contract.

(b) Each task order will reference the following:

1. Contract Number.

2. Task Order Number.

3. Date of Order.

4. Place of Delivery or performance.

5. Scope of work.

6. Funding appropriation.

7. Start and Completion Date.

(c) No work will be performed under this contract until a task order has been issued in accordance with the rules of this contract. For the purpose of this contract, a task order shall be deemed to be "issued" at the time the Government issues a verbal notice to proceed, or deposits the order in the mail, or at the time the Government submits the task order to the contractor via facsimile.

(d) The Government, due to expediency, may issue a verbal notice to proceed with work defined in the Menu

Services, or work undefined therein but allowed under the provisions of the Contract. In such instances, the Contractor shall be required to submit, within five (5) calendar days, documentation required under the Contract to the Contracting Office/Ordering Official needed to determine a fair and reasonable price for the services.