TN_Memphis_-_Clifford_Davis_FB_SOW_Rev-1.1_(1)d.pdf

U.S. General Services Administration

Solicitation No: TBD

Tier 2 Seismic Evaluation Scope of Work Page 1 of 14 Revision #1.1

Clifford Davis / Odell Horton Federal Building TN0088zz August 21, 2013

Statement of Work

Tier 2 Seismic Evaluation Clifford Davis / Odell Federal Building

Revision 1.1 (21-Aug-2013)

AGENCY IDENTIFICATION

The US General Services Administration (GSA) is continuing its effort to fulfill the requirements of EO 12941, Seismic Safety of Existing Federally Owned or Leased Buildings. The Executive Order requires seismic evaluation, estimated cost of mitigation, and mitigation of unnecessary risks in GSA’s building inventory. The building seismic evaluation in this acquisition represent the completion of a seismic evaluation for a Federal Building within GSA’s owned building inventory that is classified as being in a high risk seismic area.

I. OBJECTIVES

Conduct a full-building Tier 2 Seismic evaluation in accordance with

National Institute of Standards & Technology (NIST) & Interagency Committee on Seismic Safety in Construction (ICSSC) standard NIST GCR 11-917-12 / ICSSC RP-8, Standards of Seismic Safety for Existing Federally Owned & Leased Buildings / ICSSC Recommended Practice 8

(RP-8), December 2011 edition, hereafter referenced as RP-8 and the American Society of Civil Engineers (ASCE) & Structural Engineering Institute (SEI) standard ASCE/SEI 41-13, Seismic Evaluation and Retrofit of Existing Buildings, 2013 edition, hereafter referenced as ASCE 41.

Additionally, provide any enhanced evaluations that are over & beyond the requirements of the RP-8 or ASCE 41, where indicated within the scope of work. Additional objectives include;

A. Conduct a thorough visual investigation of the building, confirm the building data provide, review existing original structural & architectural drawings, prepare a seismic hazard evaluation report, identify structural, non-structural & other seismic deficiencies based on the ASCE 41 Tier 2 evaluation requirements & RP-8 requirements, evaluate their significance and prioritize their importance with respect to the integrity of the structure.

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B. Analyze the entire lateral-force resisting system of the building using the tier 2 analysis procedures. Analysis to include preparing a 3D structural analytical model.

C. Using the ST-RISK

TM

software (http://www.st-risk.com), provide a seismic hazard/risk analysis for 5, 10, 20 and 50 year time periods for different levels of Intensity (MMI) for the site prior and after implementing the studies seismic upgrade recommendations.

Provide a summary sheet of all assumptions, criteria, and key definitions for select items, including defining how the “degree of risk” & “risk index” is calculated.

D. Provide recommendation concepts to remedy all seismic deficiencies.

E. Review & comment on any previous relevant reports & evaluations, as needed, including the 1990 Limited Seismic Study of the Clifford Davis Federal Building.

F. Coordinate & discuss possible alternate solutions with the GSA

Regional Structural Engineer.

G. Perform & provide all other items required in accordance with the RP-

8 Seismic Safety Standard, ASCE 41 Seismic Evaluation Standard and all other items indicated elsewhere within this Scope of Work

(SOW).

H. Should a pre-release copy of the ASCE 41, 2013 edition, be available prior to anticipated official release date in November 2013; it is GSA’s intent to proceed with the seismic evaluation prior to the official ASCE 41 release date, if reasonable / possible. Some of the terminology and criteria indicated within this scope of work may not be synchronized with any new terminology, equation, criteria or may not be included, due to the ASCE 41, 2013 edition, not been officially release at the time of preparing this Scope of work. Thus, coordinate all criteria, assumptions & alternates with the GSA Regional structural engineer and include a summary of assumptions & criteria in the final report. The requirements for when a Tier 2 versus a Tier 3 evaluation may change in the new edition, thus in the proposal please include the additional cost as an alternate, should it be determined that a Tier 3 evaluation is required once the 2013 edition of the ASCE 41 is released.

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II. PRE-DESIGN SERVICES (See PBS P3410.1D) The Architect-Engineer (A-E) shall provide all professional services necessary to perform the work. Such services shall include a Preliminary and Final Submittal of the Seismic Hazard Evaluation Report, which shall contain, but is not limited to the following:

A. The Architect-Engineer shall prepare a Seismic Hazard Evaluation Report, including a Seismic Hazard/Risk Analysis, structural calculations, sketches and/or drawings and photographs of the existing conditions. The Seismic Hazard Evaluation Report shall serve as the single source information for the required scope of work and contain authoritative justification for the conclusions and recommendations made therein.

B. The building shall be investigated for the purpose of evaluating the seismic performance of structural, nonstructural components and geologic site hazards and foundation. The A-E shall identify and document all visible damaged and distressed areas of the building and its component parts. The significance of each deficiency shall be prioritized and discussed.

1. The Architect-Engineer shall visit the site to become familiar with the existing conditions of the structure, note variations from available drawings, and seek to obtain additional building documentation where needed.

2. Analysis of structural components and overall seismic integrity of the building shall be based on the criteria of the “Seismic Evaluation & Retrofit of Existing Buildings — ASCE 41, 2013 edition. Unless otherwise stated the Performance Level shall be

“Life-Safety (LS)” as defined in Section 1.2 of ASCE 41. The primary objective of ASCE 41 is to reduce the life-safety risk to occupants of Federal buildings and to the public. The applicable ASCE 41 “Structural Checklist(s)” shall be included in the report.

3. Evaluation of non-structural components shall follow the methodology outlined in ASCE 41. The applicable ASCE 41 “Nonstructural Checklist” shall be included in the report.

4. The evaluation of possible seismic-related geotechnical hazards, such as surface fault rupture, soil liquefaction; differential compaction (settlement), landsliding and flooding shall be performed according to ASCE 41. The A-E shall provide probabilistic estimates of the likelihood of the site experiencing a range of ground motion intensities. The A-E shall comment on the degree of risk to the building from any seismic-related

Tier 2 Seismic Evaluation Scope of Work Page 4 of 14 Revision #1.1 geologic hazard. The ASCE 41 “Geologic Site Hazard and Foundation Checklist” shall be included in the report.

5. The Architect- Engineer shall develop a recommendation for one economically and structurally feasible seismic retrofit scheme.

Schemes considered, but not recommended shall be described.

The description should include the reasons as to why the scheme was not recommended. The seismic rehabilitation of the building shall be in accordance with the provisions of Seismic Evaluation

& Retrofit of Existing Buildings, ASCE 41, 2013 edition. Basic

Safety Objective (BSO) is the minimum acceptable Rehabilitation Objective for existing Federal buildings. If shown by evaluation that the desired performance level is not satisfied, the rehabilitation of the building to attain the Life-Safety level shall satisfy substantially the requirements of ASCE 41, including the use both the BSE-1 and BSE-2 earthquake criteria. Provided it is economically feasible, the A/E may consider using "site remediation" as a method of "seismic rehabilitation" rather than structural retrofit.

6. The A-E shall prepare a preliminary (budgetary) construction cost estimate for the recommended seismic strengthening, which shall follow the GSA format and segregated by work items. The estimate shall be summarized, including the following markups and contingencies.

General Contactor’s Overhead & Profit

Contingency – Unknown Site and Design Construction Contract Modifications

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III. SPECIAL CONSIDERATIONS

A. All survey, investigation and inspection work shall be coordinated and scheduled through the Contracting Officer and the GSA Property Manager.

B. GSA shall furnish the following documents for use and return by the Architect-Engineer:

1. Existing Drawings, Calculations (if available), Soil Report (if available) and other report and documents prepared by Others (as available).

2. “Standards of Seismic Safety for Existing Federally Owned and Leased Buildings”, ICSSC RP 8, December 2011 edition.

Visit: http://fire.nist.gov/bfrlpubs/build01/PDF/b01056.pdf

3. "Facilities Standards for the Public Buildings Service", PBS- P100, 2010 edition. Visit:

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=147 96&contentType=GSA_OVERVIEW

4. “Instructions to Contract Architect-Engineers", PBS P3410.1D.

5. "2007 Project Estimating Requirements", P-120 Visit:

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=147 96&contentType=GSA_OVERVIEW

6. "Document Security for Sensitive but Unclassified Paper and Electronic Building Information”, GSA ORDER PBS 3490.1A, June 1, 2009, Visit: http://insite.gsa.gov/gsad.htm.

7. “The Secretary of Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.”

C. All materials developed shall be the property of the Government. The work identified and the recommended solution shall avoid establishing parameters, which favor the distinctive capability of a particular firm;

rather, it shall define the objective factors relevant to this building, which may be responded to by any competent firm.

D. Where subject building has historic value and is listed on the National Register of Historic Places; therefore, the proposed seismic strengthening shall take into account the effect of the historic fabric on the building in keeping with the Secretary of the Interior’s Standards.

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E. Document Security: All information, drawings, and submittals are property of the Government. Unauthorized disclosure/dissemination is prohibited. The following paragraph shall be included on the cover page of the study and on the labels of all magnetic media:

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

The following paragraph shall be included on each page of the study:

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy documents when no longer needed

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IV. SCHEDULE OF SUBMITTALS

A. The Preliminary Submittal (95% complete) of the Seismic Report shall include at least the following sections: Executive Summary, Table of Contents, Introduction, Evaluation Criteria, Existing Conditions, Design Analysis with commentary of deficiencies, summary of assumptions & criteria, and Conceptual Design for Retrofit, Conclusion and Recommendations, References, Scope of Work, Structural Calculations, Cost Estimate and Appendices. All pages shall be numbered. Provide color photographs or quality color reproductions to illustrate existing conditions or problems. All photographs shall be labeled with a number, subject and location.

Photos shall be referenced through the text of the report when applicable. Submit four (4) copies of the report with color photographs or quality color reproductions and two (2) sets of structural calculations and three (3) CD/DVDs of documents in an electronic file format

Thirty five (35) calendar days after Notice to Proceed.

B. The Final Submittal of the Seismic Report shall be 100% complete.

Provide three (3) copies of the report with color photographs or quality color reproductions in hard cover binders, and three (3) Compact Disks of the entire report, including structural calculations, analysis and all supporting documents in PDF format & in the original native electronic format twenty-one (21) calendar days after receipt of comments on the Preliminary Submittal from the Government. Provide GSA one hard copy of the official ASCE 41-13 publication released and one hard copy of the ASCE 7-2010 publication.

C. CD’s shall be labeled with the building name, the building number, report number, report date, name of performing organization, and required markings for the control of sensitive material (this information shall use GSA Order PBS 3490.1 format). The CD’s shall be labeled with the information included in the footer of this scope of work if the CD’s contain sensitive information.

Each CD shall contain multiple primary directories or folders. These shall be named: REPORTS, CALCULATIONS & ANALYSIS, SUPPORTING DATA and MISCELLANEOUS.

1. REPORTS: This directory or folder shall contain the Microsoft Word document file containing the report and an Adobe Acrobat Version 8.0 or later PDF file containing the report.

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2. CALCULATIONS & ANALYSIS: Provide all supporting structural calculations and analysis, necessary to substantiate final documents.

3. SUPPORTING DATA: Provide all other supporting data necessary to substantiate final documents.

4. MISCELLANEOUS: This directory or folder shall contain any supplemental information, data or files relevant to the project, but not included as part of the report. These may include, but not be limited to: correspondence, drawings, and extra photos not included in the report, etc.

Unless otherwise directed, submit documents & CD(s) of each submittal to:

Attn: Christopher Hector

77 Forsyth Street, SW Suite #G40, (4PCQ)

Atlanta, GA 30075 Phone (404) 617-3214

Sub-directories/folders are allowed.

Comply with formatting & criteria indicated in section #IV, item #E below, and all other requirements indicated elsewhere.

Provide all documents in an electronic file format & hardcopy in accordance with Section #VII, below and elsewhere within this statement of work.

D. Structural Documents:

1. Structural documents submitted as final and/or are designated for construction, shall be signed and sealed by the structural engineer of record that is in responsible charge of the documents.

2. Provide structural drawings, specifications, & calculations, necessary to complete and construct/repair the parking structure for all phases, including all supporting documentation.

3. Provide all supporting structural calculations, analysis, & other supporting data necessary to substantiate all contract / construction documents.

4. The Provide a working document of design assumptions, criteria & restrictions.

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5. Provide all other structural documents indicated within the project scope of work and/or reference by the project scope of work.

6. Provide all other structural documents necessary to complete the project and intent of the scope of work.

7. Provide all documents in an electronic file format in accordance with Section #VII, below and elsewhere within this statement of work.

E. Transmittal Statement shall be signed by the Architect-Engineer and responsible consultants certifying technical accuracy, completion and coordination of documents furnished (PBS P3410.1D).

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V. FEE AND PAYMENT

A. The Government shall pay the Architect-Engineer a firm fixed fee as shown in the table below, which shall constitute full compensation for services provided through the completion of the Evaluation Submittal.

Building

Number Building Name City State

Seismic

Evaluation

Fee

Additional

Comments

TN088zz Clifford Davis / Odell Horton Federal Bldg

Memphis TN

B. Prior to the final payment under this Task Order, the Architect- Engineer shall submit to the Government a Release of Claims (GSA Form 1142) against the Government under this portion of the current contract other than such claims as the Architect-Engineer may except.

The A-E shall describe and state the amount of each expected claim.

C. Original invoices shall be sent to the address shown in Block 24 on Form 300. A copy of the invoice shall also be sent concurrently to the GSA Project Manager. Failure to follow these procedures may result in delay of payment.

VI. PERIOD OF PERFORMANCE

A. The Period of Performance for this Project is: Fifty six (56) Calendar days from the notice to proceed date.

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VII ADMINISTRATION

A. GSA Representatives:

On behalf of the GSA Contracting Officer (CO), the Contracting Officer’s Representative (COR) is responsible for the general administration of this Work Order. The COR is responsible for review/acceptance of all task deliverables. This individual will serve as the Government point of contact concerning, scope of work issues, and payment of fees. Nothing said by the COR or other designated person shall be construed to change contract requirements unless supported in writing by the CO.

Contracting Officer, Michael Szathmary

COR TBD

Technical Manager Christopher Hector

B. Drawings and Documents:

1. All work shall be well prepared, complete, fully coordinated, and accomplished in accordance with the best of professional practice to show clearly and concisely the type and extent of work to be performed.

2. Drawings/Documents for each design phase shall be accomplished using CAD, except where other drawing methods are specifically authorized. Drawings/Documents for the 90% and all subsequent submittals, including 100% design phase, any subsequent revisions and as-built (if required), shall also be submitted on a single CD ROM (or DVD) disk, 4 copies. CD ROM (or DVD) Disks will be labeled with the firm name, point of contact, project number, drawing number, and date disks were made. Print copies of drawings shall be accomplished on ANSI C, ANSI D, or ANSI E size drawings as appropriate to clearly convey all construction requirements.

3. All submittal documents shall clearly indicate the submittal date, description, and submittal package. Documents submitted as

Tier 2 Seismic Evaluation Scope of Work Page 12 of 14 Revision #1.1 final and/or are designated for construction, shall be signed and sealed by the appropriate design professional in responsible charge of the document.

C. Electronic Media Format:

In addition to submitting hardcopies of documents as outline within the scope of work, Additionally all documents must be submitted in their native/originating electronic file format and a second record copy in a Portable Document Format (.pdf). Four CD’s of the final documents in multiple electronic formats shall be submitted. The electronic formats are as follows:

1. Drawings: Portable Document Format (.PDF) and AutoCAD format (.dwg).

AutoCAD drawings must conform to National CAD/CIFM standards and the AutoCAD drawings must be bound (bind).

AutoCAD drawings need to be bound (bind) and submitted in the native (.dwg) file format. A second record copy of the drawing in a Portable Document Format (.pdf) needs to also be included, in order to verify that the AutoCAD drawing line weights, hidden layers (or layers intended to be turned off) and reference files are in-line with the intent of the design professional in responsible charge of the document.

2. Specifications: Portable Document Format (.PDF) and Microsoft Word document format (.doc).

3. Structural calculations, analysis & reports: Submit in their native/originating electronic file format and a second record copy in a Portable Document Format (.pdf)

* Calculations and analysis submittals must include a table of contents with all pages number appropriately. Where structural analysis software is used, submit a copy of the analysis/model file, as well.

4. Structural 3D Modeling & Analysis: Provide a copy of any structural analysis/modeling data files & all associated files necessary for analysis. Analysis/modeling files should be placed on a DVD for each submission. Where analysis files is larger than 3 DVD’s (~12 GB), discuss with the GSA structural engineer alternate methods of transferring the files.

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5. Geotechnical Reports (If Applicable): Submit in their native/originating electronic file format and a second record copy in a Portable Document Format (.pdf)

6. Cost Estimates & Schedules: Submit in their native/originating electronic file format and a second record copy in a Portable Document Format (.pdf)

7. All other documents: Submitted in their native/originating electronic file format and a second record copy in a Portable Document Format (.pdf)

8. Documents prepared during construction administration, (including but not limited to, Sketches, Request for Information (RFI), shop drawings, etc...), shall be submitted in a Portable Document Format (.pdf). (Submit a record copy once the design professional has reviewed & commented and a complete final set at the end of the construction administration phase)

All submittal documents shall clearly indicate the submittal date, description, and submittal package. Documents submitted as final and/or are designated for construction, shall be signed and sealed by the appropriate design professional in responsible charge of the document.

D. Title Blocks & Cover Sheets:

All drawing sheets shall utilize GSA title blocks. The title blocks may be obtained from the contracting officer’s representative.

All submittal documents shall clearly indicate the submittal date, description, submittal package information, prepared by, prepared for, percent complete, SBU info, Draft or Final, signed engineering seal, and any other relevant project information.

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BUILDING DESCRIPTION

Building Number: TN0088zz

Building Name: Clifford Davis / Odell Horton Federal Building Address: 167 North Main Street Memphis, TN

Number of Buildings: 1 Approximate Gross Area: 444,745 Number of Stories: 11 stories (15 levels including subterranean levels & penthouse)

Year of Construction: 1963 Building Type per ASCE 41: C2 – Concrete Shear Walls Historic Significance: Not Evaluated Child Care Center: Yes

Longitude: See Address Latitude: See Address

Site Class per ASCE 41: D (Assumed per ASCE 7-05 section #11.4.2) Level of Seismicity per ASCE 41: High Seismic (SDC=D)

Performance Level per ASCE 41: Life Safety (LS) Rehabilitation Objective (ASCE 41): Basic Safety Objective (BSO)

Property Manager: Anjana Challa Tel. Number: (901) 544-3675 x12 Fax Number: -e-mail: Anjana.Challa@gsa.gov

End of Scope of Work